INSITE Consortium Conference 2012

INSITE at the

Georgia Institute of Technology

OFMS, Inc. DBA INSITE September 20-21, 2012

Georgia Institute of Technology

John Holcombe

Facilities Information Systems Manager

Amanda Jones

Architectural Designer

Rosemarie White

Campus Space Coordinator

ICC 2012 Georgia Institute of Technology

• Institute Profile

• 21,500 students

• 237 Buildings (including leased facilities)

• 14.7 million GSF

• Approx. 900 floor plans (> 99% of total GSF)

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ICC 2012 Georgia Institute of Technology

• Capital Planning and Space Management

• Campus Planning

• Master Planning

• Landscape Planning

• Space Planning

• Focus on Sustainability

OFMS, Inc. DBA INSITE

• Focus on Sustainability

• Space Management

• Classroom and Event scheduling

• Space Accounting

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ICC 2012 History of CAFM at Georgia Tech

• Mainframe Building and Room Inventory

• Manual data entry

• Hand-drawn floor plans

• Manually computed square footage

• INSITE

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OFMS, Inc. DBA INSITE

• Initial implementation - 1995

• Loaded existing mainframe data

• Student assistants using INSITE CAD

• Hard-copy floor plans & Excel

spreadsheets for ICR Space Study

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ICC 2012 History of CAFM at Georgia Tech

• INSITE

• Full implementation – 2000

• Visual-FM drawings by full-time staff

member

• All campus buildings drawn,

including residence halls

OFMS, Inc. DBA INSITE

including residence halls

• Transition to PDF floor plans for ICR

Space Study

• Current

• Approximately 100 Net-FM users

• Space Survey module used for ICR

Space Study

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ICC 2012 INSITE Audience at Georgia Tech

• Internal to our organization

• Management

• Planners

• External

• Institute Space Committee

• Campus architects

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OFMS, Inc. DBA INSITE

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• IT engineering staff

• Architectural firms working on campus projects

• College and School facility and space managers

• ICR space surveyors

• Campus GIS Map

• Web site users

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ICC 2012 Web Site Reports

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ICC 2012 Web Site Reports

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Web site: www.space.gatech.edu/spaceaccounting

ICC 2012 Web Site Reports

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ICC 2012 Web Site Reports

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ICC 2012 Web Site – Space Profile Reports

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ICC 2012 Space Survey Module

• Internal space audits

• Configuration changes identified

• Organization assignment

• Room use

• Principle Investigators

• Occupants

OFMS, Inc. DBA INSITE

• Occupants

• Identify vacant or underutilized space

• Biennial ICR Space Study (2010 & 2012)

• Functions

• Data is extracted for use in CRIS

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ICC 2012 Space Survey Module

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ICC 2012 Space Survey Module

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ICC 2012 Space Survey Module

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ICC 2012 Space Audit Initiative

• 2009 Space Audit

• Inefficient

• All updates manually by John or through spreadsheet upload

• 2012 Space Audit

• Used Space Survey Module

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OFMS, Inc. DBA INSITE

• John updated physical plan changes & sent survey link

• Auditor entered all information

• Reduced mistakes, no interpretation required

• Data entry work was spread throughout Space Audit team

• Future Space Audits

• Would like to use tablet or iPad to input data in the field

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ICC 2012 Future Efforts

• Expand usage of INSITE

• Additional reporting on web site

• Add more Net-FM users

• Encourage/advertise use of Net-FM

• Net-FM training/information sessions

• Utilize Grant Tracking

OFMS, Inc. DBA INSITE

• Utilize Grant Tracking

• Capabilities of interfacing with BIM

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ICC 2012 Georgia Tech Research Institute

• Applied research and development arm

of Georgia Tech

• 12 Buildings on or near GT campus

• 12 Field offices around the U.S.

• 900,000 sq ft

OFMS, Inc. DBA INSITE

• 900,000 sq ft

• Current space accounting system

• Implementing a separate INSITE

installation

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ICC 2012 Questions?

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