INSPIRED Health and Safety Policy

8/12/2019 INSPIRED Health and Safety Policy

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Health & Safety Policy

Guideline Health and Safety Policy

JANUARY 2010

All businesses/organisations with five or more employees are required to provide a written document

detailing its general policy for health and safety and the organisation and arrangements for carrying out the

policy. mployees should !now about the policy and be aware of their own responsibilities.

"he responsibility rests with the employer for ensuring that all Health and Safety Acts and #egulations are

complied with and that any written documentation produce is suitable and sufficient.


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Health and Safety Policy

This is the Health and Safety Policy Statement of

INSPIR! "200#$ %I%@@@@@@@@@@@@@@@@@@@@@@@@@@.

'ur policy is to provide and maintain safe and healthy) environment) wor!ing conditions) equipment) and

systems of wor!s in our wor!place. $t is also our policy to provide adequate control of the health and safety

ris!s arising from our wor! activities. +e will ensure safe handling and use of substances. +e will also

provide such information) training) and supervision) as is need for this purpose. +e also ac!nowledge

responsibility for the health and safety for other people who may be affected by our wor! and activities.

$t is also our policy is to consult with our employees on matters affecting their health and safety) and it is our

policy to prevent accidents and cases of wor!,related ill health.

"he allocation for safety matters and the particular arrangements that we will ma!e to implement the policy

are set out below. "he policy will be !ept up to date) particularly as the business changes in nature and

si%e. "o ensure this) our policy and the way it is operated will be reviewed annually.

Signed@@@@@@@@@@@@@@@@@@@@@.

(Employer / Managing Director)

7ate@@@@@@@@@@@@@@@@@@@@@@..

#eview 7ate@@@@@@@@@@@@@@@@@@.


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Example Responsibility Hierarchy

9

;A6A8#

CHAIR OF BOARD

BOARD OF DIRECTORS


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Res&onsi'ilities

(Name) as ;anagingDirector / Employer,has overall responsibility for health and

safety in the 'rganisation.

(Name) is responsible for ensuring that all matters relating to health and safety are

addressed within the 'rganisation and that the policy is !ept up to date and reviewed regularly. He / she is

also responsible for the implementation of the Health and Safety Policy) the co,ordination of the underta!ing

of ris! assessments) and the implementation and monitoring of any controls which are imposed as a result

of the ris! assessments.

(Name) has day,to,day responsibility for ensuring that the health and safety policy is put in to

practice and that any controls are put in to practice or are carried out.

"he following people have responsibility for ensuring health and safety standards are maintained / improved

in the following areas5

Name A(ea of Res&onsi'ility

All em&loyeeshave the responsibility to co,operate with the 'rganisation to achieve a safe and healthy

wor!place and to ta!e reasonable care of themselves and others and not to interfere with anything provided

to safeguard their health and safety. An employee has a responsibility to let (Name(s)or Job Title)

!now if there is a matter relating to health and safety that should be brought to their attention for action.

Health ) Safety Ad*iso( + ,o(-&lace Safety Ad*iso(

(Name) is responsible for health and safety matters and will be available to advise on

particular health and safety matters.

Health ) Safety Re&(esentati*e

"he 'rganisation will designate one person on each Site to be the Site Health and Safety #epresentative.


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"he following people are the Site Health and Safety #epresentatives5

Name Site

"he Site Safety #epresentative will ensure that all safety procedures are adhered to and will report areas of

non,compliance to (Name or job title).

Im&lementation of Policy

"he ;anaging 7irector or Safety Advisor will ensure that all employees have access to the Health and

Safety Policy that is located at/on/in@@@@@@@@@@@@@@@@@@@@@@@@@@@@

ach employee will be given a copy of the general policy on commencement of his or her employment.

(Name) will ensure that all employees are given a copy of the Health and Safety Policy and

will !eep and maintain records that staff have received a copy of the policy.

%onsultation .ith m&loyees

(Name) is the mployee #epresentative on Health and Safety matters.

?onsultation with employees will be made * directly to employees / made throgh the

Employee !ealth and "a#ety $epresentati%e / &or'place "a#ety d%isor (*delete

as appropriate).

Ris- Assessments

=


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#is! assessments will be underta!en for all members of staff) wor! activities and systems annually. "he

results of the ris! assessments will be recorded in writing) safety procedures produced and implemented to

ensure adequate levels of health safety and welfare.

#is! assessments are to be reviewed regularly to ensure that they are still appropriate to the tas!s covered.

"hey will also be reviewed when a new member of staff oins) new equipment is installed) when a newsystem of wor! set up or when the business or 'rganisation changes premises.

Each / The (Managing Director / Department / "ite / Manager / Job Title / Name)

shall be responsible for underta!ing (his / her / the) (departments/sections/areas)ris!

assessments as required by the ;anagement of Health and Safety at +or! #egulations :::.

"he results of any ris! assessment shall be recorded and !ept at55@@@@@@@@@@@@@@

-y5Each / The (Managing Director / Department / "ite / Manager / Job Title /Name)

"he findings of the ris! assessments will be reported to (Name) .

Action required to remove or control the ris!s identified will be approved by (Name) .

(Name) will be responsible for ensuring that any required action is implemented.

(Name) will chec! that the implemented actions have removed or reduced the ris!s.

Assessments will be reviewed every year or when the wor! activity changes) whichever is soonest.

$is' assessments may be determined by completing the #olloing table. E+amples

are pro%ided in this docment.

-elow is some simple guidance to help those who are required to carry out ris! assessments5

1$ Identify the ha/a(ds

Birst) identify what the ha%ards are.

3


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Coo! for ha%ards that you could reasonably e4pect to result in significant harm. "he following are some

e4amples5

Slipping / tripping ha%ards) fire) chemicals) moving parts of machinery) vehicles) dust) lifting and carrying)

poor lighting) electricity) fumes) noise and low temperatures.

2$ Identify .ho miht 'e ha(med and ho.

$dentify people who might be harmed by the ha%ard) including employees) other wor!ers in the wor!place

and members of the public. 7o not forget the cleaners) e4ternal maintenance ?ontractors) and other

visitors. $t is also necessary to identify groups of employees who may be particularly at ris!) such as young

or ine4perienced employees) new and e4pectant mothers) out of hours activities) home wor!ers) those who

wor! alone and disabled staff.

$ *aluatin the (is-s f(om identified ha/a(ds

#is!s from identified ha%ards need to be evaluated.

$f there are no ha%ards there are no ris!s. +here ris!s are already controlled in some way) the

effectiveness of those controls needs to be considered when assessing the e4tent of the ris! that remains.

$t is also necessary to5

'bserve the actual practice. "he employees concerned and their Safety #epresentative or +or!place

Safety Advisor should be consulted(

Address what actually happens in the wor!place or during the wor! activity(

"a!e account of e4isting preventative measures( if e4isting measures are not adequate) consider what

more should be done to reduce the ris! sufficiently.

$ Re*ie. ) Re*ision

#eview the Assessment.

?hec! that the precautions for each ha%ard that was identified is still adequately controlled. $f it is not

adequately controlled) then the action needed to control the ris! should be indicated and the outcome noted.

"he Assessment must be reviewed at least annually or whenever the process or procedure is changed.

2


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Ris- Assessment 3o(4 Assessment Unde(ta-en4 Assessment Re*ie.4

?ompany 6ame / Area / Activity

Assessed5

Signed5

Dob "itle5

7ate5

7ate5

+or! Practice5

Ha%ard +ho is affected> ?ontrols in place Burther controlsneeded>

?hec!s to ensure controlswor!ing

+or! Practice5

Ha%ard +ho is affected> ?ontrols in place Burther controlsneeded>

?hec!s to ensure controlswor!ing

Example Risk Assessments:

0


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lease note these e+amples are not intended to co%er all o# the ris's yo may

e+pect to #ind in yor or'place.

Work

Practice:

Electrical Appliances

Hazard Who is

affected?

Controls in place Frther

controls

needed?

Checks to ensre

controls !orkin"

Electroction

#rom

electrical

appliance

ll sta## T Test carried

ot by a

competent person

rogramme o#

annal T

Testing to be

carried ot

Nominated person

to ensre chec's

carried ot and to

'eep records o#

chec's

Trailing

cables

ll sta## Telephone ires

and cables on

#loor are in

rbber

co%ers/mats.

Monthly/-arterly

%isal chec's by

nominated person

arond o##ice to

identi#y presenceo# trailing ires.

$ecords to be 'ept

ll cables ha%e

been tied and

stored in space

pro%ided in des's

Monthly/-arterly

%isal chec's by

nominated person

arond o##ice to

identi#y presence

o# trailing ires.

$ecords to be 'ept

Work

Practice:

#isplay $creen E%ipment

Hazard Who is

affected?


controls

needed?

Checks to ensre

controls !orkin"

atige to

eyes #rom D0

or'

ll sta## ho

are

signi#icant

sers o# D0

ro%ide

antiglare

screens 1

monitor stands

here re-ired.

Ensre sta##

are trained in

ta'ing ade-ate

brea's

rogramme o#

annal chec's

to ensre

control

measres are

in place

Nominated and

competent person

to ensre chec's

carried ot and

that records are

'ept

Ensre all

contrast

brightness

controls in

or'ing order

$eplace

e-ipment in

controls not

or'ing

Nominated person

to ensre controls

carried ot and

that records are

'ept

Ensre sta## are

pro%ided ith

s abo%e

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Health & Safety Policyreglar eye tests

i# re-ested

"ta## re-ired to

ta'e #re-ent

brea's #rom D0

$emind sta##

o# the need

#or #re-ent

brea's

s abo%e

0nsitable

seating

position andspace at D0

&or'station

ro%ide

adjstable

2hairs

$eplace chair

i# not

sitable

s abo%e

ro%ide #oot

rests to

pre%ent strain

on bac'

s abo%e

Ensre ade-ate

des' space

pro%ided

s abo%e

Work

Practice:&one Workers

Hazard Who is

affected?


controls

needed?

Checks to ensre

controls !orkin"

$is's to

ersonal

"a#ety

ll sta## ho

or' on their

on or at

other sites

"ta## are

issed ith

mobile phones

"ta## to ring

Main 3##ice

hen arri%ingat site and

be#ore lea%ing

site

"ta## to

con#orm to site

!ealth and

"a#ety rles

Ensre someone

in the Main

3##ice 'nos

here 4one

&or'ers are

Work

Practice:

#ri'in" at !ork

:


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Hazard Who is

affected?


controls

needed?

Checks to ensre

controls !orkin"

2ar accidents ll sta##

sing their

cars to tra%el

to other

premises as

part o# their

or'acti%ities

Ensre employees

are competent to

dri%e

2hec' dri%ing

licences to ensre

they are

appropriate #or

the tas' being

nder ta'en

5# sta## sing

on %ehicle #or

or', ensre car

insrance co%ers

%ehicle #or

bsiness se

2hec' sta## car

insrance details

0se o# mobile

phones hilst

dri%ing

Ensre sta## are

ad%ised not to

se their mobile

phone hilstdri%ing

$ecords o#

training to be

'ept

Work

Practice:

(anally &iftin" &oads

Hazard Who is

effected?

Controls in

place

Frther

controls

needed?

Checks to ensre

controls !orkin"

4oer bac'

damage

Depot sta## none Training to

ensre loads

li#ted

correctly

Depot manager by

on the job

sr%eillance and

record 'eeping

o# training

pro%ided

&or'

rotation to

ensre

li#ting or'

is spread

beteen

sta##

Depot Manager to

rotate or'ers

Accidents5 3i(st Aid5 Ill Health and Nea( 6isses

"he Birst Aid -o4EesF is / are !ept at5


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@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@

@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@

(Name) is the Appointed Person / Birst Aider.

(Name) is responsible for ensuring that the Birst Aid -o4EesF are !ept fully stoc!ed and

equipped.

All inuries) incidents) and dangerous occurrences at wor! involving employees or members of the public

must be reported and recorded in the Accident -oo!.

"he Accident -oo! is !ept at / by@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@...

;aor accidents or incidents must be reported to the nforcing Authority quic!ly by phone or fa4. "hese and

other specified inuries or incidents must also be reported by submitting a completed B931 report form to

the Authority within ten days of the incidents. "he #egulations also require the notification of non,

consensual violence to a person at wor! and any incident that results in a member of the public having to go

directly to hospital is reportable.

(Name) is responsible for reporting accidents) diseases and dangerous occurrences to the

enforcing authority. "he enforcing authority for this organisation is 5

n*i(onmental Health5 "Name$ %ounty+7o(ouh %ouncil5

Tel4 8888 8888885 3a94 8888 8888885 email4 88888888:

Any incident under the above #egulations can also be reported in a variety of ways5

-y telephone on 1=3


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-y sending report forms to the $ncident ?ontact ?entre) ?aerphilly -usiness Par!) ?aerphilly) ?B1

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INSPIRED Health and Safety Policy