Insert Checkboxes In Excel 2010 - MCCSC-HelpdeskCheckboxes... · evaluation the Present will ... and yield the desired result. Insert Checkboxes In Excel 2010 ... Insert Comments

Insert Checkboxes In Excel 2010By Usman on Mar 18 2010 16 Comments

Excel provides very useful Form Controls which enable users to create a control & operate several things

simultaneously. You can add Buttons, checkboxes, Labels, Combo-box, Scroll list etc. The real usage of

form controls can be attained when you are dealing with colossal datasheet, and you need to invoke

several functions and actions in desired order. These controls also abet you, when the data cells

interconnect with each other. In this post we will be using Checkbox form control in a scenario where more

than two ranges are related with each other.

Launch Excel 2010, and create a datasheet on which you want to link checkboxes with different actions.

For instance, we have created an attendance sheet of students, containing fields, Name, and Attendance.

We have also included another table in our datasheet that contains fields Total, Present, and Absent.

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1 of 10 4/4/2012 9:13 AM

To start off, we need to make Developer tab apparent on Excel window. In case you don’t find Developer

tab, go to File menu, click Options, and in left pane click Customize Ribbon, from right pane enable

Developer check-box. Click OK to to see Developer tab on the ribbon.

Now we will include checkboxes in the datasheet, in order to populate table entries with single click.

Navigate to Developer tab, from Insert options, click checkbox image present under Form Controls, as

shown in the screenshot below.

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2 of 10 4/4/2012 9:13 AM

Upon Click, you will see plus sign pointer, click where you want to add checkbox.

Select the text and remove it, and then right-click over it, click Format Control.

The Control tab of Format Control dialog will open-up. By Cell link, select the location in the datasheet

where you want to show the check/uncheck status of checkbox, which will be TRUE or FALSE respectively.

Click Ok to continue.

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3 of 10 4/4/2012 9:13 AM

Now we will move checkbox to the end of the Attendance cell, you will notice that the cell it is referring to

H2 location, which will change the values TRUE/FALSE.

Upon enabling checkbox, the value in H2 location will automatically change. We will write formula in

Attendance column at location C2, and that will check the value in H2 location,

=IF(H2=TRUE, “Present”, “Absent”)

The first parameter of the formula H2=TRUE, checks the value in H2 that if it is TRUE, keyword Present will

be appear in the cell, and if it is False then Absent will appear in the cell.

Now follow the same procedure for including checkboxes with all the cells in Attendance field. As you can

see in the screen shot below, that we have created check boxes with the cells, and where the check box is

enabled, the corresponding value at H2 column will change to TRUE, eventually through the formula

evaluation the Present will appear in corresponding cell present in Attendance field.

Now we will start populating next table, here we have entered 10 in Total row (as we have 10 students).

We will count the occurrence of keyword Present in the table Attendance column. So we will write formula

as;


4 of 10 4/4/2012 9:13 AM

=COUNTIF(C2:C11, “Present”)

The result will be 9, as there is only one student Absent.

Now for checking how many students are absent, we will simple subtract number of students present, from

total students. The formula goes like this

=($B$14-$B$15)

It will simply subtract value at B15 (students present) from value at B14 (Total), and yield the desired result.


5 of 10 4/4/2012 9:13 AM

You will also notice that on enabling/disabling checkbox, it will automatically update all the related info.

You can also check out previously reviewed guides on Using Macros through Buttons & Using Camera Tool

in Excel 2010.


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very nice.

thx and god bless. :>


7 of 10 4/4/2012 9:13 AM

Many Thanks.

That's a very nice job. Congratulations.

Awsome job. Thank you very much

i create a check box but this appears instead of a thin border, like check box 23 above, only the

bottome and right borders are thick, when done making the check block those thick boarders stay, i

did not set them that way and other checkboxes did not do this, but now any i create do these. help!

question for connoisseurs ..;)

1. I have an "object" .. which is divided into three parts ... these are three small tables

2. from these tables get 5 different data .. x 3 Size, Length x 2

3. Selection of all data used by a checkbox ..

So .. that would use all 5 data .. .. I have to click on 5x and it is only one object ..

objects have a lot ..

I would like to include a selection of these 5 data ..

So with one click on the checkbox to include the previous 5 checkbox's ..

can it be done? and how?

When I make a spreadsheet with a lot of names and check boxes in adjacent columns, and then try

to sort the names alpahbetically, the check boxes don't sort, but the names do, so everything is out

then. Is there a way to get the check boxes to sort as well ?

Is there a way to increase the size of the box itself? With my tired old eyes it's hard to see it. Many

thanks.

Clear concise and it WORKS - well done!

It was very useful, Thanx !!


8 of 10 4/4/2012 9:13 AM

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Good thanks!

thanks, maturnuwun mas

Thanks for the post, very clearly explained.

Thank you/...

I want bigger boxes for the check.

Increase check box width & height as per your requirement.

How? When I change the size of the object under format it doesn't actually make the

check box itself bigger.

Hmm, i have one problem...

Can i copy checkboxes with true and false without that i must open one by one and fixing want to

copy checkbox with a cell link


9 of 10 4/4/2012 9:13 AM

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Insert Checkboxes In Excel 2010 - MCCSC-HelpdeskCheckboxes... · evaluation the Present will ... and yield the desired result. Insert Checkboxes In Excel 2010 ... Insert Comments