CSMi Sportsware

CSMi SportswareInjury Tracking Software1What this presentation will help with:What is Sportsware?Where to direct new/returning student athletes for detailed instructionsWhat do student athletes need to do on Sportsware to be considered completeDetails on often confusing formsImPact testingUses for Coaches

2What is Sportsware?Online database with a wide range of medical usesFor Athletic Trainers:Ability to record, manage, and report what goes on in the athletic training roomMedical notes, enter practice/game limitationsAppointment remindersAccess emergency contacts, medical information, insurance, health history, ect.Access required NCAA medical forms and physicals onlineWhat is Sportsware?For Athletic Coaches:Look at student athletes injuries and practice/game limitations [entered by ATCs}Look up emergency contact information, insurance information, and medical information/historiesExample: asthma, allergies, medicationsChecked cleared status Why they are not cleared (medical or paperwork)What paperwork they are missing

What is Sportsware?For Student AthletesFill out and submit all of their required NCAA medical forms, physicals, insurance information, ect. onlineThis does NOT include the NCAA forms needed by JVB, this is just the Athletic Training departments forms!!No need to print out any of these forms and have to bring a ton of paperwork with them to physicals anymoreOnly need to print out 2 things:Confirmation of ImPact testingSignature form

Where to Direct your Student-Athleteswww.notredamefalcons.comAthletic Training Form and InformationNew/Transfer Student Athletes Steps 1-7Returning Student Athletes Steps 1-6Although www.swol123.net is where Sportsware is located, it is not where you want to actually direct your athletes for detailed instructionsWhat New/Transfer Student-Athletes Need to DoStep 1 : Join Sportsware

Step 2:In order for new athletes to log on, they must first be approved to join by our staff. We will be checking in on this on a consistent basis to approve students who join. Once approved, athletes will receive a conformation email where they can set their password and will be able to log on to fill out the required information.From admin@swol123.net*If they cannot find this email, make sure they check their junk mail*For returning athletes, your username and password is the same email address and password you have used to log on in the previous year(s). **If you cannot remember your sign in information, DO NOT request to join SportsWare again. Reset your password first, and if you still are having issues email one of the Athletic Trainers and they will reset your information for you.** Step 3:When filling out information, there will be 6 different attachments [located under the Forms tab] that need to be filled out completely. These include the following:ADD/ADHD Form Informed Consent FormPre-participation Physical Evaluation/Examination Form:New/Transfer Athlete Physical FormReturning Athletes Physical FormSickle Cell Anemia FormFirst Agency Insurance Form Concussion Agreement Form

OR

12Example: Informed Consent Form

Fill out form completely. **Some forms are more than two pages**Example: Informed Consent FormWhen 100% done with the form, click save and submit and electronically sign the form. That form is now complete. If you need to come back to the form, DO NOT click save and submitclick save and you can come back to it later

First Agency FormThis form must be filled out completely in order to be usedIf athlete is under their parents insurance, the carrier parents information must be listedThis is how we submit an insurance claim if neededIf athlete has their own insurance, they simply write own insurance under parents information

ADD/ADHD FormIf the athlete is currently taking medication for ADD/ADHD, this form must be filled out completely. If ever drug tested, the athlete must have this on record prior to positive test in order to be accepted by NCAAIf Yes the student must print the document [it cannot be done online]The student fills out page #2The students diagnosing doctor must fill out page #3Return the completed form to an Athletic Trainer, or have it faxed to our officeFax # 216-373-5400If the student is not taking medication, simply sign under If No.ADD/ADHD Form

Sickle Cell FormAthletes have option to upload a copy of their sickle cell test, request to be tested, or waive the testing.If athlete is sickle cell positive, it is HIGHLY recommended to attach/bring in their records for their safety and so our staff can accommodate them bestIf athlete knows they are negative, they can simply waive the test [at the bottom of the form].Most athletes in this generation are tested at birth If the athlete does not know their status, they can request to be set up to be testedSickle cell anemia is most common in people whose families come from Africa, South or Central America (especially Panama), Caribbean islands, Mediterranean countries (such as Turkey, Greece, and Italy), India, and Saudi Arabia.

Sickle Cell Form

Attach TestRequest TestWaive TestSickle Cell FormIf a returning athlete, they simply sign under where it says Are you a returning athlete to Notre Dame College? If yes. and then save and submit the form.

Step 4: Information Tabs [4 Total]

General InfoIDSS#Class GenderBirthdaySportAddressPrimary (while at school)Secondary (home address)Emergency Contact(s)

InsuranceAll student athletes must have insurance in order to participate in sports at NDC

Front AND Back copy of insurance card must be uploaded. Entering in the information is not enough!Step 6: ImPact TestingEvery student-athlete must take the concussion ImPact test each year in order to be cleared for participationStep #6Link is at end of step #6, and the code is located in the paragraphIf having trouble, make sure pop-up blocker is offAvoid using google chrome, tends to have issues opening it and running the test Print out confirmation at end of test and bring with them to physicalImPact Testing

CodeLinkStep 7: Signature Form This acts as a hard copy signature for all the information they have provided and documents they have signed (located on athletic training page).Printed out and brought with them to physicals

Signature Form

Uses For Coaches:Practice/game limitations and notes

**Names are covered for privacy/HIPPA****Your account will only show your athletes, this is the ATC account, so we see every sport**Practice/Game Limitations and NotesExamples:

**Names are covered for privacy/HIPPA**28Practice/Game Limitations and Notes

**Game/Practice Status can be either: Full, No, As Can, Limit, or W.A.S.** Travel ReportWill contain each athletes following information:Name and birth dateEmergency contact(s)Insurance informationMedical informationExample: allergies, medications, asthma, primary doctor, ect.Medical notesOpens as a single PDF file, with names in alphabetical order for easy searching Can be printed and taken with you when traveling, or accessed from laptop, computer, Smartphone, tablet, ect.Travel Report

Travel Report: Example

Name**Names and information are covered for privacy/HIPPA**NameNameAthlete #1 InfoAthlete #2 InfoNext PagePaperwork ReportAllows you too see what paperwork each athlete is/is not missingAllows you to be able to tell the athlete(s) exactly what they still need to do to be complete with Sportsware, and therefore be cleared after physicals

Paperwork Report: Example

Not Completed*IGNORE THIS COLUMN*Thats It!Any questions, please contact the athletic training staff. Email is the easiest way to contact us, especially during the summer hours.