Information - searo.who.int fileupdated version: 06 august 2015 information for participants sixty- eighth session of the who regional committee for south-east asia 7 – 11 september

Updated Version: 06 August 2015

INFORMATION

FOR

PARTICIPANTS

SIXTY- EIGHTH SESSION OF THE WHO REGIONAL COMMITTEE

FOR SOUTH-EAST ASIA

7 – 11 SEPTEMBER 2015

DILI , DEMOCRATIC REPUBLIC OF TIMOR- LESTE

Content:

SL.No Content Page No

1. Date and place 1

2. Credentials

3. Registration

4. Documentation/summary reports

1

2

2

5. Travel and transportation arrangements

5.1 General

5.2 How to reach Dili

5.3 Visas and customs clearance

5.4 Arrival in Dili/transportation

5.5 Airport Tax

5.6 Travellers cheques/credit cards

5.7 Transport services

2

2 2 3 4 4 4 4

6. General,practical, information about Timor-Leste

6.1 Capital Dili

6.2 Climate 6.3 Archaeological Sites

6.4 Tourist Attraction

6.5 Postal and fax services

6.6 Electricity

6.7 Banking services

6.8 Currency /Foreign exchange

6.9 Security

5

5 5 5 6 6 6 6 6 7

7. Medical arrangements

7.1 General 7.2 Vaccination requirement for travel to Timor-Leste

7

7 8

8. Hotel arrangements

8.1 During Transit Denpasar/Bali, Indonesia

8.2 Dili, Timor-Leste

8

8 8

9. Social events

10. Accompanying spouses

11. List of participants and the WHO Secretariat

11.1 List of participants

11.2 WHO-SEARO Secretariat 12. WHO Liaison Officers

13. Organizing Committees

14 WHO Regional Office for South East Asia, New Delhi, India

15. Office of the WHO Representative to Timor- Leste 16. WHO publications

9

9 10 10 10 10 10 10 10 11

Annexure

1. Provisional Agenda of the Sixty-EightSession of the Regional Committee 12

2. Tentative Programme of the Sixty-Eight Session of the Regional Committee 15

3. Credentials 17

4. Registration Form 18

5. Travel to Dili 19-24

6 Visa requirements for countries in the WHO South-East Asia Region for travel to Timor- Leste

25-26

7. Certificate to facilitate travel/customs clearance 27

8. WHO Secretariat 28

9. WHO Liaison Officers 29

10. Organizing Committees 30-31

11. Extract from “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations

32

12. Emergency contact list by UNDSS 33

Page | 1

1. Date and place

The Sixty-Eighth Session of the WHO Regional Committee for South-East Asia will be held in Dili, Timor-Leste from 7 to 11 September 2015.The inaugural ceremony of the Regional Committee will be held on Monday 7 September 2015.

Meeting Date and Time Venue

Inaugural Ceremony of the

Sixty-Eighth Session of the WHO

Regional Committee for South-East Asia

7 September 2015

0900 – 1200 hrs.

Centro De Convencoes De Dili

(Dili Convention Center)

Rua Bispo de Medeiros, ex-Mercado

Lama, Caicoli, Dili

Tel: +670-3310358

+670-3310358

Sixty-Eighth Session of the

WHO Regional Committee for South-

East Asia

7 – 11 September 2015

1400-1700 hrs. 7 Sep

0900-1700 hrs 8-11 Sep

Conference Hall (Sala Nobre)

Ministry of Foreign Affairs &

Cooperation, Ave De Portugal, Praia

Dos Coqueiros, PO Box 6, Dili

Subcommittee on Credentials

7 September 2015 Bilateral Meeting Room

Sala de Encontro Bilateral




Meeting of the Drafting Committee

on Resolutions

7 - 11 September 2015

(daily at 1700 hrs.)

Bilateral Meeting Room

Sala de Encontro Bilateral




The Provisional Agenda and Tentative Programme for Regional Committee Sessions are found in Annexes 1 & 2.

2. Credentials

The Letters of Credentials, as per the attached format (Annex 3), of Representatives, Alternates and Advisers, signed by the Minister of Health or the Minister of Foreign Affairs, should be sent to the Regional Office in advance; otherwise, they must be hand-delivered by the Representatives directly to the Director, Administration and Finance, WHO/SEARO, immediately upon arrival at the conference venue. The WHO Secretariat takes this opportunity to emphasize the importance of properly completed credentials, especially the correct designation of participants, and recommends consultation with the respective WHO Representative or the Regional Office in case any clarification is needed.

Page | 2

3. Registration

Representatives are requested to complete the attached “Registration Form” (Annex 4) and fax it to +91 11 23370197/233709395/23379507 preferably by 14 August 2015, in order to ensure reservation of rooms. Alternatively, participants may also register online. Online registrations are highly encouraged. The links to access the online registration form are:

WHO/SEARO Internet & Intranet - http://www.searo.who.int/mediacentre/events/governance/rc/68/en/

e-mail – [email protected]

4. Documentation/summary reports

The Provisional Agenda and related documents will be distributed in advance of the session. Documents issued subsequently will be distributed in the meeting hall. As only a limited supply of documents is available, participants are requested to retain the complete set of documents in their folders and bring them to all meetings. A Documents Desk will be located in the conference hall.

A draft summary report covering the proceedings of the day will be issued in the afternoon of the following day. Any correction to the draft summary report should be submitted in writing to the Reports and Documents Officer within 24 hours of the issuance of the report. The final draft report of the Sixty-Eighth Session will be distributed in the afternoon of the concluding day for consideration of the Regional Committee.

Participants are encouraged to hand over copies of their written statements to the Reports and Documents Officer, to facilitate accurate reporting of their viewpoints.

Daily Session Journal - An information bulletin, “Daily Session Journal”, will be issued every day from 7 September 2015 onwards. It will contain the programme for the next day and other general information of interest to participants.

5. Travel and transportation arrangements

5.1 General

Participants who require any travel-related assistance may contact the Travel Desk/Help Desk at the conference venue.

5.2 How to reach Dili

Dili is the capital of the Democratic Republic of Timor-Leste and it is located at the northern coast of the country. It is easily accessible via Singapore, Australia and Indonesia. The most preferred route to Dili is by air.

By air –Presidente Nicolau Lobato International Airport (formerly Comoro Airport) is located 6km west of Dili. Apart from Air Timor, the national flag carrier, Garuda/CitiLink, Sriwijaya Airlines, Silk Air and Air North also fly to Dili.

By boat-There are no regular international passenger ferries servicing Timor-Leste. There are regular barge services from Darwin/Australia, Surabaya and Bali/Indonesia for vehicles and goods. Recreational vessels often stop into Dili harbor.

By road –Dili is well linked by road from the Indonesian border at Mota'ain, near Batugade, which lies about 115km west. There is a direct bus service daily between Dili and Kupang in West Timor, Indonesia. There are many land travel minibus services.

http://www.searo.who.int/mediacentre/events/governance/rc/68/en/

mailto:[email protected]

http://wikitravel.org/en/Indonesia

http://wikitravel.org/wiki/en/index.php?title=Mota%27ain&action=edit&redlink=1

http://wikitravel.org/wiki/en/index.php?title=Batugade&action=edit&redlink=1

http://wikitravel.org/en/Kupang

Page | 3

Please see Annex 5 for an overview of flight schedules from the capital cities of Member States of the WHO South East Asia Region to Dili and back.

As the inaugural Ceremony of the Sixty-Eighth Session of the Regional Committee (RC) is scheduled to start in the morning of 7 September 2015; participants are advised to arrive in Dili on or before 7 September 2015.

5.3 Visas and customs clearance:

Transit visa via Denpasar, Indonesia

Currently there are 64 countries approved to get visa on arrival (Annex-6). The cost is US$ 35 per entry ; however, given the Ebola situation in the African continent, all participants coming from, and/or traveling with, African passports will be required to obtain visa, prior to their arrival in Indonesia.

Timorese Visa:

Participants are required to carry valid passports or applicable travel documents. Travelers can obtain visa on

arrival but they are advised to secure corresponding transit visa in other countries, as applicable, in advance before undertaking travel for the entire duration of their stay in Timor-Leste. It may be noted that a Timorese visa will be granted only if the passport remains valid for a minimum period of six months. Cost of visa on arrival is US$30.

Special arrangement for gratis visa:

The Ministry of Health, Democratic Republic of Timor-Leste, has agreed to arrange gratis visa for all those

participants who submit the following documents two weeks in advance of their arrival:

Copy of the passport (with minimum six months validity)

Travel itinerary

Meeting details, i.e. to participate in the Sixty-eighth Session of the WHO Regional Committee for South-East Asia scheduled to be held in Dili during 7-11 September 2015.

If participants require assistance from WHO in obtaining visa for Timor-Leste, they are requested to contact

the office of the WHO Representative in the corresponding country well in advance of travel. Details of visa requirements for Member States in the SEA Region are given in Annex-6. Any difficulties in obtaining visas should be communicated to

Sl:No Name Designation Number email

1 Ms. Charu Mehta Administrative Officer ( WHO Country Office for Timor-Leste)

(+670) 78258779 [email protected]

2

Ms. Julia Branco Admin & Finance Assistant ( WHO Country Office for Timor-Leste)

(+670) 77356287 [email protected]

Customs Clearance/exemptions from import duty.

– To facilitate participants’ travel and customs clearance for the meeting, a certificate (Annex-7) will be issued to them by the WHO Representative in each of the Member States.



Page | 4

The following goods are exempt from import duty:

goods up to a value of US $300 of a non-commercial nature that are exclusively for the personal use or enjoyment of travellers or goods intended as gifts, when the nature and quantity of the goods indicate that they are not imported for, or intended to be imported for, commercial purposes.

goods of a non-commercial nature, other than jewellery, that are exclusively for the personal use or enjoyment of travellers and that are brought into Timor-Leste by travellers in accompanying luggage or carried on or about the travellers’ bodies.

two hundred (200) cigarettes and two and one half (2.5) liters of excisable beverages per person.

5.4 Arrival in Dili/transportation:

Participants will be received at the Presidente Nicolau Labato International Airport, Dili, by the Protocol personnel of the Ministry of Health, Democratic Republic of Timor-Leste. In addition, WHO staff will be there to assist in protocol, immigration and customs clearance activities. Transport will be provided to the delegations of each Member State from the time of arrival of delegation in Dili until departure.

Transport arrangements will be coordinated by the following officials under the supervision of Ms. Charu Mehta, WHO Administrative Officer (Mob: +670 - 78258779); e-mail: [email protected]

Sl:No Name Mobile Number email

1 Mr. Herminio Lelan WHO Representative Office, Dili

+670-77258853

[email protected]

2

Mr. Tito De Aquino WHO Representative Office, Dili

+670-77280011 [email protected]

To facilitate identification of baggage on arrival at the Dili Airport, participants are requested to use the RC

luggage tags that are available from the WHO Representative Offices in all countries of the South-East Asia Region, and at WHO Headquarters.

Transport arrangements will be made for all official functions and meetings scheduled during the Regional Committee Sessions. 5.5 Airport Tax:

The departure airport tax from Timor-Leste is US$10;

As of March 2015, the cost of exit tax in Denpasar Bali is included in the cost of the ticket.

5.6 Travellers cheques/credit cards:

Travellers cheques are not preferred. However, US dollars and other convertible currency can be exchanged at most banks and from authorized “money changers”. Major international credit cards, such as American Express, VISA and Master Card, are accepted by most banks, five star hotels and in the shopping malls. Please note that for cash payments, only US dollars issued from the year 2006 onwards are accepted.

5.7 Transport services

Taxis, small buses and mini-vans provide public transport in Dili and elsewhere. From United Nations Department for Security Services (UNDSS) point of view, it is advisable to hire a taxi but you need to bargain before entering the taxi. From airport they normally charge the foreigners US$ 10. If your trip is less than 5 km they will


Page | 5

charge US$2 and for 5 km, the charges can be anything between US$ 4-6. Night taxi will cost you US$5 minimum even for a short distance and the availability is minimal. Mini Bus and Bus are not recommended.

During Transit in Denpasar, Indonesia There are many companies operating taxi services in Bali, a trustable one is Bali Taxi also known as Blue Bird. Taxies in Denpasar, Bali, are metered. The minimum charge is Rp. 30,000 (US$ 2.50), first additional km is Rp 7,000 (US$ 0.60) and every additional km thereafter is Rp 6,500 (US$ 0.55).

6. General,practical, information about Timor-Leste

6.1 Capital Dili Dili is classified as urban where an estimated 0.23 million people live in 48.268 square kilometers or 18.36 square miles in whole district including rural areas.

Area 48.268 Km2

Geographic Location Dili is located 8°34’S 125°34’E

Languages Tetum and Portuguese

Religion Christianity is the major religion. Other religions include Protestantism and Islam

6.2 Climate

In Timor-Leste the dry season lasts for about 6 months during May to October, with temperatures averaging 20°-30° C the year round with bright sunlight during the days. The travellers are advised to carry light cotton clothes; use of sun block cream and mosquito repellent is strongly recommended.

6.3 Archaeological Sites:

The noted archaeological sites in Timor-Leste are Lospalos, Baucau and Baguia. Fresh explorations are likely to add substantially to the knowledge of the history and chronology of ancient Timor-Leste and various aspects of her life and culture. The majority of Timorese citizens are observant Catholics; however, there is a very long tradition of Animism which remains highly influential. The first inhabitants are thought to be descendant of Australoid and Melanesian peoples. The inhabitants of Timor are descended from three waves of migrants. The first to settle the island, Vedo-Australoid people related to Sri Lankans, arrived between 40,000 and 20,000 B.C. A second wave of Melanesian people around 3,000 B.C. drove the original inhabitants, called Atoni, up into the interior of Timor-Leste. The Melanesians were followed by Malay and Hakka people from southern China

Page | 6

6.4 Tourist Attractions:

Aside from the above mentioned archeological sites, Dili has a waterfront with a distinctive Timorese personality. It stretches for kilometers in a quasi-boomerang shape, with a farol lighthouse beaming at one end, and Lita Supermarket at the other. Further west is an esplanade dotted with gigantic ‘look at me’ embassies, and vibrant evening fish and chicken stalls. Around 7km east of town, on Cape Fatucama, is the hard-to-miss Kristo Rei Statue, from the cape, the views of turquoise bays and green-covered mountains are stunning.

In Dili city, a number of tourist sites can be visited by the guests, including: Dive Timor Lorosae, The Archives & Museum of East Timorese Resistance, Cemetery of Santa Cruz, Tais Market, Comarca, Palacio do Governo (housing Timor-Leste Parliament), Tasitolu, Arte Moris, Compas Charter and Ocean Adventure, Areia Branca (White Sands).

6.5 Postal and fax services

Arrangements have been made to distribute incoming mail to participants during the day at the Conference venue. For private telephone calls or fax messages, services of the hotel can be obtained at participants’ own expense. Postal services will be available at hotel receptions. Participants are advised to contact the Information/Help Desk located in the Conference Hall lobby, for any assistance.

6.6 Electricity

Voltage is 220–240 volts AC at 50-60 cycles per second (50/60 Hz). Standard two round pin plugs and sockets are

used.

6.7 Banking services

ATM services are available at the Hotel Timor and Beach Garden Hotel.

Other banking services are provided by the ANZ bank at the 2nd floor of Timor Plaza Mall from 9:00 to 16:00 hours. The Bank also offers ATM service at the same floor of the Timor Plaza Mall to meet the needs of local currency (US$) round the clock.

6.8 Currency / foreign exchange

The monetary unit of Timor-Leste currency is United States Dollar (US$) issued from the year 2006 onwards. Currency notes in circulation are in denominations of US$1, US$5, US$10, US$20, US$50 and US$100, whereas coins in local denomination of 1 cent, 5 cent, 10 cent, 25 cent, 50 cent and 1 dollar. Foreign currencies must be exchanged only through banks or authorized foreign exchange dealers. The receipts for such transactions should be obtained and retained. Visitors can also exchange foreign currency at the Foreign Exchange counter at the airport upon arrival. Please note that Timorese only accept US$ notes dated from 2006 onwards. No US$ coins are accepted.

During Transit - Denpasar, Indonesia

Participants can change in any money changer which has PVA sign on it. There are many legal money changers in the city.

Page | 7

6.9 Security

For the purpose of identification and security, participants are requested to wear their name badges while attending the meetings and receptions. Badges will be issued by the Secretariat at the time of registration or upon arrival at the hotel.

Participants may contact the UN Mission or UN Police in Dili at cell number + 670 – 77230725 operating 24/7 for any security related information. They can also contact WHO Deputy Security Focal Point Mr. Jose Barreto at his mobile, + 670- 77310165 or email: [email protected] for advice on security-related issues at any time.

7. Medical arrangements

7.1 General

The Ministry of Health, Government of the Democratic Republic of Timor-Leste, will provide medical services through medical room/mobile clinic at the hotel, inaugural venue as well as conference venue in the premises of Ministry of Foreign Affairs and Cooperation.

In case of any medical emergency, participants may seek the guidance of the following:

S/No Name & Designation Address Contact details Remarks

1 First point of contact: Medical Room/Mobile Clinic

Inaugural Venue Protocol Officer Contact any Conference Secretariat member Conference Venue Liaison Officer

Hotel Timor Information/Help Desk

Beach Garden Hotel Hotel Reception

2 Mr Ivo Ireneu da C. Freitas, National Director for Policy, Planning and Coordination,

Ministry of Health, Dili, Timor-Leste

Mobile: 00-670-77230143 E-mail: [email protected]

Mr Ivo will coordinate for any specialized medical attention

3 Dr Joao Pedro da Costa Xavier,6 Clinical Director

Guido Valadares National Hospital Bidau, Dili

Mobile: 00-670-73393402 E-mail: [email protected]

For specialized medical attention requiring hospitalization

4 Alternate: Dr Jose Antonio Gusamo Guterres Executive Director

Guido Valadares National Hospital Bidau, Dili

Mobile :- 00-670-79993400 E-mail: [email protected]

For specialized medical attention requiring hospitalization

5 Dr Elisabete Rosa Santoi

Gil

UN Examining Physician

Stamford Medical Lda. Rua Mártires da Pátria, Mandarim, Timor-Leste

Phone No.: 00-670-3310141/3311209

Dr Rohit Sobti WHO Regional Medical

Services

Hotel Timor Ministry of Foreign Affairs

Mobile No: 00-91-9818737334

WHO Regional Staff Physician








Page | 8

N.B. The host government has indicated that they will make every effort to provide emergency medical care to participants, but very limited facilities are available in super-specialty areas. The participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili. Participants are strongly advised to have adequate personal accident/medical insurance coverage before commencing their travel for Dili.

7.2 Vaccination requirement for travel to Timor-Leste:

Under the International Health Regulations, yellow fever vaccination certificate is required if someone travels to Timor-Leste from an area with risk of yellow fever transmission, especially from endemic Africa.

8. Hotel arrangements

8.1 During Transit Denpasar/Bali, Indonesia:

Denpasar/Bali, Indonesia has a large selection of hotels for lodging during overnight stopover. Following are suggested hotels at negotiated rates:

The above rates were negotiated by the Bali Travel Agency recommended by the WHO Representative Office in Timor-Leste whose contact details are provided below. Each option includes breakfast and transportation to/from the airport and rooms can be shared. All hotels listed above are located in close proximity to the airport (10 min drive) in Kuta, Bali. The Harris Hotel is next door to the airport, so it is a 15 minute walk to the beach and other amenities. Upon request, the SEARO Travel Office can reserve rooms for meeting participants in Bali, Indonesia from the list above.

The designated WHO Travel Agent in Bali Indonesia for RC 68 is:

Mr Danny Kristanto Alden Bali Express Tour & Travel Jl. Uluwatu II 62 X - Jimbaran Bali Ph. +62 361 743 1680 Fax. +62 361 847 1834 Mob. +62 812 392 0810 Email Id: [email protected]

8.2 Dilli, Timor Leste

To facilitate logistic arrangements for participants, block reservations have been made at the following hotels in Dili. Since transportation facilities are being provided from these hotels to the venues for inaugural

Ramada Bintang Bali Resort ($165 std rm) Outside WHO lodging portion of the per diem

Discovery Kartika Plaza Hotel ($165 std rm) Outside WHO lodging portion of the per diem

Sun Island Hotel Kuta ($95 std rm) New, modern, well set up.

The Ramayana Hotel ($95 std rm) Recommended: Balinese style.

Bali Rani Hotel ($95 std rm) Balinese style.

The Vira Bali Hotel ($95 std rm) Balinese style

The Rani Hotel & Spa ($90 std rm) New, modern, well set up.

The Harris Hotel, Tuban, Bali ($50 std rm) Best value for money, clean, newly renovated.


Page | 9

ceremony as well as Regional Committee sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit to Dili.

The Ministry of Health, Democratic Republic of Timor-Leste, will provide complimentary accommodation to each Honourable Minister or assigned Head of Delegation at Hotel Timor. They will also provide a separate vehicle with driver and security escort.

9. Social Events

7 September 2015 1900 hrs Reception-cum-Dinner by the Honorable Minister of Health, Government of the Democratic Republic of Timor-Leste

Please see invitation for exact time/venue

8 September 2015 1900 hrs Reception-cum-Dinner by the Regional Director, WHO South-East Asia Region

Please see invitation for exact time/venue

Other official/ social function(s), if any, will be announced during Regional Committee meeting through the Daily Session Journal.

10. Accompanying spouses

Participants intending to bring their spouses to Dili are advised to arrange appropriate visas, make their own travel arrangements, and any difficulties in obtaining visa should be communicated to Ms. Charu Mehta, WHO Administrative Officer (email: [email protected] ) or to Mr. Mateus Cunha email: [email protected] WHO Representative’s Office, Dili, Timor-Leste.

Programme for Spouses – For arranging sightseeing trips in and around Dili, interested spouses may kindly

contact the Information Desk at the hotel.

Sl. No Name of the Hotel / Contact Details

Special room rates (US$) (per room, per night)

Facilities (included in tariff)

Room Type Single Room

Double Room

1 Hotel Timor Rua Mártires da Pátria, Apartado 334;Dili General phone: +670 332 4502 General fax: +670 332 4505 Reservations: +670 332 4502 Email: [email protected] Website: www.timortur.com

Twin Rooms 85 85 Breakfast, fruit basket, tea/coffee in the room, swimming pool, airport pickup/drop off if required

Deluxe 90 90

Executive 200

2 Beach Garden Hotel Avenida Portugal S/N Praia Coqueiros Dili, Timor-Leste Phone No. +670 77608333, +670 73338508 E-mail: [email protected] Website : www.beachgardenhotelgroup.com

Twin Room 116 Breakfast, Swimming pool, airport pickup/drop off if required

Standard Room

89

Villa (Apartment) Upto 4 pax

200





http://www.beachgardenhotelgroup.com/

http://www.beachgardenhotelgroup.com/

Page | 10

11. List of participants and the WHO Secretariat

11.1 List of participants

A provisional list of participants will be circulated at the time of the meeting. Participants should bring to the

attention of the Reports and Documents Officer any addition, deletion or changes so that the final List of Participants

could be issued as early as possible.

11.2 WHO-SEARO Secretariat

The list of staff comprising the WHO Secretariat is available at Annex 8.

12. WHO Liaison Officers

The WHO Liaison Officers (Annex 9) will be available at the venue of the meeting to facilitate the participation

of country delegates, act as channels of communication between country participants and the WHO Secretariat,

report any issues of concern to the Steering Committee and facilitate attendance of respective representatives at

meetings of the Drafting Group or other subcommittees.

13. Organizing Committees

The list of members of the Organizing Committees is available in Annex 10.

14. WHO Regional Office for South-East Asia, New Delhi, India

WHO Regional Office for South-East Asia

World Health House,

Indraprastha Estate

New Delhi – 110002, India

E-mail: [email protected]; with a copy to [email protected]

Tel.: +91-11-23370804, 23379507

Fax: +91-11-23370197, 23379395 and 23379507

Working hours: Monday through Friday – 0800–1630 hours

15. Office of the WHO Representative to Timor-Leste

United Nations House

Caicoli Street, Dili, Timor-Leste

Email: [email protected]

Phone +670-3310968

Working hours: 0800 – 1730 hours.



Page | 11

16. WHO publications:

A catalogue of WHO publications will be on display on the document desk at conference hall. If participants wish to obtain copy (ies) of any of the publication(s) available, they will be requested to provide their contact details. The Secretariat will arrange to send the requested publications to them in due course.

Page | 12

Annex 1

REGIONAL COMMITTEE

Sixty-eighth Session SEA/RC68/1

Dili, Timor-Leste

7–11 September 2015 26 July 2015

Provisional Agenda

1. Opening of the Session

2. Subcommittee on Credentials

2.1 Appointment of the Subcommittee on Credentials

2.2 Approval of the report of the Subcommittee on Credentials

3. Election of office-bearers

4. Adoption of the Agenda SEA/RC68/1

5. Key addresses and report on the Work of WHO

5.1 Introduction to the Regional Director’s Annual Report on

the Work of WHO in the South-East Asia Region covering

the period 1 January–31 December 2014

SEA/RC68/2

5.2 Address by the Director-General

6. Programme Budget Matters:

6.1 Budget 2014–2015 – Implementation and mid-term review SEA/RC68/3

6.2 Programme Budget 2016–2017 SEA/RC68/4,

Inf. Doc.1,

Inf. Doc.2 and

Inf. Doc.3

6.3 Strategic budget space allocation SEA/RC68/5

7. WHO reform

7.1 Programmatic reform – focus on results SEA/RC68/6

7.2 Management reform – internal control framework SEA/RC68/7

7.3 Governance reform

7.4 Framework of engagement with non-State actors

SEA/RC68/8

SEA/RC68/9

Page | 13

8. Policy and technical topics

8.1 Response to emergencies and outbreaks SEA/RC68/10

8.2 Antimicrobial resistance

SEA/RC68/11

8.3 Selected neglected tropical diseases targeted for elimination: kala-

azar, leprosy, yaws, filariasis and schistosomiasis

SEA/RC68/12

8.4 Adapting and implementing the End TB Strategy in WHO South-East

Asia Region

SEA/RC68/13

8.5 Patient safety contributing to sustainable universal health coverage

SEA/RC68/14

8.6 Prevention and control of cancer – way forward SEA/RC68/15

9. Progress reports on selected Regional Committee resolutions: SEA/RC68/16 and

Add.1

9.1 Measles elimination and rubella/CRS control in SEAR by 2020

(SEA/RC66/R5)

9.2 Challenges in polio eradication (SEA/RC60/R8)

9.3 Health intervention and technology assessment in support of

universal health coverage (SEA/RC66/R4)

9.4 South-East Asia Regional Health Emergency Fund (SEARHEF)

(SEA/RC60/R7)

9.5 Effective management of medicines (SEA/RC66/R7)

9.6 Regional strategy on health information system (SEA/RC63/R7)

10. Technical Discussions

10.1 Consideration of the recommendations on strengthening

community-based health-care services

SEA/RC68/17 and

Inf. Doc.1

10.2 Selection of a subject for the Technical Discussions to be held prior

to the Sixty-ninth session of the Regional Committee

SEA/RC68/18

11. Governing body matters

11.1 Key issues arising out of the Sixty-eighth World Health Assembly

and the 136th and 137th sessions of the WHO Executive Board

SEA/RC68/19 and

Add.1

11.2 Review of the Draft Provisional Agenda of the 138th session of the WHO

Executive Board

SEA/RC68/20

11.3 Review of Regional Committee resolutions SEA/RC68/21

Page | 14

11.4 Elective posts for governing body meetings (WHA, EB and PBAC) SEA/RC68/22

12. Management and governance matters

12.1 Status of SEA Regional Office building SEA/RC68/23

13. Special Programmes

13.1 UNICEF/UNDP/World Bank/WHO Special Programme for Research and

Training in Tropical Diseases: Joint Coordinating Board (JCB) – Report on

attendance at JCB in 2015

SEA/RC68/24

13.2 UNDP/UNFPA/UNICEF/WHO/World Bank Special Programme of

Research, Development and Research Training in Human Reproduction

(HRP): Policy and Coordination Committee (PCC) – Report on

attendance at PCC in 2015 and nomination of a member in place of

Maldives whose term expires on 31 December 2015

SEA/RC68/25

14. Ministerial Round Table

14.1 Strengthening health workforce in South-East Asia in order to expand

delivery of effective services

SEA/RC68/26

14.2 Health in the post-2015 development agenda SEA/RC68/27

14.3 Accelerating implementation of WHO FCTC in SEAR SEA/RC68/28

15. Time and place of future sessions of the Regional Committee SEA/RC68/29

Adoption of resolutions

Adoption of the report of the Sixty-eighth session of the Regional Committee

Closing

Side events: GAVI session

Page | 15

Annex 2

_________________________________________________

Tentative Programme of the Sixty-Eight Session of the Regional Committee WHO/SEARO, Dili, Timor-Leste, 9–11 September 2015

(This is a tentative programme for the entire session. The final programme for each day will be included in the Daily Session

Journal)

21 July 2015

Date Morning Afternoon

Monday

07 Sep 2015

9:00 am—12:30 pm

Inauguration of the Sixty-eighth Session of the Regional Committee

Group photograph followed by tea/coffee

2:00 pm–5:00 pm (Plenary)

Opening of the Session (Item 1)

Subcommittee on Credentials (Item 2)

Appointment of the Subcommittee on Credentials (Item 2.1)

Election of office-bearers (Item 3)

Adoption of the Agenda (Item 4)

Key addresses and report on the work of WHO

(Item 5)

Introduction to the Regional Director’s Annual Report on the Work of WHO in the South-East Asia Region covering the period 1 January —31 December 2014 (Item 5.1)

Approval of the report of the Subcommittee on Credentials (Item 2.2)

Address by the Director-General – to be read by Dr Anarfi Asamoa-Baah, DDG (Item 5.2)

Tuesday

08 Sep 2015

9:00 am–12:30 pm (Plenary)

Programme Budget Matters: (Item 6)

Budget 2014—2015 – Implementation and mid-term review (Item 6.1)

Programme Budget 2016—2017 (Item 6.2)

Strategic budget space allocation (Item 6.3)

WHO reform (Item 7)

Programmatic reform – focus on results (Item 7.1)

Management reform – internal control framework (Item 7.2)

01:15 pm–2:15 pm

Ministerial Round Table

Strengthening health workforce in South-East Asia in order to expand delivery of effective services (Item 14.1)

2:15 pm-5:00 pm (Plenary)

WHO reform (Item 7) …Contd

Governance reform (Item 7.3)

Framework of engagement with non-State actors (Item 7.4)

Policy and technical topics (Item 8)

Response to emergencies and outbreaks (Item 8.1)

Antimicrobial resistance (Item 8.2)

Selected neglected tropical diseases targeted for elimination (kala-azar, leprosy, yaws, filariasis, schistosomiasis) (Item 8.3)

Page | 16

Date Morning Afternoon

Wednesday

09 Sep 2015


Policy and technical topics (Item 8) (contd..)

Adapting and implementing the End TB Strategy in WHO South-East Asia Region (Item 8.4)

Patient safety contributing to sustainable universal

health coverage (Item 8.5)

Prevention and control of cancer – way forward (Item 8.6)

Progress reports on selected Regional Committee resolutions: (Item 9)

Measles elimination and rubella/CRS control in SEAR by 2020 (SEA/RC66/R5) (Item 9.1)

Challenges in polio eradication (SEA/RC60/R8) (Item 9.2)

Health intervention and technology assessment in support of universal health coverage (SEA/RC66/R4) (Item 9.3)

South-East Asia Regional Health Emergency Fund (SEARHEF) (SEA/RC60/R7) (Item 9.4)

Effective management of medicines (SEA/RC66/R7) (Item 9.5)

Regional strategy on health information system (SEA/RC63/R7) (Item 9.6)

01:15 pm–2.15 pm


Health in the post-2015 development agenda (Item

14.2)

2:15 pm-5:00 pm (Plenary)

Technical Discussions (Item 10)

Consideration of the recommendations on strengthening community-based health-care services (Item 10.1)

Selection of a subject for the Technical Discussions to be held prior to the Sixty-ninth session of the Regional Committee (Item 10.2)

Governing body matters (Item 11)

Key issues arising out of the Sixty-eighth World Health Assembly and the 136th and 137th sessions of the WHO Executive Board (Item 11.1)

Thursday

10 Sep 2015


Governing body matters (Item 11) (Contd…)

Review of the Draft Provisional Agenda of the 138th session of the WHO Executive Board (Item 11.2)

Review of Regional Committee resolutions (Item 11.3)

Elective posts for governing body meetings (WHA, EB and PBAC) (Item 11.4)

Management and governance matters (Item 12)

Status of SEA Regional Office building (Item 12.1)

01:15 pm–2.15 pm


Accelerating implementation of WHO FCTC in SEAR

(Item 14.3)

2:15 pm–5:00 pm (Plenary)

Special Programmes (Item 13)

UNICEF/UNDP/World Bank/WHO Special Programme for Research and Training in Tropical Diseases: Joint Coordinating Board (JCB) – Report on attendance at JCB in 2015 (Item 13.1)

UNDP/UNFPA/UNICEF/WHO/World Bank Special Programme of Research, Development and Research Training in Human Reproduction (HRP): Policy and Coordination Committee (PCC) – Report on attendance at PCC in 2015 and nomination of a member in place of Maldives whose term expires on 31 December 2015 (Item 13.2)

Time and place of future sessions of the Regional Committee (item 15)

Friday

11 Sep 2015


Adoption of resolutions

Adoption of the report of the Sixty-eighth Session of the Regional Committee

Closing

Side event*: GAVI Session

NOTE: Lunch interval: 12:30–2:00 pm. Tea/Coffee breaks will be from 10.30 to 11.00 a.m. and from 3.30 to 4.00 p.m. daily.

Side event*: A Side event (parallel session) on GAVI will be held during lunch time (12:30 -2:00 pm) on Friday, 11 September 2015

Page | 17

Annex 3

Credentials

Date: ____________

I have the honour to inform you of the composition of the delegation of the _____________________ (Name of

government) _______________________ to the Sixty-Eighth Session of the Regional Committee for South-East Asia

scheduled to be held in Dili, Timor-Leste, from 7 to 11 September 2015.

Name Designation Capacity*

(Name of participant) (Official designation) Representative/

Alternate/Adviser)

The delegation is vested with full powers and authority to carry out all the functions connected with the business of

the Regional Committee.

Signature with seal

Minister of Health or

Minister of Foreign Affairs

Notes:

(1) *Please note that the designation or capacity is very important and carries the responsibilities as noted in

the Rules of Procedures. Please discuss with the World Health Organization Representative (WR) or the

Director, Administration and Finance (DAF) if capacity is not clear.

(2) Credentials should be submitted in original, duly signed by the Minister of Health or Minister of Foreign

Affairs and affixed with government seal.

(3) Credentials should be submitted in English; if they are written in the national language, an accurate

translation in English should be submitted along with it.

(4) Credentials should include the following information for each participant:

family name (in capital letters); middle name; title; official designation; institution; city; gender.

(5) Credentials, as outlined above, should be sent to the Director, Administration and Finance (DAF),

WHO/SEARO, New Delhi, in advance. Alternatively, they may be handed over in person to DAF before the

commencement of the Session of the Regional Committee.

Page | 18

Annex 4

Registration Form

(Available in internet/intranet)

Sixty-Eighth Session of WHO Regional Committee for South-East Asia;

7-11 September 2015 at Conference Hall, Ministry of Foreign Affairs & Cooperation,

Ave de Portugal, Praia Dos Coqueiros, Dili, Timor Leste

Dr Prof. Mr Ms Mrs Other

Family Name: _____________________________________________________________

Other Name: _____________________________________________________________

Gender: Male Female

Title/Designation (e.g. Minister of Health)_____________________________________________

(Please print how you wish your name to appear on the name badge)

Address: (Please indicate complete address that should be

included in the corresponding meeting List of Participants)

______________________________________________________________________________

Representative of Government UN Agencies NGO/IGO Observer

Telephone ___________________________ Fax __________________________ E-mail ___________________

Expected Arrival in Dili

Date:_____________________________________________

Flight No. _________________________________________

Time: ____________________________________________

Expected Departure from Dili

Date:__________________________________________________

Flight No, ______________________________________________

Time:__________________________________________________

Hotel Options:

Hotel (Options)

Special Room Rates (in US$) (per room, per night)

Facilities

Room Type Single Room Double Room

Hotel Timor (3 kms from Ministry of Foreign Affairs) Address: Rua Martires da Patria, Dili, Timor Leste Telephone.: +(670) 3324502 Mobile: (670) 78011135 Fax: +(670) 3324505 E-mail: [email protected] E-mail: [email protected] Website: www.timortur.com

Standard

Deluxe

Executive

85

90

200

85

90

200

Buffet Breakfast

Airport Transfer

Wi-fi

Fruit Basket

In-room tea/coffee making facilities.

Access to swimming pool

Beach Garden Hotel (100 meters from Ministry of Foreign Affairs) Address: Avenida Portugal S/N Praia dos Coqueiros, Dili, Timor Leste

Telephone.: +(670) 33225999/3315888 Mobile: (670) 77608333/77436999 E-mail: [email protected] Website: www.beachgardenhotelgroup.com

Twin Room

Standard

Villa (Apartment)

89

116

200

Breakfast

Wi-fi

Swimming Pool

Vilas are apartment type accommodations for a maximum of four guests in twin rooms.

Since transportation facilities are being provided from Hotel Timor and Beach Garden Hotel by the Ministry to the venues for inaugural ceremony and RC sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit. Other recommended hotels in Dili are Timor Plaza Hotel & Apartments and Novo Turismo Resort & Spa.

Important note: 1. Please return this form, duly completed, to WHO South-East Asia Regional Office, at email address [email protected] preferably by 15 August 2015. You can also register at WHO websites:

http://www.searo.who.int/mediacentre/events/governance/rc/68;

2. The host government has indicated that they will make every effort to provide emergency medical care to participants, but very limited facilities are available in super-specialty areas. The participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili. Participants are strongly advised to have adequate personal accident/medical insurance coverage before commencing their travel to Dili, Timor Leste.

Date of birth:

___________________

___

Nationality:

___________________

___

Passport number:

___________________

___

Date and Place of Issue:

___________________

___

Date of Expiry:

___________________

___

I shall be accompanied by:

(Spouse / Friend / Others)

Name:

___________________

___

Relationship

___________________

___

Date of birth:

___________________

___

Nationality:

___________________

___

Passport Number:

___________________

___

Date/Place of Issue:

___________________

___

Date of Expiry:

_________________

__



http://www.timortur.com/



http://www.searo.who.int/mediacentre/events/governance/rc/68

Page | 19

Annex 5

Travel to DILI- East Timor

Flight schedules from the capital cities of Member States of the SEA Region and Geneva, to DILI, East Timor (as of July), subject to change.

From To Departure Arrival Flight

Date Time Date Time

Country: Bangladesh

Dhaka/DILI

Dhaka KUL Daily 120 715 MH197

KUL Denpasar Daily 850 1150 MH715

Denpasar DILI Daily 930 1220 GA7300

DILI/DHAKA

DILI Denpasar Daily 1320 1410 GA7310

Denpasar Kualalumpur Daily 1250 1550 MH714

Kualalumpur Dhaka Daily 1820 2010 MH112

Dhaka/DILI

Dhaka Singapore Daily 2355 0600(Next

day) SQ 447

Singapore Dili Tues/Thurs/Sat 925 1420 MI296

DILI/Dhaka

DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Dhaka Daily 2035 2240 SQ446

Country: Bhutan

Paro/Dili

Paro Singapore Wed/Sat/Mon 720 1535 KB 500

Singapore Dili Tues/Thurs/Sat 925 1420 MI 296

Paro Bangkok Tues 1125 1630 KB 130

Paro Bangkok wed 1145 1715 KB 140

Paro Bangkok Thurs 730 1250 KB 160

Paro Bangkok Thurs 1130 1520 KB 150

Paro Bangkok Fri 1100 1605 KB 158

Paro Bangkok Saturday 1100 1605 KB 130

Paro Bangkok Sunday 730 1250 KB 160

Paro Bangkok Sunday 1145 1715 KB 140

Paro Bangkok Monday 1115 1620 KB 130

Bangkok Denpasar Daily 920 1440 TG 431

Page | 20

Denpasar Dili Daily 930 1220 GA

7300

Dili/Paro

Dili Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Paro Tues/Thurs/Sun 600 1015 KB 501

Dili Denpasar Daily 1320 1410 GA 7310

Denpasar Bangkok Daily 1605 1915 TG 432

Bangkok Paro Tues 650 1000 hrs KB 131

Bangkok Paro Wed 705 1030 KB 131

Bangkok Paro Thurs 650 1040 KB 141

Bangkok Paro Thurs 1350 1550 KB 161

Bangkok Paro Fri 650 1015 KB 151

Bangkok Paro Sat 650 1015 KB 159

Bangkok Paro Sun 650 1015 KB 131

Bangkok Paro Mon 650 1030 KB 141

Country: DPR Korea

Pyongyang/DILI

Pyongyang Beijing Mon, Wed, Fri 1720 1815 CA 122

Pyongyang Beijing Tue, Sat 850 950 JS 151

Pyongyang Beijing Thu 1030 1130 JS 251

Pyongyang Beijing Mon/Fri 900 1000 JS 151

Beijing Singapore Daily 0005 625 SQ 801

Beijing Singapore Daily 0005 625 CA 975


Via Bali

Beijing Kuala lumpur Daily 1230 740 MH361

Kuala Lumpur Denpasar Daily 925 1020 MH611


DILI/Pyongyang


Denpasar Bali Kuala lumpur Daily 1250 1550 MH714

Kuala Lumpur Beijing Daily 1800 0020(next

day) MH360


Singapore Beijing Daily 110 720 SQ 800

Singapore Beijing Daily 0015 610 CA 970

Beijing Pyongyang Mon/Wed/Fri 1320 1620 CA 121

Beijing Pyongyang Daily 1200 1500 JS 152

Page | 21

Beijing Pyongyang Mon/Fri 1305 1605 JS 152

Beijing Pyongyang Thu 1400 1700 JS 252

Country:India

Delhi/Dili

Delhi Singapore Daily 2155 0610+1 SQ 403


Or

Delhi Kualalumpur Daily 2300 0655+1 MH 191

Kualalumpur Denpasar Daily 850 1150 MH 715


7300

Or

Delhi Bangkok Daily 2330 0525+1 TG 316

Bangkok Denpasar Daily 920 1440 TG 431


7300

Dili/Delhi

Dili Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Delhi Daily 235 535 SQ 402

Dili Denpasar Daily 1320 1410 GA

7310

Denpasar Kualalumpur Daily 1250 1550 MH 714

Kualalumpur Delhi Daily 1825 2125 MH 190


7310


Bangkok Delhi Daily 2315 0215+1 TG331

Country: Indonesia

Jakarta//DILI

Jakarta Denpasar Daily 540 840 GA 400

Denpasar Bali Dili Daily 930 1220 GA7300

DILI/Jakarta OR

DILI Denpasar Daily 1320 1410 GA

7310

Denpasar Jakarta Daily 2000 2100 GA 432

Bali/Dili

Denpasar Bali Dili Daily 930 1220 GA

7300


7310

Page | 22

Country: Maldives

Male/Dili

Male Singapore Daily 2325 710 SQ 451


DILI/MALE


Singapore Male Daily 1010 1135 SQ 462

Male/Dili

Male Singapore Daily 2325 0710(next

day) SQ 451

Singapore Denpasar Daily 820 1100 SQ 938


Dili/Male


Denpasar Singapore Daily 1305 1540 SQ 943

Singapore Male Daily 2045 2210 Sq 452

Country: Myanmar

Yangon/Dili

Yangon Singapore Daily 1640 2115 MI 419


Dili/Yangon


Singapore Yangon Daily 755 920 SQ 998

Country: Nepal

Kathmandu/Dili

Kathmandu Singapore Daily 1305 2015 SQ

5311


Dili/Kathmandu


Singapore Kathmandu Daily 910 1205 MI 412

Kathmandu/Dili

Kathmandu Kuala Lumpur Daily 2330 0625(next

day) MH 115

Page | 23

Kuala Lumpur Denpasar Daily 850 1150 MH 715


Dili/Kathamandu

Dili Denpaar Daily 1320 1410 GA 432

Denpasar kualalumpur Daily 1605 1905 MH 850

Kualalumpar Kathmandu Daily 2005 2230 MH 114

Country: Sri Lanka

Colombo/Dili

Colombo Singapore Daily 120 740 SQ 469


Dili/Colombo


Singapore Colombo Daily 2255 2355 SQ 468

Colombo/Dili

Colombo Kualalumpur Daily "0055 705 MH 178

Kualalumpur Denpasar Daily 850 1150 MH 715


7300

Dili/Colombo


7310

Denpsasar Kualalumpur Daily 1605 1905 MH 850

Kuala Lumpur Colombo Daily 2305 2355 MH 179

Country: Thailand

Bangkok/Dili

Bangkok Bali Daily 920 1440 TG 431

Bali Dili Daily 930 1220 GA

7300

DILI/Bangkok


7310


Bangkok/Dili

Bangkok Singapore Daily 1940 2255 TG 401

Singapore Dili Tues,Thurs,Sat 925 1420 MI 296

DILI/Bangkok

Dili Singapore Tues,Thurs,Sat 1525

1810 MI 295

Singapore Bangkok Daily 2050 2210 TG 410

Page | 24

Country: Switzerland (HQ) - The schedules are tentative and may change any time.

Geneva/Dili

Geneva Paris Daily 1700 1855 AF1143

Paris Singapore Daily 1925 1415+1 AF 254


Or

Geneva Amsterdam Daily 1720 1855 KL1932

Amsterdam Singapore Daily 2055 1530+1 KL835


OR

Geneva Frankfurt Daily 1935 2055 LH1227

Frankfurt Singapore Daily 2145 1610+1 LH 760


OR

Geneva Amsterdam Daily 1720 1855 KL1932

Amsterdam Denpasar Daily 2055 1920+1 KL 835


7300

Dili/Geneva

Dili Singapore Tues,Thurs,Sat 1525 1810 MI 295

Singapore Paris Daily "0025 740 AF 259

Paris Geneva Daily 1000 1110 AF

1842

OR


Singapore Amsterdam Daily 0035 730 KL 836

Amsterdam Geneva Daily 940 1110 KL

1927

OR


Singapore Frankfurt Daily 2355 0640+1 LH

9763

Frankfurt Geneva Daily 740 845 LH

1212

OR


7310

Denpasar Amsterdam Daily 2035 0730+1 KL 836

Amsterdam Geneva Daily 940 1110 KL

1927

Page | 25

Annex 6

Visa requirements for countries in the South-East Asia Region for travel to Dili, Timor-Leste.

Meeting participants who provide the information listed on page 3 will obtain Gratis visa on arrival

Bangladesh:

01. Passport and visa required. Visa is available on arrival. 02. Invite and air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.

Bhutan:

01. Passport and visa required. Visa is available on arrival. 02 Invite and air tickets required. 03 Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.

Democratic People’s Republic of Korea:


India:


Indonesia:

01. Passport and visa required. Visa is available on arrival. 02. Invite and confirmed return air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.

Maldives:


Myanmar:

01. Passport and visa required. Visa is available on arrival. 02. Invite and air tickets required. 03. Six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.

Page | 26

Nepal:


Sri Lanka 01. Passport and visa required. Visa is available on arrival.

02. Invite and air tickets required. 03. Need six months validity of passport. 04. Diplomatic and Official UNLP Passport holders do not require visa.

Thailand


Passengers allowed to obtaining visa on arrival in Denpasar Bali, Indonesia

Countries Countries Countries Countries

A B C D E

Algeria Argentina Australia Austria Bahrain Belgium Brazil Bulgaria Cambodia Canada China Cyprus Czech Denmark Egypt Estonia

F G H I J K L

Fiji Finland France Germany Greece Hungary Iceland India Ireland Italy Japan Kuwait Laos Latvia Libya Liechtenstein Lithuania Luxembourg

M N O P Q R

Maldives Malta Mexico Monaco Netherlands New Zealand Norway Oman Panama Poland Portugal Qatar Romania Russia

S T U

Saudi Arabia Slovakia Slovenia South Africa South Korea Spain Suriname Sweden Switzerland Taiwan Territory Tunisia Turkey Timor-Leste United Arab Emirates United Kingdom United States of America

Passengers from all other countries will have to apply for visa in advance before entering Indonesia

Page | 27

Annex 7

Certificate to facilitate travel/customs clearance

(To be issued by WHO Representative)

Date _____________

TO WHOM IT MAY CONCERN

This is to certify that Dr/Mr /Ms/Prof …………………………………………………….

is travelling to Dili, Timor-Leste, as a representative of …………………………………..…….(country),

to attend the Sixty-Eight Session of the WHO Regional Committee for the South-East Asia, to be held in Dili,

Timor-Leste from 7-11 September 2015.

In accordance with the Section 13 of Article V and Section 29 of Article VIII (the text of both the

Section is enclosed), of the “Convention on the Privileges and Immunities of the Specialized Agencies” of

the United Nations, you are requested to extend to the above-mentioned representatives the courtesies,

facilities, privileges and immunities, which pertain to his/her office, and to facilitate by all suitable means

his/her journey to Dili, Timor-Leste.

Encls: as stated.

WHO Seal

Page | 28

Annex 8

WHO Secretariat

The following staff members of the Regional Office and Headquarters will form the WHO Secretariat for the Sixty-Eighth Session:

Sl. No. Name Designation

Senior SEARO Management:

WHO Headquarters:

SEAR Technical and Senior Advisor Staff:

Page | 29

Annex 9

WHO Liaison Officers

LIST OF LIAISON OFFICERS/LOCAL AIDES FOR RC68 The following staff members are proposed as WHO Liaison Officers and Local Aides for the country delegations:

28Jul2015

Member States Liaison Officers Local Aide

Bangladesh Mr P.P. Singh, BFO Dr Sudath Peiris, TO-Immunization

(TIP)

Bhutan Dr Pem Namgyal, EO-RD Dr Lungten Wangchuk, MO-TUB (TIP)

DPR Korea Dr Roderico Ofrin, HSE Mr Luis Dos Reis, NPO-Planning

India Dr P.D. Nayar, PMO Mr Mateus Cunha, TNP-Health Systems

Indonesia Dr Rui Paulo Jesus, CSC Dr Gunawan Setiadi, on duty travel status from SEARO

Maldives Dr Phyllida Travis, HSD Mr Luis Dos Reis, NPO-Planning

Myanmar Dr Francisco Katayama, PIR Dr Gunawan Setiadi, on duty travel status from SEARO

Nepal Dr Arun Thapa, FGL Dr Lungten Wangchuk, MO-TUB (TIP)

Sri Lanka Dr Jacob Kumaresan, WR Sri Lanka

Dr Sudath Peiris, TO-Immunization (TIP)

Thailand Dr Thaksaphon Thamarangsi, NDE Mr Mateus Cunha, TNP-Health Systems

Timor-Leste Dr Rajesh Pandav, WR Timor-Leste Ms Charu Mehta, AO

NGO/IGOs/Observers Dr Francisco Katayama, PIR

LO to DDG: Dr Rajesh Bhatia, CDS

Page | 30

Annex 10

Organizing Committees

I. Ministry of Health, Government of Timor-Leste:

Sl. No.

Name and Designation Address Telephone/

email Remarks

Dr Anna Isabel Soares

Vice Minister (chairman)

Ministry of Health

1. Mr Ivo Freitas

Director, Programming, Policy and Coordination (Coordinator)

Ministry of Health

Logistic

c

Mr Francisco Borges

2. Head of Logistics Department

3. Ministry of Health (+670) 78154656 [email protected]

Mr Eka M.M Dare

Transport Officer

Ministry of Health

Pro

tocol

Ms Misliza Vital

Head of Protocol Officer

Ministry of Health (+670) 77821546; 78179126

[email protected]

4. Ms Gertrudes dos Santos Maia

5. Protocol Officer

Ministry of Health

[email protected]

Ms Mindo Rajagukguk

Protocol Adviser Ministry of Health (+670) 77276357

[email protected] Ad

mn

.

Mr U S Baweja

Admin Adviser

Ministry of Health (+670) 77179384 [email protected]

II. World Health Organization

SEARO – Regional Office

Sl. No. Name and Designation Address Telephone/email Remarks

Dr Tawhid Nawaz Director Programme Management

SEARO Steering Committee [email protected]

Mr Carlos Araujo Admn. Services Officer

SEARO (+91) 9858994666 Logistics [email protected]

Mr Henning Brenoe Regional Technical Officer

SEARO (+91) 981857319 IT [email protected]

Mr Jitinder Mago Executive Associate - Travel Unit

SEARO (+91) 9810071135 Travel [email protected]

Ms Vismita Gupta-Smith Public Information

SEARO (+91) 9871329861 Media [email protected]

[email protected]











Page | 31

WCO- Timor -Leste

Sl. No. Name and Designation Address Telephone/email Remarks

1 Dr Rajesh Pandav WR Timor-Leste

WCO (+670) 78385065

[email protected]

Mrs Charu Mehta Administrative & Finance Officer

WCO (+670) 78258779

[email protected]

Ms Lucia Cardoso Executive Assistant to WR

WCO (+670) 77314564

[email protected]

Mr Jose Barreto HR & Library

WCO (+670) 77310165

[email protected]

Ms Julia Branco Admin & Finance

WCO (+670) 77356287

[email protected]

Mr Mateus Cunha National Professional Officer, GAVI

WCO (+670) 77269219

[email protected]

Dr Sudath Peiris Technical Officer for Immunizations

WCO (+670) 78266726

[email protected]

Dr Lungten Wangchuk Technical Adviser for TBC

WCO (+670) 77021453

[email protected]

Mr Leoneto Pinto Assistant for NCD Programs

WCO (+670) 77874198

[email protected]

Mr Luis dos Reis National Planning Officer

WCO (+670) 77247894

[email protected]











Page | 32

Annex 11

Extract from “Convention on the Privileges and Immunities

of the Specialized Agencies” of the United Nations

Article V – Representatives of Members

Section 13

Representatives of members at meetings convened by a specialized agency shall, while exercising their functions and during their journeys to and from the place of meeting, enjoy the following privileges and immunities:

(a) Immunity from personal arrest or detention and from seizure of their personal baggage, and in respect of words spoken or written and all acts done by them in their official capacity, immunity from legal process of every kind;

(b) Inviolability for all papers and documents;

(c) The right to use codes and to receive papers or correspondence by courier or in sealed bags;

(d) Exemption in respect of themselves and their spouses from immigration restrictions, aliens registration or national service obligations in the State which they are visiting or through which they are passing in the exercise of their functions;

(e) The same facilities in respect of currency or exchange restrictions as are accorded to representatives of foreign governments on temporary official missions; and

(f) The same immunities and facilities in respect of their personal baggage as are accorded to members of comparable rank of diplomatic missions.

Article VIII – Laissez-passer

Section 29

Similar facilities to those specified in Section 28 shall be accorded to experts and other persons who, though not holders of United Nations laissez-passer, have a certificate that they are travelling on the business of a specialized agency.

Page | 33

Annex 12

EMERGENCY CONTACT LIST

If you need assistance in case of a minor security incident, traffic accident or health issues, please contact:

UN Security Operations Unit (SOU) Security Operations Unit (mobile) +670 77230635

Security Operations Unit (phone) +670 3312481

Security Operations Unit (VSAT) +47 2413 5370

Security Operations Unit (fax) +670 331 1350

The UN Security Office in Dili has a 24/7 Security Operations Unit (SOU) which is the very first response to any safety or security

incident for UN staff.

Timor- Leste Emergency Numbers

National Police (phone) +670 3331283

National Police Emergency 112

Fire Brigade (Bombeiros) +670 3310340

Fire Brigade (Ambulance) 115

National Hospital Guido Valadares +670 3310541

National Hospital (Ambulance) +670 77230100

Commercial Services

Stamford Private Clinic (Office Line) +670 3310141

Stamford Private Clinic (Hotline 24/7) +670 77721111

Mission Aviation Fellowship (MAF) +670 77327771

Compass Maritime Rescue (24/7) +670 77230965/6