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Information Technology BranchCorporate Services Department
IT Planning Integration Project
Presented January, 2004
The Project Goals
Information Technology Branch
Understanding our client's needs and priorities
Provide a forum for client departments to discuss their business needs and priorities for the next three years
Strategic direction & strategies
Provide our client departments with strategic direction and strategies for technology which align with their business needs and priorities for the next three years
Early involvement in our client’s initiatives so we can meet their needs more efficiently
Integrated IT Planning Model
Information Technology Branch
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
IT Forum A
Discovery Phase
Department Business Planning
Department Strategic Directions
IT Forum B
Project Prioritization
IT Forum C
Decision Review and Impact
Assessment
Corporate Business
PlanCorporate
Capital Planning Process
14.0.Execute
Initiatives
Idea
Co
rpo
rate
Dep
art
men
tsIT
Bra
nch
ITStrategic
Plan
Forum “A” – Discovery Phase
A Multi-step Process:
1. One-on-one meetings with the General Managers, CIO and IT Business Partner to explore business vision
2. Business Technology “Theme” workshops• Technology Direction and Trends (Theme Leader)
• City IT Strategy (Theme Leader)
• City Funded and planned projects (Business Owners, All)
• Questions and Discussion (All)
3. Follow-up and review of known business IT initiatives in the LRFP and CPP (Business Partners & Business Owners)
4. Preparation of “Value Assessments” for the Economic Benefits Registry
Information Technology Branch
Planning Radar
Information Technology Branch
Early-Stage Thinking
LRFP-Listed Initiatives
IT Business Council Approved
SMT Approved
(Active Projects)
Corporate Initiatives
Transportation and StreetsCorporate Services
Planning and Development
Com
mun
ity S
ervi
ces
Asset M
gt. & P
ublic Works
Em
erge
ncy
Res
pons
e
HR Upgrade
E-Learning
Smart Cards
Forum “A” – Discovery Phase cont.
Information Technology Branch
The Outcomes:
• Clients have insight and influence over IT strategic direction
• Helps clients to see new opportunities to use/exploit technology
• Holistic view and alignment of COE and IT business priorities
• Identification of technology impacts
• Identification of new technology themes
Forum “B” – Prioritization Phase
The Process:
• Business Council workshop in June
• Initiatives document in Economic Benefits Registry
• Assess the strategic alignment and risks
• Recommend priorities into CPP Process
The Outcomes:
• COE IT investments prioritized and aligned with key business priorities
• Business priorities supported by IT investments
Information Technology Branch
Forum “C” – Corporate Technology Planning Phase
Information Technology Branch
The Process:
• Align business and IT initiatives with technical vision
• Update corporate technology vision and strategy
• Formal communication of technology plans
The Outcomes:
• IT Initiatives incorporated into the Business Plan with business initiatives
• IT Branch Plan will be aligned with the Business Plan
• Updated corporate technology strategic vision
• Early warning for future technical spending