Information for Contributorshwpi.harvard.edu/files/publishing/files/hscp_style_guide_2013.pdf · will be responsible for revising to conform to the HSCP style. For guidance on matters

Harvard Studies in Classical Philology

Information for Contributorsincluding

Style Guideand

Bibliography FormatBy The HSCP Editorial BoardRevised by Kathleen M. Coleman ! Editor, Volumes 105 and 106

! Spring 2013

Ivy Livingston

Production EditorDesign

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▢ Is the manuscript anonymous (see “Ensuring anonymity” below)?▢ Are all notes consecutively numbered (excluding an unnumbered

acknowledgment note, if any; see “Ensuring Anonymity” below)?▢ Are the pages numbered?▢ Is the text double-spaced, with at least 1-inch margins, and sized for US

letter paper?▢ Does the filename have the proper suffix (.doc, .docx, .rtf, or .pdf) and

no other dots in the name?▢ Are all editions of ancient texts given in either the notes or bibliography? ▢ Is contact information, with affiliation, provided in a covering letter?

Editorial Policy

Pre-submission checklist

All submissions are welcome and will be carefully considered and anonymously refereed. Contributors need not have a Harvard affiliation or connection. HSCP accepts for publication articles of extended scope as well as short notes, but all writing should be clear and concise. In reviewing submissions, the Editorial Board, made up of faculty members of the Harvard Department of the Classics, draws on expertise both within and outside the Department and the University.

Only manuscripts in English can be considered. HSCP publishes in American English; articles in British English will be adapted for publication. Non-native English speakers are strongly encouraged to have a native speaker, preferably one with knowledge of the field, read their work before submission. Before submitting a paper, please refer to the next sections (“Ensuring Anonymity” and “Manuscript Preparation”) and be sure that you have covered the points in the checklist below. Articles may be submitted at any time and, if accepted, will be published in the next volume to enter production.E-mail attachment (PDF, RTF, or Word format) is the preferred format. If necessary, a disk may be mailed to the Production Editor. Please see the back cover of this document for our contact information.

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Information for Contributors

Ensuring AnonymityAuthors are responsible for ensuring the anonymity of their submissions; HSCP cannot undertake to anonymize files. Please take care to disguise internal references that could reveal the author’s identity; they can be adjusted later. Acknowledgments may be added in an unnumbered note after acceptance.

Be aware that electronic files store data about their creator, as seen below.

Microsoft Word files1. Choose File>Properties2. Click the Summary tab3. Delete identifying information

Note that this information will carry over to a PDF created from a Word document.

PDF files1. In Adobe Reader or Acrobat Pro,

choose File>Properties. 2. Click the Description tab

or1. In Preview, choose Tools>Inspector

(or type ⌘-i)2. Click the General Info tab (“sheet

of paper” icon)Note that you cannot directly edit PDF properties with Adobe Reader or Preview. Acrobat Pro can do this.

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The instructions in this section should be followed when submitting an article to HSCP. It is not necessary for the initial submission to comply with the Style Guide and Bibliography Format below, but if the article is accepted, the author will be responsible for revising to conform to the HSCP style. For guidance on matters not treated below, contributors are urged to contact the Production Editor or consult the Chicago Manual of Style (16th edition). HSCP uses a slightly modified version of Chicago’s “reference list” format.

FormatPDF or word processor files (Microsoft Word document or RTF format) are acceptable. PDF format avoids most of the problems caused by incompatible fonts, but if the article is accepted, an editable electronic version will be required. Authors are expected to keep up-to-date copies of their submissions.

FontsPlease use a Unicode font (e.g. New Athena Unicode, Gentium, and Vusillus/Antioch). Unicode has become the encoding standard for all languages, and has been supported in Word for Mac since 2004 and earlier in Word for Windows. Other word processors, such as OpenOffice, NeoOffice, Pages, and Mellel, all support Unicode fonts. Older fonts may be used if the initial submission is made in PDF format, but the author is responsible for updating Greek or anything else outside of the western roman character set to a Unicode font for publication. For more information, see “Classics tech support” at http://isites.harvard.edu/k52882.

CitationsAuthors are responsible for the accuracy of all citations, which should be verified before manuscripts are submitted. Please indicate which editions of ancient texts you have used. If HSCP copyeditors find mistakes in quoted texts during production, the author will be required to offset the cost of copyediting.

Manuscript Preparation

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Manuscript Preparation

Images Line drawings and photographs should sent as separate digital files independent of the text. These may be of lower quality for the initial submission, but if an article is accepted, the author will be responsible for supplying high-quality digital images and for obtaining permission to reproduce them.

PermissionsWhen sending the final version of an accepted article, authors should provide HSCP with a copy of any permissions and include the following information:

1. how the copyright holder wants to be credited;2. whether the caption must read a particular way;3. whether the permission requires that a copy of the volume be given to the

copyright holder.

Format, size, resolutionTIFF is the preferred format. JPEG is a “lossy” format, but may print adequately if the resolution is sufficiently high.

Images to be printed must be at a high resolution; 600 dpi is a good default. 300 dpi is the minimum if the image is to be printed at current size or smaller. If the image is to be enlarged, the resolution must be higher.

When preparing images that include text, such as maps, please bear in mind that they may need to be reduced to fit the 4 by 6.5 inches of usable space (the “text block”) on the HSCP page—a space which must also include any caption, headings, vel sim.—and that any text within the image will shrink correspondingly. For example, a map prepared to print on 8.5-by-11 in. paper with 12-point type will become illegible when reduced to fit the HSCP text block. If there is text within the image, it should be sized to allow for shrinkage if the image as a whole is reduced. If possible, send a extra copy of the image without text so that we can add the text at an appropriate size during layout.

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Article structurePlease use as little formatting as possible in the final version of the manuscript that will be used for production (e.g. do not use hanging indents, forced line breaks, extra space between paragraphs, line justification). Most formatting is done automatically at the compositing stage and its presence in the manuscript will lead to errors in the layout and delays in production.

Title, subtitle, author(s), and affiliation(s)Title and subtitle should be placed on separate lines without an intervening colon. Place the name(s) of the author(s) below the title (and subtitle, if any). The affiliation goes at the end of the article text, but before the bibliography.

HeadingsIf your article is divided into sections, use roman numerals to number the headings and capitalize headline-style (do not use all caps or bold), like this:

IV. The Inglorious End

BibliographyAll but very brief articles should have a bibliography preceded by the heading “Works Cited.”HSCP uses the author-date structure of a reference list, as described in the Chicago Manual of Style (16th edition). In citing titles, however, HSCP follows the more familiar conventions of Chicago’s bibliography format (e.g. titles of articles appear in quotation marks). See below for details and examples.Note that the style of entries in a bibliography is determined by the work in which the bibliography appears, HSCP in this case. The way information is displayed within the work being cited is not normally relevant. For example, European publications often use a period between a title and subtitle, but HSCP follows the American practice of using a colon (see “Titles” under “Components of a bibliography entry.”)

Style Guide

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Style Guide

PunctuationSpace: Please do not use double spaces between sentences. Double returns between paragraphs should only be used to set off blockquotes (see below).

Use tabs, not spaces, to align text vertically, if necessary, or use a table.Comma: HSCP uses the “Oxford comma”; i.e, a comma is used after each member of a series except the last, e.g. “Aeschylus, Sophocles, and/or Euripides.”En-dash: normally longer than a hyphen; used for inclusive number ranges such as pages and years. Usually option (or alt)-hyphen on the computer. If you cannot type an en-dash, use two unspaced hyphens and we will convert them.

Em-dash: longer than an en-dash; used for sudden breaks in a sentence, often either side of a nearly parenthetical remark or aside. Usually option (or alt)-shift-hyphen. If you cannot type an em-dash, use three unspaced hyphens.

Three em-dashes, unspaced, are used in bibliographies for additional works by the same author(s) or editors(s). This would equal nine, unspaced hyphens.

Double quotes: enclose direct quotations that are not set off from the surrounding text. For more on quotations, see below.

Double quotes are also used around article titles.Note: commas and periods are placed inside end quotes even if they are not part of the quotation; colons and semicolons are always outside.Single quotes: used within double quotes for a quotation within a quotation. Single quotes are also used for glosses, but with any punctuation outside.

Square brackets: used inside parentheses instead of another set of parentheses.

Ellipsis: A space should precede the ellipsis, unless it begins a sentence. A space should follow the ellipsis, unless it ends the sentence or is followed by other punctuation. A 3-dot ellipsis ending a sentence does not need to be followed by an additional period; HSCP does not use the “4-dot ellipsis.”

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AbbreviationsAcademic abbreviations are not italicized: ca., e.g., i.e., s.v., cf., ad loc.

But ad and sic are normally italicized to contrast with surrounding words.Names of ancient authors and titles of works may be abbreviated, but HSCP encourages writing in full for the sake of accessibility. If abbreviating, please follow the Oxford Classical Dictionary (3rd edition).

“f.” and “ff.” are to be avoided. Follow the example “Segal 1994:34–35” not “Segal 1994:34f.”Line numbers should not be preceded by “l.” and “ll.” (or “v.” or “vv.” for poetry); use plain numbers or write out “line” or “lines.” Exx: “there follows a lengthy section in anapests (124–146)”; “in lines 43-46 Pindar develops the image further.”BC/AD or BCE/CE are set as full-size (not small) caps, without periods or space between the letters. Please use one system consistently. In the course of normal prose, “century” should be written in full; if you abbreviate it, please use “c.”“Circa” is abbreviated “ca.”

QuotationsShort quotations within the text of the article should be given as follows:

✦ Greek: not italicized, without quotation marks✦ Latin: italicized, without quotation marks✦ Modern languages: not italicized, with quotation marks. Double quotation

marks should be used, except within another set of quotation marks, where single quotation marks should be used (see “Punctuation” above).

Quotations of more than three lines of verse or five of prose should be set off as blockquotes with space above and below (they will be printed with inset margins as well); shorter quotations may also be set as blockquotes, if desired. They are always in roman type without quotation marks.

Style Guide

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Style Guide

Non-English words and phrasesIsolated non-English words and phrases (i.e. those that are not quotations) should be set in italics without quotation marks. Words that have become fully naturalized in English (e.g. “résumé” or “imprimatur”) are treated as English.

Greek transliterationGreek words and very short phrases may be given in transliteration, if they are readily recognizable to readers. Transliterated Greek should be set in italics without quotation marks. Diacritics are not normally used except macrons.

NumbersIn the flow of text, the cardinal numbers one through ten should be written as words, as should the corresponding ordinals (first, second, etc.). Numbers greater than ten are normally given as numerals, but may be written as words, particularly in the case of multiples of ten (forty, one hundred) or when incongruity would result (e.g. “the number of competitors ranged from eight to twelve” rather than “… eight to 12”). Deviation from this general rule may be appropriate in some contexts.Do not superscript shortened forms of ordinals (e.g. “21st” not “21st”).

In number ranges, please give all numbers in full; do not shorten the second number in the range, e.g. 225–229 not 225–9. This rule is easy to remember and unlikely to introduce errors. The separator is an en-dash (see above under “Punctuation.”)

References Arabic numerals should be used whenever possible (except to avoid ambiguity when referring to pages numbered in Roman numerals). Volume numbers, however, are normally given in arabic numerals, even when the original publication prints them as Roman.

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Ancient sourcesCitations may be written out or abbreviated (see “Abbreviations” above), e.g. “Cicero Orator 168” or “Cic. Orat. 168” (without commas). Only the first letter of a Latin title is capitalized, including prepositions in the unabbreviated form of works such as De anima. English versions of titles may be used if well-known.

Numerical components of references should be separated by periods, with no space between the components, e.g. Horace Carmina 1.9.16.

Letters that form part of a reference should not be separated by a space from surrounding numerals: e.g. Arist. Metaph. 1087a29–b4; Plato Republic 527A–528C. Letters designating editions should be separated by a single space from numbers of lines or fragments, e.g. Ennius Annales 206–207 S; Eur. fr. 1023 N2.

Modern sourcesPlease use the author-date citation system (e.g. “Segal 1994:34–35”) in notes and include a bibliography following the HSCP bibliography format below.

References to footnotes should be formatted as in “1998:37n51.” The “n” should have no space or dot after it. References to a volume of a work should take the form “1986: vol. 3, 125” In the course of prose, write out “page(s)” or “notes(s)” e.g. “on pages 250–251”; avoid “p(p).” and “n(n).”

Abbreviated titles should follow the format HSCP not H.S.C.P. (nor HSCPh). Only titles of the most familiar journals should be abbreviated at all.

Components of a bibliography entryThe main components of the entry (i.e. author name, year of publication, title, place of publication) are normally separated by full stops, not commas.

Personal namesGiven names may be written in full or reduced to initials, but please be as consistent as possible throughout the bibliography.

Style Guide

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Bibliography Format

Two or more initials are separated by a space.Shackleton Bailey, D. R.

For works by two or more authors/editors, only the name of the first person is inverted (for the sake of alphabetization) and a comma follows the given name (and/or initial[s]) of that person. Subsequent names are not inverted.

Alexiou, Margaret, and Vassilis Lambropoulos, eds.

Titles and subtitlesTitles and subtitles in English are capitalized headline-style (the first, last, and all other major words are capitalized). This holds even for works in English that were published in Europe, where sentence-style capitalization is common.

Alcman and the Cosmos of SpartaPublicans and Sinners: Private Enterprise in the Service of the Roman Republic

Titles and subtitles in other languages are capitalized sentence-style (the first word of the title and subtitle are capitalized; otherwise only words that would be capitalized in normal prose, such as proper names, are).

La biographie de l’empereur Basile IerUn romanzo agiografico del XII secolo: Gli scritti su Atina di Pietro Diacono di

Montecassino

The title and first subtitle are separated by a colon. Archaeology and Philology: The Dirt and the Word

If there is a second subtitle, it is preceded by a semi-colon.Atina potens: Fonti per la storia di Atina e del suo territorio; Atti della tavola

rotonda in onore del prof. Herbert Bloch

Sometimes an italicized title will include words, such as other titles, that also require italicization. In such cases, use “reverse italics.” Note that this differs from the recommendation of the Chicago Manual.

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Virgil’s Aeneid and the Tradition of Hellenistic Poetry

Ovidio e la poesia del mito: Saggi sulle MetamorfosiSimilarly, items that would normally be in double quotes may be part of a title that requires quotation marks of its own. In such cases, the internal set is converted to single quotes.

“A Note on the ‘Alexander Mosaic’”

NumbersInclusive number ranges (pages, years) are separated by en-dashes (see “Punctuation” above).

In the bibliography, shortened forms of ordinals are used, e.g. “2nd ed.”

Places of publicationThe English version of a place name should be used, if one exists.

Turin [not Torino] and Munich [not München]

U.S. state abbreviations should be current postal abbreviations (e.g. “MA” not “Mass.”), regardless of what appears in the original publication. State abbreviations are not needed after large, familiar city names (admittedly a subjective judgment), unless they are likely to be confused with another city, e.g. “Los Angeles” but “Cambridge, MA” as opposed to “Cambridge” (England).

If there are two or more places of publication, it is only necessary to give the first. If, however, you wish to list them all, please do so in every instance and format as follows “Cambridge, MA, and London.” Do not use ampersands, hyphens, or slashes to separate places of publication. Note the comma after the state abbreviation.

SeriesNames of series are normally only necessary for monographs series of journals. Series names are not italicized. See below under “Monograph in a series.”

For series of journals, see the Classical Quarterly example under “Article,” below.

Bibliography Format

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Bibliography Format

Types of worksBook

Jones, C. P. 1978. The Roman World of Dio Chrysostom. Cambridge, MA.

Edited volumeCarter, Jane B., and Sarah P. Morris, eds. 1995. The Ages of Homer: A

Tribute to Emily Townsend Vermeule. Austin.

Contribution to an edited volumeVolume cited elsewhere in bibliography

Mitten, David Gordon. 1995. “Some Homeric Animals on the Lion Painter’s Pitcher at Harvard.” In Carter and Morris 1995, 373–387.

Note that it is not necessary to add “eds.” after “Carter and Morris” here since the book is understood to be an edited volume; “eds.” appears in the full entry.

Volume not cited elsewhere in bibliographyAlexiou, Margaret. 1985. “C. P. Cavafy’s ‘Dangerous’ Drugs: Poetry, Eros

and the Dissemination of Images.” In The Text and its Margins: Post-Structuralist Approaches to Twentieth-Century Greek Literature, ed. Margaret Alexiou and Vassilis Lambropoulos, 157–196. New York.

Note that the names of the editors are preceded by “ed.” not “eds.” In this position “ed.” is short for “edited by” not “editors.” The editors’ names are not inverted since they are not in an alphabetized list here.

When citing more than one contribution to the same edited volume, please list the volume separately (in the “Edited volume” format, above) and use the “Volume cited elsewhere” format above for the contributions.

Monograph in a seriesSegal, Charles. 1971. The Theme of the Mutilation of the Corpse in the Iliad.

Mnemosyne Supplement 17. Leiden.

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Work published as multiple volumesBloch, H. 1986. Monte Cassino in the Middle Ages. 3 vols. Cambridge, MA.

Note that “vols.” is not capitalized since it follows the number.

One volume of a multi-volume workWatkins, Calvert. 1994. Selected Writings. Vol. 1, Languages and Linguistics.

Ed. Lisi Oliver. Innsbruck.! or

Watkins, Calvert. 1994. Languages and Linguistics. Vol. 1 of Selected Writings. Ed. Lisi Oliver. Innsbruck.

Edition of an ancient workShackleton Bailey, D. R. 2003. Statius. Silvae. Cambridge, MA.

These are normally listed under the name(s) of the editor(s), but without a following “ed(s).” When the ancient author’s name is given before the title of his work, the name is followed by a period. This contrasts with situations where a name is the title of a modern work (e.g. Caesar: Politician and Statesman).

If the ancient author’s name is integrated into the title of the edition, there is no need to give it separately.

Clausen, Wendell. 1992. Persi Flacci et D. Iuni Iuvenalis Saturae. Oxford.

Edition of a modern workNock, A. D. 1972. Essays on Religion and the Ancient World. Ed. Zeph

Stewart. 2 vols. Oxford.

These are listed under the author’s name. An editor (and/or translator [name preceded by “Trans.”]) is listed after the title.

Second or later and reprint editionsBadian, E. 1968. Roman Imperialism in the Late Republic. 2nd ed. Ithaca, NY.

Bibliography Format

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Bibliography Format

It is normally only necessary to cite the edition actually used. If citing the original edition, reprint information may be added at the end of the entry in the form “(repr. Norman, OK, 1999).” Or when citing a later edition, the original publication date and place may be added, e.g. “(orig. pub. Cambridge, MA, 1981).” If both years are important, follow the model “Segal, C. P. 1981/1999.”

DissertationJones, C. P. 1965. Plutarch and his Relations with Rome. PhD diss., Harvard

University.

Forthcoming workShackleton Bailey, D. R. Forthcoming. “Further To Ps.-Quintilian’s

Longer Declamations.” HSCP.

ArticleFerrari, Gloria. 2000. “The Ilioupersis in Athens.” HSCP 100:119–150.

Vermeule, Emily. 1996. “Archaeology and Philology: The Dirt and the Word.” TAPA 126:1–10

Clausen, Wendell. 1991. “Three Notes on Lucretius.” CQ, n.s., 41:544–546.

ReviewŠevčenko, Ihor. 1960. Review of The Idea of Apostolicity in Byzantium and

the Legend of the Apostle Andrew, by Francis Dvornik. American Slavic and East European Review 19:134–137.

HyperlinkSegal, Charles. 1995. Review of Reciprocity and Ritual: Homer and Tragedy

in the Developing City-State, by Richard Seaford. Bryn Mawr Classical Review. http://bmcr.brynmawr.edu/1995/95.10.20.html.

Note: Websites, especially smaller ones, can change frequently. If you have any reason to question the permanence of a URL or if the data is time-sensitive, please add a parenthetical note, e.g. “(accessed on October 12, 2010).”

Harvard Studies in Classical Philology welcomes articles dealing with all aspects of the civilizations of ancient Greece and Rome. In considering submissions for publication in Harvard Studies, we adhere to an inclusive definition of what constitutes philology, and we welcome variety in approaches to the study of the ancient world. In addition to scholarship on language and written texts, HSCP publishes work on ancient history, philosophy, art history, and the reception of classical culture in late antiquity, the medieval period, and beyond. HSCP accepts for publication articles of extended scope as well as short notes.

Subscription InformationHarvard University Press is the distributor of HSCP. If you wish to subscribe or to purchase individual issues, please contact the Press at www.hup.harvard.edu/order.

About HSCP

Harvard Studies in Classical PhilologyDepartment of the Classics

204 Boylston HallHarvard University

Cambridge, MA 02138

E-mail: [email protected]: 617-496-0618

Fax: 617-496-6720

http://www.hup.harvard.edu/

http://www.hup.harvard.edu/

Documents

Information for Contributorshwpi.harvard.edu/files/publishing/files/hscp_style_guide_2013.pdf · will be responsible for revising to conform to the HSCP style. For guidance on matters