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Information Resources @
Oxford for
postgraduates in the Earth
Sciences
Ollie Bridle
October 2016
This Session
• Libraries at Oxford – how our libraries are organised
• Using the libraries – sites and services
• Searching and finding – how to use the catalogue, access e-resources and search databases
• ORA and Open Access – putting your thesis in the Oxford Research Archive and Open Access Publishing
• Research Data Management – support for managing data from your experiments
• Help and information – where to go for more assistance or training
Libraries at Oxford
Libraries at Oxford
• Around 100 library sites at the University of Oxford
– Centrally run Bodleian Libraries
• Includes the Central Bodleian, Law Library, Social Sciences Library and the Radcliffe Science Library
– College Libraries
• Only accessible to College members
– Departmental Libraries
• Small, specialist collections. Usually only open to department members.
CollectionsPrinted
books and
journals
Online archive
of University
publications
E-journals
E-books
Bibliographic
databases
Specialist collections
- Departmental
Library
- Earth Sciences
Building
Maps and
charts
Legal Deposit
• Oxford Bodleian Libraries are entitled to a free copy of every book and journal published in the UK – since 1610
• If it’s British we should have it
• Normally reference only
• This now includes material published electronically
Using the Libraries
The RSL
• Main library for the Sciences at Oxford
• Corner of Parks Road and South Parks Road
• Accessible to all University members
• Opening Hours (term time) –– 8.30 am – 10 pm Mon – Fri– 10 am – 4 pm Sat– 11 am – 5 pm Sun
Openstreetmap.com
Collections and Services
• Printed book and journal collections• Electronic collections• Database access• E-readers & iPad• 3D Printing
ILL/Document supply
Silent and group study areas
Printing, photocopying and scanning Computers and Wi-Fi
Reference services and training
www.bodleian.ox.ac.uk/science
RSL Opening Times
Days Term Time Opening Hours
Mon – Fri 08.30 – 22.00
Sat 10.00 – 16.00
Sun 11.00 – 17.00
Library Regulations – Main Points
• Please do not eat or drink in libraries
• Please do not steal or deface library materials
• Please be considerate towards other users
• No talking on mobiles in the reading rooms
• Your University Card is your library card – needed for borrowing– 15 items– 1 week loans– High demand items overnight– College libraries will vary
• Renew online before overdue
• Fines charged for late return (20p standard loan / 50p/hour overnight)
Borrowing
Privileged Borrowing
• D.Phils can become a ‘privileged borrower’ at RSL and borrow reference material, including journals for use in department only
• Register for this service at RSL Enquiry Desk
Other Libraries
Earth Sciences Library
South Parks Road
Weston Library (includes the Map Room) Broad Street / Parks Rd.
If we haven’t got it
• Inter-library loans £5.00– Subsidised service – true cost £15+
• Periodical articles delivered by e-mail
• Recommend printed and electronic resources
PCAS : Printing, Copying, Scanning
• Print Copy & Scan– all Bodleian Libraries
• Online account; top up with credit or debit cards
• B&W: A4 = 6p, A3 = 10p• Colour: A4 = 20p, A3 = 40p• Scan to e-mail or USB = 2p• Double-sided printing
Copyright Regulations
• Must be observed!
• Applies to printed & electronic materials
You can only copy or permanently download:
• 1 article per periodical issue
• 5% of total work, or 1 chapter
Scan & Deliver
• Request scans through SOLO.
• Scan sent to you within 24 hours.
• Charge of £4.75 (via PCAS).
• Available for ~6 million items held in storage.
• 1 Chapter/1 article for a book/journal.
Library Computers
• Good range of software
• Requires login with Library credentials - INITIALLY– Username = University card barcode no.– Password= DOB (DDMMMYYYY)
• This username is also used to access WiFi in the R.S.L., etc.
Resetting your Library Passwordhttp://www.bodleian.ox.ac.uk/using/passwords
Searching and Finding
Main Tools
• SOLO: Search Oxford Libraries Online
http://solo.bodleian.ox.ac.uk
• OxLIP+: Electronic journals and databases
http://oxlip-plus.bodleian.ox.ac.uk
HTTP://SOLO.BODLEIAN.OX.AC.UK
searching
Enter keywords from title and author and hit search.
Print & Electronic
We have electronic versions of many reading list books.
E-book – Read on-line 24/7
Printed – Read/borrow at the library
RSL CopiesDifferent copies may have different loan periods.
Electronic Journals
• Available off-Campus via SSO
• Find in SOLO or use OU e-Journals
• Search for journals by title & check availability
Electronic Legal Deposit We receive a free copy of any print or electronic
book/journal published in the UK There are restrictions on accessing electronic legal
deposit items (eLD)
Regular e-resource Access anywhere Download articles Easy printing
E-Legal depositAccess only in Bodleian libraries
No downloadingPrint via PCAS only
eLD version
with
restricted
access
Different
printed
editions
E-book
version
Finding eLD Journal Articles
My Account
HTTP://OXLIP-PLUS.BODLEIAN.OX.AC.UK
Using OxLIP+• Locate database and electronic reference works• Search by
– Database name– Subject area– Type of resource
• Each database accompanied by information about contents and coverage
• For off-campus access use your Oxford Single-Sign On (SSO)
Information About Databases
Web of Science
• Broad coverage across many scientific disciplines
• Extensive citation information
Scopus
• Broad coverage across many scientific disciplines
• Wider (but different!) journal coverage compared to WoS
OVID GeoRef
• Produced by the American Geological Society
• Includes books, journals, reports, conference papers and maps
• Geology, Geophysics and Geochemistry
GeoRef Search
• Use the Multi-Field search option to enter queries into the GeoRef
database
GeoRef Map Search Options
• Enter coordinates
as longitude and
latitude - n506300
• Coordinates can
be combined with
Boolean operators
• Enter Map Scales
as ratios -
1:1,000,000
• Map type can
include keywords
such as – Soils,
aeromagnetic etc.
Search Tips• Synonyms and abbreviations
– Global Positioning System / GPS
• Wild-cards– Use symbols to substitute for letters– Useful for alternative spellings and finding variations– E.g. pal?eo / pal$eo (Finds either palaeo or paleo)– seism* - Finds seismic, seismological, seismicity etc.
• Phrase searching– Use quotation marks to enclose expressions you wish to search as a
phrase– E.g. “Isotope fractionation”
• Boolean operators– AND, OR, NOT– “Global Positioning System” OR GPS
Database Extras - REST
• Refining– After you run your search, you can further refine your
results by date, author, topic or document type
• Exporting – Send your searching results to E-mail, print them out or
push them over to a reference manager
• Search Alerting– Allows you to run a search automatically every week or
month– Need to set up a free account in the database
• Trending– Use citation information to identify highly cited papers easily
Find it @ Oxford
• You can link from many of our databases directly to full text
• Look out for the ‘Find it @ Oxford’ button in your search results
Google Scholar
• Great for quickly locating a specific paper
• Lacks sophisticated searching tools
• Not selective – little quality control over contents
• Few ways to sort or refine search results
• Google can’t see everything! – some subscription
services are closed to crawling by Google
Geology Digimap
ArcGIS
Avoiding plagiarism
• Growing problem
• Do not pass off other people’s work as
your own
• Make it clear when you are quoting and
always give the full source
• Keep good records of all your sources as
you find them
• Don’t forget 3rd party copyright clearance
for maps & images in your thesis!
Reference Managers
• Staying organised
• Collect information about everything you’ve read in one place.
1
• Saving time
• Speed up adding citations and creating bibliographies in documents.
2
Reference Management Systems
• RefWorks - web based – access your records anywhere
- free to members of university – even after you leave
• EndNote - works without web access – but software
needs to be installed on own machine – charge of c£95
from IT Services
• EndNote on the Web - free to members of university,
but has limited feature set – designed to be used
alongside desktop version
• Zotero, Mendeley, ColWiz - free software for reference
management
ORA and Open Access
Oxford Research Archive
• Institutional repository• On-line record of research activity taking place at
Oxford University– Theses– Articles– Book chapters– Conference papers– Research posters
• Helps to raise research (and researcher) profile• Increases accessibility to research• Safe, long-term storage
Digital Thesis Submission
1. DPhil., M.Litt., M.Sc (by Research) are required to deposit print & digital copies
2. The digital copy is deposited in ORA
3. Open access to digital theses
4. Copyright & sensitive information
5. Help www.bodleian.ox.ac.uk/ora
Open Access Publication
• Publishing research papers so that they are free for everybody to download, read and re-use
• Now required by many funding bodies– MRC– BBSRC– NERC– Wellcome Trust
• Library can offer information about OA publishing options, funder requirements and help in applying for funding for OA publication
http://openaccess.ox.ac.uk
Research Data
Research Datahttp://www.bodleian.ox.ac.uk/data
• Help locating
data sets
• Help gaining
access to data
• Portal for
accessing
restricted data
• Currently mainly
Social Sciences
Research Data Guide
RDM Support for Researchers
• Advice on handling your research data
• Training in understanding RDM
• Guidance on preserving and archiving data
• Guidelines on meeting funder requirements
• Advice on increasing research visibility and impact
• Support for data management planning
Research Data Management at Oxford
Find out more about how to look after your data at
Oxford Visit the Research Data Oxford website: researchdata.ox.ac.uk
Contact the Data Librarian: [email protected]
Email the support team: [email protected]
http://researchdata.ox.ac.uk/
@OxfordORCID – the unique ID for researchers worldwide
Distinguishes you from others with same name
Helps you link and display your publications
Stays with you wherever you go
Increasingly used by publishers, funders &
website
ORCID @ Oxford
Create ORCID for free
Verifies membership of Oxford
https://register.it.ox.ac.uk/self/orcid
Where to use it
Grant & job applications
Publications, posters,
presentations, datasets
Funder reporting, next REF?
Submitting manuscripts
Linking with your other identifiers
Importing from Scopus, Web of Science & more
Blog, Profile page, Twitter, Email signature,
Business card
Take it with you when you leave
‘Great when you
change your
name’
Help and Information
LibGuideshttp://libguides.bodleian.ox.ac.uk
Library Assistant
• Quick guide to library services and resources
• Access from any device
• Specially developed for use on smartphones and tablets
www.bodleian.ox.ac.uk/assistant
Other Research Skill Training
• Research Skills Toolkit
– Run at IT Services in Hilary Term, hands on activities with a range of software and databases
• IT Services courses
– Courses in using Stats packages, programing and advanced techniques with Word to help you manage your thesis writing
• iSkills
– Run by the libraries
– Includes sessions on using GIS software• One-to-One Consultations
– Any help you need using library services or resources, just ask a Subject Librarian
Demonstratio
n Events:
• 21st OCT
• 4th NOV
• 25th NOV
10–1pm & 2-
5pm
RSL 3D PRINTING SERVICE
http://libguides.bodleian.ox.ac.uk/3dprintingscanning
We’re Here to Help!• Ask library staff if you’re having problems
• Subject Librarians can help with more specific enquiries
• If you have a disability and need additional assistance, please ask
Information Resources
for postgraduates
in the Earth Sciences
Your feedback is greatly appreciated
Please complete a short survey @
https://www.surveymonkey.co.uk/r/RSL-MT-2016
Ollie Bridle