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how to create anINFORMATION QUALITY MANAGEMENT COUNCIL
linda kresl, enterprise data architecture, NIKEMIT IQ Industry ForumJuly 18- 19, 2007 Cambridge, MA
Copyright © 1994 - 2006 FIFA. All rights reserved. Copyright © 1994 - 2006 FIFA. All rights reserved.
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OBJECTIVES OF THISMESSAGE
Copyright © 1994 - 2006 FIFA. All rights reserved.
•what is an information quality management council?•how to select the right council people
•how to monitor/measure success
•how to train/develop stewards to develop required deliverables
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•poor data quality costs the typical company at least ten percent (10%) of revenue; twenty percent (20%) is probably a better estimate. (Tom Redman, IAIDQ Co-Founder)
RECENT STUDIES SHOW….
•estimates in the United States, $611 billion a year is lost as a result of poor customer data (name and address data). (Data Warehouse Institute)
•most data quality issues are hidden in day-to-day work. Most people and organizations conclude that poor data quality is just a fact of life.
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ONE
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VALUE OF DATA•most important asset at your company has value when delivered quickly, and properly formatted
Copyright © 1994 - 2006 FIFA. All rights reserved.
•business partnership & active participation are critical
•concise, accurate, & UNDERSTOOD
•role of the data steward has grown
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a collection of people who develop the practice of ensuring data & metadata meet:AN INFORMATION QUALITY
MANAGEMENT COUNCIL IS….
People working together as a global enterprise for Information Quality Leadership
People working together as a global enterprise for Information Quality Leadership
•quality, •accuracy,•format specifications,
and that it is properly defined & understood (standardized) across the Enterprise.
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.WHAT IQM IS… AND IS NOT….
•• It is data sharing.It is data sharing. •It is not ownership.It is not ownership.•• It is single source, single It is single source, single data definitions.data definitions.
••It is not duplicating data It is not duplicating data unnecessarily.unnecessarily.
•• Curing the root cause of Curing the root cause of data or database problems.data or database problems.
••It is not treating the symptoms.It is not treating the symptoms.
•• Business and Technical data Business and Technical data stewards define stewards define ““best best practicespractices”” for data quality, for data quality, integrity & integration.integrity & integration.
••It is not replicating data sources.It is not replicating data sources.
•• Information Quality DrivenInformation Quality Driven ••It is not changing data to fit the It is not changing data to fit the system, versus business system, versus business policy.policy.
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BUSINESS INFORMATION QUALITY
measurement of:
•the ability of information resources to meet all the needs of all its consumers.
•the degree to which processed & stored information meets the information requirements.
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•getting the highest quality infoIQM OBJECTIVEPROVIDING HIGH QUALITY INFORMATION
Copyright © 1994 - 2006 FIFA. All rights reserved.
•to the correct people•in the most expedient time
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IQM MISSION•to enhance, facilitate, & govern theuse of information as a corporate assetthrough the definition & enforcement ofdata standards. To enable collaboration& champion DATA QUALITY.
Copyright © 1994 - 2006 FIFA. All rights reserved.
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•sustainable success of any company is dependent upon reliable high quality information.
THE VISION
information awareness
Copyright © 1994 - 2006 FIFA. All rights reserved.
•business information must be recognized as a:. •critical corporate resource &
managed accordingly.
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THE CULTURE•road to success requires a cultural environment that is committed to the effective total management of information.
information qualitymanagement
Copyright © 1994 - 2006 FIFA. All rights reserved.
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WHAT IS A DATA STEWARD?Person(s) responsible for:
The best solutions come from working together with business and IT.
Effective teamwork requires Relationships, Respect and Sharing.
Delivering what is promised and add value beyond what is expected.
Achieve excellence through Quality innovation, Learning, and Agility.
Leading with customers, leading with vendors and thought leadership.
Leadership demands Courage, Vision and Integrity.
•communicating common definitions•quality of a specific data subject
•contributing to change•being team players
•enterprise definition/content
Source: PriceWaterhouseCoopers, Developing Leaders
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DATA STEWARD TYPES•executive sponsor
Copyright © 1994 - 2006 FIFA. All rights reserved.
Copyright © 1994 - 2006 FIFA. All rights reserved.
•biz steward•chief steward
•technical steward
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BUSINESS DATA STEWARDS•information definition
Copyright © 1994 - 2006 FIFA. All rights reserved.
•information quality assessment•information improvement•information change mgt
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TECHNICAL DATA STEWARDS•developer of the application
Copyright © 1994 - 2006 FIFA. All rights reserved.
Copyright © 1994 - 2006 FIFA. All rights reserved.
•facilitates biz decisions•keeps data up-to-date
•understands physical characteristics of data
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FUNDAMENTALS•acts as conduit between IT & business•aligns the IT systems w/ biz requirements
•determine data definitions, rules and quality metrics
•part of their job description, not a position
•time commitment varies depending on data maturity & data management activities
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RESPONSIBILITIES•data cleansing•resolves data integration issues•serves as quality control for the subject area•collects feedback & enhancement for subject area•data change management
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SELECTING THE RIGHT PEOPLE
•existing employees with knowledge… they aren’t hired into the role
Copyright © 1994 - 2006 FIFA. All rights reserved.
•every company has data stewards… they may not have the official designation but they exist
•easy to work with
•subject matter experts in their business area•possess highly effective habits
•influential•organized and see patterns in the data•customer service oriented
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DESIGNATE BY SUBJECT AREA•identify people and data by subject area
is created by
creates
is produced by
produces
are purchased by
purchase
accounts for revenue
supplies revenue to
obtain services from
providses services to
offers
purchases
markets a is marketed by
create
is created by
is sold
sells
create revenue
generates revenue
creates
is created by
is part of
belongs to
supports
is supported by
fiduciary requirements
is sold in
work in
works at
monitor
is monitored by
PRODUCT
CUSTOMER FINANCE VENDOR
PRODUCT CREATION
MARKETING
SUPPLY PLAN
HUMAN RESOURCES.
SALES
RESEARCH & DEVELOPMENTLEGAL
LOCATION
COMPETITOR
•disseminate this informationthroughout the organization
•identify the business/technical roles
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CROSSES BOUNDARIES
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THE PLAN•road to success requires a blueprint of all business information requirements
data architecture
Copyright © 1994 - 2006 FIFA. All rights reserved.
•to ensure the success of the enterprise
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FRAMEWORK FOR USING “TO-BE” & “AS-IS”
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IQM & ENTERPRISE DATA ARCHITECTURE
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ORGANIZATION•role is mission critical
Copyright © 1994 - 2006 FIFA. All rights reserved.
•biz data stewards report to the biz,technical data stewards report to IT•MUST have ‘band width’ to allocate to the role•form the council
•greatest obstacle is organizational behavior
•identify the deliverables to work on first•develop the mission & goals
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STEWARDSHIP PROJECT ROLES
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CONTRIBUTION TO PROJECTS
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IQM DELIVERABLES
Copyright © 1994 - 2006 FIFA. All rights reserved.
project charter
mission statement & goals
delegation of authority/issues log
list of stewards by subject
policies on data definition
AS-IS & TO-BE data models
data change control procedures
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SAMPLE DELIVERABLE
Conduct Change
Committee Business
4
Prepare Data Model andDefinitions
1
Prepare Change Request
2
Secure Impacted
PartyConcurrence
3
ImpactedParty
Responsible Party
Project
Enter/Maintain
Data Objects
5
ImplementChange
CommitteeDecisions onData Objects
6
Respond toIssues
7
ArbitrateIssues
8
Change Committee Process Diagram
technically correct data models and definitions
request for moreinformation
requested information
change requestpackage
signed off change request package
clean/prioritizedrequests
results fromentry/maintenance
TM Repository
research
entered/maintaineddata object
approved entered/maintaineddata object
data objectrequestcompletionrecord
change committee direction
File
Impacted Party
ResponsibleParty
updated change request history
notification
arbitration requestresults of arbitration
issue without concensus
agreement to consent
obtain agreement
provide assistance
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METHODS FOR COLLOBORATION
Technical •service-oriented architecture
•a design approach to standardize functions, or services so that numerous dissimilar applications & technologies can share them•inside & outside a company
•enterprise metadata repository•conceptual & logical data models•CRUD matrix
Copyright © 1994 - 2006 FIFA. All rights reserved.
People•let’s do lunch•training
•7 habits of highly effective people•influencing skill building•effective group facilitation•selling
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MEASURES OF QUALITY DATA•reuse of data definitions
Copyright © 1994 - 2006 FIFA. All rights reserved.
•validity of values, make sure that all domains are explicitly defined.
•reliability•accuracy•timeliness
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MONITORING•audit reports
Copyright © 1994 - 2006 FIFA. All rights reserved.
•daily exception reports
•dw load reports•information quality software
•quality inspection processes•better data is better biz
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IT’S ALL ABOUT THE PEOPLE
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how to create anINFORMATION QUALITY MANAGEMENT COUNCIL
QUESTIONS
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