InfoWorker Academic Portal

Bringing Yammer, Office365, Insights and

Academic Services to Students and Professors

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Project purpose

• Replace old fashioned portal with a modern portal based social networking usability;

• Integrate professors, faculty staff and students and bring altogether with relevant information, accuracy and collaboration;

• Provide dynamic information and targeted to students , professors and coordinators with self-service analytics;

• Centralize information and promote relevant interaction for each group and discipline by using social tools like Yammer;

• Disseminate and promote Office365 as day to day choice of tools.

Old Solution Screen Captures

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Solution Design Strategy

• Offer a state of art brand new portal with Social Features to engage users;

• Deliver all Office365 features to students;

• Migrate local user documents and files to OneDrive for Business on Office365;

• Empower faculty staff with self service analytics tools to dashboards;

• Create an environment where teachers can distribute content like papers and lectures to the users;

• Provide a solution for delivering school work back to teachers for evaluation

Yammer

SQL Server

SharePoint

Office365Porta

l

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TechnologiesMicrosoft SharePoint Enterprise 2013 (On-premise)

• Web Portal

• Professor’s Blogs

• Class schedules, faculty events, meetings

• Local ERP integration

• Business processes (frequency and grades, payments and debits, learning paths)

• Papers, school works, lectures

• Excel Services and PowerView for self service BI

Microsoft SQL Server 2014• SQL Server Integration Services (SSIS) - ERP data

bidirectional

• OLAP Data Warehouse (grades, frequencies, payments and debits, etc.)

• Tabular BI Self-Service (Academic Centers Dashboard, Student Dashboard)

Yammer• Communication between professors and students

• Communication between students and students

• Communication between STAFF and students

Microsoft Office365• OneDrive – Students working area

• Distribution of Microsoft Office Professional Plus for On-premises

• Leverage OneNote usage as tool of choice for study and research

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Structure

LOGIN

STUDENTS FACULTY STAFF PROFESSORS

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Single Sign On Experience

• We Use ADFS to provide single sign on experience for all platforms (On-premise, Yammer, Office365 and ERP Data)

• On premise via ADFS with Office365 credentials being delivered.

• 3 different Yammer domains ware merged into one

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Deep Integrated With Office365

• Promote ExchangeOnline;• Drive students to use OneDrive

for all student documents• Leverage OneNone as

collaboration and annotation tool;

Note: Due the great Hype about the Portal, the customer initiate a project to move all mailboxes from Google to Office365 to deliver a fully integrate experience.

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Professor Area

• Delivers all available information and tools to teachers, like: • Events calendar, including scheduled

exams and school work presentations;

• Weekly calendar with classes and classroom locations;

• Yammer feed with students and staff;• Dashboard of classes and disciplines

who is responsible, including

• Yammer topics and feed to show and promote interaction even if it has not attempted an Yammer page yet

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Professor Area – Calendar

Events created on teacher’s calendar are

provisioned and suggested to all related students, so students

can also add those events to their personal calendar on Office365.

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Professor Area - Yammer

Yammer takes a main role in our Portal Solution.

All communications should arrive at Yammer by automated posting from SharePoint Jobs using Yammer Graph API or REST API;

• Most discussed topic with redirection to the Yammer topic page;

• Yammer Feed;• The topics are collected via web

services and the feed is an embed, provided by Yammer.

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Professor Area – Class schedule

• Specialized WebPart display class schedules for the professor

• Each one is linked by class record book to facilitate the daily workflow

• Hyperlink directs to class Home Page.

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Class Record Book

• Class register, grades and lesson plans.

• The data is consumed by discipline pages

• All data is synchronized to ERP (Totvs) via SSIS and two way WebServices

• Replaces the original Class Record Book in ERP tool with a new and improved interface and better User Experience.

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Easy Sharing of Lectures and Papers

For each professors get a Blog automatically Provisioned on SharePoint (OnPremise or OnLine):

• Post articles with lectures.• Share the general

documents targeted by class.

• Receive student activities and comments.

• Receive group activities (collaboration)

• Assessment and feedback activities (review flow)

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Student Area

• The main tool for the student is the Dashboard “Notas e Faltas”

• The dashboard reflects all information about grades, presences and also deadlines;

• Fully integrated with Microsoft Office365 like OfficeOnline, Yammer, OneDrive and Outlook web access.

• Class Schedules and events• Yammer trending topics• Yammer Feed

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Student Area – Class Schedule

The Class Schedule WebPart provides information about classes in which the student is enrolled.

Each item directs the discipline page.

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Student Area – Discipline Dashboard

• The disciplines Dashboard provides students with basic information of the current situation for each one. • Green to “OK”• Yellow to

“Attention” • Red to “Critical”

Behind the scenes, we want to influence users (students, faculty staff and professors) with the concept that business information may be easy to be found and consumed.

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Student Area – Classes Page

The discipline page provide:

• General discipline information• Link to professor blog• Learning Path• Class register an grades for current student• Shared documents (download)• “Send an Activity” tool

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Student Area – Yammer feed for the discipline

• We Dynamically create a Yammer tag for each discipline;

• By using it, we enable unique and relevant feed to promote interaction between students and professors for the discipline;

• This feed is included on the course page;

• A customized Yammer Post tool help users to Interact with the Yammer using the predefined Tag;

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Academic Center

• One of the main objectives of the Project was to engage the faculty management with the innovations and the information flow of the Portal and Yammer;

• We build a dedicated area for the Academic centers where they can consume data by using Excel Services and PowerView which are connected to a Tabular instance of SQL Server Analysis Services.

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Academic Centers Area - Report

• This is a sample of the PowerView Reports available to Staff and Managers;

• Upcoming Reports:• Financial Status;• Professors absences;• Professors grades end

evaluations;• Yammer Activity;• Research Activity.

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Academic Centers Area - Dashboard

• Sample Excel Services Dashboard created with SelfService BI

CONCLUSION OBJETIVES AND DIRECTIONS

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Main Objectives and Conclusion

- Our Educational Portal have the objective to create Office365 Culture on Universities and Faculties.

- By Enabling users with tools like Yammer and SharePoint, we show them a glimpse of a modern workplace were collaboration and communication are the base of the teamwork.

- High-end BI tools like Excel Services and PowerView are used to disseminate the Idea of Microsoft BI and Self-service BI based on Microsoft Tools

- We are in process to OpenSource this solution to spread it for noprofit academic institutions.

About Infoworker...

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About InfoWorker

Founded: 2011Number of Employees: 9 (including associates).WEB SITE: http://www.infoworker.com.br Main Actuation Area: Business Intelligence, SharePoint and EPM Solutions;Secondary Areas: Dynamics CRM; Software LicensingCompetencies: