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Innovation Africa 2013 15-17 October, Gaborone, Botswana
Exhibitor Setup Guide
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Innovation Africa 2013 Main Points of Contact
Venue
The Grand Palm Molepolole Road, Gaborone Private Bag BR 105 Gaborone, Botswana www.grandpalm.co.za
Organiser
AfricanBrains Fax: +44 (0) 20 7328 8870 [email protected] www.africanbrains.net
CONTACTS:
Ben Pilley [email protected] Mobile: +44 (0) 7827 911 707 Matt Toplis [email protected] Mobile: +44 (0) 7958 710 529
CONTACT:
Julia Motladiile Senior Banqueting Coordinator Tel: +267 3637803 Fax: :+267 3905510 [email protected]
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Innovation Africa 2013 Main Points of Contact
Freight Forwarder
SDV Logistics Bolloré Africa Logistics Botswana Private Bag 172 Plot 5625 Lejara Road Broadhurst, Gaborone
Additional Equipment
Scan Display www.scandisplay.co.za
CONTACTS:
Joanne Roberts Tel: +27 11 447 4777 Fax: +27 86 567 2638 [email protected]
CONTACT:
Aaron Dean Business Development Manager Tel: +44 208 831 4900 [email protected]
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Innovation Africa 2013 Exhibition Package
3m x 2m TFS stand 1 x Back wall graphic 2 x White side walls 1 x Glass coffee table 2 x Blue ottomans 1 x Branded counter 1 x Plug point 3 x Long arm spotlights excl. Flooring Optional Extras (POA) Plasma screen & stand Brochure holders
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Diamond and Gold Partners
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Innovation Africa 2013 Exhibition Package w w w. a f r i c a n b r a i n s . n e t / i a 2 0 1 3
Diamond and Gold – Artwork Specifications
2950mm
2500mm
Back Wall Graphic
Dimensions
50mm safe area
50m
m s
afe
area
Getting your graphics print-ready: 1. Save artwork as jpg or PDF, at 100% print size as CMYK. 2. Do not include any crop marks. 3. Resolution must be no lower than 72dpi for fabric. 4. For fabric artwork, please add a 50mm bleed on all sides. 5. Specific colours should be provided as pantones. However, it is not guaranteed that pantones can be matched 100% as the process for printing exhibition panels uses CMYK. 6. Material made up in MS Word and PowerPoint cannot be accepted as final artwork, as it results in poor printing. Nor do we accept Coral Draw files. 7. There may be a delay in production or a design fee may be incurred if the above guidelines are not followed. 8. Once your graphics are print-ready, please upload your graphics to the ftp site listed on the original email.
Counter Pt2 Graphic
Dimensions
Counter Pt1
916mm
231mm
665mm
Counter Dimensions Back Wall Graphics Dimensions
As per your package and the graphic on the previous page, you are aware that the side walls are white and the back wall and counter display are fully bespoke and can be designed by your graphics department to your own specific requirements. Below are the dimensions that your designs should be set to. To the left you will note instructions for ensuring your graphics are print-ready.
https://dropbox.hightail.com/ InnovationAfrica2013
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Innovation Africa 2013 Exhibition Package
2m x 1m Metro Stand 2 x Full vinyl graphics 1 x Coffee table 2 x Blue ottomans 2 x Perspex brochure holders excl. Flooring Optional Extras (POA) 2 x Long arm spot lights
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Silver Partners A B
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Innovation Africa 2013 Exhibition Package w w w. a f r i c a n b r a i n s . n e t / i a 2 0 1 3
Silver Partners – Artwork Specifications
50mm safe area 50mm safe area
Getting your graphics print-ready: 1. Save artwork as jpg or PDF, at 100% print size as CMYK. 2. Do not include any crop marks. 3. Resolution must be no lower than 72dpi for fabric. 4. For fabric artwork, please add a 50mm bleed on all sides. 5. Specific colours should be provided as pantones. However, it is not guaranteed that pantones can be matched 100% as the process for printing exhibition panels uses CMYK. 6. Material made up in MS Word and PowerPoint cannot be accepted as final artwork, as it results in poor printing. Nor do we accept Coral Draw files. 7. There may be a delay in production or a design fee may be incurred if the above guidelines are not followed. 8. Once your graphics are print-ready, please upload your graphics to the ftp site listed on the original email.
Back Panel Graphics Dimensions x 2
As per your package and the graphic on the previous page, you have two panel displays which are fully bespoke and can be designed by your graphics department to your own specific requirements. Below are the dimensions that your designs should be set to. To the left you will note instructions for ensuring your graphics are print-ready.
https://dropbox.hightail.com/InnovationAfrica2013
YOURLOGO
Innovation Africa 2013 Additional Equipment w w w. a f r i c a n b r a i n s . n e t / i a 2 0 1 3
As well as the stand which has been allocated to you and the promotional materials which you will send/bring to the event you may also wish to hire additional equipment such as : LCD/Plasma Screens DVD Players Laptops Literature Stands etc If there are additional requirements that your company needs, please contact Joanne Roberts directly. They have a wide range of additional equipment and furniture along with extensive design and marketing opportunities;
Scan Display Joanne Roberts Tel: +27 11 447 4777 Fax: +27 86 567 2638 [email protected] www.scandisplay.co.za
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Innovation Africa 2013 Venue & Delivery Address w w w. a f r i c a n b r a i n s . n e t / i a 2 0 1 3
Please send your promotional materials to:
The Grand Palm Molepolole Road, Gaborone Private Bag BR 105 Gaborone, Botswana
Mark for the attention of:
AfricanBrains Conference 15-17 October 2013
You must also ensure the following information is included on your package:
Your Company Name
Contact name of the person collecting it from your company at the venue
Contact phone number of the person collecting it from your company at the venue
www.grandpalm.co.za
>>> Materials should reach The Grand Palm from Monday 7th October <<< No materials should reach the venue prior to this date as storage can not be guaranteed.
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Innovation Africa 2013 Freight Forwarding w w w. a f r i c a n b r a i n s . n e t / i a 2 0 1 3
AfricanBrains have teamed up with SDV Logistics to enlist them as the recommended freight forwarder Innovation Africa 2013. SDV is a subsidiary of Bolloré, a highly diversified, independent industrial group that ranks among the world’s top 10 in transport and logistics. Historically, SDV’s core business has always been intercontinental air and ocean freight. By monitoring and responding to its customers’ changing needs, SDV has broadened the scope of its expertise and is now a global leader in supply chain management. To use SDV for your logistics solution, please contact Aaron Dean at your earliest convenience with full details of your shipment and he will provide you with a quotation for logistics on an individual basis. In order to arrange movement of goods we would require;
• Supplier contact details, • Telephone and Email address • Invoice and Packing List required to export/import
Aaron Dean [email protected]
Tel: +44 (0) 208 831 4900
www.sdv.com
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Innovation Africa 2013 Setup & Event Timings w w w. a f r i c a n b r a i n s . n e t / i a 2 0 1 3
15 October 2013 14.00 – 21.00 Pre-registration (photo identification required) 14.00 – 21.00 Exhibitor Setup 18:00 – 21:00 Pre-summit Evening Cocktail Reception 16 October 2013 07.00 – 08.45 Registration (photo identification required) 08.45 – 12.45 Panel sessions 12.45 – 14.00 Lunch 14.00 – 17.40 One-to-one Roundtable Meetings 20:00 Evening Gala Dinner for all delegates 17 October 2013 08.00 – 08.45 Registration (photo identification required) 08.45 – 12.45 Panel sessions 12.45 – 14.00 Lunch 14.00 – 17.40 One-to-one Roundtable Meetings
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Innovation Africa 2013 Useful Information w w w. a f r i c a n b r a i n s . n e t / i a 2 0 1 3
Visas Citizens of most European and Common-wealth countries do not require a visa for entry into Botswana. Visitors should check with Botswana embassies or consulates, or their travel agents, before departure. Click here to view further information regarding visas. It is vital for visitors to carry a valid passport and sufficient funds to facilitate their stay. Note: For countries with whom Botswana has no diplomatic representation, visa information and processing is available through British Embassies and High Commissions. Communications Most of Botswana is networked by automatic telephone exchanges, with public telephones in even the most remote places. The International access code in Botswana is 00. When calling international to Botswana, dial +267. Cellular phone coverage is provided Mascom, Orange and beMobile. Mobile Sim cards are available in most supermarkets and service stations. All major towns in Botswana are network covered, as well as portions of the national highway.
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Innovation Africa 2013 Useful Information w w w. a f r i c a n b r a i n s . n e t / i a 2 0 1 3
Currency The Botswana currency is the Pula (meaning ‘rain’ in Setswana). It is divided into 100 thebe (meaning ‘shield’ in Setswana). Travellers’ cheques and foreign currency may be changed at banks, bureaux de change, and authorised hotels. The US dollar, Euros, British Pound and the South African Rand are the most easily convertible currencies. Automatic teller machines accept foreign visa cards, but are mostly found in larger towns and cities. Cultural sites and community art and craft outlets usually only accept cash. Banks Seven main commercial banks, as well as a number of foreign exchange bureaux, operate in Botswana. Banking hours Monday to Friday 8:30-15:30 Saturday 8:30 to 10:45 Credit cards Major credit cards, such as MasterCard and Visa, are accepted throughout the country, in most hotels, restaurants, retail outlets and safari companies. However, shops in remote areas and service stations may only accept cash.
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Innovation Africa 2013 Useful Information w w w. a f r i c a n b r a i n s . n e t / i a 2 0 1 3
Health Botswana is one of the healthiest countries in sub-Saharan Africa, with good primary health care facilities available throughout the country. However, the following health precautions are advised. Vaccinations If you are travelling to Botswana from areas infected with Yellow Fever, you must have a valid Yellow Fever vaccination certificate. Otherwise, no other immunisations are required. However, it would be wise to have an updated TPD (tetanus, polio, diphtheria) vaccine, and a Hepatitis A vaccine. Malaria Malaria, including cerebral malaria, is common in northern Botswana, in the Okavango and Chobe areas, particularly during and immediately following the rainy season, from November to April. Gaborone Private Hospital is the largest private hospital in Botswana. The hospital requires medical coverage, or cash payment in advance where medical coverage is not available. Electrical Supply Electricity is supplied at 220/240v. Both square 3 pin and round 3 pin wall plugs are used.
