Institute Affiliations with Local Technical Groups: Model Affiliation Program

John Durrant, P.E.Managing Director, Engineering and Lifelong Learning

jdurrant@asce.org

Presidents & Governors Forum

Headquarters OrientationReston, VA

Sunday September 18, 2011

Why Were Institutes Formed?

ASCE Structure - Post 1997

GEOGRAPHIC REGIONSSections & BranchesStudent Organizations

TECHNICAL REGION Institutes (new in 1997)Technical Activities Committees

CORE FUNCTIONSBoard of Direction

CommitteesSociety Operations

Headquarters Staff

Geographic Region – The Sections & Branches

The local home to all ASCE Members Primary avenue for delivery of lifelong learning to

practitioners through local technical groups (LTGs) ASCE’s Institutes provide the technical support network to

meet member needs for continuing education and research & development

Desired Outcome: Active relationship between LTGs and the respective Institutes providing Technical organizational support Collaborative opportunities thru Institute-Only Members such as

contractors, geologist, owners, etc. (each Institute determine).

ASCE Institutes

The Technical Region: 8 Institutes 109,149 ASCE Members

Responsible for:

85% of ASCE Publications

90% of ASCE Technical Events

75% of ASCE Webinars

General Mission of Each ASCE Institute

Supporting Lifelong Learning

Advancing their Discipline by Encouraging Research & Development

Promoting Professionalism

Serving the ASCE membership by delivering programs, services, and products

Being Nimble, Flexible and Entrepreneurial

Out-Reach to: Section/Branch Technical Groups through Model

Affiliation Program Student Organizations, creating awareness Engineers without Borders, technical support

Promoting professionalism “Raising the bar” thru continuing education Collegial interaction

ASCE Strategic Plan Infrastructure Sustainability

Important Efforts for the Entire Technical Region

Different Approaches to Collaborating with the Sections and Branches Early On

Local Technical Groups Different strengths and needs

SEI Established a Local Activities Division Board representation, regional meetings, etc.

G-I Chapter formation

TCIALG – Task Committee on Institute Affiliations with Local Groups in 2003 – 2004

TCIALG – Task Committee on Institute Affiliations with Local Groups

Defining relationships and Guiding principles

Primary affiliation is between Institutes and local Section or Branch technical groups.

Institute affiliation efforts shall include regional programs and activities with Sections and Branches that do not have technical groups.

Existing organizational and financial arrangements between Sections, Branches and their Technical Groups will be respected.

TCIALG – Task Committee on Institute Affiliations with Local Groups

Defining relationships and Guiding principles

Primary focus of affiliations is products and services, enhanced two-way communication, and local member involvement in Institute activities.

Affiliation activities will be designed to attract new ASCE and Institute Only members into both local groups and Institutes.

Affiliations will seek new sources of revenue for participating groups.

Institute Only members will pay fees in accordance with Section/Technical Group and Institute policies.

Products and services will be affordable.

TC-IALG Meeting July 13, 2003 – Mid year reportWork to be done:

Define array of potential future organizational-operational relationships

Identify future relationships that should be pursued or developed

Review Governing Document needs Prepare sample agreements Finalize content and details for focus group

WebConferences

A Process Was Established….

Step #1 of previous Process

Meet with your Section/Branch Officers.

Request their initial approval and assistance in planning the affiliation.

Request their guidance as to whether the Institute should be approached through the

Section/Branch governing body or directly by the Technical Group leaders.

Step #2 of previous Process

Contact the Director of the Institute you desire to affiliate with to request initial assistance in planning the affiliation. The request should include the following: Name of the Section/Branch Names and Contact Information for the Section/Branch Officers

and Technical Group Leaders Estimated Total & Active Membership of the Technical Group Potential Membership of the Institute Chapter and Plans for

Soliciting Member Participation Summary of the Current Activities of the Technical Group Statement of the Objectives for Future Development of the

Institute Chapter

Step #3 of previous Process

Prepare a specific proposal to convert your Technical Group into an Institute Chapter. Address: Proposed Resolution of all Issues identified by your Section/Branch

and by the Institute Revisions to your Section/Branch Bylaws or Operating Rules to:

Establish the Institute Chapter Allow Institute-only Members to Participate in Institute Chapter Activities

Bylaws or Operating Rules for the Institute Chapter, as needed

Send the completed proposal to: Your Section/Branch Officers for their Review and Approval The Institute Director for Review and Approval by the Institute

Leadership

Step #4 of previous Process

Obtain written approval from: The Section/Branch Officers The Institute Leadership

Send written notification with the names, titles & contact

information for the Chapter Officers to: The Institute Director The ASCE Geographic Services Director The Chair of the ASCE Committee on Geographic Units

The Section/Branch Technical Group thereafter becomes:

ABC Institute Chapter of the XYZ Section/Branch of ASCE

2010: Model Affiliation ProgramStep1: Identify Technical Groups

Prioritize based on number of institute members Request president to name a local discipline liaison

Step2: Liaison to liaison (volunteers) discussions Discussions of why affiliate and how Go-No Go decision based on information obtained

Step 3: One Page Memorandum of Understanding Between Section or Branch and Institute Bylaws (a problem in the past) are between Section and ASCE

Step 4: Local Chapter- off and running with support

Possible Services Provided by Institutes

Knowledge/Technology Transfer Speakers, webinars, publications, conferences, short courses Support of local events tailored to practitioner needs

Collaborative Forums Institute-Only members such as contractors, geologists, etc. Supporting local policy initiatives Support regionally focused technical seminars

National exposure for local events

Up to the LTG and Institute

Institute Directors

Institute Director Phone #

AEI Jennifer Balsley 703-295-6228

0

CI Marvin Oey 703-295-6397

3

COPRI Tom Chase 703-295-6027

2

EMI Amar Chaker 703-295-6393

0

EWRI Brian Parsons 703-295-6071

10

G-I Rob Schweinfurth 703-295-6352

20

SEI Jim Rossberg 703-295-6196

17

T&DI Jonathan Esslinger

703-295-6295

7

Email Example: jrossberg@asce.org

One Final Thought

This is a Voluntary Initiative.

Affiliation is Encouraged, Desired, but not Required.

Should be pursued where it makes sense for BOTH the technical group and the Institute

Questions onAffiliation?

22,583 members worldwide 124 committees helping

Above ground and below… Buildings and bridges Industrial Towers Tanks

Making our world sustainable, efficient and cost effective

And understanding And understanding everything that affects everything that affects themthem

EarthquakesEarthquakesHurricanes and tornadosHurricanes and tornadosTerroristsTerroristsAccidentsAccidentsand regular use….and regular use….

11,605 Members

Deep Foundations

Earth Dams & Slopes

Earthquake Eng.

Pavements

Rock Engineering

Site Characterization

Earth Retaining Structures

Underground Construction

Geoenvironmental Engineering

Many Other Committees

9,437 Members

Architectural Systems Committee

Building Security Council

Facilities Management Com.

Curtain Wall Systems Com.

Facilities for the Aging Com.

Mitigation of Effects of Terrorism Com.

Institute-Only Member: Architects, MEs, EEs, Constructors, Suppliers (essential anyone involved in the building industry)

25,685 Members Planning & Management Council

Water, Wastewater & Stormwater Council

Irrigation & Drainage Council

Watershed Council

Hydraulics & Waterways Council

Environmental Council

Groundwater Council

16,000 Members

Construction Directorate

Engineering Directorate

Materials Directorate

Owners Directorate

Services Directorate

Education & Research Dir.

Student Days Program

Crane Safety Training

4,299 Members

Seismic Std for Piers & Wharves

Jour. of Waterway, Port, Coastal and Ocean Engineering

Natural Disasters Investigations

Ports and Harbors Com.Ports and Harbors Com. Waterways & Navigation Com.Waterways & Navigation Com. Offshore Engineering Com.Offshore Engineering Com. Coastal Engineering Com.Coastal Engineering Com. Wetlands & Sediment Mngnt. Wetlands & Sediment Mngnt.

Com.Com.

17,190 Members

Aviation Council

Development Council

Rail/Transit Council

Roadway Council

Mode Spanning Council

Journal of Transportation Engineering

Journal of Urban Planning & Development

2,350 Members

Mostly Academics & Researchers

Nanomechanics & Micromechanics

Many International and non-CE Members

Activities Journal of Engineering Mechanics Journal of Nanomechanics and

Micromechanics Annual Engineering Mechanics Conference Theodore von Karman + 5 Other Medals

To be a premier organization representing engineering mechanics by effectively serving the needs of the world-wide engineering community and promoting both research and application of scientific and mathematical principles to address a broad spectrum of existing and emerging engineering and societal problems.

Technical Activities Committee

Technical Councils

Cold Regions

Computing & IT

Disaster Reduction

Lifelines Earthquake Engineering

Forensic

Wind Engineering

Divisions Aerospace Energy Geomatrics Pipelines

In Summary

ASCE’s 1997 Strategic Plan changed its organization in large part to meet the needs of its young members

Vision 2025 and BOK can markedly change Professionalism of Civil Engineers – young members will be most affected by such changes

Institutes provide young members with access to the technologies needed for career advancement

Membership in ASCE gives young members exposure to fellow Civil Engineers who represent both colleagues and potential employers

After Graduation Join ASCESelect the Institute that best reflects your

career interestsNow you are ready to build your career!

These decisions will get you off to a fast start!

So:

QUESTIONS?