Innovation Celebration

Innovation CelebrationNorth Penn School DistrictChristine Liberaski-Manager of School and Community EngagementBob Schoch-Director of Business Administration

1North Penn School District12,700 students2,000+ employees42 square milesMontgomery County, northwest of PhiladelphiaMixed commercial, industrial, residential.1600 aid ratioDiverse population2Context for this InitiativeSix day teacher strike in April of prior year resulted in 4% salary increases for teachersZero tax increase requirement after ten years at 3%5% staffing reduction through attrition38 demotions of teachersStrategic plan with many initiatives approved prior to recession

3If you always do what you always did, you will always get what you always got. - (A. Einstein)

4ObjectivesProvide a positive experience in a very difficult timeDevelop communitys appreciation of staff (6-day teacher strike in prior April)Balance the budget both short- and long-termEncourage change from business as usual due to long-term financial challenges Energize and engage entire school community to envision new ways to operate more effectively (cost effectively)Obtain input on idea and its implementationBegin to publicize ideasBuild teamworkBuild community support eventually needed for referendums

5The ConceptEngage stakeholders (students, staff, community members, volunteers) to be part of the solutionDesign an expo-like atmosphere that encourages dialogue and interactionNo cost6The ProcessAnnounced to staff in October and November for May eventPoster board formatUsing 16 PowerPoint slidesSample format providedExamples developed and showcased beginning in January

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Encouraging Participation

Budget meetings at all schools and department-wide events in October and NovemberMarch event at Departmental Improvement Advisory Committee (DIAC)Supervisors introduced the presentation and format within their departments 8ChallengesEncouraging participationSample presentations at Administrative meetingSupport staff meetingBoard meetingUniformity or creativity?Provided templates-12 to 16 PowerPoint slidesSuggested topics and layoutResistance to low-tech approach

9Employee EngagementEmployee Suggestion Program

Employee ChallengesMid-year reductions in current year-$500,000 target for schools, $1 million for central administration and support servicesImprovement Challenge: 3-year program starting next year50 ideas worth $500,000New ideas each yearSustainable improvementsPublic presentation of ideas annually in May at SchoolImprovement Expo (science fair format)Objective: prove cost effectiveness to community

10"Companies have to nurture [creativity and motivation]and have to do it by building a compassionate yet performance-driven corporate culture. In the knowledge economy, the traditional soft people side of our business has become the new hard side." Gay MitchellExecutive VP, HR, Royal Bank

11DIAC Exercise-One HourPurpose: To help refine presentations so that they convince public and school board that they are ready to use to balance 2011-2012 budget.Format:Presenters rotate 8 times between groups in 5-minute sessions.Groups will be mixed so that no more than 3 people in a group are from same function/department in order to show various perspectives on a proposal.Audience members offer improvement suggestions, raise questions, then dot vote on readiness for implementation.Brief recap at end on lessons learned today.Publicity for May 2 event.12Elementary Supplies Provided By Parents$60,000 Expenditure Reduction

13ACCESS/Medicaid Revenue$150,000 to $800,000 in 6 years. Can we do better?

14Recycling

15School Nutrition Services

16In the modern world of business, it is useless to be a creative original thinker unless you can also sell what you create. Management cannot be expected to recognize a good idea unless it is presented to them by a good salesman. - (David Ogilvy)

17Energy Management$1.5 million potential in 3 years? 2 years?

18The world is changing very fast. Big will not beat small anymore. It will be the fast beating the slow. - (Rupert Murdoch)

19LogisticsMonday, May 2, 2011-7 to 9 p.m. in Penndale MS gymEasels and tables providedNo cost to taxpayers-all supplies donated, voluntary/no payPoster Boards available in business officeGreen-revenueYellow-expenditure reductionOther colors-investments in productivityFormat-see story boarding prompt, 16 PowerPoint slidesPush pins to draft, eventually spray adhesive (with assistance caution)Ideas now-works in progress are welcomeApproval to participate in late AprilIf not ready, prepare in futureWidely publicized-invitations to local officials, mediaAssistance available by unpaid intern skilled in PowerPoint, Excel-charts/graphs, Visio, MS Project ScheduleSeveral opportunities in advance to simulate event at other meetings20

21The Event

22Innovations Presented

23Innovations Presented

24Innovations Presented

25TOPIC:DATE:LOWMEDIUMHIGHGREEN- ready to go for next year, 2011-12, or soonerGood idea but needs refinement.Good idea; pretty well developed; refine quickly.Completely ready to go; all estimates are reliable; all implementation challenges have been addressed; the schedule is reliable; why wait?YELLOW- be cautiousIdea may be good if properly developed.Idea good but cannot be ready for next year.Idea is good but will take much work to implement for next year.RED- stopNever Not soonOnly under extreme financial circumstancesDot-Voting the Readiness to ImplementEach Person Votes with a Colored Dot on Each Presentation26Innovation Celebration TopicsRevenue EnhancementACCESS/Medicaid-Health Services for Eligible Special Education StudentsCommunity PartnershipsDonations to DistrictPurchasing Services With Other School DistrictsRecyclingSchool Nutrition Services-Revenue Increase Due to ParticipationSurplus Disposal-Textbooks, Computers, Etc.User Fees-GeneralUser Fees-Parents Supplying Instructional SuppliesEducational FoundationElectricity Demand ResponseAssessment AppealsChild Accounting-Relationship to Revenue and ExpendituresAthletics and Student Activities-Internal Auditing27Innovation Celebration TopicsInvestments in ProductivityBidding Expansion-TechnologyBudget Planning ModelCopying Effectiveness-OfficesCopying Effectiveness-School, InstructionElectronic Document ManagementFinancial Reporting, Monthly Routine Revenue ReportsHealth Care CostsInstructional Resource Sharing-Elementary BooksInstructional Resource Sharing-Science KitsLabor Saving Equipment28Innovation Celebration TopicsInvestments in ProductivityLabor Saving MethodsSix Sigma-Copying and Computer PrintingTransportation-Shared ServicesTransportation-Utilization of Time and Bus CapacityQuality Management InitiativeStrategic PlanQuality Management Training29Innovation Celebration TopicsExpenditure ReductionBidding Expansion-GeneralBidding Expansion-TransportationContract AdministrationEnergy ManagementEnergy Procurement-Natural GasEnergy Procurement-ElectricityEnergy-Holiday CurtailmentLiving with Vacancies-Process Management RequirementsPostage Cost Reduction and CourierProcurement of SuppliesProfessional DevelopmentRecords Retention/Storage-Iron Mountain30Innovation Celebration TopicsExpenditure Reduction (Cont)Secretarial Substitute UseSpecial Education FundingTextbook PurchasingWarehouse-3 Year Evaluation of Six Sigma DesignRadio System UpgradeElectronic Payment ProgramsPrescription Drug Program-Self FundingCase Studies in School Green InitiativesFixed AssetsAccounts Payable-Electronic Payments?Electronic Document Management-Business Office/On Base 31Innovation Celebration TopicsFinancial ManagementGenerating Budget Balancing Ideas32Input ReceivedPractical constructive adviceCommunity acceptanceUser fees from facilities rental to pay-to-playDot voting33The Financial Potential of Todays PresentationsHow Soon Can the Potential be Achieved?InitiativeProjectedActualAccess/Medicaid

$600,000$ 1 millionEnergy Management

$500,00$500,000Energy- Holiday Curtailment$50,000$89,000Special Education process improvements

$80,0000$80,000User Fees

$50,000$50,000Copying

$50,000$25,000Bidding Expansion

$280,000$350,000Recycling

$50,000$50,000School Nutrition Services Revenue$470,000$400,000School Nutrition Expenditures$400,000$370,00034352010-112011-122012-132013-14Healthcare, self-fund $ 400,000 $ 1,900,000 $ 1,900,000 Healthcare, cost containment options $ - $ 500,000 $ 300,000 $ 200,000 ACCESS-Medicaid $ 200,000 $ 250,000 $ 250,000 $ 250,000 Enterprise Fund Contributions to General Fund $ - $ 400,000 $ 50,000 $ 70,000 Employee challenge-revenue items $ - $ 500,000 $ 250,000 $ 250,000 Employee challenge-expenditure reductions $ - $ 500,000 $ 250,000 $ 250,000 Printing cost reduction-Six Sigma report $ 50,000 $ 100,000 $ 100,000 $ 100,000 Copying cost reduction $ 30,000 $ 30,000 $ 30,000 $ 30,000 Transportation-shared nonpublic and special education service $ - $ 650,000 $ 650,000 $ 100,000 Transportation-utilization of capacity and time $ - $ 500,000 $ 500,000 $ 500,000 Energy management $ 200,000 $ 500,000 $ 500,000 $ 500,000 One Time Items-reduce budgetary reserve $3,500,000 Postpone Inglewood Renovations $ - $ 560,000 $ - Eliminate PSERS Rate Stabilization Fund Contribution $ 1,000,000 $ - Use PSERS Rate Stabilization Fund $ 1,000,000 $ 1,000,000 Unfilled Positions $ 500,000 Employee Challenge-Current Year, becomes fund balance $ 1,500,000 Tax increase allowed by Act 1 $4,500,000 $ 2,000,000 $ 1,500,000 $ 1,000,000 Referendum exception-special education $ - $ 4,290,119 $ 1,000,000 $ 1,000,000 Referendum exception-retirement rate $ - $ 1,858,606 $ 1,950,000 $ 2,050,000 Less assessment appeals $ (750,000) $(1,000,000) $ (1,000,000) $(1,000,000)36Publicity for May 2 EventLogosWidely Publicizedhttp://nptv.pegcentral.com/player.php?video=2b7af69f004b25eac87c321319dab7f5

37Lessons LearnedLow tech-face to face collaboration and relationship buildingPeople had difficulty understanding the concept, formatTime consuming to encourage, spent 6 months identifying presentations in meetings and discussions with staffAnyone can present in this formatFear of job securityDifferent from other events (Tech Connect, Community Forums, etc.)Press coverage is fickleLive coverage by our staff during the event, later rebroadcast extensively

38Continuing BenefitsAll presentations posted on websiteContent for educational television spotlighting great work of staffAppreciation of school board and community of work of staffProving cost effectiveness across all functions (referendum readiness)Appreciation of complexity of organization and skills of staffCollaborationCross functional teams

39 People who dont take risks generally make about 2 big mistakes a year; people who do take risks generally make about 2 big mistakes a year. - (Peter Drucker)

40Next StepsInnovation Celebration is theme for the year.Innovation Celebration 2012 set for April 18th

412011-2012 Calendar

422011-2012 Calendar

432011-2012 Calendar

442011-2012 Calendar

452011-2012 Calendar

46"Innovation any new ideaby definition will not be accepted at first. It takes repeated attempts, endless demonstrations, monotonous rehearsals before innovation can be accepted and internalized by an organization. This requires courageous patience." - (Warren Bennis)47Year TwoInnovation Celebration IIApril 18, 2012, 6-9 p.m.North Penn High School, Lansdale, PA80+ presentationsBudget backgroundProgress reports on last years initiativesNew ideas by staff, students, partner organizationsBroadcast on educational television

48Improvements in Year TwoMore spaceMore participantsInterviewsMore television contentOptions for inputAwards?Food/drinksReferendum readiness-progress reports, more ideas, more enthusiasm, more community involvement

49Topics for Innovation Celebration 2012Budget backgroundImpact of recessionFive -year financial projectionsUnfunded mandatesProgress reports on current initiativesNew initiative proposalsLabor saving equipment and techniquesPartner organization initiatives50Next YearRegionalized Innovation Celebration with multiple school districts, intermediate units, municipalities, etc.Do not go where the path may lead; go instead where there is no path and leave a trail. - (R. Emerson)

51ReminderPlease join us as a presenter or guest at Innovation Celebration II.Wednesday, April 18, 6 to 9 p.m.North Penn High School, Lansdale

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