Institute of Security and Global Affairs Leiden University Faculty Governance and Global Affairs Turfmarkt 99 2511 DP, Den Haag

INFORMATION FOR INTERNSHIP ORGANIZATION

Leiden University - Bachelor of Security Studies

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Index

PREFACE 2

WHAT IS SECURITY STUDIES? 3

CONDITIONS INTERNSHIP AND PROCEDURE 4

CONDITIONS INTERNSHIP 4 PROCEDURE 5 APPROVAL AND START INTERNSHIP 5 DURING THE INTERNSHIP 5 END INTERNSHIP AND FINAL GRADE INTERNSHIP 5

TASKS PRACTICAL SUPERVISOR 6

ASSESSMENT STUDENT 6

APPENDICES 7

APPENDIX A – INTERNSHIP PROPOSAL 7 APPENDIX B – INTERNSHIP AGREEMENT 8 APPENDIX C – ASSESSMENT STUDENT 11 APPENDIX D – EXAMPLES RESEARCH QUESTIONS AND THEORETICAL LENSES 14

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Preface

Thank you for your co-operation in the internship component of one of our Security Studies students. In this information brochure you will find all of the relevant information for you as the internship supervisor. First, we will describe what the Security Studies programme at Leiden University entails. Next, we will lay out the requirements for the internship and the relevant procedures. In the following chapter the expectations and assignments regarding your organization and the role of internship supervisor will be discussed. Finally, the grading of the student’s internship and the corresponding form are included.

If you have any other questions, please feel free to contact us.

Kind regards,

Internship coordinator of Security Studies

Contact

E-mail: securitystudies.info@fgga.leidenuniv.nl

Websites

Overall information https://www.universiteitleiden.nl/en/education/study-programmes/bachelor/security-studies

Information internship https://www.student.universiteitleiden.nl/en/internship-career--work/internships/finding-and-arranging-an-internship/finding-and-arranging/governance-and-global-affairs/security-studies-bsc?cf=governance-and-global-affairs&cd=security-studies-bsc#tab-2

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What is Security Studies? Security Studies is a three-year, English-taught bachelor’s programme offered by the Institute of Security and Global Affairs (ISGA) at Leiden University. Students follow their programme in The Hague, the city that is home to many leading organisations working in the field of security and safety. During the three years of the bachelor, students learn about a wide variety of security and safety related challenges. Think of international terrorism, cybercrime, natural disasters and other challenges affecting the security and safety of people each day. Students are trained to unravel security and safety challenges by focusing on the political, historical and societal context in which they arise, as well as to reflect on the effect of governance, and role public and private institutions, citizens and the media. Security Studies teaches students to combine critical thinking with a practical attitude and helps them to develop into an all-round, academically trained security specialist. The curriculum is characterized by case based teaching, training in academic and professional skills and has an interdisciplinary approach to security and safety challenges. The latter implies that our students are trained to view security and safety challenges from a wide variety of academic perspectives, including political science, psychology, history, sociology, engineering and communication science.

In the third year of the Bachelor Security Studies, students can opt for an internship during the first semester, which is from September until January (taking into account the resit exams that will take place in January). The purpose of an internship is to confront knowledge and skills acquired during the first two years of the study with the practical dynamics of working in the security domain as well as building up professional skills. In the next chapter we will explain what conditions are set for an internship and the corresponding procedure.

Students of the Bachelor Security Studies will work with the following people from the institute Governance of Security Affairs during the internship:

Internship coordinator: responsible for all practical and procedural matters (e.g. internship procedure, the internship conditions, contract, etc.).

Internship supervisor: qualified teacher. Supervises mandatory university meetings and is responsible for grading the internship report.

More information can be found at https://www.universiteitleiden.nl/en/education/study-programmes/bachelor/security-studies

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Conditions internship and procedure Conditions internship To obtain credits, the student must fulfill the following conditions:

1. The work during the internship should always interface with the Bachelor of Security Studies. It is the students’ individual responsibility, in consultation with the internship organization, to assure that the students’ tasks and daily activities at the internship organization are sufficiently related to Security Studies. This will be assessed by the internship coordinator.

2. The core activities during the internship should be of an academic work and thinking level.

3. The student must have obtained all 60 ECTS from the first year, before the student can apply for an internship. This will be checked by the internship coordinator.

4. Internship activities with sufficient common ground with Security Studies can be performed at a public, semi-public of private organization. After all, it is the nature of the activities and/or the content of the internship that determines whether credits can be awarded.

5. The internship proposal must be approved by the internship coordinator (see appendix A). The internship proposal is drawn up by the student in consultation with the practical supervisor (employee from the internship organization).

6. Next to the students’ activities carried out at the internship organization, the student works on an independent academic reflection on a security or safety related topic present in the internship organization. For this reflection, the student can choose a research question from the list the institute offers (see appendix D). This is part of the internship proposal, to be approved by the internship coordinator. This proposal is submitted at the latest one month before the internship starts.

7. After the proposal has been approved, the internship agreement (see appendix B) must be drawn up before the start of the internship. This agreement is signed by the student and the practical supervisor. This agreement must be submitted one week before the start of the internship the latest.

8. The internship is equal to 15 ECs (= which stands for 420 hours. These hours should be spend on participation at the internship organization, the university report and meetings with the students’ internship supervisor). Both fulltime and a part-time internships are possible, as long as the 420 hours (= 15 ECs) are met.

9. The internship must be completed with an internship report that is considered sufficient by the internship supervisor. A grade can only be awarded if the student meets the agreed number of hours as determined in the internship proposal, if the internship report is found to be sufficient and if there is no premature termination of the internship.

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Procedure The procedure for the internship consists three different stages:

Approval and start internship

The student writes an internship proposal (appendix A) in consultation with the practical supervisor and this proposal has to be submitted to the internship coordinator at least one month before the internship starts. The internship coordinator reviews internship proposals and gives a go/no go. The proposal has to be approved one week before the start of the internship at the latest.

After the proposal has been approved, the internship agreement (appendix B) signed by the host organization and the student, is submitted to the internship coordinator one week before the start of the internship at the latest. Only when the internship coordinator has signed the internship agreement, the student is allowed to start the internship. After the agreement has been submitted, the student will be assigned to an internship supervisor.

Before the start of the internship the first mandatory meeting with the internship supervisor takes place.

During the internship

The student writes an internship report.

The student attends a second mandatory meeting halfway through the internship.

The internship supervisor contacts the practical supervisor for an interim evaluation. This is possible via telephone or e-mail.

End internship and final grade internship

The student finishes the internship report and hands it in by sending it to the internship coordinator by e-mail one week before finishing the internship.

The internship supervisor contacts the practical supervisor for a final evaluation.

Based on the internship report, conversations with and grading of the practical supervisor, the internship supervisor grades the internship.

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Tasks practical supervisor The practical supervisor is an employee at the internship organization and responsible for the daily supervision of the student:

Co-design the internship proposal together with the student taking into account the conditions of the internship (see above).

Practical guidance of the student in his/her responsibilities during the internship.

Assurance and compliance with the agreements as laid down in the internship proposal. Major changes are only possible after consultation with the student and internship supervisor.

Facilitation of the university report and providing access to information needed to write the report.

Conduct an interim and final evaluation with the internship supervisor via telephone or e-mail.

Completing the assessment form (see appendix C).

Assessment student At the end of the internship, the practical supervisor will assess the student and the internship trough an assessment form (see appendix C). On this form you can indicate to what extent you are satisfied with the intern on the following points: the internship result, the internship process and the social communicative aspects. There is also room for further explanation. Your assessment - based on this form and consultations with the internship supervisor - is taken into account by the internship supervisor in determining whether or not a student passes their internship.

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Appendices Appendix A – Internship proposal The proposal should include:

An explanation of the internship organization. Make sure to include the organization’s name and a brief description of its mission, tasks and responsibilities. Explain how this organization is part of the security/safety domain.

An explanation of the core activities during the internship. Explanation of the specific department hosting the internship and describing the tasks and responsibilities the student will have during the internship. Demonstration how these are on an academic and strategic level.

A description of the students’ individual academic reflection. What is the research question? Which theoretical lens will the student adopt and why? Which information and/or empirical data is needed for the students’ reflection?

A description of the students’ personal ambitions. Explanation how the student envisions his/her professional development during the internship in terms of skills, knowledge and experiences to be gained.

A description of the supervisory structure at the host organization. Mentioning of the name, affiliation and contact details of the practical supervisor and description of how the student will be supervised during the internship.

An indication of the duration and planning of the internship. Indication of start date, end date and number of hours during the work week. The mandatory meetings at the university during the internship are included in these hours.

This proposal should be no more than 1500 words excluding references and bibliography.

This internship proposal should be submitted by e-mail to the internship coordinator one month before the internship starts at the latest: securitystudies.info@fgga.leidenuniv.nl

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Appendix B – Internship agreement

Internship agreement 2020-2021 Bachelor of Security Studies Parties: ________________________________, from now on called the ‘internship organization’; ________________________________, the student, registered at the Institute of Security and Global Affairs, Leiden University, from now on called the ‘intern’; Parties agree on the following: Article 1 Period The internship runs from _____/_____/_____(day, month, year) to ____/_____/____(day, month, year). Article 2 The internship organization enables the intern to carry out work within the framework of the Bachelor of Security Studies. The intern will not undertake any activities lying outside the framework of the subject of the internship. The internship organization will permit the intern to undertake activities for the benefit of the intern’s university assignments. Article 3 The internship will be fulfilled under responsibility and supervision of the Institute of Security and Global Affairs, Leiden University. Article 4 The internship organization assigns a supervisor who, together with the internship supervisor of the Bachelor of Security Studies, will be responsible for the supervision of the intern. Article 5 The daily learning time is in accordance with the working hours that apply to the organization where the intern will perform his/her activities, unless other arrangements have been made.

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Internship agreement 2020-2021 Bachelor of Security Studies Article 6 The intern must comply with the instructions, rules, and regulations applying to the personnel of the internship organization for the sake of order, safety and health. Article 7 The internship organization is, after consultation with the internship coordinator of the Institute of Security and Global Affairs, authorized to terminate this contract, if the intern has not complied with the instructions or regulations of the supervisor in the opinion of the internship organization. Article 8 The intern is obliged to keep secret those matters which he/she is confided in during the internship, and those matters which he/she has the disposal of and of which the confidential nature has been made explicit by the internship organization beforehand? Article 9 In case of illness the intern informs both the contact person at the internship organization and the internship coordinator at the Institute of Security and Global Affairs. Article 10 The intern receives an internship compensation of EUR __________ per month (gross). The arrangements of the internship organization that concern any contribution towards traveling expenses and accommodations do / do not apply. Article 11 The intern is entitled to ________ days of leave per month. .The intern is / is not entitled to days of leave with compensation in order to fulfil study obligations. Article 12 The internship organization is not liable for damages that the intern suffers during the activities which are part of the internship, unless this damage can be attributed to intent, guilt or gross negligence of the internship organization or of one of his employees.

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Internship agreement 2020-2021 Bachelor of Security Studies Article 13 In addition, the following applies to this contract: __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Article 14 This contract is subject to the approval of the Institute of Security and Global Affairs, Leiden University.

Internship organization Name and signature __________________________ Date ______________________

Intern Name and signature _______________________ Date ___________________

Internship coordinator Name and signature __________________________ Date ______________________

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Appendix C – Assessment Student Assessment form practical supervisor

Form to assess the intern, to be completed (digitally) by the practical supervisor after the final evaluation with

the student. The practical supervisor has to email this assessment form back to the internship supervisor.

Internship organization

Name supervisor :

Position/department :

Address :

Phone number :

E-mail address :

Name intern :

Internship period : ……-…..-…. (dd/mm/yy) until ……-…..-…. (dd/mm/yy)

Evaluated aspects

excellent

good

sufficient

moderate

Inadequate

not

applicable

1. Internship result

Quality of work produced

☐ ☐

☐

☐

☐

☐

Workplace conduct ☐

☐

☐

☐

☐

☐

Level of acquired knowledge

of organization and internship

topic

☐

☐

☐

☐

☐

☐

Evaluated aspects excellent good sufficient moderate Inadequate not

applicable

2. Internship process

Drafting and discussing

the internship proposal

☐

☐

☐

☐

☐

☐

Collection, interpretation and

processing of data /

information

☐

☐

☐

☐

☐

☐

Planning and organization

☐

☐

☐

☐

☐

☐

Ability to work independently

and demonstrating initiative

☐

☐

☐

☐

☐

☐

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Evaluated aspects excellent good sufficient moderate Inadequate not

applicable

Discipline and commitment

☐

☐

☐

☐

☐

☐

Creativity and ingenuity ☐

☐

☐

☐

☐

☐

3. Social-communicative aspects E G S M I NA

Cooperation with supervisors

and colleagues

☐

☐

☐

☐

☐

☐

Receptiveness to and

implementation of feedback

from supervisors / colleagues

☐

☐

☐

☐

☐

☐

Appropriate social-

communication at work and in

meeting situations

☐

☐

☐

☐

☐

☐

Verbal skills

☐

☐

☐

☐

☐

☐

Writing skills ☐

☐

☐

☐

☐

☐

4. Overall assessment

Is your organization / department described

properly in the final report of the student?

☐ yes ☐ no

Is the internship process in your opinion correctly

described in the final report?

☐ yes

☐ no

Internship assignment:

Please describe what the internship assignment was (in bullets).

Has the intern demonstrated personal and/or professional progress, and if so, in what areas / what skills?

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In what way has your organization benefited from the work of the student and what will you do with the

results of his / her work?

Are you willing and able to offer an internship to other students in Security Studies at Leiden University?

And if not, could you explain this decision?

Other remarks:

Signature practical supervisor: Date: _______________ (dd)-(mm)-(yy)

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Appendix D – Examples research questions and theoretical lenses We encourage the student to select a research question and theoretical lens for his/her academic reflection from the examples below. The student should keep in mind the question and theoretical lens should be relevant for the internship organization and linked to his/her internship topic. The student may also devise his/her own question and select his/her own theoretical lens from his/her previous courses and corresponding literature as long as he/she follows the same set up as demonstrated by the examples below.

In any case the student should be able to apply the theoretical lens to the real-life dynamics present at the internship organization and answer the question in the period of the internship. This usually works best when information and/or data needed to answer the research question is already available in the organization.

What type of governance approach is adopted by this organization / organizational network / in this policy / other?

Van Kersbergen and van Waarden (1999) explain how a shift from government to governance changed our view on ways to address public problems. In their article they explain nine approaches to governance, including multi-level governance, network governance, economic governance and many more. These approaches can be used to characterize existing governance strategies in the security and safety domain. Which characteristics do they have and to what extent do they mirror one of the approaches explained by van Kersbergen and van Waarden or a combination thereof?

van Kersbergen, K. & van Waarden, F. (2004). Governance as a bridge between disciplines: Cross-disciplinary inspiration regarding shifts in governance and problems of governability, European Journal of Political Research, 43, 143-171.

How can we explain that a minor risk generated substantial impact on society?

Kasperson et al (1988) explain how relative small risks (according to technical, factual calculations) can generate widespread public concerns and result in huge impact on society, economy and politics. Their framework can be applied to a real-world example to assess to what extent and how a certain risk was socially amplified. It can be used to trace back this ripple effect from a communication science and sociological perspective. Which actors served as amplification stations and how did their communications lead to a substantive social impact of factually speaking minor risk?

Kasperson, R. E., Renn, O., Slovic, P., Brown, H. S., Emel, J., Goble, R., Kasperson, J. & Ratick, S. (1988). The social amplification of risk: A conceptual framework. Risk analysis, 8 (2), 177- 187

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What strategy for international relations is adopted by organization X in dealing with an external security challenge?

In Collin’s (2016) textbook on Security Studies several schools of thought in international relations theory are explained: Realism, Liberalism, Social Constructivism and Securitization Theory. In their responses to external security threat national governments device strategies to engage in international relations. The schools of thought explained in this book can serves a theoretical lens to describe a national security strategy. To what extent does a certain action or policy document mirror either one of these approaches? Could it be characterized as a more classical or modern way of dealing with external security threats?

Collins, A. (2016). Contemporary security studies. Oxford university press. Chapter 2,3,6, 12