Institutional Repositories and

Licensing of Research Output

advanced informationmanagement laboratory

university of cape town

department of computer science

Commons-Sense Conference, Jhb, 25-27 May 2005

hussein suleman {hussein@cs.uct.ac.za}

hussein @ aim @ cs @ uct

Discovering Research 1/3

hussein @ aim @ cs @ uct

Discovering Research 2/3

hussein @ aim @ cs @ uct

Discovering Research 3/3

hussein @ aim @ cs @ uct

OutlineWhat is Open Access?Institutional RepositoriesUCT-CS Departmental ArchiveWhy an IR?Licensing in an IRPublication, Copyright, Pre- and Post-PrintsElectronic Theses and DissertationsOpen Archives InitiativeSouth African Perspectives

hussein @ aim @ cs @ uct

What is Open AccessOpen Access implies that any member of the

public can get unhindered access to digital versions of publications.

Key Aspects: No (Low?) cost. No access restrictions. High quality of publications.

Common Types of Open Access: Open Access Journals Institutional Repositories

hussein @ aim @ cs @ uct

Institutional RepositoriesInstitutional Repositories (IR) are digital libraries

run by an educational/research institution to archive documents owned/produced locally.

Self Archiving means taking control of and responsibility for the preservation and access to your research publications. Take ownership of your research! Easier access for collaborators (“reprints” are dead). National/regional/institutional rules and laws. Greater visibility to research. Can provide access even if university does not

subscribe to journals.

hussein @ aim @ cs @ uct

The UCT-CS Research RepositoryAuthor self-submissionChecking of submissionsArchive-everything!UCT-CS-specific metadata

and classification systemsHierarchical browsingSimple and fielded

searchingOAI-PMH compliance

hussein @ aim @ cs @ uct

What we archiveBooks and Book ChaptersConference Paper and PostersJournals (online and paginated)Newspaper and Magazine ArticlesPreprintsPresentation SlidesConference ProceedingsDepartmental Technical ReportsElectronic Theses and DissertationsOther Stuff …

hussein @ aim @ cs @ uct

Why a Research Repository?Unique IP address accesses

0

500

1000

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Jun-03

Aug-03

Oct-03

Dec-03

Feb-04

Apr-04

Jun-04

Aug-04

Oct-04

Dec-04

Feb-05

Apr-05

LocalNon-local

hussein @ aim @ cs @ uct

Licensing

hussein @ aim @ cs @ uct

Issues: Publication and Pre-PrintsIf we put pre-publication documents into an IR,

does this affect publication?

Generally, NO. Why? Computer Scientists and Physicists have done this for

decades with “ technical reports”. The version in the archive is (often substantially)

different from the reviewed and published version. Theses and dissertations are not usually considered

pre-publication by publishers.

hussein @ aim @ cs @ uct

Issues: Copyright and Post-PrintsIf we deposit post-publication documents into

an IR, doesn’t this violate copyright?

Generally, NO. Why? Most society publishers will allow archiving on a

website or IR e.g., ACM Most commercial publishers allow archiving on a

website or IR after some time (typically 12-24 months).

Newer commercial publisher agreements make greater allowance for IRs.

You can always negotiate with a publisher!

hussein @ aim @ cs @ uct

Issues: Publishers and GovernmentCommercial publishers “require” copyright

transfer - Open Access publishers do not.Some governments are mandating OA for

research: UK and US (and SA?) are considering laws. Many governments have laws regarding theses.

Moral: Commercial publishers have to adapt – exclusive copyright transfer will not work if governments do not allow it!

hussein @ aim @ cs @ uct

Electronic Theses and Dissertations (ETDs)ETDs are the “low-hanging fruit” of institutional

repositories “easy” to get up and running high quality submissions, already refereed

Students usually grant a licence to the institution to: archive the work use it locally in perpetuity, and without cost make it accessible publicly

Licences can be postdated archive the work use it locally in perpetuity, and without cost make it accessible publicly – but only after one year

hussein @ aim @ cs @ uct

Open Archives Initiative (OAI)OAI created and maintains the Protocol for

Metadata Harvesting (OAI-PMH), a low-barrier interoperability protocol for metadata repositories.

OAI enables linking together of multiple IRs and ETD collections into portals and meta-search engines.

As of May 2005, each metadata record can now include a machine-readable rights statements or link to such!

hussein @ aim @ cs @ uct

OAI-Rights<about>

<rights xmlns="http://www.openarchives.org/OAI/2.0/rights/" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="http://www.openarchives.org/OAI/2.0/rights/ http://www.openarchives.org/OAI/2.0/rights.xsd">

<rightsReference ref="http://creativecommons.org/licenses/by-nd/2.0/rdf"/>

</rights>

</about>

(excerpted from http://www.openarchives.org/OAI/2.0/guidelines-rights.htm )

hussein @ aim @ cs @ uct

How this affects South Africa IRs becoming increasingly popular

Conference on Open Access – July 2004 Training Workshop on IRs – May 2005 African Summer School on Digital Libraries? 2005/6?

ETD programmes launched at ~half universities ETD Workshop – September 2003

OAI-compliant Repositories emerging … such as UCT-CS Research quietly getting on with the job …

Chatter about national archiving metadata and data will move around licences must be formally defined and rigorous the time for Creative Commons is now!

hussein @ aim @ cs @ uct

LinksOpen Archives Initiative

http://www.openarchives.org/Budapest Open Access Initiative

http://www.soros.org/openaccess/SA Open Access Initiatives

http://isis.sabinet.co.za/dspace/ UCT CS Research Archive

http://pubs.cs.uct.ac.za/ Networked Digital Library of Theses and

Dissertations http://www.ndltd.org/