Information Society TechnologiesInformation Society TechnologiesIn the 6th Framework ProgrammeIn the 6th Framework Programme

Proposal submission and Proposal submission and evaluationevaluation

Research InfrastructuresResearch Infrastructures

InfoDay 25 March 2003InfoDay 25 March 2003

Call identifier: Call identifier: FP6-2002-Infrastructures-2-GridsFP6-2002-Infrastructures-2-Grids

Closing date: Closing date: 17h00, 6th May 200317h00, 6th May 2003

Instruments : Instruments : I3, CA, SSAI3, CA, SSA

Consortium, I3 and CA : Consortium, I3 and CA :

2 entities from EU or candidates plus 1 more entity 2 entities from EU or candidates plus 1 more entity from EU, candidates or other ASfrom EU, candidates or other AS

Consortium, SSA :Consortium, SSA :

1 entity from EU or AS1 entity from EU or AS

GRIDS Call for proposalsGRIDS Call for proposals

FP6 in BriefFP6 in Brief

Good introduction to FP6 and the three “I”s - Instruments, Good introduction to FP6 and the three “I”s - Instruments, IPR and INCO !IPR and INCO !

Research Infrastructures WorkprogrammeResearch Infrastructures Workprogramme

Much more extensive than previously - as it covers also Much more extensive than previously - as it covers also evaluation criteria, weights and thresholds !evaluation criteria, weights and thresholds !

Call text Call text

Guides for ProposersGuides for Proposers

Three Guides, one per instrumentThree Guides, one per instrument

Publication on CORDISPublication on CORDIS

Guidelines on proposal evaluation and project Guidelines on proposal evaluation and project selection proceduresselection procedures

The “Evaluation manual”The “Evaluation manual”

Guidance notes for evaluatorsGuidance notes for evaluators

Other useful proposal materialOther useful proposal material

FAQs, link to EPSS, links to legal background FAQs, link to EPSS, links to legal background informationinformation…..…..

Material required if successful in evaluationMaterial required if successful in evaluation

Negotiation manual, model contracts...Negotiation manual, model contracts...

Publication on CORDISPublication on CORDIS

Proposal Part AProposal Part A

Three simple standard forms, no signaturesThree simple standard forms, no signatures

Coordinator is partner no.1 Coordinator is partner no.1

No principal contractors / assistant contractorsNo principal contractors / assistant contractors

Sub-contractors not detailed Sub-contractors not detailed

Proposal Part BProposal Part B

Text document with tables, no anonymity Text document with tables, no anonymity

Proposal structureProposal structure

Electronically via the InternetElectronically via the Internet

Virus checked !Virus checked !

On paper, CD-ROM or diskette to the ADDRESS On paper, CD-ROM or diskette to the ADDRESS SET OUT IN THE CALL TEXT SET OUT IN THE CALL TEXT

NOT the address used in FP5: NOT any other Commission NOT the address used in FP5: NOT any other Commission office office

Paper submission in one copy onlyPaper submission in one copy only

Proposal submissionProposal submission

CommissionCommission

1. Commission eligibility check 1. Commission eligibility check

Complete with a Part A and a Part BComplete with a Part A and a Part B

Eligible consortiumEligible consortium

In scopeIn scope

Timely arrival Timely arrival

Overview of evaluation processOverview of evaluation process

3-5 experts per proposal3-5 experts per proposal

2. Experts’ individual reading2. Experts’ individual reading

3. Consensus group3. Consensus group

Five/sixFive/six criterion scores and comments. All criteria scoredcriterion scores and comments. All criteria scored(Thresholds on all criteria)(Thresholds on all criteria)

Single overall score calculated by simple addition and Single overall score calculated by simple addition and commentscomments

(Threshold on overall score)(Threshold on overall score)

Overview of evaluation processOverview of evaluation process

Full panelFull panel

4. I3 hearings4. I3 hearings

5. Panel discussion - finalisation of ESR5. Panel discussion - finalisation of ESR

6. Panel prioritisation and Panel report6. Panel prioritisation and Panel report

CommissionCommission

7. Implementation plan7. Implementation plan

Overview of evaluation processOverview of evaluation process

I3 CA SSA

Relevance X X X

Potential impact X X X

Scientific & tech excellence XQuality of the coordination XQuality of the support action X

Quality of the consortium X

Quality of management X X X

Mobilisation of resources X X X

Evaluation criteriaEvaluation criteria

HearingsHearings

For all I3s passing the thresholdsFor all I3s passing the thresholds

Costs not paid by the CommissionCosts not paid by the Commission

Coordinator and key consortium members onlyCoordinator and key consortium members only

Hearing addresses specific questions, supplied in advance Hearing addresses specific questions, supplied in advance

Based on the proposal as submittedBased on the proposal as submitted

No further input from consortium permittedNo further input from consortium permitted

Evaluation - special issuesEvaluation - special issues

Register as an expert !Register as an expert !

(http://www.cordis.lu/experts/fp6_candidature.htm)(http://www.cordis.lu/experts/fp6_candidature.htm)

Complete all the A formsComplete all the A forms

Follow the part B outline exactlyFollow the part B outline exactlyVery detailed - it’s meant to be helpfulVery detailed - it’s meant to be helpful

Don’t omit anything Don’t omit anything

Leave nothing to the imaginationLeave nothing to the imagination

Key advice to proposersKey advice to proposers

Identify your Strategic objective clearlyIdentify your Strategic objective clearlyTo the CommissionTo the CommissionTo yourselfTo yourself

Submit 24 hours earlySubmit 24 hours early

A few hours delay can’t significantly improve A few hours delay can’t significantly improve a proposal - but it can kill ita proposal - but it can kill it

Key advice to proposersKey advice to proposers

And And useuse the information in the Guide for proposers the information in the Guide for proposers Section VI “Support to proposers” and at Section VI “Support to proposers” and at

http://www.cordis.lu/isthttp://www.cordis.lu/ist

Key advice to proposersKey advice to proposers