INSTALLATION & COMMISSIONING OF PREPAYMENT ACTIVE ENERGY METERS AT

LOW VOLTAGE SUPPLY TENDER NO KPLC1/10AA-3/PT/ –03-08/09

PART B – SPECIFIC DETAILS OF SERVICE (SDS)

NAME DESIGNATION SIGNATURE DATE

Compiled by Eng. John Wekesa

Chief Engineer, LP &PPM

Checked by Eng. Kenneth Chege

Ag. Customer Service Manager

Approved by Eng. Rosemary Gitonga

Chief Manager, Commercial Services

LIST OF CONTENTS

PART I TERMS & DEFINATIONS PART II PROJECT INFORMATION Brief Description of Projects Site Environmental Conditions Access to Site Telecommunication Site Accommodation Health, Medical Facilities Registration as a Contractor Materials PART III QUALIFICATION REQUIREMENTS Qualifications Experience and Past Performance Tools, Instruments & Equipment Capability In respect to Personnel Installation Ability Additional Information

PART IV TENDERER'S TECHNICAL PARTICULARS

List of Forms Form No.1 TENDERER FOR PREQUALIFICATION 2 Form No.2 STATEMENT OF TENDERER 1 Form No.3. EXPERIENCE RECORD OF TENDERER 2 Form No.5. SUPERVISORY PERSONNEL 2 Form No.6.TRANSPORT 1 Form No.8 TOOLS, INSTRUMENTS & EQUIPMENT LIST 1

Form No.9 PREVIOUSLY PREQUALIFIED QUESTIONAIRE 1

ANNEX 1 DRAWINGS

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PART I TERMS & DEFINATIONS The following words, expressions and abbreviations shall have the meaning hereby assigned to them, except where the context otherwise requires. “KPLC” The Kenya Power and Lighting Company Limited “Project” Project in Tender Document “Works” The Work to be done by the Contractor under the Contract. “Tenderer” Firms, Partnerships, and companies who wish to be qualified for tendering, alone, or as a leading firm and member firm in case of a joint venture or consortium. “Tenderer” An tenderer qualified by KPLC to present a tender. “Ksh” (Currency) Kenya Shilling “Prepayment” Payment of services to the utility or other company

before those services are rendered “MCU” Measurement & Control Unit “CIU/UIU” Customer Interface Unit/ User Interface Unit

“Communication Cable/Data Link” Connection linking the “MCU” and “CIU”

“ERC” Energy Regulatory Commission “ERB” Engineers Registration Board “U/G S/L” Under ground Service Line Connection

PART II

THE PROJECT INFORMATION 2.1 BRIEF DESCRIPTION OF THE PROJECT

The Projects comprise, installation of Prepayment active energy meters on existing and new service lines, modification of existing metering installations and service lines and their associated switchgears and accessories on low voltage networks using materials supplied by KPLC. 1. KPLC will install 25,000 meters in Nairobi from June 2009 to August 2009; and

KPLC expects to connect a further 250,000 prepayment meters over the next two years.

2. Jobs shall be allocated on piece rate basis as and when required to multiple contractors.

3. The contracts shall be valid for 2years. The various installations we have include:

a) Installation of Prepayment active energy meters. b) Installation and modification of new and existing meter-boards. c) Modification of existing Service lines, sub-mains and their associated

accessories. d) Installation of the communication cable e) Installation of the consumer interface unit (CIU)

A brief indication of the various installations involved is as follows: 2.2 ITEM DESCRIPTION 2.2.1 INSTALLATION OF PREPAYMENT METERS. The Prepayment active energy meter shall basically be installed on low voltage lines (240-415v). They shall be installed on new and existing supply points. In case of new installations, a suitable meter board and its associated accessories shall be installed to suite the metering equipment and shall be mounted either on the customers’ premises or on the pole. The meter shall be made inaccessible to the customer by means of spot/arc welding. Where the installation is existing, the meter board shall be modified/replaced to accommodate the new metering equipment as above. The existing arrangement within the metering panel will have to be re-arranged such that the meters will be installed on the upper compartment of the panel while all the customers’ main switches will be installed on the lower compartment. This will give the customers free access to their main switches while the KPLC meters will be out of their reach. The re-arrangement should be carried out with outmost care to avoid cases of cross-wiring/metering at the mains switches. The diferrent scenarios ars as shown below:

Scenario Description

Tenderer’s Statement of Compliance

1 1 - Back to back connection or looped U/G s/l connection

CIU/UIU in the house. MCU in the meter box outside the house. Communication cable shall be connected between CIU and MCU. Meter board to be spot welded around after installation of prepayment meter

2 2 - Overhead Service line connection to individual units

CIU and data cable shall be installed in the house, guided by the customer’s preference. Communication cable shall be connected between CIU and MCU. MCU in 35 mm din rail enclosure at the pole.

3 3- Individual Meter Boards U/G service line

CIU and data cable shall be installed in the house, guided by the customer’s preference. Communication cable shall be connected between CIU and MCU. MCU in 35 mm din rail enclosure at the pole.

4 4- Apartment/Flat with Central Metering

MCUs in the central Meter board, preferably in own compartment. Communication cable shall be connected between CIU and MCU. CIU and data cable shall be installed in the house, guided by the customer’s preference.

5 Individual Units with dedicated S/L from Street Turret

MCUs in the street turret. CIU and communication cable shall be installed in the house, guided by the customer’s preference.

2.2.2 INSTALLATION AND MODIFICATION OF EXISTING METER BOARDS The contractor shall be required to arrange/rearrange the wiring and the associated accessories to accommodate the new metering equipment as stated 2.2.1 above. At the same time recovery of the old metering equipment shall be done and send back to the identified KPLC stores. Pole mounted meter boards shall be mounted to give a nominal clearance from the ground and the live parts of the service line i.e. at least 25 feet above ground level in case of a 32 feet pole and a clearance of 3 feet from the live part of the service line. 2.2.3 MODIFICATION OF THE EXISTING SERVICE LINE. The existing service lines, sub mains and their accessories shall be modified to suite the new metering equipments as stated in 2.2.1 above

The proposed installation of the Prepayment meters.

The installation of Prepayment active energy meters shall be spread all over the Country.

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2.3 SITE ENVIRONMENTAL CONDITIONS The climate in Kenya is defined as mostly Equatorial climate. Rainfall ranges from arid to Semi arid to areas with average to heavy rainfall throughout the year. Mean temperatures range from 400 C at the coast to 50 C in the highlands. Relative humidity varies from 90% with a high saline content at the Coast to 20% in the arid Areas. The altitude varies from Sea level to around 1,700 m above sea level. The ground along the routes is a mixture of soft, medium soils and sections of hard murram and even rock and may comprise alternating deep valleys and steep hills and some flats depending on the region where the project falls in. 2.4 ACCESS TO SITES

The Contractor/Engineer is expected to gain access to the premises of KPLC’s customer’s for purposes of carrying out prepayment meter installation. In this regard and in accordance with the Energy Act, the contractor is expected to liaise with KPLC engineers for purposes of giving appropriate notices to customers so as to provide access to their premises. The contractor/Engineer will ensure there will be minimum destruction of property when carrying out installation work.

2.5 TELECOMMUNICATIONS International telegraph, telex, telephone and facsimile services are available from all major towns in Kenya.

2.6 SITE ACCOMONDATION

The contractor shall be responsible for availing of staff accommodation, office, field-shop, store, etc. required during installation of the Prepayment meters and associate accessories, [inclusive of all amenities].

2.6a HEALTH AND MEDICAL FACILITIES

It is the responsibility of the contractor/Engineer to provide health services to his employees. The contractor/Engineer shall provide First aid and Medical services for his installation personnel at site. There are Government run Hospitals in all the Major Towns in Kenya, supplemented by many private Clinics throughout the Country.

2.7 REGISTRATION AS A CONTRACTOR Tenderer shall be registered Electrical Installation Contractors as per Electricity Regulatory Commission requirements as specified below or registered Electrical Engineers by the Engineers Registration Board.

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2.8 MATERIALS

All materials will be provided by KPLC. The Contractor shall be responsible for collecting the meters and other accessories from the designated KPLC stores to his own storage point and ensure proper and adequate insurance is taken for them until the hand over time of the completed installation and return of items not utilised, as will be detailed in the tender documents.

2.9 EXPECTED TOOLS AND MATERIALS FOR THE PROJECT

A TOOLS/ EQUIPMENTS B MATERIALS 1 Wooden extension ladder 10ft 1 MCB (Miniature Circuit Breaker) 2 Safety belt 2 MCU (Measurement and Control Unit) 3 Safety Rubber gloves 3 CIU (Customer Interface Unit) 4 Safety Helmet 4 Communication cable 5 Auger bit 13/16 5 Cable ties 6 Climbing iron 6 1 inch self tapping screws 7 Sisal rope 3/8 in 7 Pole mounted Meter board pre-wired 8 Flat screw drivers 8, 10, 12in 8 35mm Din rail 9 1 lb Ball pein hammer 9 Standard Padlock

10 Cable trimming Knife 10 Terminal blocks 11 Electrician pliers 10in 11 Cable clips 12 Spanners Adjustable 6, and 10in 12 20mm sq conduit 13 Spanners 13 Saddles 14 Hack saw frame and blades 14. Welding rods 15 Multi-meter 16 Welding Machine

PART III

QUALIFICATIONS

1) It shall be understood and agreed by the Tenderer that the evaluation data to be submitted are to be used by the KPLC in determining the qualifications of the prospective Tenderer to perform the Works described in Part II of this Document. In consideration of being permitted to submit his qualifications as a prospective Tenderer for review, the tenderer for pre- qualification waives any claim against the KPLC and its authorised agents that might arise with respect to their decision as to a prospective. Tenderers qualifications. It is understood further that the Decision of the KPLC and its authorised agents, with respect to Qualification of Tenderer is final and is not subject to appeal of any kind. The tenderer should either be registered Electrical contractor, classes C-1 and above, by the Energy Regulatory Commission (ERC) or Registered Electrical Engineer by the Engineers Registration Board (ERB). Certified copies of certificates shall be submitted together with evaluation documents.

2) EXPERIENCE AND PAST PERFORMANCE

Tenderer should have adequate experience general Installations. Details of previous experience should be submitted on form No. 4- and the Tenderer should provide recommendations /certificates that were given by their former clients or consulting Engineers. Failure to complete past work due to fault of Tenderer will be sufficient reason for disqualification. The Tenderer should have the past experience of meter installation or similar works.

3) TOOLS, INSTRUMENTS & EQUIPMENT

Please list the tools, instruments and equipment you have or may acquire to execute the works if you were successful in a tender award Use form No. 8

4) CAPABILITY IN RESPECT TO PERSONNEL

The organisation chart for the Project implementation if awarded should be provided. The names and pertinent information about key personnel proposed for Project Management must be identified on the attached Form No. 5. This list should include two (2) key personnel highly experienced in the installation of Prepayment active energy meters or similar works.

5) INSTALLATION ABILITY

The KPLC expects the Tenderer to install a minimum of 10(Ten) meters per day or more depending on the prevailing conditions.

6) ADDITIONAL INFORMATION If a Tenderer wishes to submit further information to demonstrate their ability and or

to support their previous working record, they should enclose any such supplementary information with their Tenders.

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PART IV TENDERER'S TECHNICAL PARTICULARS LIST OF FORMS ──────────────────────────────────────── FORM DESCRIPTION Nos. OF NO. SHEETS confirmed filled ──────────────────────────────────────── 4. EXPERIENCE RECORD OF TENDERER 2- 5. SUPERVISORY PERSONNEL 2 6. TRANSPORT 1 7 LIST OF SUBCONTRACTORS 1 8 TOOLS, EQUIPMENT & INSTRUMENT LIST 1 9 PREVIOUSLY COMPLETED, & ONGOING JOBS 1

(The Representative) (Place and Date)

The "Name of Tenderer" on these forms is to be the individual member's name.

FORM NO. 4 EXPERIENCE RECORD OF TENDERER 1. Name of Tenderer _________________________________________ 2. Business experience of the Tenderer as a contractor under present

business name: ________________(Years)

3. Experience of the Tenderer in electrical installation: (i) As a prime contractor

____________(Years) (ii) As a sub-contractor

_____________(Years) 4. Experience of the Tenderer in electrical installation (in Kenya

should be stressed). 5. Name of Project :

____________________________________________________ 6. Works performed by the Tenderer : _____________________________________________________

_____________________________________________________ _____________________________________________________

7. Work Volume Installation of Prepayment meters or similar works --------No.

8. Contract amount (Kenya shilling)# _______________________ 9. Final amount billed (Kenya shilling )#______________________ 10 Date of commencement ____________________________ 11 Date of completion ____________________________ 12 Name and address of owner____________________________

13 Brief description of project, including any particular or special aspect of the same.

_____________________________________________________

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_____________________________________________________

_____________________________________________________

14 Number of personnel engaged as at end of December, 2007 as

employees of the Tenderer

ENGINEERS SUPERVISORY PERSONNEL

__________________ ____________________ 15 Approximate value of installation works completed for

each year during the past three years (equivalent in KSh) : ___________________________Year-------------

___________________________Year------------

___________________________year------------- 16 Have you ever failed to complete any contract awarded to you?

Yes No.

If yes, where and explain the reasons: _____________________________________________________ _____________________________________________________ 17 Have you ever encountered with strike, sabotage or lockout in

executing any installation or similar work ? Yes No. If yes, explain the reasons and your counter plan taken:

_____________________________________________________ ( Date) (Signature of the Representative)

FORM NO. 5 SUPERVISORY PERSONNEL Give the detailed information of two (2) key supervisory personnel who would be employed as full-time staff on the project if awarded contract. (Complete a form for each person). 1. Name __________________________________ 2. Date of birth __________________________________ 3. Nationality __________________________________ 4. Education __________________________________ 5. Languages __________________________________ 6. Speciality __________________________________ 7. Registration __________________________________ 8. Length of service with Tenderer ____________ Years : from ______ (month) ____ (Year) to ______ (month) ____ (Years) 9. Years of experience _______________________________________ 10. If item 8 is less than 3 years, give names and length of service with previous employers covering a 3 year period NAME OF EMPLOYER LENGTH OF SERVICE ___________________________ ______Years from ____ to_____ ____________________________ ______ Years from ____to _____ ____________________________ ______ Years from ____to _____

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11. Electrical Installation work experience : (this should cover past 3 years experience. Use as many pages as necessary) (1) Name of project _____________________________________________ (2) Name and address of owner _____________________________________________ (3) Work Volume Installation works -------- No.

(4) Part of works for which the person was responsible _________________________________ _________________________________ (5) Assignment period from ______ (Month) ________(Year) to_________ (Month)________(Year)

____________ ______________________________

(Date) (Signature of the Representative)

FORM NO. 6 TRANSPORT Give detailed information of transport and machinery which would be used for the project if awarded contract. Attach Photostat copies of the Log books. TYPE OF TRANSPORT REG. TYPE OF USAGE OR MACHINERY No. __________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

__________________ __________ __________________________

_______________ _______________________

(Date) (Signature of the Representative)

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FORM NO. 7 LIST OF CONTRACTORS Give the detailed information of subcontractors to be employed for execution of a part or parts of the works. (use as many copies as necessary) 1. Name and status of the subcontractor _____________________________________________________ _____________________________________________________ 2. Address of the subcontractor _____________________________________________________ _____________________________________________________ 3. Works to be sub-contracting ____________________________________________________

_____________________________________________________

_____________________________________________________ 4. Subcontract period _____________________________________________________ ____________________________________________________

5. Experience of the subcontractor _____________________________________________________ _____________________________________________________ _____________________________________________________

6. Plant and Equipment owned by the subcontractor

_____________________________________________________ _____________________________________________________

7. Number of technical staff of the subcontractor broken down according to the grade and disciplines (Attach list) _____________________________________________________ 8. Registration in the Republic of Kenya in case that the

subcontractor is a Kenyan national _____________________________________________________

_____________________________________________________

_______________ _______________________ (Date) (Signature of the Representative)

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FORM NO. 8

TOOLS, INSTRUMENTS & EQUIPMENT Give detailed information of tools, instruments & equipment which would be used for the project if awarded contract. These will be inspected at the tenderer’s premises before evaluation.

TENDERER’S STATEMENT OF COMPLIANCE TOOLS/ EQUIPMENTS/INSTRUMENTS A 1 Wooden extension ladder 10ft 2 Safety belt 3 Safety Rubber gloves 4 Safety Helmet 5 Auger bit 13/16 6 Climbing iron 7 Sisal rope 3/8 in 8 Flat screw drivers 8, 10, 12in 9 1 lb Ball pein hammer 10 Cable trimming Knife 11 Electrician pliers 10in 12 Spanners Adjustable 6, and 10in 13 Spanners 14 Hack saw frame and blades 15 Multi-meter 16 Welding Machine 17 Drilling M/C 18 Insulation Resistance Tester 19 Set of Allen Keys 20 Earth Loop Impedance Tester 21 Phase Rotation Meter 22 Neon Tester 23 Other assorted tools

_______________ _______________________

(Date) (Signature of the Representative)

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FORM 9

PREVIOUSLY COMPLETED, AND ONGOING JOBS

(a) EVALUATION

Year first contracted---------------------------------------------------

(b) COMPLETED PROJECTS List Six (6) Projects done and completed in the last three years, (start with the most recent)

1)-------------------------------------------------------------------Year------ 2)------------------------------------------------------------------- Year----- 3)------------------------------------------------------------------- Year----- 4)------------------------------------------------------------------- Year----- 5)------------------------------------------------------------------- Year----- 6)------------------------------------------------------------------- Year-----

(c) ON GOING PROJECTS

List 6 (six) on going projects you are yet to complete. 1)

Date awarded------------------------------------------------ Date started--------------------------------------------------- Contract date of completion------------------------------- -------------------------------% complete-

2) Date awarded------------------------------------------------ Date started--------------------------------------------------- Contract date of completion------------------------------- -------------------------------% complete-

3) Date awarded------------------------------------------------ Date started--------------------------------------------------- Contract date of completion------------------------------- -------------------------------% complete-

4) Date awarded------------------------------------------------ Date started--------------------------------------------------- Contract date of completion-------------------------------

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-------------------------------% complete-

5) Date awarded------------------------------------------------ Date started--------------------------------------------------- Contract date of completion------------------------------- -------------------------------% complete-

6) Date awarded------------------------------------------------ Date started--------------------------------------------------- Contract date of completion------------------------------, -------------------------------% complete-

DIAGRAMS

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Communication cable

KENYA POWER & LIGHTING CO LTD PREPAYMENT PROJECT SCHEMATIC

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