National Informatics CentreMinistry of Electronics & Information Technology

K Srinivasa Raghavan, Sr Technical DirectorUsha Saxena, Technical Director

Institutional organization and platforms for e-GPSOUTH ASIA REGION PUBLIC PROCUREMENT CONFERENCE

FEBRUARY 20-23, 2017E-GP IN SOUTH ASIA – ACHIEVEMENTS, OPPORTUNITIES AND CHALLENGES

Institutional organization and platforms for e-GP

2

• Manual tendering, Tender boxes, News paper notice

• Single point availability of tender document to ensure free

access to all bidders. (Tenders.gov.in)

• Insight in to evaluation process, Probity , Automation

• Standard Process in Place , Process Reengineering with an

eye on technology, Use of Tools for Proliferation

• Communication and Feedback

• Capacity building and Timely Assistance

• Technology upgradation

• Be ready for tomorrow.

Background of e-GP institutions in India

3

Defined by the Principles of General Financial Rules(GFR) ofthe Government of India

Process Guidelines enforced by Central Vigilance Commission(CVC) to ensure that free and fair procurement process is inplace

eProcurement Initiated from– Govt of Andhra Pradesh(2003), Indian Railways (2005), Govt of Karnataka (2004),National Informatics Centre, Meity (2008).

Procurement is one area where large percentage of money isspent across Central / State Government.

Government Owned and Managed- GePNIC, Railways, etc

Public Private Partnership- Government eMarket Place

Third Party Service Providers8 to 10 Major Service Providers, Few additional small

providers

Introduction

National Informatics Centre, MeitY has developed e-Procurement software

system (GePNIC) as a product for facilitating electronic tendering in

Government in consultation with MoE, MoComm.&Ind, State

Governments, PSUs.

Used by – 27 States & Union Territories and over 300 Central Government

Organisations including major Public Sector Units.

44 Live Instances Deployed and Operational

18,59,371 e-Tenders processed (Till Jan 2017)

worth Rs. 25,03,615.01 Cr since inception.

5Govt. eProcurement System of National Informatics Centre (GePNIC)

Year Electronic

Tenders

Value of Tenders

(Rs. In Cr.)

% Increase over

previous year

Average tenders

in a Month

2014-15 3,08,854 4,77,517.24 39.98% 25,737

2015-16 5,13,842 6,92,177.78 66.37% 42,820

2016-17Till Jan 2017

5,54,471 6,67,315.60 In Progress 55,447

Major types of Implementations

eProcurement

Mission Mode

Project(For States/UT’s)

• Funded by

Department of

Commerce

• Covers 27 States and

UTs

• Recommended above

Rs 1 Lakhs

Separate Dedicated Instance(For Major PSU’s and other Central /State Govt Procuring

entity) , Funded by respective Entities Like IOCL, Coal India,

Defense PSUs

Central Public

Procurement Portal(For Various Central

Government Entities)

• Funded By Min of

Finance (since 2016)

• Public Procurement

Division – Nodal point

• Covers 300 + entities

• Above Rs 2 Lakhs 03

0201

6Govt. eProcurement System of National Informatics Centre (GePNIC)

Major Users of GePNIC

•Maharashtra•Kerala, West Bengal•Rajasthan , NCT of Delhi•Haryana, Jharkhand• Jammu & Kashmir•Chandigarh UT•Himachal Pradesh•Tamil Nadu•Odisha ,Assam•UP, Uttarakhand•Puducherry•Dadra and Nagar Haveli•Sikkim, Manipur•Punjab, Tripura,•Meghalaya, Mizoram•Arunachal Pradesh•Lakshadweep, Nagaland•Daman and Diu

•Coal India Limited• Indian Oil Corp Ltd•Delhi Development Authority•Singareni Collieries Company

Limited•National Thermal Power

Corporation•National Hydro Electric Power

Corporation•Bharat Sanchar Nigam Limited•Delhi Metro Rail Corporation •Goa Shipyard Limited•Hindustan Shipyard Limited•Mishra Dhatu Nigam Limited•Mazagon Dock Limited•Bharat Electronics Limited•Chennai Petroleum Corp Ltd•Vizag Port Trust•Bridge & Roof

• Indian Army• Military Engineering

Services• CGHS, MSO• Dept of Expenditure, Posts

• Dept of Telecommunication• Boarder Roads Organisation• Border Security Force• ITBP , CRPF, CISF, SSB, NDRF• Central Bureau of

Investigation• Intelligence Bureau• President’s Secretariat• Defence Research and

Development Organisation• Delhi Police• Delhi University• IIT Delhi, BHU , IIMA- A• Department of Science and

Technology

7Govt. eProcurement System of National Informatics Centre (GePNIC)

27 States and UTsMajor PSUsMajor Ministries / Depts

e-P

rocu

rem

ent

In I

nd

ia

8Govt. eProcurement System of National Informatics Centre (GePNIC)

Central Public Procurement

Portal

ePublishingPortal using

GePNIC

eProcurementPortal using

GePNIC

XML Upload

For Manual Bids through ePublishing

Portal using GePNIC.

Online publishing of Tender

Document, Corrigendum and AOC

document.

Online/ Manual Bids through Third

Party Service Provider Solution.

Online Publishing of Tender

Document, Corrigendum and AOC

Online Bids through eProcurement

Portal using GePNIC.

Complete eTendering cycle starting

from Publishing, Bid Submission,

Bid Opening, Evaluation and AoC.

GeP

NIC

AT

A G

LA

NC

E One

Product

CPPP

MES

NTPC

27 –

States /

UTs

10– PSUs

Instance

1,49,618 - Registered Department

Users

3,74,147 - Registered Bidder/ Contractors

18,59,371 – Tenders Processed

Rs. 25,03,615.061Cr – Value of Tender Processed

10Govt. eProcurement System of National Informatics Centre (GePNIC)

Low end Installation: Less than 500 Tenders per annum

Lakshadweep, Daman and Diu, Nagaland, Arunachal Pradesh, Mizoram,

Meghalaya, Sikkim, Tripura, Manipur, Puducherry

Large Installation: 20,000 Tenders Per annum to 1,20,000

TendersMaharashtra, West Bengal, Odisha, Rajasthan, Govt of Delhi, Tamil Nadu, Jammu and

Kashmir, Kerala, Haryana

Medium Installation: 500 to 20,000 Tenders Per Annum.Assam, Punjab, Dadra and Nager Haveli, Uttarakhand, Jharkhand, Himachal

Pradesh, Chandigarh

Slide 34 of 52

Enhanced

Transparency.

Security of the

entire process

using PKI

Technology.

Adheres to IT Act

2000 and above.

Completely

Adheres to CVC

and GFR

Guidelines

Adheres to World

Bank ,Asian Dev

Bank and MDB

guidelines

Accountability of all

activities

Non-discrimination

among bidders, Free

access of tender

documents

Slide 34 of 52

Online Tender Process

1. Tender Creation

2. Scrutiny

3. Publishing

4. Online

Clarification

5. Pre bid Meeting

6. Corrigendum

12. Award with Post

Contract Mgmt

11. Financial Bid

Evaluation

10. Financial Bid

Opening# With auto generated

Comparative Chart

9. Technical Bid

Evaluation

8. Technical Bid

Opening

7. Bid

Submission/

ResubmissionUsing Online Mode Using Offline Mode

13Govt. eProcurement System of National Informatics Centre (GePNIC)

• Two factor authentication

• Bid encryption (Technical & Financial) at client end

• Encryption using PKI based Technology

• Digital Signing of all documents

• Data Secured on transit using SSL

• Secured Hosting

• Role based access system

• Log shipping, NTP configured

• 24 X 7 availability of the system

• Visibility of each other’s offers for participating Bidders

• Periodic audits by STQC as per EPS guidelines including OWSAP

Top 10

System Expansion and Integration

15

36 State Govt & UT

GePNIC

Capacity Building Measures

16Govt. eProcurement System of National Informatics Centre (GePNIC)

24 x 7 Telephonic Help Desk facility is available

Daily Web Learning facility is available on different topics of e-

Procurement at http://webcon.nic.in

Dedicated Email Support for any Technical queries related to

Operation is available (Email ID support-eproc@gov.in / cppp-

nic@nic.in)

Regular Class Room based training at NIFM, Faridabad as part of

Management Development Programme on Public Procurement

On site comprehensive training by NIC experts for

Department/Organisation implementing eProcurement in project

mode.

PARAMETER BEFORE eTendering

AFTER eTendering

REMARKS

Cycle time from NIT toAward

120 to 300 days 17 to 82 days Due to processreengineering and takingthe advantage of onlinemodules

Cost of bidding per bidfor the bidder

Rs 2000 to 10000 Rs. 35 to 50 The frequent visit of bidderfor submission andattending opening of bidsis not needed now

Bid Validity Period 120 to 180 days 75 to 90 days Average is 60 days

NIT Publication costRs.4.7 Cr per Annum

Rs 49 Lakhs per Annum

Only General noticesregarding availability of tenders are being given in the print media.

Complete transparency in the process

Free use of Portal, No charges levied

Easy availability of Tenders Documents

Anonymity in Bid submission

Timely Mail / SMS Alerts

No Physical visit required

View Online Bid Opening

Tender results readily available

24 X7 Availability

Ease of Use

Benefits for Bidders

Standardize procurement processes across Government

Departments

Shortens Procurement Cycle

Reduction of Human errors

System aided Evaluation process

Automated Process to a greater extent

On the fly Reports / Comparative statement

Integrity and Authenticity ensured due to Digital Signing of

all docs

Improvement in work culture in the Departments

Reduces Litigation / Complaints /RTI

Benefits for Procuring Entities

Completely Automated Processing for Coal Tenders

Pre and Post Integration with SAP / ERP

Mobile App beta version ready.

Data Analytics is being explored to be in place soon

Open Web API for seamless integration

Recent / Upcoming Features

Recognitions

Two Skoch Award for Smart Governance in Sep 2015 and also in 2010

GePNIC bags eIndia 2014 for Govt. of Kerala and MCL

CSI Nihilent eGovernance Award 2013 - Govt. of Kerala

eMaharashtra 2013 – Govt. of Maharashtra

CII-IT Award 2011 Odisha for Mahanadi Coalfields Ltd.

eProcurement in Orissa bagged G2B Initiative of the year 2009 – eIndia Award

21Govt. eProcurement System of National Informatics Centre (GePNIC)

Thank You

Benefits for Procuring Entities