Information Processing

Letters are used to communicate with people outside of your organization

They are more formal and more reliable than e-mail

They are more permanent than telephone conversations

Date

Inside Address

Salutation

Body

Complementary Close

Signature Line

Reference Initials

Spell Out in Full !!

Address of the person you are writing to.

Dear ___________

The letter itself

Sincerely

Your Signature

YOUR initials as the personwho typed the letter

Everything is aligned

on the left side There are NO INDENTS !

Margins are all set at 1” UNLESS you are printing on letterhead; then extra spacing must be allowed for the letterhead text/images

Punctuation can be open or closedOpen has no punctuation after

the salutation and closeClosed has a colon “:” after

the salutation and a comma “,” after the close

Dateline

Inside Address

Salutation

Body

Complementary Close

Signature Line

Reference Initials

This sample has open

punctuation

This sample has open

punctuation

1. Open Word2. Change all margins to 1”3. Enter down 6 times = 2” top margin4. Type the dateline5. Continue typing the letter in proper

format following the proper spacing rules

No form of punctuation after the Salutation and Complementary Close

Dear

Sincerely

A colon is placed after the salutation

Dear:

A comma is placed after the complementary close

Sincerely,