INNOVATIVE CONTENT ACCESS

Innovative Content Access/AcademInnovative Content Access/Academic Case Studies: The Wake Forest Uic Case Studies: The Wake Forest University School of Medicine Experiniversity School of Medicine Experienceence

11

INNOVATIVE CONTENT ACCESSINNOVATIVE CONTENT ACCESS

Academic Case Studies:Academic Case Studies:

The Wake Forest UniversityThe Wake Forest University

School of MedicineSchool of Medicine

ExperienceExperience


22

INNOVATIVE CONTENT ACCESSINNOVATIVE CONTENT ACCESS

Molly Barnett, Associate Director for Molly Barnett, Associate Director for Technical Services Technical Services [email protected]@wfubmc.edu

David Stewart, Associate Director for Public David Stewart, Associate Director for Public Services Services [email protected]@wfubmc.edu


33

INTRODUCTIONINTRODUCTION

The Wake Forest University School of The Wake Forest University School of Medicine ExperienceMedicine Experience• NeedNeed• Inadequacy of existing toolsInadequacy of existing tools• Budget limitationsBudget limitations• Availability of knowledgeable staffAvailability of knowledgeable staff


44

INTRODUCTIONINTRODUCTION

Electronic Journals Management – Needed Electronic Journals Management – Needed a system to manage rapidly growing a system to manage rapidly growing electronic journal collection.electronic journal collection.

Electronic Textbooks – Needed a way to Electronic Textbooks – Needed a way to manage and market electronic texts.manage and market electronic texts.

Faculty Publications – Existing system too Faculty Publications – Existing system too cumbersome and complicated.cumbersome and complicated.


55

Electronic Journals Electronic Journals ManagementManagement

How did it all start?How did it all start?

• Accelerating pace of electronic journal Accelerating pace of electronic journal subscriptionssubscriptions

• No organized way to keep up with dataNo organized way to keep up with data


66

Electronic Journals GrowthElectronic Journals GrowthYearYear Total Total

SubscriptionsSubscriptionsTotal Total

ElectronicElectronicElectronic to Electronic to

TotalTotal

1997/981997/98 17681768 2828 1.6%1.6%

1998/991998/99 17401740 221221 12.7%12.7%

1999/001999/00 17891789 435435 24.3%24.3%

2000/012000/01 18771877 927927 49.4%49.4%

2001/022001/02 19461946 10721072 55.1%55.1%

2002/032002/03 20922092 13461346 64.3%64.3%

2003/042003/04 21562156 15431543 71.6%71.6%


77

Electronic Journals Electronic Journals ManagementManagement

Why did we need help?Why did we need help?• Inability of Integrated Library Management System to Inability of Integrated Library Management System to

provide:provide:

Rapid updatingRapid updating

Public searchingPublic searching

Customized reportsCustomized reports


88

Electronic Journals ManagementElectronic Journals Management

Microsoft Access Database FieldsMicrosoft Access Database Fields• TitleTitle• PublisherPublisher• URLURL• Holdings InformationHoldings Information• GatewayGateway• InstructionsInstructions• TypeType

(uses dropdown lists for many fields to reduce (uses dropdown lists for many fields to reduce errors)errors)


99


Types definedTypes defined (used for statistical reports)(used for statistical reports)

• CW-print – freeCW-print – free• Electronic only – freeElectronic only – free• CW-print - $$CW-print - $$• Electronic only - $$Electronic only - $$


1010



1111


Fields Added LaterFields Added Later• Print ISSNPrint ISSN• Category (NLM Subject Headings)Category (NLM Subject Headings)• Administrative informationAdministrative information• Modifications, with date modifiedModifications, with date modified


1212



1313


1414


Modifications to RecordsModifications to Records• URL changeURL change• Title changeTitle change• Publisher changePublisher change• Type changeType change• Gateway changeGateway change


1515


Reports of ModificationsReports of Modifications• Cataloger – add/modify catalog holdingsCataloger – add/modify catalog holdings• Serials Assistant – add/modify Serhold Serials Assistant – add/modify Serhold

holdingsholdings• Reference Librarian – add/modify Reference Librarian – add/modify

PubMed Linkout PubMed Linkout • LAN Administrator – add/modify proxy LAN Administrator – add/modify proxy

server URLsserver URLs


1616


Other ApplicationsOther Applications• Produce report for load into University Produce report for load into University

Library Serials SolutionsLibrary Serials Solutions• Use as a framework for statistical Use as a framework for statistical

reportsreports• Upload holdings into Link ResolverUpload holdings into Link Resolver• Track license agreement informationTrack license agreement information


1717


E Journals DatabaseE Journals Database

Table of ContentsTable of Contents


1818

Electronic Textbooks ManagementElectronic Textbooks Management

HistoryHistory• 1996 - Scientific American Medicine1996 - Scientific American Medicine• 1997 – Harrison’s Online1997 – Harrison’s Online• 1999 – Books@OVID1999 – Books@OVID• 2000 – MDConsult2000 – MDConsult• 2001 – StatREF!2001 – StatREF!

• 2002 - AccessLange2002 - AccessLange


1919

Electronic Textbooks DatabaseElectronic Textbooks Database

Unique FieldsUnique Fields• Gateway ImageGateway Image• Cover ImageCover Image


2020



2121



2222



2323


E Textbooks DatabaseE Textbooks Database


2424



2525



2626

Faculty Publications DatabaseFaculty Publications Database

HistoryHistory1957 - The Faculty Information Bulletin (FIB) was 1957 - The Faculty Information Bulletin (FIB) was

first first published by the Dean’s office providing a published by the Dean’s office providing a monthly listing of published articles, monthly listing of published articles,

presentations, elected & selected presentations, elected & selected items, and items, and grants awardedgrants awarded

1980s –The Library created a faculty publications 1980s –The Library created a faculty publications database for the purpose of providing database for the purpose of providing

statistical statistical information and a list of citations information and a list of citations for the Dean’s for the Dean’s Annual ReportAnnual Report


2727


History (continued)History (continued)1991 – Faculty Pubs moved to Cuadra Star1991 – Faculty Pubs moved to Cuadra Star

1995 –The FIB went electronic and ceased 1995 –The FIB went electronic and ceased its its paper version; online version paper version; online version became became the “Faculty Publications” Web the “Faculty Publications” Web page page on the Library’s Web site on the Library’s Web site


2828


HistoryHistory (continued)(continued)

1996 – Faculty Publications staff began to word-1996 – Faculty Publications staff began to word- process the FP appendix to the Dean’s process the FP appendix to the Dean’s

Annual Annual Report, providing formatted, print- Report, providing formatted, print-ready files ready files rather than just a list of citations rather than just a list of citations

2001 – Faculty Publications database was 2001 – Faculty Publications database was migrated to Microsoft Access migrated to Microsoft Access


2929


Cuadra StarCuadra Star• Access issuesAccess issues

telnet to Unix servertelnet to Unix server loginlogin FTP resultsFTP results

• Training issuesTraining issues hire special trainerhire special trainer too complextoo complex


3030


Microsoft Access AdvantagesMicrosoft Access Advantages• easier access when loaded on our easier access when loaded on our

internal Windows serverinternal Windows server• easier to make Web interface changeseasier to make Web interface changes• reports are much easier to createreports are much easier to create• reports look betterreports look better• better tools available for exporting and better tools available for exporting and

importing dataimporting data


3131


Microsoft Access DisadvantagesMicrosoft Access Disadvantages• Doesn’t work well with really large Doesn’t work well with really large

databasesdatabases


3232


ReportsReports• Dean’s Annual ReportDean’s Annual Report• General Clinical Research Center (GCRC) General Clinical Research Center (GCRC) • DepartmentalDepartmental• IndividualIndividual


3333


ReportsReports• Dean’s Annual ReportDean’s Annual Report

citations of faculty publicationscitations of faculty publications• by type (books; chapters; journal articles, etc.)by type (books; chapters; journal articles, etc.)• alphabetically by department and sectionalphabetically by department and section• alphabetically by author’s last namealphabetically by author’s last name


3434

DEAN’S ANNUAL REPORTDEAN’S ANNUAL REPORT


3535


ReportsReports• Dean’s Annual ReportDean’s Annual Report

Statistics (in pdf):Statistics (in pdf):

““Comparison of Totals by Publication Type” Comparison of Totals by Publication Type”

(current vs. previous fiscal year)(current vs. previous fiscal year)

““Medical School Publications by Department”Medical School Publications by Department”


3636

DEAN’S ANNUAL REPORTDEAN’S ANNUAL REPORT


3737


ReportsReports• GCRC (General Clinical Research Center)GCRC (General Clinical Research Center)

publications by GCRC investigators from many publications by GCRC investigators from many departmentsdepartments

• Other FP ReportsOther FP Reportsdepartments/multidepartmentaldepartments/multidepartmental

individual faculty, graduate students, individual faculty, graduate students, residents, fellows, etc.residents, fellows, etc.


3838


Faculty PublicationsFaculty Publications


3939



4040



4141


4242



4343

FutureFuture

Documents

INNOVATIVE CONTENT ACCESS