Information Technology (IT)

New Hire Training

The IT Department

Cara Black Kelly Mihalik Holly Landauer Brian Wherry

Connecting to the AA network

99% wireless AA-Student and AA-Faculty

Same except for emergencies AA-Library

Only gives access to AA eLibrary and amazon.com

Kindles connect to this AA-Guest SmartPhone, tablet, ipad connection Do not give students any wireless keys

How to request help

Help Desk Entire IT team is notified; gets assigned to IT

member Easily trackable and you receive updates

Email (email IT Team email, not individual) Phone (emergencies)

Your laptop

Personalization Backgrounds iTunes Taking home

What is on your desktop? Network shortcuts

Changing your password Backups

Local hard drive and desktop NOT backed up Remember to Shutdown and the end of the day

and before you come to school.

Email

Microsoft Outlook – the basics Looking up users Junk mail Creating folders Calendar Contacts/People Great tips Access from anywhere

Email on smartphone and tablet

Office 365 “THINKLINK”

Setting up OneDrive Saving and syncing* Microsoft Office Suite OneNote Accessing 365 from any device

OneDrive

* Personal photos, videos, music can cause synching issues and delays due to size

Server Folders

Shared Staff AA-Media Must use VPN to access away from school

Remote access to AA

VPN Set up VPN Printing from home Shared Staff

Phones

Staff Directory AA website Desk phone Outlook global address book

UCA Client – check voicemail and chat Change login automatically and DND settings

Voicemail sent to email 24 hours a day Teacher phones forwarded to voicemail for

all outside calls during school hours Do not change login pins…no need to ever

log out and subs need to be able to use phones

Printers

Printer locations Copies Color printing vs black & white costs SecurePrint Copy codes

SMART interactive projector and Doc Cameras

Kelly Mihalik – certified SMART trainer

Document cameras use software on your computer to connect

Lightspeed Sound Systems

Using in the classroom Neck microphone Handheld microphone

Benefits to using Connecting computer for audio

Internet Filtering and Level 2 Sites

DCSD filters internet YouTube blocked

Unblocking sites Do not share password with students Do not unblock sites on student

computers Subs do not have access to Level 2 sites

Download and save YouTube videos for subs

Computer groups

One-to-One computer for grades 5-8 Students required to bring daily Charge every night No “loaners” provided if student forgets –

teacher has a penalty (incomplete on homework; miss recess; etc)

Groups of 28 laptops on carts available for K-4

One iPad group available for Kindergarten One iPad group available for Ability

Groups No BYOD allowed – must use school-

provided devices (except for Kindles – they are allowed)

Computer labs at each campus also available for checkout

Computer reservations

Use Outlook Calendar to reserve rooms and computer groups

Add a shared calendar Reserve for particular time – do not do all

day reservations (others can use in your “down” time)

Student Logins

Student usernames follow IC naming conventions Last name, first initial, middle initial

Passwords K-3: 123 4-8: student number (six digits) also used for hot

lunch and library checkout Generic Login

PARKER Username: s Password: 123 CASTLE PINES username: aa password: 123

Lanschool

What is it? Why you would use it

Items we will cover during PD

Software in use at the school File Management Emailing assignments Questions?