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Information

Technology (IT)

Policy

2015-16

Department of Information Technology

Union Territory of Lakshadweep Administration

Lakshadweep Information Technology Services Society

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Union Territory

Information

Technology (IT)

Department of Information Technology


Lakshadweep Information Technology Services Society (LITSS)

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itory of Lakshadweep Administration

IT Procurement

Policy SectionPart of UT of Lakshadweep Administration’s

IT Policy user

Part of the IT Policy of UT of Lakshadweep Administration’s IT Policy. It lays out grounds,

manners, procedures, modalities & formalities of procurement of IT equipment belonging

to any Department /Autonomous Body/Local Body/PSU/Society of UT of Lakshadweep

Administration or supported by it.

2015-16

Lakshadweep Information

Department Of

Union Territory of

Lakshadweep Information Technology Services

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IT Procurement

Policy Section Part of UT of Lakshadweep Administration’s

T of Lakshadweep Administration’s IT Policy. It lays out grounds,

manners, procedures, modalities & formalities of procurement of IT equipment belonging

to any Department /Autonomous Body/Local Body/PSU/Society of UT of Lakshadweep

nformation Technology Services Society

epartment Of Information Technology

erritory of Lakshadweep Administration


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ion Territory of Lakshadweep Administration


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Table of Contents

I. Background ................................................................

II. Hardware and Software purchase guidelines:

III. IT Procurement Process: ................................

IV. Standardized IT Resources ................................

V. Non-Standardized Equipment

VI. Provision for Purchase under Special Circumstances

VII. Single Point of Contact (SPOC)

IT Procurement Policy Section

Part of UT of Lakshadweep Administration’s IT Policy user




................................................................................................

Hardware and Software purchase guidelines: ................................................................

................................................................................................

................................................................................................

Standardized Equipment ................................................................................................

Provision for Purchase under Special Circumstances ................................................................

Single Point of Contact (SPOC) ................................................................................................



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I. Background

Information technology (IT) resources require on

and financial resources in order to perform acceptably. The total expense to acquire and operate IT

equipment typically involves much more than the initial purchase price of hardware or software.

The collective costs of running a computer

connections, license renewals, software upgrades, and IT support.

II. Hardware and Software purchase guidelines:

a) LITSS is responsible for maintaining the SWAN network, servers, workstations and peripherals to

ensure that quality is maintained at reasonable cost.

and services are to be centrally

formalities regardless of the source of funding

in collaboration with the purchasing department, which has the final responsibility and

authority for vendor selection and all purchasing decisions.

b) A centralized IT procurement procedure benefits UTL

(i) Brand and model standardization where appropriate

(ii) A UT-wide inventory of hardware and software to facilitate effective planning,

maintenance, upgrades and disposal.

(iii) Pricing advantages obtained through volume purchasing and working wi

vendors

(iv) License compliance for software purchases

(v) Hardware and software with a known “support state” at the time of purchase

III. IT Procurement Process:

When a department decides to purchase IT equipment, software, and/or consumables:

a) Contact LITSS to place the initial request.

b) User Services will work with the department to verify and determine the equipment, which best

meets, their requirements. (The appropriate departmental supervisor must authorize non

standard equipment purchases).

c) Once the appropriate equipment has been chosen, the customer will provide User Services with

a valid index to charge the purchase. (If the customer is not authorized to approve the request,

LITSS will contact the appropriate individual(s) for approval).

d) Upon approval, LITSS will work with the Purchasing Department to procure the item(s).

e) Upon receipt, the item(s) will be configured, delivered, installed, and tested by LITSS personnel.






Information technology (IT) resources require on-going investment of professional



The collective costs of running a computer system over its lifespan can include network

connections, license renewals, software upgrades, and IT support.

Hardware and Software purchase guidelines:

LITSS is responsible for maintaining the SWAN network, servers, workstations and peripherals to

that quality is maintained at reasonable cost. As such, procurement of all IT resources

to be centrally made through & managed by LITSS

regardless of the source of funding. LITSS manages the purchase of IT related items


authority for vendor selection and all purchasing decisions.

A centralized IT procurement procedure benefits UTL Administration by providing:

Brand and model standardization where appropriate

wide inventory of hardware and software to facilitate effective planning,

maintenance, upgrades and disposal.

Pricing advantages obtained through volume purchasing and working wi

License compliance for software purchases

Hardware and software with a known “support state” at the time of purchase

Process:


LITSS to place the initial request.

User Services will work with the department to verify and determine the equipment, which best

meets, their requirements. (The appropriate departmental supervisor must authorize non

standard equipment purchases).

appropriate equipment has been chosen, the customer will provide User Services with


LITSS will contact the appropriate individual(s) for approval).

val, LITSS will work with the Purchasing Department to procure the item(s).

Upon receipt, the item(s) will be configured, delivered, installed, and tested by LITSS personnel.



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going investment of professional time and effort,



system over its lifespan can include network

LITSS is responsible for maintaining the SWAN network, servers, workstations and peripherals to

As such, procurement of all IT resources

managed by LITSS following codal/GFR

LITSS manages the purchase of IT related items


by providing:

wide inventory of hardware and software to facilitate effective planning,

Pricing advantages obtained through volume purchasing and working with preferred

Hardware and software with a known “support state” at the time of purchase


User Services will work with the department to verify and determine the equipment, which best

meets, their requirements. (The appropriate departmental supervisor must authorize non-

appropriate equipment has been chosen, the customer will provide User Services with


val, LITSS will work with the Purchasing Department to procure the item(s).

Upon receipt, the item(s) will be configured, delivered, installed, and tested by LITSS personnel.


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All expenditures will be allocated directly to the department when purchasing via

Order or Blanket Order. For

All IT equipment purchased with UT funds remain the property of the UT until the disposal and

media destruction procedure outlined within the UT’s Inform

IV. Standardized IT Resources

LITSS has to establish a standard set of equipment for the UTL

standardized equipment will be updated periodically to ensure

remains current and beneficial to the UTL.

The items designated as standard by LITSS are:

a) Desktops

b) Laptops

c) Tablets

d) Printers - Small (Desktop)

e) Printers - Medium (Workgroup)

f) Printers - Large (Department)

g) Multifunction Printer/Copy/Scan/Fax Devices

h) Black and White Copiers

i) Color Copiers

j) Servers (Computing or Application)

k) Storage Units (Disk/Tape Units and Network

l) Smart Phones (Android or iOS only)

m) All Networking and Telecommunications Equipment

n) Audio/Visual Equipment/CCTV Infrastructure

o) Software

V. Non-Standardized Equipment

It is acknowledged that standardized IT resources will not meet the needs of all departments. These

situations may require specialized or customized equipment.

Reasons might include:

a) Specialized software determining the choice of hardware

b) Special performance requirements

c) Department requires an alternative to the standard configuration






All expenditures will be allocated directly to the department when purchasing via

Order or Blanket Order. For items held as inventory, the department will be billed directly.


media destruction procedure outlined within the UT’s Information Security Plan is completed.

Standardized IT Resources

LITSS has to establish a standard set of equipment for the UTL Administration

standardized equipment will be updated periodically to ensure that the recommended equipment

remains current and beneficial to the UTL.

The items designated as standard by LITSS are:

Medium (Workgroup)

Large (Department)

Printer/Copy/Scan/Fax Devices

or Application)

Storage Units (Disk/Tape Units and Network-attached/Local-attached)

Smart Phones (Android or iOS only)

All Networking and Telecommunications Equipment

dio/Visual Equipment/CCTV Infrastructure

Standardized Equipment


situations may require specialized or customized equipment.

Specialized software determining the choice of hardware

Special performance requirements

Department requires an alternative to the standard configuration



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All expenditures will be allocated directly to the department when purchasing via Purchase

items held as inventory, the department will be billed directly.


ation Security Plan is completed.

Administration. The list of

recommended equipment



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d) Officers and staff whose specific technical, environmental, or functional job responsibilities

require an alternative to the standard configuration

Non-standard equipment should be exceptions,

the need of the equipment. The concerned department will be solely responsible for purchase of

non-standard equipment for it by LITSS.

LITSS will procure the requested non

received from the appropriate

support non-standardized equipment, b

VI. Provision for Purchase under Special Circumstances

It is acknowledged that under special circumstances, where purchases must be made by UT

Lakshadweep Administration’s

field work, and equipment must be replaced due to damage, loss, or theft

to purchase IT related equipment via the regular process.

When this happens, UT of Lakshadweep

purchase and special circumstances to IT as soon as is possible, describing the purchased equipment

and requesting any set-up assistance if needed.

VII. Single Point of Contact (SPOC)

Sl. Cause/Reason for Contact

01. Departmental Procurement

02. Assessment (standard equipment)

03. Assessment (non-standard equipment)

04. Configuration of devices (purchased

under special circumstances)






Officers and staff whose specific technical, environmental, or functional job responsibilities

require an alternative to the standard configuration

standard equipment should be exceptions, and the department must document justification

The concerned department will be solely responsible for purchase of

d equipment for it by LITSS.

LITSS will procure the requested non-standard equipment on behalf of the user once approval is

received from the appropriate departmental head. LITSS will make every reasonable effort to

standardized equipment, but this support may be limited.

Provision for Purchase under Special Circumstances

It is acknowledged that under special circumstances, where purchases must be made by UT

employees who are away from UT of Lakshadweep

field work, and equipment must be replaced due to damage, loss, or theft and

to purchase IT related equipment via the regular process.

akshadweep Administration’s employees are required to repor


up assistance if needed.

Single Point of Contact (SPOC)

Cause/Reason for Contact SPOC

Director (LITSS) post approval of competent authority(s)

Assessment (standard equipment) As would be notified by Director (LITSS)

standard equipment) As would be notified by Director (LITSS)

(purchased As would be notified by Director (LITSS)



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Officers and staff whose specific technical, environmental, or functional job responsibilities

and the department must document justification for

The concerned department will be solely responsible for purchase of

standard equipment on behalf of the user once approval is

. LITSS will make every reasonable effort to

It is acknowledged that under special circumstances, where purchases must be made by UT of

akshadweep due to travel or

and that it is not practical

employees are required to report the


Director (LITSS) post approval of competent authority(s)

As would be notified by Director (LITSS)



IT User Access


IT Policy

Part of the IT Policy of UT of Lakshadweep Administration’s IT policy.

manners, procedures, modalities & formalities of condemnation

belonging to any Department /Aut

Lakshadweep Administration or supported by it.


Department Of

Union Territory of

Lakshadweep I

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IT User Access Policy Section

Part of UT of Lakshadweep Administration’s IT Policy

IT User Access


UT of Lakshadweep Administration’s IT policy. It lays out grounds,

, procedures, modalities & formalities of condemnation for IT equipment

/Autonomous Body/Local Body/PSU/Society of UT of





ep Information Technology Services Society (LITSS)





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IT User Access

Part of UT of Lakshadweep Administration’s

grounds,

for IT equipment

of UT of


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Table of Contents I. Purpose: ................................................................

II. Scope: ................................................................

III. Exception Management: ................................

IV. Policy: ................................................................

a. Acceptable use of Client Systems…………………………………………………………………………………………….2

b. Virus and Malicious Code (Adware, spyware,malware).………………………………………………………….3

c. Hardware, Operating System and Application Software …………………………………………………………4

d. Email Use ……………………………………………………………………………………………………………………………….4

e. Password Security……………………………………………………………………………………………………………………4

f. Portable Storage Media ..…………………………………………………………………………………………………………5

g. Network Access Policy applicable for the User ……………………………………………………………………….5

h. Client System Log ……………………………………………………………………………………………………………………5

V. Review: ................................................................

VI. Enforcement ................................





on Territory of Lakshadweep Administration

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d. Email Use ……………………………………………………………………………………………………………………………….4


table Storage Media ..…………………………………………………………………………………………………………5



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d. Email Use ……………………………………………………………………………………………………………………………….4


table Storage Media ..…………………………………………………………………………………………………………5



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I. Purpose:

This IT Policy aims at providing

Union Territory of Lakshadweep Administration.

II. Scope:

This policy is applicable to the Employees in the Department / Subordinate offices of

Government of Lakshadweep for handling of unclassified inf

III. Exception Management:

For any exceptions/Deviations, the user shall take approvals from competent

authorities.

IV. Policy

a. Acceptable use of Client Systemsi. User shall be responsible for the activities carries ou

the accounts to him / her.

ii. User’s network access shall be subjected to monitoring / filtering for malicious /

unauthorized activities.

iii. For any administrative activities on the client system, user shall adhere to

Security Policy for System Administrator.

iv. User shall use account with limited privileges on client system and shall not use

administrator privileges.

v. The user shall take backup

Backup & Restoration Procedures).

vi. System / Media containing official information shall be physically secured (refer:

Security Guidelines for User)

vii. User shall not leave system unattended. The user shall l

before leaving the system. Additionally, system idle timeout shall be configured

on the client system.

viii. Maintenance or rectification of faults in the client system shall be carried ou

under close supervision of the user.

ix. User shall check that the system time is as per IST. Any variation shall be

reported to the System Administrator / Concerned authorities.






This IT Policy aims at providing secure and acceptable use of the IT Infrastructure with

Union Territory of Lakshadweep Administration.


Government of Lakshadweep for handling of unclassified information.

Exception Management:

Deviations, the user shall take approvals from competent

Acceptable use of Client Systems User shall be responsible for the activities carries out on the client system, using

the accounts to him / her.

User’s network access shall be subjected to monitoring / filtering for malicious /

unauthorized activities.

For any administrative activities on the client system, user shall adhere to

Security Policy for System Administrator.

account with limited privileges on client system and shall not use

administrator privileges.

The user shall take backup of important files at regular interval. (Refer Data

Backup & Restoration Procedures).

System / Media containing official information shall be physically secured (refer:

Security Guidelines for User)

User shall not leave system unattended. The user shall lock out his / her system


on the client system.

Maintenance or rectification of faults in the client system shall be carried ou

under close supervision of the user.

ll check that the system time is as per IST. Any variation shall be

reported to the System Administrator / Concerned authorities.



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secure and acceptable use of the IT Infrastructure with


Deviations, the user shall take approvals from competent

on the client system, using

User’s network access shall be subjected to monitoring / filtering for malicious /

For any administrative activities on the client system, user shall adhere to

account with limited privileges on client system and shall not use

mportant files at regular interval. (Refer Data

System / Media containing official information shall be physically secured (refer:

ock out his / her system


Maintenance or rectification of faults in the client system shall be carried out

ll check that the system time is as per IST. Any variation shall be


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x. User shall not engaging any of the following activities:

1. Circumventing security measures

2. Unauthorized access to Systems /

3. Harassing other users by accessing or modifying their data / resources on the

system

4. Creating, accessing, execut

antinational, offensive, defamatory, discriminatory, malicious or pornogra

material.

5. Making copies of software / data for unauthorized use

6. Impersonation

7. Phishing

8. Social Engineering

9. Unauthorized use of software license

10. Providing official e

personal use

11. Any activity that is in violation of Central Civil Services (Conduct) Rules

12. User shall report security incident to the System Administrator / Network

Security Administrator.

13. User shall ensure that unauthorized peer to pee

installed.

14. User shall ensure that the system is configures as follow:

a. User shall not share client system with anyone, by default. However, if

necessary for any specific reason, following shall be ensured

i. Explicit approval of competent / designated authority is taken fo

each client system and every user accessing it.

ii. Every user on the shared client system has a separate account.

iii. File / Folder access permission is limited to meet functional

requirement of the user.

b. User shall not share hard disk or folders with anyone, by default. However, if

necessary, only the required folders shall be shared with specific user.

c. Client Systems has client systems security implemented as per guidelines.

d. By default, all interfaces o

interfaces, which are required, are enabled. For configuration user shall

contact the System Administrator.

b. Virus and Malicious Code (Adware, spyware, malware)

i. User shall ensure that client system is configured with the authorized anti

software.

ii. User shall ensure that anti

iii. User shall ensure that anti






User shall not engaging any of the following activities:

Circumventing security measures

Unauthorized access to Systems / Data / Programs

Harassing other users by accessing or modifying their data / resources on the

Creating, accessing, executing, downloading, distributing or storing any form of

antinational, offensive, defamatory, discriminatory, malicious or pornogra

Making copies of software / data for unauthorized use

Social Engineering

Unauthorized use of software license

Providing official e-mail address on internet mail groups / bulletin boards for

that is in violation of Central Civil Services (Conduct) Rules

User shall report security incident to the System Administrator / Network

Security Administrator.

User shall ensure that unauthorized peer to peer file-sharing software is not

r shall ensure that the system is configures as follow:

User shall not share client system with anyone, by default. However, if

necessary for any specific reason, following shall be ensured

Explicit approval of competent / designated authority is taken fo

each client system and every user accessing it.

Every user on the shared client system has a separate account.

File / Folder access permission is limited to meet functional

requirement of the user.

User shall not share hard disk or folders with anyone, by default. However, if


Client Systems has client systems security implemented as per guidelines.

By default, all interfaces on the client system are disabled and only those


contact the System Administrator.

Virus and Malicious Code (Adware, spyware, malware)

User shall ensure that client system is configured with the authorized anti

User shall ensure that anti-virus software and the virus pattern files are up

User shall ensure that anti-virus scan is configures to run at regular inte



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Harassing other users by accessing or modifying their data / resources on the

storing any form of

antinational, offensive, defamatory, discriminatory, malicious or pornographic

mail address on internet mail groups / bulletin boards for

that is in violation of Central Civil Services (Conduct) Rules

User shall report security incident to the System Administrator / Network

sharing software is not

User shall not share client system with anyone, by default. However, if

Explicit approval of competent / designated authority is taken for

Every user on the shared client system has a separate account.

File / Folder access permission is limited to meet functional

User shall not share hard disk or folders with anyone, by default. However, if


Client Systems has client systems security implemented as per guidelines.

n the client system are disabled and only those


Virus and Malicious Code (Adware, spyware, malware)

User shall ensure that client system is configured with the authorized anti-virus

virus software and the virus pattern files are up-to-date.

virus scan is configures to run at regular intervals.


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iv. In case a virus does not get cleaned, incident shall be reported to the System

administrator / Security Administrator.

c. Hardware, Operating System and Application Softwarei. User shall use only the software / hardware which are authorized by the

Department.

ii. User shall allow the installation of service packs and patches provided by the patch

server.

iii. The System Administrator shall carry out the following activities. However, t

shall ensure the following:

1. Operating System and other software is installed using authorized source /

original Equipment Manufacturer (OEM) with valid license.

2. While installing the Operating System and other software packages, only the

required utilities are installed / enabled.

3. Latest available service packs, patches and drivers are installed.

4. Booting from removable media is disabled.

5. Auto-run on all removable drives is disabled.

d. Email Use i. Only the E-mail account provided by the

used for official communication.

ii. Official E-mail shall not be forwarded to personal E

iii. E-mail password shall not be shared even for official purpose.

iv. Password used for online forms / services / registrations /subscriptions shall not be

the same as the password of E

v. User shall not attempt any unauthorized use of E

1. Distribution of messages anonymously

2. Misusing other user’s E

3. Using a false identity

4. Sending messages to harass or intimidate others

e. Password Securityi. Selection of password shall be done as per the Password Management Guidelines.

ii. User shall not share or reveal passwords.

iii. Passwords shall be changed at regular intervals as per the Password Management

Guidelines.

iv. If a password is suspected to have been d

changed immediately and a security incident shall be reported to the System

Administrator.






In case a virus does not get cleaned, incident shall be reported to the System

administrator / Security Administrator.

Hardware, Operating System and Application Software User shall use only the software / hardware which are authorized by the

User shall allow the installation of service packs and patches provided by the patch

The System Administrator shall carry out the following activities. However, t

hall ensure the following:

Operating System and other software is installed using authorized source /

original Equipment Manufacturer (OEM) with valid license.

While installing the Operating System and other software packages, only the

required utilities are installed / enabled.

Latest available service packs, patches and drivers are installed.

Booting from removable media is disabled.

run on all removable drives is disabled.

mail account provided by the Government Agency like NIC etc

used for official communication.

mail shall not be forwarded to personal E-mail account.

mail password shall not be shared even for official purpose.

Password used for online forms / services / registrations /subscriptions shall not be

the same as the password of E-mail account.

User shall not attempt any unauthorized use of E-mail services, such as:

Distribution of messages anonymously

Misusing other user’s E-mail address

Using a false identity

Sending messages to harass or intimidate others

Password Security Selection of password shall be done as per the Password Management Guidelines.

User shall not share or reveal passwords.

Passwords shall be changed at regular intervals as per the Password Management

If a password is suspected to have been disclosed / compromised, it shall be




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In case a virus does not get cleaned, incident shall be reported to the System

User shall use only the software / hardware which are authorized by the

User shall allow the installation of service packs and patches provided by the patch

The System Administrator shall carry out the following activities. However, the User

Operating System and other software is installed using authorized source /

While installing the Operating System and other software packages, only the

Latest available service packs, patches and drivers are installed.

Government Agency like NIC etc shall be

Password used for online forms / services / registrations /subscriptions shall not be

s, such as:

Selection of password shall be done as per the Password Management Guidelines.

Passwords shall be changed at regular intervals as per the Password Management

isclosed / compromised, it shall be



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v. The System Administrator shall carry out the Following activities. However, the user

shall ensure to following:

1. Passwords are

2. Auto-logon features on the client system is disabled.

3. User account is locked after a predefined number of failed login attempts

f. Portable Storage Mediai. User shall use officially issued portable storage media only.

ii. User shall return the portable storage media, if it is no longer a functional

requirement or in case of damage / malfunction.

iii. User shall ensure that portable storage media used is free from vi

iv. User shall ensure that the execution of software from portable storage media is

not done.

g. Network Access Policy applicable for the Useri. User shall take prior approval from the competent authority to connect the client

system to the network.

ii. A client system authorized to connect to one network shall not connect to any

other network.

iii. For wireless connectivity, user shall ensure the following:

1. By default, the wireless interface is disabled.

2. Client system may not connect to wireless ne

from the computer authority.

3. If permitted, the wireless interface of the client system may be enabled to

connect with authorized wireless network only.

h. Client System Log User having administrative privileges shall not disable/delete the audit trials/logs on

client system.

V. Review:

This user scrutiny shall be reviewed at the time of any change in

once every year, whichever is earlier. The review shall be carried out for assessing the

following:

a) Impact on the risk profile due to, but not limited to, the changes in the deployed

technology/network security architecture, regulato






The System Administrator shall carry out the Following activities. However, the user

shall ensure to following:

Passwords are enabled on BIOS, System Login and Screensaver levels.

logon features on the client system is disabled.

User account is locked after a predefined number of failed login attempts

Portable Storage Media User shall use officially issued portable storage media only.

User shall return the portable storage media, if it is no longer a functional

requirement or in case of damage / malfunction.

User shall ensure that portable storage media used is free from virus.

User shall ensure that the execution of software from portable storage media is

Network Access Policy applicable for the User User shall take prior approval from the competent authority to connect the client

network.

A client system authorized to connect to one network shall not connect to any

For wireless connectivity, user shall ensure the following:

By default, the wireless interface is disabled.

Client system may not connect to wireless networks/devices without approval

from the computer authority.

If permitted, the wireless interface of the client system may be enabled to


Client System Log User having administrative privileges shall not disable/delete the audit trials/logs on

This user scrutiny shall be reviewed at the time of any change in the IT environment or

every year, whichever is earlier. The review shall be carried out for assessing the

Impact on the risk profile due to, but not limited to, the changes in the deployed

technology/network security architecture, regulatory and/or legal requirements.



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The System Administrator shall carry out the Following activities. However, the user

enabled on BIOS, System Login and Screensaver levels.

User account is locked after a predefined number of failed login attempts.

User shall return the portable storage media, if it is no longer a functional

rus.

User shall ensure that the execution of software from portable storage media is

User shall take prior approval from the competent authority to connect the client

A client system authorized to connect to one network shall not connect to any

tworks/devices without approval

If permitted, the wireless interface of the client system may be enabled to


User having administrative privileges shall not disable/delete the audit trials/logs on the

the IT environment or

every year, whichever is earlier. The review shall be carried out for assessing the

Impact on the risk profile due to, but not limited to, the changes in the deployed

ry and/or legal requirements.


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b) The effectiveness of the security controls specified in the policy. As a result of

the review, the existing policy may be updated or modified.

VI. Enforcement:

Violation of this policy shall amount to misconduct und






The effectiveness of the security controls specified in the policy. As a result of

the review, the existing policy may be updated or modified.

Violation of this policy shall amount to misconduct under CSS Conduct Rules



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The effectiveness of the security controls specified in the policy. As a result of

er CSS Conduct Rules.


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Condemnation


IT Policy

Part of the IT Policy of UT of Lakshadweep Administration’s IT policy.

manners, procedures, modalities & formalities of condemnation

belonging to any Department /Aut


2015-16


Department O

Union Territory of

Condemnation Policy Section





Condemnation


UT of Lakshadweep Administration’s IT policy. It lays out grounds,

, procedures, modalities & formalities of condemnation for IT equipment

/Autonomous Body/Local Body/PSU/Society of UT

or supported by it.


Of Information Technology

of Lakshadweep Administration



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Part of UT of Lakshadweep Administration’s

grounds,

for IT equipment

of UT of


Unio

Table of Contents I. Applicable for items: ................................

II. Applicable to department/agencies:

III. Reasonable life of equipment:

IV. Grounds for condemnation: ................................

V. Disposal Modalities: ................................

VI. Procedure to be followed by Departments/Autonomous Bodies/ Local Bodies/PSU’s/Societies

VII. Depreciation: ................................

VIII. Committee Constitution: ................................





nion Territory of Lakshadweep Administration

.............................................................................................................................

Applicable to department/agencies:................................................................................................

................................................................................................

................................................................................................

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re to be followed by Departments/Autonomous Bodies/ Local Bodies/PSU’s/Societies

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re to be followed by Departments/Autonomous Bodies/ Local Bodies/PSU’s/Societies ....... 4

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I. Applicable for items:

The IT equipments included under the following heading

1. Servers

2. Network Equipment

3. Physical Network

4. PCs

5. Dumb Terminals

6. Printers & Multi-function devices

7. UPS (without battery bank)

8. Laptop, notebook, tablet & handheld device

9. Package Software (incl.

Standalone Operating

10. Technical books and manuals (tangible & electronic form)

Software that is being condemned.

11. Data Communication Equipment (incl. VSAT

II. Applicable to department/agencies

1. All Government departments under

2. All autonomous bodies/

3. All PSU’s under UT of Lakshadweep Administration

4. All Societies funded by UT of Lakshadweep Administration

III. Reasonable life of equipment:

The minimum useful life of Hardware/Data Communication Equipment/

estimated in accordance to Sl. XII of Schedule II Part C of the Companies Act, 2013, that is:

(i) Servers and networks

(ii) End user devices, such as desktops, laptops etc.

(iii) Package Software(customizes or

For the purpose of reasonable life calculation, all forms of package software and database are

treated as End User Device.






Applicable for items:

included under the following headings are as below:

Network Equipment

function devices

UPS (without battery bank)

Laptop, notebook, tablet & handheld device

(incl. Off-the-Shelf, Hardware-bundled software, Database Software

perating System, Custom Developed Software & related)

Technical books and manuals (tangible & electronic form) pertaining to Hardware and

being condemned.

Data Communication Equipment (incl. VSAT – ROT & SIT, VSAT HUB etc.)

department/agencies:

All Government departments under UT of Lakshadweep Administration

All autonomous bodies/local bodies under UT of Lakshadweep Administration

UT of Lakshadweep Administration

All Societies funded by UT of Lakshadweep Administration

Reasonable life of equipment:

The minimum useful life of Hardware/Data Communication Equipment/Package Software is


Servers and networks 6 years

End user devices, such as desktops, laptops etc. 4 years

Package Software(customizes or off-shelf)/OS/Apps 6 years


treated as End User Device.



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Database Software,

pertaining to Hardware and

ROT & SIT, VSAT HUB etc.)



Package Software is




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IV. Grounds for condemnation:

Any IT equipment can be condemned on following grounds:

1. Technically obsolete:

a. Hardware / Data Communication Equipment/ Package Software which has been

used for atleast

Certification of non

i. Respective HOD or

ii. OEM (in case of the p

iii. Support (AMC) Agency in case the item is under them

b. Hardware / Data Communication Equipment/ Package Software which has been

declared as end of life/discontinuation of support&/or updates by the OEM

through a general/

2. Beyond economical repair:

When repair cost is considered too high after looking at the current value (taking

depreciation as per Indian Income Tax

Such cases should be

concurrence/approval

3. Equipment that has been damaged due to fire or any other reason

Such cases shall be sent to

approval/opinion alongwith

4. Non-availability of spare

Any equipment for which the agency providing support confirms the non

spare parts may be considered subject to a certification issued by the competent

authority of the support agency.

V. Disposal Modalities

Such an equipment (that has been condemned)

procedure as laid down in Rule 196 to 201 of GFR 2005

through buy-back following

Administration’s. The relevant

should also adhere to UT of Lakshadweep Administration’s eWaste Management policy

guidelines would have to be followed.






Grounds for condemnation:

can be condemned on following grounds:

Technically obsolete:

Hardware / Data Communication Equipment/ Package Software which has been

used for atleast three years and they are not in working condition

Certification of non-working can be issued by the:

Respective HOD or

OEM (in case of the product having OEM warranty) or

Support (AMC) Agency in case the item is under them



general/ public declaration or a declaration by communication

Beyond economical repair:


as per Indian Income Tax Act into account) and the age of the equipment.

should be referred to LITSS and Finance Department for

concurrence/approval/opinion.

Equipment that has been damaged due to fire or any other reason(s):

Such cases shall be sent to LITSS and Finance Department for concurrence/

/opinion alongwith supporting documentary evidence(s) and reason(s).

availability of spare-parts:

Any equipment for which the agency providing support confirms the non


hority of the support agency.

Modalities:

an equipment (that has been condemned) shall be disposed off strictly following the

procedure as laid down in Rule 196 to 201 of GFR 2005 OR replaced with newer equipment

back following rules as laid down in IT Procurement Policy of UT of Lakshadweep

The relevant Departments/Autonomous Bodies/Local Bodies/PSU’s/Societies


ve to be followed.



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and they are not in working condition.

roduct having OEM warranty) or



declaration or a declaration by communication.


and the age of the equipment.

and Finance Department for

:

and Finance Department for concurrence/

supporting documentary evidence(s) and reason(s).

Any equipment for which the agency providing support confirms the non-availability of


shall be disposed off strictly following the

OR replaced with newer equipment

rules as laid down in IT Procurement Policy of UT of Lakshadweep

Departments/Autonomous Bodies/Local Bodies/PSU’s/Societies



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A proper inventory of items for disposal to be prepared by the Condemnation

designated by UTLA. Once the equipment has been condemned it should be removed from

office use and kept it in the area allocated for scrapped equipmen

Department will also ensure removal of service and inventory labels from such equipments. All

data including operating system must be removed after taking proper backup.

VI. Procedure to be followed by

Local Bodies/PSU’s/Societies

1. Each unit of department will prepare equipment condemnation note which should be

individually numbered having equipment description, including the make, model, serial number,

asset register number, purchase date, purchase price, reason for condem

information, if any.

2. Department will constitute a condemnation

notes, examine Hardware / Data Communication Equipment/ Package Software (where

possible) and decide about the condemnation of equipments as per guidelines given above. The

committee should be suitable

3. All procedure and rules of the government on maintenance of records for condemnation of non

consumables items will be adhered to in these cases.

4. The condemnation report so prepared by the department based on these guidelines shall be

sent to I.T. Department for approval

5. The condemnation will be done only after

piece-meal approach, all cases of a department may be processed

the months of May-June and Nov

VII. Depreciation:

Depreciation of any Hardware/Data Communication Equipment/Package Software to be

calculated as per Income Tax Act, 1961, depreciation rates for the item in question shall follow

the WDV (Written Down Value) method.






A proper inventory of items for disposal to be prepared by the Condemnation

Once the equipment has been condemned it should be removed from

office use and kept it in the area allocated for scrapped equipments.



Procedure to be followed by Departments/Autonomous Bodies/

cieties:

Each unit of department will prepare equipment condemnation note which should be


asset register number, purchase date, purchase price, reason for condemnation and additional

Department will constitute a condemnation committee which will review the

examine Hardware / Data Communication Equipment/ Package Software (where

and decide about the condemnation of equipments as per guidelines given above. The

suitable formed as given later in this policy.

All procedure and rules of the government on maintenance of records for condemnation of non

tems will be adhered to in these cases.

The condemnation report so prepared by the department based on these guidelines shall be

sent to I.T. Department for approval/opinion/concurrence.

The condemnation will be done only after concurrence is obtained from IT department. To avoid

meal approach, all cases of a department may be processed once or twice in a year during

June and Nov- Dec.


lculated as per Income Tax Act, 1961, depreciation rates for the item in question shall follow

the WDV (Written Down Value) method.



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A proper inventory of items for disposal to be prepared by the Condemnation Committee

Once the equipment has been condemned it should be removed from



s/Autonomous Bodies/

Each unit of department will prepare equipment condemnation note which should be


nation and additional

committee which will review the condemnation

examine Hardware / Data Communication Equipment/ Package Software (where

and decide about the condemnation of equipments as per guidelines given above. The

All procedure and rules of the government on maintenance of records for condemnation of non-

The condemnation report so prepared by the department based on these guidelines shall be

om IT department. To avoid

twice in a year during


lculated as per Income Tax Act, 1961, depreciation rates for the item in question shall follow


Department of Information TechnologyDepartment of Information TechnologyDepartment of Information TechnologyDepartment of Information Technology


VIII. Committee Constitution:

Sl Residual

value1 (lakhs)

Committee

Size2

Committee

Headed by

01 Up till 10 4 Respective

HoD

02 10 to 50 6 Dir.(IT/LITSS)

03 Above 50 8 Secy. (IT)

Notes:

1. Residual Value is total value of items proposed for condemned after depreciation as noted in this policy.

2. Committee Size includes the head of the committee.

3. Director Finance/AO (Secretariat) may nominate any official of the rank of JAO

4. Director (IT/LITSS) may nominate any suitable staff of designation AE or above for Sl. 1 & 2 AND

must be Executive or above.

5. Respective departmental nominees must be holding permanent government employment and should be holding rank of LDC or above.




Department of Information TechnologyDepartment of Information TechnologyDepartment of Information TechnologyDepartment of Information Technology


Committee

Headed by

Respective

HoD

Director

(IT)

Nominee of

Finance Dept.3

Nominee of

IT/LITSS Dept.

Respective

� � 1 1

Dir.(IT/LITSS) � � 1 2

Secy. (IT) � � 1 2

total value of items proposed for condemned after depreciation as noted in this policy.

includes the head of the committee.

may nominate any official of the rank of JAO

uitable staff of designation AE or above for Sl. 1 & 2 AND for Sl. 3 & 4 atleast 1 of 2 nominees

nominees must be holding permanent government employment and should be holding rank of LDC or above.



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Nominee of

/LITSS Dept.4

Respective Dept.

nominee5

1 1

2 1

2 2

for Sl. 3 & 4 atleast 1 of 2 nominees

nominees must be holding permanent government employment and should be holding rank of LDC or above.

eWaste

Management

Policy SectionPart of the IT Policy of UTLA

Guidelines, rules & obligations towards meeting the norms of eWaste management and

modus operandi for executing the same. The Policy assigns roles & responsibilities

towards achieving of the poly objectives.

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Department Of

Union Territory of


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Management

Policy Section Part of the IT Policy of UTLA


same. The Policy assigns roles & responsibilities

towards achieving of the poly objectives.








same. The Policy assigns roles & responsibilities


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Table of Contents 1. What is eWaste ................................

2. eWaste Scenario ................................

2.1. Prevailing Disposal Practices ................................

2.2. Unauthorized recycling ................................

2.2.1. Consequences of Unauthorized Recycling and Health Hazards

3. Objective and Scope of the Policy

3.1. Objectives of the Policy ................................

3.2. Scope of the Policy................................

4. Policy Statement ................................

4.1. Elements of the Policy ................................

5. Strategies and Action Programme

5.1. Extended Producer Responsibility (EPR)

5.2. Regulations and Regulatory Reforms.

5.3. Environmentally Sound Management of

5.3.1. Standards for recycling and residue disposal

5.3.2. Reduction in eWaste generation

5.4. Collection systems for eWaste ................................

5.5. Capacity building ................................

5.5.1. Research and Development................................

5.6. Restriction on the use of hazardous substances (RoHS)

5.7. Information Education Communication (IEC)

6. Mechanism for Implementation of the Policy

6.1. Roles and Responsibilities of Stakeholders

6.1.1. Government/Govt. Departments

6.1.2. Lakshadweep Pollution Control Committee (LPCC)

6.1.3. Panchayats ................................

6.1.4. Manufacturer/Producer ................................

6.1.5. Dealers / Retailers ................................

eWaste Management Policy Section

Part of the IT Policy of UTLA




................................................................................................................................

................................................................................................................................

................................................................................................

................................................................................................

Consequences of Unauthorized Recycling and Health Hazards ................................................................

Objective and Scope of the Policy ................................................................................................

................................................................................................

................................................................................................................................

................................................................................................................................

................................................................................................................................

Strategies and Action Programme ................................................................................................

Extended Producer Responsibility (EPR) ................................................................................................

Regulations and Regulatory Reforms. ................................................................................................

Environmentally Sound Management of eWaste ................................................................

Standards for recycling and residue disposal ................................................................

generation ................................................................................................

................................................................................................

................................................................................................................................

................................................................................................

Restriction on the use of hazardous substances (RoHS) ................................................................

Information Education Communication (IEC) ................................................................

Mechanism for Implementation of the Policy ................................................................

Roles and Responsibilities of Stakeholders ................................................................................................

Government/Govt. Departments ................................................................................................

Lakshadweep Pollution Control Committee (LPCC) ................................................................

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6.1.6. Bulk Consumers ................................

6.1.7. Consumers ................................

6.1.8. Collection Centres/ Collection Agents

6.1.9. Dismantlers ................................

6.1.10. Recyclers – Informal Sector ................................

6.1.11. Recyclers – Formal Sectors ................................

6.1.12. Industry Associations ................................

6.1.13. Research & Development Organizations (R&D)

6.1.14. Non Governmental Organizations (NGOs)

6.2. Advisory Committee ................................

7. Committee Members ................................

8. Glossary of Terms ................................






................................................................................................................................

................................................................................................................................

Collection Centres/ Collection Agents ................................................................................................

................................................................................................................................

................................................................................................

................................................................................................

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Research & Development Organizations (R&D) ................................................................

Non Governmental Organizations (NGOs) ................................................................................................

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1. What is eWaste

Electrical and electronic waste

Management of eWaste’ published by the Ministry of

India. As per this definition, “eWaste

devices and household appliances which are not fit for their original intended use and are destined for

recovery, recycling and/or disposal”. Such wastes encompass wide range of electrical and electronic

devices such as computers, handheld devices,

air conditioners etc. eWaste also includes rejects from el

WEEE Directive (EU, 2002a) of the European Union, “Waste Electrical and Electronic Equipment” (WEEE)

is defined as waste material consisting of any broken or unwanted electrical or electronic appliances.

For the purpose of this policy

“eWaste means waste electrical and electronic equipments, whole or in part that are not fit for

their original intended use and are destined for refurbishment, dismantling, recycling or disposal,

also includes scrap rejects from the manufacturing process of electrical and electronic equipments”.

eWaste mostly contains recyclable materials such as metals including

glass etc., which can be recovered using simple technolo

recycling units. This is one of the main reasons that

way towards recycling in the informal sector.

substances that pose significant environmental and health hazards, if not properly handled.






Electrical and electronic waste (eWaste) is defined in the ‘Guidelines for Environmentally Sound

published by the Ministry of Environment and Forests (MoEF), Government of

eWaste comprises of wastes generated from used electrical, electronic


very, recycling and/or disposal”. Such wastes encompass wide range of electrical and electronic

devices such as computers, handheld devices, domestic electronic equipments, including refrigerators,

also includes rejects from electronic manufacturing units. According to



purpose of this policy eWaste shall be defined as follows:

means waste electrical and electronic equipments, whole or in part that are not fit for

their original intended use and are destined for refurbishment, dismantling, recycling or disposal,


mostly contains recyclable materials such as metals including precious metals, plastic,

glass etc., which can be recovered using simple technologies that are currently being adopted by

recycling units. This is one of the main reasons that eWaste is not disposed of in landfill and finds its

way towards recycling in the informal sector. eWaste also contains toxic and potentially hazardous

that pose significant environmental and health hazards, if not properly handled.



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Environmentally Sound

Environment and Forests (MoEF), Government of

comprises of wastes generated from used electrical, electronic


very, recycling and/or disposal”. Such wastes encompass wide range of electrical and electronic

, including refrigerators,

ectronic manufacturing units. According to



means waste electrical and electronic equipments, whole or in part that are not fit for

their original intended use and are destined for refurbishment, dismantling, recycling or disposal, it


precious metals, plastic,

gies that are currently being adopted by

is not disposed of in landfill and finds its

also contains toxic and potentially hazardous

that pose significant environmental and health hazards, if not properly handled.


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2. eWaste Scenario

eWaste arises from Manufacturing Units, Software Companies, Business Process Outsourcing

Organizations (BPOs), Government and Private

consumption and rapid obsolescence of electronic goods contributes to the ever increasing

problem in India. The magnitude of this problem has grown to such an extent that it req

Governmental intervention.

The “Guidelines for Environmentally Sound Management of

Government of India in 2008 provides procedures and other details for safe handling of

guidelines are optional and are not mandatory. Further, several

as the Basel Convention for the Control of Transboundary Movement of Hazardous Wastes are all

relevant to e- waste management.

2.1. Prevailing Disposal Practices

According to the MAIT-GTZ study

the generation, disposal & recycling of

recycled in the informal sector and only about

processed by the unauthorized recyclers (informal sector) or

recycled in an unhygienic and unsafe manner at many remote parts of our country.






arises from Manufacturing Units, Software Companies, Business Process Outsourcing

Organizations (BPOs), Government and Private offices/Institutions, households etc. Increased

consumption and rapid obsolescence of electronic goods contributes to the ever increasing

problem in India. The magnitude of this problem has grown to such an extent that it req

The “Guidelines for Environmentally Sound Management of eWastes”

Government of India in 2008 provides procedures and other details for safe handling of

guidelines are optional and are not mandatory. Further, several provisions under the existing rules such

Control of Transboundary Movement of Hazardous Wastes are all

Prevailing Disposal Practices

study “eWaste Assessment in India – a Quantitative assessment on

the generation, disposal & recycling of Electronic Waste in India” conducted in 2007, 95% of

the informal sector and only about 5% reach authorized recyclers.

recyclers (informal sector) or being resold, or refurbished and resold, o

unsafe manner at many remote parts of our country.



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arises from Manufacturing Units, Software Companies, Business Process Outsourcing

offices/Institutions, households etc. Increased

consumption and rapid obsolescence of electronic goods contributes to the ever increasing eWaste

problem in India. The magnitude of this problem has grown to such an extent that it requires

s” published by the

Government of India in 2008 provides procedures and other details for safe handling of eWaste. These

under the existing rules such

Control of Transboundary Movement of Hazardous Wastes are all

Quantitative assessment on

Electronic Waste in India” conducted in 2007, 95% of eWaste is

The eWaste is either

being resold, or refurbished and resold, or

unsafe manner at many remote parts of our country.


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2.2. Unauthorized recycling

eWaste recycling in the unauthorized units

environment and causing adverse effects to the health of the workers. The process includes open

burning of plastic wastes and printed circuit boards (PCBs), use of acid bath for extracting precious

metals, pulverization of cathode ray tubes (CRTs) and so on

chemicals into the air, water and

hazards. The spent acid is often poured into common drainage systems or

both with highly toxic substances.

The ecology of UT of Lakshadweep is extremely fragile and therefore such activities need not be

encouraged. Stress has to be laid on collection of eWaste and safe transport to mainland for pro

disposal and ensure no such recycling unit is functional in UT of Lakshadweep.

2.2.1. Consequences of Unauthorized Recycling and Health

• Toxic materials being released into th

environment, human beings

• Resources being wasted when economic

• Workers in informal eWaste

Some of the Toxic Chemicals present in electrical and el

disposed may lead to serious health

To minimize the hazards due to toxic chemicals and substances in

Lakshadweep, it is essential that the

manner in accordance with well established procedures






Unauthorized recycling

recycling in the unauthorized units have been found to be seriously polluting the



hode ray tubes (CRTs) and so on. These activities emit highly hazardou

chemicals into the air, water and land and the toxic fumes produced by open burning pose health

hazards. The spent acid is often poured into common drainage systems or on land, thus contaminating


encouraged. Stress has to be laid on collection of eWaste and safe transport to mainland for pro

disposal and ensure no such recycling unit is functional in UT of Lakshadweep.

Consequences of Unauthorized Recycling and Health Hazards

Toxic materials being released into the environment, thereby causing

and animal health.

Resources being wasted when economically valuable materials are not recycled properly

recycling operations are exposed to hazardous working conditions.

Some of the Toxic Chemicals present in electrical and electronic equipment when not properly

health hazards that may even be fatal.

To minimize the hazards due to toxic chemicals and substances in

it is essential that the collection of eWaste be done in an environmentally safe and sound

manner in accordance with well established procedures and then be sent to mainland for disposal.



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have been found to be seriously polluting the



These activities emit highly hazardous

produced by open burning pose health

on land, thus contaminating


encouraged. Stress has to be laid on collection of eWaste and safe transport to mainland for proper

Hazards

, thereby causing adverse effect to

recycled properly

to hazardous working conditions.

ectronic equipment when not properly

To minimize the hazards due to toxic chemicals and substances in eWaste in UT of

environmentally safe and sound

and then be sent to mainland for disposal.


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3. Objective and Scope of the Policy

The alarming increase in eWaste

degradation arising from improper collection &

an effective regulatory framework. In the absence of effective legislation or regulations to deal w

emergent situation and also to protect public interest, the

Administration (UT of Lakshadweep Administration

3.1. Objectives of the Policy

The eWaste Policy is formulated with the

• Minimize eWaste generation.

• Utilize eWaste for beneficial purposes through environmentally sound

• Ensure environmentally sound disposal of residual waste.

3.2. Scope of the Policy

This Policy sets forth the position of the

eWaste management by identifying the roles and responsibilities of all stakeholders including the public

to manage the eWaste in an environmentally sound manner in

generation of eWaste and providing a system for collection, segregation and recycling of

wherever possible.

The UT of Lakshadweep Administration

problem with contribution from and

structured manner by:






Objective and Scope of the Policy

eWaste generation and the consequent threat of environmental

improper collection & unauthorized recycling establishes the urgent need for

an effective regulatory framework. In the absence of effective legislation or regulations to deal w

emergent situation and also to protect public interest, the Union Territory of Lakshadweep

UT of Lakshadweep Administration) is now introducing a Policy on

Objectives of the Policy

Policy is formulated with the following objectives:

generation.

for beneficial purposes through environmentally sound collection &

Ensure environmentally sound disposal of residual waste.

This Policy sets forth the position of the UT of Lakshadweep Administration

management by identifying the roles and responsibilities of all stakeholders including the public

in an environmentally sound manner in Lakshadweep, through reduction in the

and providing a system for collection, segregation and recycling of

UT of Lakshadweep Administration envisions to effectively address the growing

from and co-operation of all stakeholders. This is planned to be achieved in a



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generation and the consequent threat of environmental

unauthorized recycling establishes the urgent need for

an effective regulatory framework. In the absence of effective legislation or regulations to deal with this

Union Territory of Lakshadweep

eWaste .

collection & recycling.

UT of Lakshadweep Administration on

management by identifying the roles and responsibilities of all stakeholders including the public

through reduction in the

and providing a system for collection, segregation and recycling of eWaste,

envisions to effectively address the growing eWaste

of all stakeholders. This is planned to be achieved in a


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• Adopting the eWaste Policy

• Detailing the Action Programme for implementing the Policy with definite timelines.

• Setting up of a Monitoring Committee to mon

• Promoting eWaste recycling

Lakshadweep Administration

• Creating awareness and involving all stakeholders to be responsible in

environmentally sound management of

• Involving the Small & Medium Enterprises (SMEs)

Lakshadweep in environmentally sound management of

4. Policy Statement

The Union Territory of Lakshadweep

resource and its management should encompass the short and long

and social costs and benefits. UT of Lakshadweep Administration

“Guidelines for Environmentally Sound Management of

Environment and Forests (MoEF), Government of India vide Letter No.

12th March 2008 and the obligations from sim

to time. It may prescribe more stringent norms as deemed necessary considering the local conditions.

The Policy is intended to:

• Minimize eWaste generation.

• Utilize the eWaste for beneficial

• Ensure environmentally sound disposal of residual waste.






Detailing the Action Programme for implementing the Policy with definite timelines.

Setting up of a Monitoring Committee to monitor the implementation of the Policy.

recycling (wherever possible) as a socially good and viable industry in

Lakshadweep Administration.

Creating awareness and involving all stakeholders to be responsible in fulfilling

environmentally sound management of eWaste.

Involving the Small & Medium Enterprises (SMEs), NGOs and Self Help Groups (SHG)

in environmentally sound management of eWaste.

Union Territory of Lakshadweep Administration (UTLA) recognizes that

resource and its management should encompass the short and long- term economic, environmental,

UT of Lakshadweep Administration is committed to implement the

“Guidelines for Environmentally Sound Management of eWaste” as approved by the Ministry of

Forests (MoEF), Government of India vide Letter No. 23-23/2007

March 2008 and the obligations from similar National Policies and regulation on


generation.

for beneficial purposes through environmentally sound recycling.

Ensure environmentally sound disposal of residual waste.



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Detailing the Action Programme for implementing the Policy with definite timelines.

itor the implementation of the Policy.

as a socially good and viable industry in UT of

fulfilling their role in

, NGOs and Self Help Groups (SHG) in UT of

eWaste is a material

term economic, environmental,

is committed to implement the

as approved by the Ministry of

23/2007-HSMD dated

ilar National Policies and regulation on eWaste from time


purposes through environmentally sound recycling.


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4.1. Elements of the Policy

The policy elements are identified as follows

• Regulations and Regulatory reforms

The policy shall enable compliance with

regulatory reforms.

• Environmentally Sound Management of

The policy shall facilitate in the management of

Reduce, Reuse and Recycle eWaste

to the environment or human health.

• Capacity building

eWaste management activities shall be strengthened through capacity building and

continued efforts on Research and Development.

• Partnership Programmes

eWaste management involves many stakeholders in its value chain and the policy

envisages the need for partnership programmes involving these stakeholders.

• Awareness and information dissemination

The Policy shall provide for creating awareness and dissemination of

information. eWaste by nature being a

participation in eWaste management activities.

5. Strategies and Action Programme

The elements identified in the Policy are realized through strategic interventions based on

legislative framework and concrete actions involving the State and local level authorities and other

stakeholders.






Elements of the Policy

The policy elements are identified as follows:

Regulations and Regulatory reforms

The policy shall enable compliance with the existing regulations and identify the areas for

Environmentally Sound Management of eWaste

The policy shall facilitate in the management of eWaste through the 3R principle of

eWaste ensuring that such wastes do not cause any adverse effects

to the environment or human health.

management activities shall be strengthened through capacity building and

continued efforts on Research and Development.

gement involves many stakeholders in its value chain and the policy


Awareness and information dissemination


by nature being a post-consumer waste, there is need for community

management activities.

Strategies and Action Programme

The elements identified in the Policy are realized through strategic interventions based on




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the existing regulations and identify the areas for

through the 3R principle of

wastes do not cause any adverse effects

management activities shall be strengthened through capacity building and

gement involves many stakeholders in its value chain and the policy



waste, there is need for community

The elements identified in the Policy are realized through strategic interventions based on the



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i. It will be the duty of all those, who generate

their eWaste in Collection Centers authoriz

(LPCC).

ii. UT of Lakshadweep Administration

implementation and monitoring of the policy.

iii. The UT of Lakshadweep Administration

storage, utilization, recycling and disposal of

iv. All stakeholders in the value chain of

environmentally sound management of

v. Public-Private-Partnership

collection, storage and recycling of

The following Strategic themes and action programmes are envisaged through the policy with the

focus on on-going activities and the new initiatives required. Deta

each of the activities based on specific requirements.

5.1. Extended Producer Responsibility (EPR)

In Keeping with the Supreme Court’s Policy in Writ Petition (C)No.657 of

No. 16175 and C.A. No. 7660 of 1997) by Research

Resources Policy vs Union of India and another in which the polluter

out.

The policy recognizes the Extended Producer Responsibility (EPR) as an es

in eWaste management system. EPR is the environmental protection strategy that makes the producer

of electrical or electronic equipment responsible for the entire

the ‘end-of-life management’ of the produ

producer needs to ensure that eWaste

adverse effects to human health and the environment






It will be the duty of all those, who generate eWaste to adhere to the

in Collection Centers authorized by Lakshadweep Pollution Control Committee

UT of Lakshadweep Administration’s Pollution Control Board would be responsible for the

implementation and monitoring of the policy.

UT of Lakshadweep Administration will provide necessary infrastructure for collection,

storage, utilization, recycling and disposal of eWaste.

All stakeholders in the value chain of eWaste management are responsible to ensure


Partnership (PPP) model may be encouraged for setting up facilities for the

storage and recycling of eWaste.


activities and the new initiatives required. Detailed action plans will be prepared for

each of the activities based on specific requirements.

Extended Producer Responsibility (EPR)

In Keeping with the Supreme Court’s Policy in Writ Petition (C)No.657 of 1995 ( With S.L.P. (C)

7660 of 1997) by Research Foundation for Science Technology and Na

of India and another in which the polluter pays principle has been clearly

The policy recognizes the Extended Producer Responsibility (EPR) as an es

management system. EPR is the environmental protection strategy that makes the producer

of electrical or electronic equipment responsible for the entire life-cycle of his product including

management’ of the product through its take-back, recycling and final disposal.

eWaste from the products developed by the producer is handled without

adverse effects to human health and the environment.



9 | P a g e

Policy and dispose of

Lakshadweep Pollution Control Committee

Pollution Control Board would be responsible for the

infrastructure for collection,

management are responsible to ensure

be encouraged for setting up facilities for the


iled action plans will be prepared for

1995 ( With S.L.P. (C)

Foundation for Science Technology and Natural

pays principle has been clearly laid

The policy recognizes the Extended Producer Responsibility (EPR) as an essential element

management system. EPR is the environmental protection strategy that makes the producer

of his product including

recycling and final disposal. The

from the products developed by the producer is handled without


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The following actions are necessary:

I. EPR to be made an integral part of the policy.

II. Ensure that the producer of electrical and electronic equipment is

services to the post-consumer

III. To make it possible that the producer(s) sets in place a sy

the ‘end-of-life management’ of their products including disposal of

IV. To make it possible for a consortium or an association of producers and other stakeholders to

finance and organize a system for

V. The producer to facilitate in setting up collection centers for collection of

individually or collectively and ensure that

registered recyclers for environmentally

VI. Producers to facilitate and enable application of reverse logistics for their products in order to

facilitate use in manufacturing, refurbishing

environmentally sound manner.

VII. Producer to submit annual returns of the sales as well as

5.2. Regulations and Regulatory Reforms

The implementation of the regulations and compliance with the conditions laid down are

essential for managing eWaste. The lack of regulations may cause impe

implementation. The policy shall facilitate proposal and framing of regulations for

In view of the high recyclable potential of

an environmentally sound manner.

The following action will be taken:

I. Ensure compliance with all applicable Central, State and Local laws and regulations by the

stakeholder in the eWaste value chain.






The following actions are necessary:

be made an integral part of the policy.

Ensure that the producer of electrical and electronic equipment is responsible in providing

consumer stage of the product life-cycle.

To make it possible that the producer(s) sets in place a system and finances the costs involved in

management’ of their products including disposal of eWaste

To make it possible for a consortium or an association of producers and other stakeholders to

finance and organize a system for ‘end-of-life management’ of all eWaste.

The producer to facilitate in setting up collection centers for collection of

individually or collectively and ensure that eWaste thus collected are channelized to the

registered recyclers for environmentally sound recycling.

Producers to facilitate and enable application of reverse logistics for their products in order to

facilitate use in manufacturing, refurbishing and recycling of the ‘end-of

environmentally sound manner.

ubmit annual returns of the sales as well as eWaste collected.

Regulations and Regulatory Reforms:


The lack of regulations may cause impedime

. The policy shall facilitate proposal and framing of regulations for eWaste

In view of the high recyclable potential of eWaste, the regulations should focus on

Ensure compliance with all applicable Central, State and Local laws and regulations by the

value chain.



10 | P a g e

responsible in providing

stem and finances the costs involved in

eWaste.

To make it possible for a consortium or an association of producers and other stakeholders to

The producer to facilitate in setting up collection centers for collection of eWastes either

thus collected are channelized to the

Producers to facilitate and enable application of reverse logistics for their products in order to

of-use products’ in an

collected.


diments in effective

eWaste management.

the regulations should focus on eWaste recycling in

Ensure compliance with all applicable Central, State and Local laws and regulations by the


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II. Review the existing regulations from time to time, identify the lacunae and provi

for regulatory reforms after holding consultations with the stakeholders.

III. Propose newer regulations from time to time with better scientific understanding encompassing

economic and social requirements.

IV. Ensure that the regulatory framework p

occupational and environmental health and safety (OEHS)

V. Provide requisite legal instruments to prevent illegal dump


5.3. Environmentally Sound Management of

Environmentally sound recycling refers to recycling without leading to adverse impact on

environment and health. eWaste recycling in India is mostly carried out in the informal or the

unorganized sector that use polluting

adverse effects on health of the workers engaged in recycling activity. The use of environmentally sound

technologies needs to be encouraged in order to increase efficiency in processes, maxim

materials and conserve energy subsequently reducing waste generation. The policy shall enable access

to such technologies and make the informal sector accountable.

Environmentally sound recycling under Public Private

Groups (SHGs) will also be encou

Lakshadweep’s context would be mechanical recycling wherever possible or act as collection & supply

chain to recycling industries in mainland.

through the following measures:

I. eWaste collection, recycling

II. Ensure use of environmentally sound technologies to maximize

minimize waste generation.

III. Appropriate Technologies for recycling






Review the existing regulations from time to time, identify the lacunae and provi

for regulatory reforms after holding consultations with the stakeholders.

Propose newer regulations from time to time with better scientific understanding encompassing

economic and social requirements.

Ensure that the regulatory framework prescribes appropriate measures to safeguard

occupational and environmental health and safety (OEHS) in the eWaste value chain

Provide requisite legal instruments to prevent illegal dumping of e

Lakshadweep Administration.

y Sound Management of eWaste


recycling in India is mostly carried out in the informal or the

unorganized sector that use polluting technologies leading to extensive environmental degradation and


technologies needs to be encouraged in order to increase efficiency in processes, maxim


to such technologies and make the informal sector accountable.

Environmentally sound recycling under Public Private Partnership will be enc

SHGs) will also be encouraged to take up this activity. Recycling of eWaste in UT of


chain to recycling industries in mainland. Environmentally sound recycling of eWaste

recycling & shipment to mainland only by authorized/registered units.

Ensure use of environmentally sound technologies to maximize collection &

Appropriate Technologies for recycling eWaste to be acceptable to recyclers



11 | P a g e

Review the existing regulations from time to time, identify the lacunae and provide suggestions

Propose newer regulations from time to time with better scientific understanding encompassing

rescribes appropriate measures to safeguard

in the eWaste value chain.

- waste into UT of


recycling in India is mostly carried out in the informal or the

technologies leading to extensive environmental degradation and


technologies needs to be encouraged in order to increase efficiency in processes, maximize recovery of


Partnership will be encouraged. Self Help

raged to take up this activity. Recycling of eWaste in UT of


eWaste can be achieved

authorized/registered units.

collection & recovery and

to recyclers in mainland.


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IV. Informal sectors participating in environmentally sound eWaste management

legal recognition brought into mainstream recycling activity and made accountable.

V. Training and skill development to be encouraged for using environmentally safe operations in

handling eWaste.

5.3.1. Standards for collection,

In order to encourage environmentally sound

operations have to be carried out in controlled conditions by providing appropriate standards for

emissions, effluents discharges and residue disposal.

Environmental standards have to be

eWaste collection/recycling industries. In case of any notification of the National Standards for recycling

and residue disposal, the same will be made applicable

prescribed.

I. Efforts to ensure that eWaste

effluent standards and prevailing residue disposal norms.

II. Specific standards will be formulated as required for

including storage of such items,

III. Continuous monitoring system to be installed for monitoring compliance.

IV. eWaste collection and recycling units shall be provided with a compliance certification

mechanism and this in turn may be outsourced

the UT of Lakshadweep Administration






participating in environmentally sound eWaste management

brought into mainstream recycling activity and made accountable.

Training and skill development to be encouraged for using environmentally safe operations in

collection, recycling and residue disposal

environmentally sound collection and recycling of


emissions, effluents discharges and residue disposal.

Environmental standards have to be evolved for various levels of operations in

recycling industries. In case of any notification of the National Standards for recycling

and residue disposal, the same will be made applicable and if need be, more stringent norms

eWaste collection and recycling units comply with the emission and

effluent standards and prevailing residue disposal norms.

Specific standards will be formulated as required for eWaste collection and recycling units,

ge of such items, based on the technologies used.

Continuous monitoring system to be installed for monitoring compliance.

recycling units shall be provided with a compliance certification

mechanism and this in turn may be outsourced through an independent agency if required so by

UT of Lakshadweep Administration.



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participating in environmentally sound eWaste management to be provided

brought into mainstream recycling activity and made accountable.

Training and skill development to be encouraged for using environmentally safe operations in

recycling of eWaste, these


evolved for various levels of operations in

recycling industries. In case of any notification of the National Standards for recycling

and if need be, more stringent norms

recycling units comply with the emission and

collection and recycling units,

recycling units shall be provided with a compliance certification

through an independent agency if required so by


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5.3.2. Reduction in eWaste generation

The 3R principle advocates

waste or no waste, thereby reducing the

environment. The strategy for reduction in e

the eWaste value chain.

The reduction in the generation of

I. Ensure reduction in eWaste

II. Marketing of products with maximum life span and indicating the same on the product

labels.

III. Maximization of the use and reuse of electrical and electronic equipment, thereby

delaying eWaste generation.

IV. Encouraging authorized refurbishment of used electrical and electronic equipment to extend

the life of the equipment.

V. Maximizing the recovery of materials from

from eWaste recycling.

Obsolete equipment, where suita

to non-profit/charitable institutions.

5.4. Collection systems for

The flow of eWaste is through a complex supply chain, comprising of many stakeholders.

Therefore, there is a need for a collectio

individually or collectively with the participation of stakeholders and can even involve communities and

Community Based Organizations [CBO]. This system shall facilitate collection

of eWaste and channelize such waste to the recyclers for environmentally sound recycling.






generation

The 3R principle advocates - Reduce, Reuse and Recycle such that the product generates less

waste or no waste, thereby reducing the waste destined for disposal and the burden on the

environment. The strategy for reduction in eWaste generation applies to different levels in

The reduction in the generation of eWaste will be achieved through the following:

eWaste generation at all levels of stakeholders.

Marketing of products with maximum life span and indicating the same on the product

Maximization of the use and reuse of electrical and electronic equipment, thereby

ration.

Encouraging authorized refurbishment of used electrical and electronic equipment to extend

the life of the equipment.

Maximizing the recovery of materials from eWaste, thereby reducing residues

Obsolete equipment, where suitable and usable, may be considered and given as donation

institutions.

Collection systems for eWaste

is through a complex supply chain, comprising of many stakeholders.

Therefore, there is a need for a collection system for e- waste. The collection system can be organized


Community Based Organizations [CBO]. This system shall facilitate collection

and channelize such waste to the recyclers for environmentally sound recycling.



13 | P a g e

Reduce, Reuse and Recycle such that the product generates less

waste destined for disposal and the burden on the

aste generation applies to different levels in

will be achieved through the following:

Marketing of products with maximum life span and indicating the same on the product

Maximization of the use and reuse of electrical and electronic equipment, thereby

Encouraging authorized refurbishment of used electrical and electronic equipment to extend

thereby reducing residues

ble and usable, may be considered and given as donation

is through a complex supply chain, comprising of many stakeholders.

waste. The collection system can be organized


Community Based Organizations [CBO]. This system shall facilitate collection and segregation

and channelize such waste to the recyclers for environmentally sound recycling.


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Following action will be initiated for establishing collection systems:

I. Encourage CBO for establishing collection systems for

II. Public-Private-Partnership (PPP) model may be encouraged to establish collection

facilities.

III. Individual manufacturers or producers may organize the collection of

use product of their own brand or outsource this activity to authorized recyclers and

collectors of eWaste.

5.5. Capacity building

eWaste management is at a nascent

stakeholders of a diverse nature. Capacity Building is

for the benefit of all stakeholders and growth

need to be augmented to suit the requirements of the

shall be taken for initiating capacity building activities:

I. A review of the existing institutional

II. Suitable programmes to be formulated for enhancing the capacities; new institutions and

agencies may be identified for the same.

III. Efforts for collaborative activities shall be explored involving stakeholders

international agencies.

IV. Continuous up-gradation of knowledge and skills of the persons involved in the various activities

associated with eWaste management shall be organized through dedicated capacity building

programmes.






Following action will be initiated for establishing collection systems:

Encourage CBO for establishing collection systems for eWaste.

ership (PPP) model may be encouraged to establish collection

Individual manufacturers or producers may organize the collection of

product of their own brand or outsource this activity to authorized recyclers and

.

management is at a nascent stage of its development and it

se nature. Capacity Building is required for updating the knowledge and p

stakeholders and growth of the system. In this process, the available

need to be augmented to suit the requirements of the e waste recycling sector. The following actions

apacity building activities:

w of the existing institutional capacities in the State shall be carried out and

Suitable programmes to be formulated for enhancing the capacities; new institutions and

agencies may be identified for the same.

Efforts for collaborative activities shall be explored involving stakeholders

of knowledge and skills of the persons involved in the various activities

management shall be organized through dedicated capacity building



14 | P a g e

ership (PPP) model may be encouraged to establish collection

Individual manufacturers or producers may organize the collection of end-of-

product of their own brand or outsource this activity to authorized recyclers and

stage of its development and it involves multi-

required for updating the knowledge and practices

In this process, the available resources

The following actions

capacities in the State shall be carried out and

Suitable programmes to be formulated for enhancing the capacities; new institutions and

Efforts for collaborative activities shall be explored involving stakeholders, national and

of knowledge and skills of the persons involved in the various activities

management shall be organized through dedicated capacity building


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5.5.1. Research and Development

Research and Development activities for developing innovative recycling technologies and their

application in the field are essential for advancement in the recycling sector.

physical limitations of UT of Lakshadweep it is not

However, it is also essential to compile information on the Best Available Technologies (BAT) worldwide

in order to promote recycling activities to meet international standards.

actions are envisaged:

I. Adopt global Research and Development

II. Linkages shall be established with research institutes and the government to enable flow of

information on the availability of viable technologies for pr

III. UT of Lakshadweep may identify its critical a

for specific need-based research activities

research institutions, both private and public, at

IV. Research shall be encouraged in partnering institutions in projects that are geared

energy efficient technologies and calculation of carbon footprints in recycling activities.

5.6. Restriction on the use of hazardous substances (RoHS)

The electrical and electronic equipments are known to contain hazardous substances such as

lead, cadmium, mercury, polychlorinated biphenyls (pcb) etc., which are being restricted for use in the

products to make these products safer for use and recycling (RoHS

(EU) Directive 2002/95/EC dated 27th

electrical and electronic products and these are applicable for those imported into the EU. Many other

countries have also adopted the RoHS compliance requirements. In the absence of a national

legislation/ regulation binding for RoHS compliance, products sold in the Indian market may contain

hazardous substances. The policy shall facilitate the achievement of global standards in re






lopment


application in the field are essential for advancement in the recycling sector.

physical limitations of UT of Lakshadweep it is not practical to have any large scale R&D initiatives.

t is also essential to compile information on the Best Available Technologies (BAT) worldwide

promote recycling activities to meet international standards. Therefore it t

Research and Development technology outcomes for recycling

Linkages shall be established with research institutes and the government to enable flow of

information on the availability of viable technologies for processing eWaste

UT of Lakshadweep may identify its critical areas for research and the same may be

research activities to be conducted in co-operation

, both private and public, at their end.

encouraged in partnering institutions in projects that are geared


Restriction on the use of hazardous substances (RoHS)

electrical and electronic equipments are known to contain hazardous substances such as


products to make these products safer for use and recycling (RoHS compliance). The European Union

Directive 2002/95/EC dated 27th January 2003 restrict the use of hazardous substances in


d the RoHS compliance requirements. In the absence of a national

binding for RoHS compliance, products sold in the Indian market may contain

hazardous substances. The policy shall facilitate the achievement of global standards in re



15 | P a g e


application in the field are essential for advancement in the recycling sector. However, given the

practical to have any large scale R&D initiatives.

t is also essential to compile information on the Best Available Technologies (BAT) worldwide

Therefore it the following

for recycling eWaste.

Linkages shall be established with research institutes and the government to enable flow of

eWaste.

and the same may be prioritized

operation with academic and

encouraged in partnering institutions in projects that are geared towards


Restriction on the use of hazardous substances (RoHS)

electrical and electronic equipments are known to contain hazardous substances such as


compliance). The European Union

the use of hazardous substances in


d the RoHS compliance requirements. In the absence of a national

binding for RoHS compliance, products sold in the Indian market may contain

hazardous substances. The policy shall facilitate the achievement of global standards in reduction of


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hazardous substances present in all electrical and electronic equipments and the certification of such

equipments.

The following plan of action will be pursued for RoHS compliance for the products manufactured

in UTL or sold in UTL:

I. Targets shall be set for reduction in use of hazardous substances in electrical and

electronic equipment.

II. Detailed information on hazardous constituents in the equipment shall be provided in

the product information

III. In the event of reduction in hazardous substances use

equipments, the product information shall be updated accordingly.

IV. Imports or placement in the market for electrical and electronic equipment shall be

permitted only for RoHS compliant products.

5.7. Information Education Communica

Awareness needs to be created among all stakeholders in the

from commercial and domestic users,

and the public on environmentally sound

need to be organized involving other stakeholders, i.e., NGOs, specialists and

following Training and awareness programmes will be

them on various aspects of eWaste handling:

I. Consumer awareness programmes to be organized on the selection of

products.

II. Information to be provided to consumers to deposit the

the designated collection boxes or collection

the address and contact details to be p








l be set for reduction in use of hazardous substances in electrical and

electronic equipment.

Detailed information on hazardous constituents in the equipment shall be provided in

the product information

In the event of reduction in hazardous substances used in electrical and electronic

equipments, the product information shall be updated accordingly.

Imports or placement in the market for electrical and electronic equipment shall be

permitted only for RoHS compliant products.

Information Education Communication (IEC)

Awareness needs to be created among all stakeholders in the eWaste value chain i.e., beginning

from commercial and domestic users, collection agencies, industries, recyclers, government agencies

and the public on environmentally sound management of eWaste. Training and awareness programmes

need to be organized involving other stakeholders, i.e., NGOs, specialists and

following Training and awareness programmes will be organized for different stakeholders educating

handling:

Consumer awareness programmes to be organized on the selection of eco

Information to be provided to consumers to deposit the end-of-life used equipments

tion boxes or collection centres. The location of such facilities along with

the address and contact details to be provided to consumers



16 | P a g e



l be set for reduction in use of hazardous substances in electrical and

Detailed information on hazardous constituents in the equipment shall be provided in

d in electrical and electronic

Imports or placement in the market for electrical and electronic equipment shall be

value chain i.e., beginning

industries, recyclers, government agencies

Training and awareness programmes

need to be organized involving other stakeholders, i.e., NGOs, specialists and professionals. The

organized for different stakeholders educating

eco-friendly and green

used equipments (eWaste) in

. The location of such facilities along with


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III. eWaste collectors and waste pickers to be given specialized training through identified

organizations for handling diff

IV. Professional Training to be imparted to workers employed/likely to be

in eWaste collection/storage/

participants to be certified.

in eWaste such units.

V. Departments of Administrations and local businesses

programmes for their employees and their families.

VI. Awareness programmes on safe disposal / recycling of

curriculum / co-curriculum at the School and College level.

VII. All types of media will be used in the awareness campaign.

6. Mechanism for Implementation of the Policy

The Government of UT of Lakshadweep Administration

Committee (LPCC) are responsible for formulation and implementation of

The policy identifies the following stakeholders with roles and

value chain:

I. Government /Government Departments/Agencies

II. UT of Lakshadweep Administration

III. Corporations / Panchayats

IV. Producer

V. Dealers / Retailers

VI. Bulk Consumers

VII. Collection Centres/Collection Agencies

VIII. Dismantlers

IX. Recyclers - Informal Sector






collectors and waste pickers to be given specialized training through identified

organizations for handling different categories of e- waste.

Professional Training to be imparted to workers employed/likely to be

collection/storage/recycling units, through well-designed training programmes an

participants to be certified. Such training to be made a prerequisite for employment

Departments of Administrations and local businesses may be encouraged to conduct awareness

programmes for their employees and their families.

Awareness programmes on safe disposal / recycling of eWaste may

at the School and College level.

All types of media will be used in the awareness campaign.

Mechanism for Implementation of the Policy

UT of Lakshadweep Administration and the Lakshadweep

are responsible for formulation and implementation of the policy respectively.

The policy identifies the following stakeholders with roles and responsibilities in the

Departments/Agencies

UT of Lakshadweep Administration Pollution Control Board

/Collection Agencies



17 | P a g e

collectors and waste pickers to be given specialized training through identified

Professional Training to be imparted to workers employed/likely to be employed

training programmes and

a prerequisite for employment

may be encouraged to conduct awareness

be included in the

Lakshadweep Pollution Control

the policy respectively.

responsibilities in the eWaste


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X. Recyclers – Formal Sector

XI. Industry Associations

XII. Research & Development Organizations

XIII. NGOs

XIV. Self Help Groups

6.1. Roles and Responsibilities of Stakeholders

All stakeholders in the eWaste

Some of the key responsibilities under the policy are enumerated in this section. However, it must be

stated that this list is not exhaustive and will be reviewed from time to time.

6.1.1. Government/Govt. Departments


the eWaste management policy and its effective implementation. The

Administration shall ensure that a monitoring system is in place for effective implementation of the

policy. Government and the government departments being bulk consumers

equipments must ensure compliance with the policy.


implementation of the policy:

I. Create infrastructure for collection, utilization and disposal

sound manner.

II. Encourage establishment of Collection Centre(s) under Public Private

framework.

III. Mechanism for collection and disposal of orphaned

of brands shall be the responsibility of agencies determined by






Research & Development Organizations

Roles and Responsibilities of Stakeholders

eWaste value chain have both specific and collective responsibilities

under the policy are enumerated in this section. However, it must be

stated that this list is not exhaustive and will be reviewed from time to time.

Government/Govt. Departments

UT of Lakshadweep Administration shall be responsible for the formulation of

management policy and its effective implementation. The UT of Lakshadweep

shall ensure that a monitoring system is in place for effective implementation of the

policy. Government and the government departments being bulk consumers of electronic and electrical

equipments must ensure compliance with the policy.

UT of Lakshadweep Administration shall take the following steps to facilitate the

Create infrastructure for collection, utilization and disposal of eWaste in an environmentally

Encourage establishment of Collection Centre(s) under Public Private

Mechanism for collection and disposal of orphaned eWaste generated from unbranded and mix

responsibility of agencies determined by UT of Lakshadweep



18 | P a g e

and collective responsibilities.

under the policy are enumerated in this section. However, it must be

shall be responsible for the formulation of

UT of Lakshadweep

shall ensure that a monitoring system is in place for effective implementation of the

of electronic and electrical

shall take the following steps to facilitate the

in an environmentally

Encourage establishment of Collection Centre(s) under Public Private Partnership (PPP)

generated from unbranded and mix

UT of Lakshadweep


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Administration. Local bodies shall play a prominent role. However, the final disposal shall be

only through those authorized

Government bodies may follow due procedure as determined by

Administration (pollution contr

into a Public Private Partnership for the same (PPP)

IV. UT of Lakshadweep Administration

reducing eWaste generation and encouraging the use of

provide/ produce Green Products and provide incentives to reduce

V. Promote recycling and reuse of

measures of awareness creation among various stakeholders and capacity building among the

informal sector for up- gradation of such facilities.

VI. Mandate labelling of electronic products for declaration of hazardo

VII. Mandate the Government Departments and Undertakings being a bulk customer to ensure

proper disposal of their eWaste

a. Equipments suitable for use may be donated to government,

charitable organizations

b. Disposal only through authorized collection agencies or recyclers with CPCB

registration by inviting tender.

VIII. Government departments and Undertakings to include a paragraph on

disposed as part of their annual policy note.






. Local bodies shall play a prominent role. However, the final disposal shall be

only through those authorized to do so. Whenever necessary, local bodies and other

may follow due procedure as determined by UT of Lakshadweep

control board) and set up their own eWaste disposal facility or enter

Partnership for the same (PPP).

UT of Lakshadweep Administration shall promote pollution prevention practices by

generation and encouraging the use of eco-friendly technologies to

produce Green Products and provide incentives to reduce eWaste.

Promote recycling and reuse of eWaste which has a high resource potential by suitable


gradation of such facilities.

of electronic products for declaration of hazardous material contents.

Mandate the Government Departments and Undertakings being a bulk customer to ensure

eWaste as per the following options:

Equipments suitable for use may be donated to government,

organizations.

Disposal only through authorized collection agencies or recyclers with CPCB

registration by inviting tender.

Government departments and Undertakings to include a paragraph on eWaste

disposed as part of their annual policy note.



19 | P a g e

. Local bodies shall play a prominent role. However, the final disposal shall be

to do so. Whenever necessary, local bodies and other

UT of Lakshadweep

disposal facility or enter

shall promote pollution prevention practices by

technologies to procure/

.

potential by suitable


us material contents.

Mandate the Government Departments and Undertakings being a bulk customer to ensure

Equipments suitable for use may be donated to government, non-profit or

Disposal only through authorized collection agencies or recyclers with CPCB

eWaste generated and


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6.1.2. Lakshadweep Pollution Control Committee


will be vested with the responsibility for effectively implementing this Policy and will also coordinate

with different agencies responsible for the effective implementation of the policy.

I. UT of Lakshadweep Administration

to be registered with LPCC. These modalities and requirements may also be amended from time

to time to ensure that the regulations are appropriate and upto date.

II. LPCC shall maintain the list of registered recyclers in the State put up i

III. Ensure compliance of the policy and regulations

IV. Ensure monitoring by the Port and the Custom authorities in ensuring that

countries are not reaching the State for disposal.

V. Prohibit the disposal of eWaste

VI. Prohibit unauthorized collection and recycling

VII. Encourage coordinated actions by groups of communities or industries in research, development

and dissemination of knowledge for

VIII. Wherever deemed necessary by


6.1.3. Panchayats

The role of Corporations / Panchayats is important for organizing the collection

of eWaste especially from household and other end users and segregation of

household waste.

They will also have to arrange to send collected waste to authorized collection centres or

registered recyclers for recycling.






Lakshadweep Pollution Control Committee (LPCC)

UT of Lakshadweep Administration Pollution Control Board or a body entrusted with this role

vested with the responsibility for effectively implementing this Policy and will also coordinate

with different agencies responsible for the effective implementation of the policy.

UT of Lakshadweep Administration shall lay down the requirements and proce

. These modalities and requirements may also be amended from time

to time to ensure that the regulations are appropriate and upto date.

shall maintain the list of registered recyclers in the State put up in the public domain.

Ensure compliance of the policy and regulations

Ensure monitoring by the Port and the Custom authorities in ensuring that

countries are not reaching the State for disposal.

eWaste in landfills.

Prohibit unauthorized collection and recycling eWaste.

Encourage coordinated actions by groups of communities or industries in research, development

and dissemination of knowledge for environmentally sound management of

Wherever deemed necessary by LPCC, it may seek assistance from other departments and

Lakshadweep Administration bodies in the implementation of this policy.


especially from household and other end users and segregation of




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or a body entrusted with this role

vested with the responsibility for effectively implementing this Policy and will also coordinate

shall lay down the requirements and procedure for a recycler

. These modalities and requirements may also be amended from time

n the public domain.

Ensure monitoring by the Port and the Custom authorities in ensuring that eWaste from other

Encourage coordinated actions by groups of communities or industries in research, development


it may seek assistance from other departments and UT of


especially from household and other end users and segregation of eWaste from other



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6.1.4. Manufacturer/Producer

Manufacturer/Producer refers to entities that manufacture and/or sell and/or resell electrical

and electronic equipment either manufactured by itself or by others or imported under its brand name.

Manufacturer/Producer will be required to strive to reduce the environmental impact of their products

through influence on product design, choice of material, manufacturing processes and product support

system including product take-back

The responsibilities of the producer in

I. The producer of electrical and electronic equipment shall be required to provide services to

the post-consumer stage of the product lifecycle and organize a

electrical and electronic equipments

II. The producer shall finance costs involved in the management of e

III. A consortium or an association of producers and other concerned stakeholders shall finance and

organize a system for ‘end-of

IV. The producer shall facilitate setting up of collection centres either individually or collectively for

collection of eWaste.

V. The producer shall ensure that

for environmentally sound recycling.

VI. Producer shall provide information to the consumers to deposit the

equipments (eWaste) in the designated collection boxes / collection centres. The location of

such facilities along with the address and contact details shall be provided to consumer along

with the product.

VII. Producers may also give incentives to their customers for product return.

VIII. Producers shall enable application of reverse logistics for their products in order to facilita

in manufacturing, refurbishing and recycling of the

sound manner.






Manufacturer/Producer



required to strive to reduce the environmental impact of their products


at the end-of-life of the product.

ilities of the producer in eWaste management are as follows:

The producer of electrical and electronic equipment shall be required to provide services to

stage of the product lifecycle and organize a take-back

al and electronic equipments (eWaste) of their own brand.

The producer shall finance costs involved in the management of e- waste from his products.

A consortium or an association of producers and other concerned stakeholders shall finance and

of-life management’ of all eWastes.

The producer shall facilitate setting up of collection centres either individually or collectively for

The producer shall ensure that eWaste thus collected is channelized to the regis

for environmentally sound recycling.

Producer shall provide information to the consumers to deposit the

in the designated collection boxes / collection centres. The location of

the address and contact details shall be provided to consumer along

Producers may also give incentives to their customers for product return.

Producers shall enable application of reverse logistics for their products in order to facilita

in manufacturing, refurbishing and recycling of the ‘end-of-use products’ in an environmentally



21 | P a g e



required to strive to reduce the environmental impact of their products


The producer of electrical and electronic equipment shall be required to provide services to

back system for all used

waste from his products.

A consortium or an association of producers and other concerned stakeholders shall finance and

The producer shall facilitate setting up of collection centres either individually or collectively for

thus collected is channelized to the registered recyclers

Producer shall provide information to the consumers to deposit the end-of-life used

in the designated collection boxes / collection centres. The location of

the address and contact details shall be provided to consumer along

Producers shall enable application of reverse logistics for their products in order to facilitate use

products’ in an environmentally


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IX. All manufacturers / producers of electrical and electronic equipment

of all the individual items dispatched

the same shall be submitted to

X. Producer shall submit annual return of the sales and the

6.1.5. Dealers / Retailers

Dealers receive equipment from Manufacturers and sell the equipmen

the next level retailers. The dealers authorized by producers shall be responsible to collect used

electrical and electronic equipment (e

area to deposit e- waste. The deal

transported back to the producer or to an authorized collection

may also promote buy-back or exchange schemes offered by the producers.

6.1.6. Bulk Consumers

Bulk Consumers are bulk users of electrical and electronic equipments such as Central or State

Government Departments, Public Sector Undertakings, Banks, Private Companies, Multinational

Organizations etc. Such bulk consumers should ensure that used equipments

for the intended use are deposited with the dealer or authorized collection Centres in order to be sent

to a registered recycler.

I. The bulk consumers may also be permitted to auction

centres or registered recyclers or avail take back services provided by the producers.

II. Bulk consumers may organize their own collection centres/agencies and warehouses to collect

and store eWaste. However, they must ensure that the

channelized through the take






All manufacturers / producers of electrical and electronic equipment shall maintain an inventory

dispatched including the inventory of rejected items. Annual report of

the same shall be submitted to LPCC.

Producer shall submit annual return of the sales and the eWaste collected.

Dealers receive equipment from Manufacturers and sell the equipment to the consumer or to


electrical and electronic equipment (e- waste) by providing the consumer a box / bin or demarcated

waste. The dealers should ensure that the eWaste thus collected are safely

transported back to the producer or to an authorized collection centre as the case may be. The dealers

or exchange schemes offered by the producers.

Consumers are bulk users of electrical and electronic equipments such as Central or State


Organizations etc. Such bulk consumers should ensure that used equipments (eWaste


The bulk consumers may also be permitted to auction eWaste, but, only to authorized collection

res or registered recyclers or avail take back services provided by the producers.

Bulk consumers may organize their own collection centres/agencies and warehouses to collect

However, they must ensure that the eWaste thus collected are

take-back scheme to the manufacturer or sent to registered recyclers.



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shall maintain an inventory

luding the inventory of rejected items. Annual report of

t to the consumer or to


waste) by providing the consumer a box / bin or demarcated

thus collected are safely

as the case may be. The dealers

Consumers are bulk users of electrical and electronic equipments such as Central or State


eWaste) which are not fit


only to authorized collection

res or registered recyclers or avail take back services provided by the producers.

Bulk consumers may organize their own collection centres/agencies and warehouses to collect

thus collected are either

scheme to the manufacturer or sent to registered recyclers.


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III. The bulk consumers of such equipments should maintain a record of inventory of all the

individual items received and

report of the same should be submitted to

6.1.7. Consumers

Consumer refers to any person using electrical and electronic equipments primarily for personal,

home or business use excluding bulk

of-the-life electrical and electronic equipment are disposed in the prescribed manner in accordance

with the instructions provided along with the equipment.

6.1.8. Collection Centres/ Collection Ag

They are the intermediaries between the

These centres may be set up individually or jointly by producers, importers, refurbishes and recyclers in

pursuance of their responsibilities to collect

refurbishment or recycling. Collection agents are responsible to transfer

to authorized collection centres. UT of Lakshadweep Administration

Partnership model involving other stakeholders to set up collection

to be suitable disposed by sending the same to authorised recyclers/OEM in mainland.

6.1.9. Dismantlers

Dismantlers operations are not permitted in UT of Lakshadweep, as

region cannot be put at risk by such activities. However, dismantling in course of repair or

or training does not come under this purview






The bulk consumers of such equipments should maintain a record of inventory of all the

individual items received and dispatched including the inventory of rejected items. An annual

report of the same should be submitted to LPCC by them.


home or business use excluding bulk consumers. All consumers are responsible to ensure that their

electrical and electronic equipment are disposed in the prescribed manner in accordance

with the instructions provided along with the equipment.

/ Collection Agents

They are the intermediaries between the eWaste generators and the dismantlers / recyclers.

may be set up individually or jointly by producers, importers, refurbishes and recyclers in

pursuance of their responsibilities to collect eWaste and to channelize the same for reuse or

refurbishment or recycling. Collection agents are responsible to transfer eWaste collected by them only

UT of Lakshadweep Administration may envisage a Public Private

del involving other stakeholders to set up collection centres. All such eWaste collected is


operations are not permitted in UT of Lakshadweep, as the fragile ecology of the

region cannot be put at risk by such activities. However, dismantling in course of repair or

or training does not come under this purview.



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The bulk consumers of such equipments should maintain a record of inventory of all the

including the inventory of rejected items. An annual


consumers. All consumers are responsible to ensure that their end-

electrical and electronic equipment are disposed in the prescribed manner in accordance

generators and the dismantlers / recyclers.

may be set up individually or jointly by producers, importers, refurbishes and recyclers in

and to channelize the same for reuse or

collected by them only

may envisage a Public Private

All such eWaste collected is


the fragile ecology of the

region cannot be put at risk by such activities. However, dismantling in course of repair or maintenance


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6.1.10. Recyclers – Informal Sector

The Informal Sector plays a major role in

be engaged in the collection and segregation alone and are not permitted to undertake further

processing such as dismantling and recycling. These informal sectors may be identified and efforts taken

to convert them to be a part of the formal group or association which can be allowed to

dismantle eWaste and provide such dismantled

authorized and brought to the main stream.

6.1.11. Recyclers – Formal Sectors

Recyclers are authorized to

eWaste to recycling facilities in mainland

of the materials so collected. This is done in keeping with the ecolo

6.1.12. Industry Associations

Industry Associations represent collective group of specific industry segments. They shall be

encouraged to share their responsibility to promote and help in implementation of the policy among

their member organizations. They should also play an effective role in creating awareness through

seminars and conferences with support of the Industry and Government.

6.1.13. Research & Development Organizations (R&D)

The R&D organizations shall be

recycling technologies and effective adaptation of the best available technologies. The processes should

provide for energy efficiency and maximize recovery of resources leading to reduction in waste destined






Informal Sector

The Informal Sector plays a major role in collection and segregation. The informal sectors may



onvert them to be a part of the formal group or association which can be allowed to

and provide such dismantled eWaste to formal recyclers. These units may be

authorized and brought to the main stream.

Formal Sectors

are authorized to only collect/facilitate collection and transportation

eWaste to recycling facilities in mainland. They are not allowed to change the nature, manner or form

of the materials so collected. This is done in keeping with the ecology of Lakshadweep in mind.

Industry Associations



organizations. They should also play an effective role in creating awareness through

seminars and conferences with support of the Industry and Government.

Development Organizations (R&D)

The R&D organizations shall be encouraged to carry out specific research to evolve cost effective


and maximize recovery of resources leading to reduction in waste destined



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collection and segregation. The informal sectors may



onvert them to be a part of the formal group or association which can be allowed to

to formal recyclers. These units may be

facilitate collection and transportation of collated

They are not allowed to change the nature, manner or form

gy of Lakshadweep in mind.



organizations. They should also play an effective role in creating awareness through

specific research to evolve cost effective


and maximize recovery of resources leading to reduction in waste destined


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for disposal. R&D methods should also help in calculating carbon footprints

limitations of space all such R&D would be encouraged to be done outside of Lakshadweep but to meet

the needs of Lakshadweep.

6.1.14. Non-Governmental Organization (NGO

The NGOs & SHGs have a very important role to play in the

to be encouraged to take active participation

members. The services of NGOs &

reusing possible eWaste thereby extending their life cycle and reducing their impact.

NGOs & SHGs will be utilized to hand

6.2. Advisory Committee

The UT of Lakshadweep Administration

in order to

• Oversee implementation of this Policy.

• Minimize any unintended conseq

• Encourage decisions consistent with the national policies and regulations

• Provide flexibility to adopt the chang

• Review inputs from all stakeholders.

• The Committee may review the im

• The Committee may advise revisi






disposal. R&D methods should also help in calculating carbon footprints. As Lakshadweep has


Governmental Organization (NGO) & Self Help Group (SHG)

s have a very important role to play in the eWaste cycle. The

participation in imparting training to the general population & also their

The services of NGOs & SHGs may also be utilised in creating awareness in recycling &

reusing possible eWaste thereby extending their life cycle and reducing their impact.

hand-hold the unorganized sector to be brought into the ma

Advisory Committee

UT of Lakshadweep Administration shall constitute an “eWaste Policy

Oversee implementation of this Policy.

Minimize any unintended consequences due to eWaste handling.

consistent with the national policies and regulations

Provide flexibility to adopt the changes required from time to time.

Review inputs from all stakeholders.

The Committee may review the implementation of policy annually.

The Committee may advise revisions in the policy from time to time.



25 | P a g e

As Lakshadweep has


p Group (SHG)

cycle. The NGOs & SHGs are

general population & also their

may also be utilised in creating awareness in recycling &

reusing possible eWaste thereby extending their life cycle and reducing their impact. The services of

the unorganized sector to be brought into the mainstream.

Advisory Committee”


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7. Committee Members

Sl. Designation

1. CDC

2. Secretary (Home)

3. Secretary (Env. & Forests)

4. Secretary (IT)

5. Secretary (Panchayat)

6. Secretary (S&T)

7. Secretary (Industry)

8. Secretary (PSA)

9. CEO (DP)

10. Conservator of Forests

11. Director (IT)

12. Director (S&T)

13. Director (Industry)

14. Director (PSA)

15. ADM

16. SP (Police)






Committee Members

Position

Chairman

Secretary (Home) Member

Secretary (Env. & Forests) Member

Member

Secretary (Panchayat) Member

Secretary (S&T) Member

Secretary (Industry) Member

Member

Member

Conservator of Forests Member

Member

Member

Director (Industry) Member

Member

Member

Member



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8. Glossary of Terms

For the purpose of this policy some of the terms used are defined as follows:

1.‘eWaste’ means waste electrical and electronic equipments, whole or in part that are not fit

for their original intended use and are destined for

also includes scrap rejects from the manufacturing process of electri

2. ‘Producer’ means any person who, irrespective of the selling technique used;

(i) manufactures and sells electrical and electronic equipments under his own brand; or

(ii) resells under his own brand, the electrical and electronic equipments produced by other

suppliers; or a reseller not being regarded as ‘producer’ if the brand of

equipment as provided; or

(iii) resells imported electrical and electronic equipments; imports or exports electrical and

electronic equipment on a professional basis into a Member State.

Whoever exclusively provides financing

deemed a ‘producer’ unless he also acts as a producer within the mean






For the purpose of this policy some of the terms used are defined as follows:

means waste electrical and electronic equipments, whole or in part that are not fit

for their original intended use and are destined for refurbishment, dismantling, recycling or disposal. It


means any person who, irrespective of the selling technique used;



suppliers; or a reseller not being regarded as ‘producer’ if the brand of the producer appears on the


electronic equipment on a professional basis into a Member State.

Whoever exclusively provides financing under or pursuant to any finance agreement shall not be

deemed a ‘producer’ unless he also acts as a producer within the meaning of sub-points



27 | P a g e

means waste electrical and electronic equipments, whole or in part that are not fit

refurbishment, dismantling, recycling or disposal. It

cal and electronic equipments”.

means any person who, irrespective of the selling technique used;



the producer appears on the


under or pursuant to any finance agreement shall not be

points (i) to (iii).