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Insourcing records storage. Earl C. Rich, CRM. Discussion Topics. Background Prep Work Logistics Project Costs Q&A Site Tour. Background. Budget cuts: FY2011 to FY2012 – 44% reduction Staff reduction: FY2010 to FY2012 – 31% reduction. Prep work - Building selection -. - PowerPoint PPT Presentation
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Earl C. Rich, CRM
INSOURCINGRECORDS STORAGE
DISCUSSION TOPICS
Budget cuts:
FY2011 to FY2012 – 44% reduction
Staff reduction:
FY2010 to FY2012 – 31% reduction
BACKGROUND
• Location, location, location
• Windows and floors and docks, oh my!
• Ceiling height and upstairs neighbors
• Change of Occupancy
• Air Conditioner health
PREP WORK- BUILDING SELECTION -
• Box removal costs– Removal fees– Access fees– Prep fees
• Delivery decisions
• Project timeline
PREP WORK- VENDOR NEGOTIATIONS -
• Furniture
• Demolition
• Carpet Removal
• Doors & Windows
• Sprinkler Head Replacement
PREP WORK- BUILDING PREP -
• Shelving Considerations– Height– Width– Depth– Weight Capacity– Aisle Requirements
• New or used?
PREP WORK- SHELVING -
UsedNew
PREP WORK- SHELVING ANALYSIS -
• Software Considerations– Analyze current RIM software– Determine functional requirements– On-site; hosted; or “home grown”
• Barcode Scanner– Works with your RIM application– Determine communications needs– Ruggedized for warehouse use
PREP WORK- SOFTWARE & SCANNER -
ScannerSoftware
PREP WORK- SOFTWARE & SCANNER ANALYSIS -
Acorde FRM replacement
1.Already in progress
2.Cost-effective solution
3.Utilizes existing software
4.Customizable environment
Motorola MC-3190
1.Rugged
2.Cost-effective
3.Bluetooth, WIFI, and Cradle
4.Customizable environment
• Shipping– Used third party trucking company– One shipment of 1,000 boxes each week– Palletized and shrink-wrapped
• Tracking– Total inventory listing at beginning of project– Manifest for each pallet sent the day before– Labels generated from the manifest
LOGISTICS- SHIPPING & TRACKING -
• Quality Assurance– Check manifest against boxes delivered– Verify labels match each box number– Check total boxes scanned at end of day
• Logistics Issues– Box quality issues– Return shipment of pallets– Need room for processing boxes
LOGISTICS- QA & ISSUES -
PROJECT COSTS
Item CostBarcode Scanner $1,690Box Delivery $6,325Box Removal $42,277Building 3 - Carpet $11,500Building 3 - Demolition $3,100Building 3 - Doors $13,437Building 3 - Shutters $7,998Building 3 - Sprinklers $8,020Decking Delivery $1,861Miscellaneous Items $400Parking Pad $850Shelving $27,636Shelf Decking $12,712Shelving Delivery $1,650Shelving Installation $4,574Warehouse Equipment $2,208
PROJECT WRAP-UP- HIGHLIGHTS -
• Total Project Costs:$146,238
• Payback Period:8.66 months
• Annual Savings:
$262,000 +3% Annual Growth
• Staffing Impact:No increase in staffing level
THE USUAL SUSPECTS
Earl C. Rich, CRM
QUESTIONS?