20
- RCPAQAP Transfusion TRANSFUSION TRANSFUSION COMPETENCY PROGRAM Blood Grouping, Weak D, DAT, Antibody Screen, Antibody Identification, Phenotyping and Crossmatching INFORMATION BOOKLET 2013 BEFORE 1 JULY 2013 RCPAQAP TRANSFUSION PO Box 2074 KELVIN GROVE QLD 4059 AUSTRALIA Tel: +61 7 3129 8450 Fax: +61 7 3838 9413 E-mail: [email protected] Website: www.rcpaqap.com.au/transfusion/ AFTER 1 JULY 2013 RCPAQAP CENTRE OF EXCELLENCE Suite 201, 8 Herbert Street ST LEONARDS NSW 2065 AUSTRALIA Tel: +61 2 9045 6000 Fax: +61 2 9356 2003 E-mail: [email protected] Website: www.rcpaqap.com.au/transfusion/

INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

Embed Size (px)

Citation preview

Page 1: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

- RCPAQAP Transfusion

TRANSFUSION

TRANSFUSION COMPETENCY PROGRAM

Blood Grouping, Weak D, DAT, Antibody Screen, Antibody Identification, Phenotyping and Crossmatching

INFORMATION BOOKLET 2013

BEFORE 1 JULY 2013 RCPAQAP TRANSFUSION

PO Box 2074 KELVIN GROVE QLD 4059

AUSTRALIA

Tel: +61 7 3129 8450 Fax: +61 7 3838 9413

E-mail: [email protected] Website: www.rcpaqap.com.au/transfusion/

AFTER 1 JULY 2013 RCPAQAP CENTRE OF EXCELLENCE

Suite 201, 8 Herbert Street ST LEONARDS NSW 2065

AUSTRALIA

Tel: +61 2 9045 6000 Fax: +61 2 9356 2003

E-mail: [email protected] Website: www.rcpaqap.com.au/transfusion/

Page 2: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

CONTENTS

TOPIC PAGE

Program Contact Information 1

General Information

RCPAQAP Transfusion Advisory Committee 2

RCPAQAP Transfusion Office 2

RCPAQAP Certificates 2

Transfusion Competency Program Result Sheets 3

QAP Survey Samples 3

RCPAQAP Transfusion Scope of Accreditation 4

Transfusion Competency Program Information

Transfusion Competency Program Details 4

Transfusion Competency Program Reports and Assessment 4

Transfusion Competency Program - Sample Despatch and Result Due Dates 5

Transfusion Competency Program - Performance Assessment 5

Participant Feedback 5

Transfusion Competency Program Method Sheet and Result Sheet Examples & Explanations

Transfusion Competency Program Method Classification Sheet 7

Transfusion Competency Program Result Sheets 8

Transfusion Competency Program - User Registration and Data Entry Instructions

User Registration for Transfusion Competency Program via the Website 10

Data Entry for Transfusion Competency Program Results via the Website 13

Important Points - Transfusion Competency Program 15

Transfusion Competency Program Report Examples & Explanations

Transfusion Competency Program Report 17

Page 3: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 1

PROGRAM CONTACT INFORMATION

Before 1 July 2013 RCPAQAP Transfusion PO Box 2074 Kelvin Grove Qld 4059 Australia

Telephone No: Fax No: E-mail:

+61 7 3129 8450 +61 7 3838 9413 [email protected]

RCPAQAP Transfusion Chair Dr Bronwyn Williams Haematology Department Royal Brisbane Hospital Herston Qld 4029 Australia

Telephone No: Fax No: E-mail:

+61 7 3636 8068 +61 7 3252 1324 [email protected]

RCPAQAP Transfusion Program Manager Mr Neville Herrmann

Telephone No: Fax No: E-mail:

+61 7 3129 8451 +61 7 3838 9413 [email protected]

RCPAQAP Transfusion Program Second in Charge Ms Cathy Hughes

Telephone No: Fax No: E-mail:

+61 7 3129 8452 +61 7 3838 9413 [email protected]

RCPAQAP Transfusion Website www.rcpaqap.com.au/transfusion/

After 1 July 2013 RCPAQAP Centre of Excellence Suite 201, 8 Herbert Street St Leonards NSW 2065 Australia

Telephone No: Fax No:

E-mail:

+61 2 9045 6000 +61 2 9356 2003 [email protected]

RCPAQAP Transfusion Program Manager Mr Friend Maviza

E-mail: [email protected]

RCPAQAP Transfusion Website www.rcpaqap.com.au/transfusion/

Page 4: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 2

GENERAL INFORMATION RCPAQAP TRANSFUSION ADVISORY COMMITTEE The RCPAQAP Transfusion is under the guidance of an Advisory Committee. The RCPAQAP Transfusion Advisory Committee is as follows:

Dr Bronwyn Williams QAP Chair / Consultant Haematologist, Royal Brisbane Hospital, Queensland Mr Arthur Joyce Scientist in Charge, Blood Bank, Mater Health Services, Queensland Mr Geoff Magrin Supervising Scientist, The Alfred Hospital, Victoria Mrs Elizabeth Lennox Transfusion Medicine Scientist, Australian Red Cross Blood Service, Queensland Mrs Cheryl Kann Supervising Scientist, Blood Bank, The Prince Charles Hospital, Queensland Dr Anne Haughton Haematologist, Sullivan Nicolaides Pathology, Queensland Mr Tony Greenfield Scientist in Charge, Blood Bank, Liverpool Hospital, New South Wales Mr Neville Herrmann Program Manager Ms Cathy Hughes Program Second in Charge

RCPAQAP TRANSFUSION OFFICE The RCPAQAP Transfusion is currently located at the Australian Red Cross Blood Service - Queensland. The office is responsible for the day-to-day delivery of all aspects of the QA programs from design of surveys, sample selection and preparation, to summary reports and assessment.

The QAP staff will provide a prompt and friendly service to all enquiries with scientific support from the Chair and Advisory Committee. The Transfusion QAP endeavours to provide consultative services to all participants and the profession. The identity to all participants is kept confidential and details will not be released without the written permission of the participant. The Transfusion QAP will however consider all reasonable requests for information and support when requested.

The QAP is managed by a full-time Program Manager and a full-time Second in Charge with the support and consultation of the QAP Advisory Committee. The QAP welcomes all feedback from participants. If participants have a query, please contact the QAP by e-mail, phone or fax. The QAP has a voicemail service so if we are unable to take your call, please leave a message and we will get back to you as soon as possible.

RCPAQAP CERTIFICATES

Enrolment Certificates

Enrolment certificates for the RCPAQAP Transfusion are processed and issued by the RCPAQAP Enrolment Office after payment has been received. Enrolment office is located at RCPAQAP Centre of Excellence, Suite 201, Level 2, 8 Herbert St, St. Leonards NSW 2065. Enrolment contacts: Ph: +61 2 9045 6010, F: +61 2 9356 2006 or E-mail: [email protected]

Participation Certificates

Participation certificates are processed and issued by the Transfusion QAP office. A participation certificate is issued to participants for each program your laboratory is enrolled in. Certificates are provided after the final survey for the year has been analysed and assessed by the Advisory Committee.

Page 5: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 3

TRANSFUSION COMPETENCY PROGRAM RESULT SHEETS

The QAP provides participants with a generic result sheet for the Transfusion Competency Program. Participant results can be returned to the RCPAQAP Transfusion via mail, fax or using the direct data entry via the Transfusion website. For details on entering TC survey results online, please refer to page 13 in this booklet.

TC PROGRAM RESULT SHEETS The TC program result sheets are generic and are used for each survey during the year. The generic instructions and result sheet is provided to participants at the beginning of each year and is included in the folder. The result sheet has your participant number printed on it and requires participants to photocopy the result sheet for each survey patient. The individual TC survey instruction sheet is provided to participants with the survey samples.

TC Program result sheets are available on the RCPAQAP Transfusion website and can be printed directly from the website: www.rcpaqap.com.au/transfusion/ under the ‘Result sheets, Method Lists & Method Sheets’ button.

QAP SURVEY SAMPLES SAMPLE TRANSPORT

The RCPAQAP Transfusion survey samples are transported at ambient temperature. SAMPLE TESTING

All Transfusion QAP survey samples issued are non-reactive for the following markers: - HbsAg and HBV DNA - Antibodies to HIV-1 and HIV-2, HIV-1 RNA - Antibodies to HCV and HCV RNA - Antibodies to HTLV-1 - Syphilis

In keeping with safe laboratory practices, the RCPAQAP Transfusion recommends that all samples are handled as potentially infectious and appropriate personal protective equipment is recommended.

The RCPAQAP Transfusion is NATA accredited and all survey samples issued by the QAP have been selected and prepared in accordance with NATA recommended guidelines ISO/IEC 17043:2010.

All survey samples issued by the RCPAQAP Transfusion have been packaged and distributed in accordance with IATA packing instruction 650 regulations.

SAMPLE SPECIFICS

Following is a list of the type and volume of sample provided to participants for the TC program.

TC PROGRAM Patient samples: Donor Unit Samples:

Whole blood - 6mL EDTA sample provided - samples contain CelpresolTM and EDTA Cell sample only - 2mL EDTA provided - samples contain CelpresolTM and EDTA

SAMPLE INTEGRITY

Homogeneity is performed on the survey samples - the homogeneity procedure is outlined below.

Six (6) samples are selected from the patient batch using random number generation and are tested as a batch for the red cell count. The mean, standard deviation and coefficient of variation are calculated. The CV must be ≤ 3.0 for batch acceptance.

Stability testing is performed on all survey samples as follows:

Two (2) sets of samples are placed in temperature conditions of 2-8oC and 22oC for four (4) days and two (2) sets of samples are placed at 38oC for 8 hours and then at 30oC for the remainder of the four day duration. Four (4) days is the average time determined for delivery of QAP samples. After 4 days samples are placed at 2-8oC until closing date. Stability samples are tested by the QAP and results reviewed by the Program Manager or Deputy.

Page 6: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 4

RCPAQAP TRANSFUSION SCOPE OF ACCREDITATION

The RCPAQAP Transfusion is NATA accredited for the provision of a proficiency testing scheme under guidelines ISO/IEC 17043:2010. Following is the scope which the QAP is accredited.

SCOPE OF PROFICIENCY TESTING PROVIDER FOR: MEDICAL TESTING 10.20 Immunohaematology .01 Blood grouping including ABO and RhD .03 Blood group antibody .04 Identification of blood group antibodies .05 Determination of compatibility of donation units using appropriate techniques including the investigation of transfusion reactions .06 Red cell phenotyping .99 Miscellaneous testing Foetal maternal haemorrhage estimation, Direct Antiglobulin Test, Antibody Titration, Snake Venom Detection by ELISA

TRANSFUSION COMPETENCY PROGRAM INFORMATION

TC PROGRAM DETAILS The Transfusion Competency Program comprises of Blood Grouping, Weak D testing, DAT, Antibody Screen and Identification, Phenotyping and Compatibility testing. This program has been developed to provide laboratories with competency based surveys and has been designed to allow participants to perform any or all of the tests groups provided. Any specific tests that are outside the scope of the laboratory and would normally be referred to a central or reference laboratory will not affect the performance assessment provided the appropriate responses for the survey have been reported. There is an option to select either six (6) or twelve (12) surveys per year comprising of one (1) patient whole blood sample and two (2) donor units. Surveys are despatched on a bi-monthly basis for six survey despatches or on a monthly basis for twelve survey despatches. In addition, customer satisfaction questionnaires are distributed every two or three years to provide the QAP with participant feedback regarding the QA programs.

TC PROGRAM REPORTS AND ASSESSMENT The Transfusion Competency Program targets and acceptable responses are determined by consensus. The final acceptable responses are at the discretion of the Transfusion Advisory Committee. Each response is allocated a score which is shown on the report as well as a diamond shaped pointer indicating your result. Reports will show a table of all responses by method with your response highlighted. A corresponding double bar graph shows how may laboratories supplied results for each method. Performance assessment is based on a numerical scoring system and the final page of the report indicates the number of points accrued by the laboratory compared to the target score. The assessment will indicate your total score for the current survey and a cumulative assessment which indicates your total cumulative %. The scores are presented graphically and show your score and % compared to other participants. Also featured on the report are an Assessment Summary, Cumulative Summary and Assessment scores obtained for each previous survey result.

Page 7: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 5

TRANSFUSION COMPETENCY PROGRAM (6 Surveys/Year) - SAMPLE DESPATCH & RESULT DUE DATES Blood Grouping, Weak D, DAT, Antibody Screen and Identification, Phenotyping and Crossmatching

Module Identification Survey Despatch Date Results Due

TC2013-1 21/01/2013 08/02/2013 TC2013-2 18/03/2013 05/04/2013 TC2013-3 20/05/2013 07/06/2013 TC2013-4 19/08/2013 06/09/2013 TC2013-5 30/09/2013 18/10/2013 TC2013-6 11/11/2013 28/11/2013

TRANSFUSION COMPETENCY PROGRAM - PERFORMANCE ASSESSMENT SYSTEM Survey Component Points per Component (if applicable) Total Points

1. Patient Blood Group Reactions 2 points per mandatory reaction 60 points

Patient Blood Group Result 50 points 2. Donor Unit Blood Group Reactions 2 points per mandatory reaction

56 points per donor unit Donor Unit Blood Group Result 50 points

3. Patient Weak D Testing 20 points 60 points

Donor Units Weak D Testing 20 points per donor unit 4. Patient DAT 20 points 5. Patient Antibody Screen 50 points 6. Patient Antibody Identification 20 points

7. Patient Phenotyping 20 points 60 points

Donor Units Phenotyping 20 points per donor unit 8. Compatibility - Crossmatch Reaction 50 points per donor unit 100 points

Participant Feedback The RCPAQAP Transfusion would like to inform participants of the following:

1. If you disagree with an assessment of your laboratory’s performance, you can appeal to the Transfusion QAP for an amendment if you have appropriate evidence relating to the amendment.

2. If you are then not satisfied with the response given by the Transfusion QAP, you are entitled to make a

final appeal to the Program Chair regarding your results. Ultimately, the Chair has the final say regarding amendments to participant results and the Chair’s decision is final.

Page 8: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

Page 6

TRANSFUSION COMPETENCY PROGRAM

Blood Grouping, Weak D, DAT, Antibody Screen, Antibody Identification, Phenotyping and Crossmatching

METHOD CLASSIFICATION SHEETS

AND RESULT SHEETS

EXAMPLES AND EXPLANATIONS

Page 9: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 7

TRANSFUSION COMPETENCY PROGRAM METHOD CLASSIFICATION SHEET - EXAMPLE AND EXPLANATION

MASTER COPY - Please Photocopy Use these sheets to register your Method Codes or to make changes to Existing Method Codes

Method Changes Apply From Survey: 2013

Participant Number: 99997 (BG,DT,AS,AI,CR)

ANALYTE / TEST CATEGORY - Please record Codes using the supplied Method Master List

1. Method 2. Instrument 3. Reagent 4. Clonality Example A 99A 401 A

Patient Blood Group Reagents Anti-A

Anti-B

Anti-A,B

Anti-D

A1 Cells

Reagent cells N/A

A2 Cells

Reagent cells N/A B Cells

Reagent cells N/A

O Cells

Reagent cells N/A Donor Unit Blood Group Reagents

Anti-A

Anti-B

Anti-A,B

Anti-D

Patient & Donor Units Weak D Reagent Weak D

Patient DAT Reagents

Polyspecific

IgG Specific

C3d Specific

Antibody Screen Antibody Screen

Cell panel N/A

Phenotyping Reagents Anti-C

Anti-c

Anti-E

Anti-e

Anti-K

If any of the classifications above are "other" please complete the section below Analyte/Test Category Description

CHECK & COMPLETE

- Complete Survey number if requesting method changes during the year

- Check Participant Number

- Complete appropriate Method Codes - Refer to the Method Classification Master List

- For ‘Other - @’ methods, indicate manufacturer to assist QAP with assigning correct method code

Page 10: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 8

TRANSFUSION COMPETENCY RESULT SHEET - EXAMPLE AND EXPLANATION

Survey Id: TC2013-1 Participant Number: 99997 (BG,DT,AS,PH,CR) Date Samples Received: Results Due Date: 11 / 02 / 2013

PATIENT BLOOD GROUPING Enter reaction strength 0, WK, 1, 2, 3, 4 Total Score = 60 Anti-A Anti-B Anti-A,B Anti-D A1 Cells A2 Cells B Cells O Cells Blood Group Result: (circle response)

OPOS ONEG APOS ANEG BPOS BNEG ABPOS ABNEG

DONOR UNITS BLOOD GROUPING Total Score = 112 Enter reaction strength 0, WK, 1, 2, 3, 4 Blood Group Result: Anti-A Anti-B Anti-A,B Anti-D (circle response) Donor Unit 1: OPOS ONEG APOS ANEG BPOS BNEG ABPOS ABNEG Donor Unit 2: OPOS ONEG APOS ANEG BPOS BNEG ABPOS ABNEG

WEAK D TESTING (WD) (circle responses) Total Score = 60 Patient: Pos Neg NA

NA = Not applicable - red cells are RhD Positive Donor Unit 1: Pos Neg NA Donor Unit 2: Pos Neg NA

PATIENT DAT (circle responses) Total Score = 20 Polyspecific 0 WK 1 2 3 4 IGG = Positive IgG Specific

IGD = Positive IgG + C3d Specific C3D = Positive C3d Specific IND = Indeterminate, refer for further testing

IgG Specific 0 WK 1 2 3 4 C3d Specific 0 WK 1 2 3 4 DAT Result: POS NEG IGG IGD C3D IND

ANTIBODY SCREEN (circle response) Total Score = 50

POS NEG

ANTIBODY IDENTIFICATION (circle response - maximum 7) Total Score = 20 D C c E e CW K k FYA FYB JKA JKB ‘x’ = cannot exclude

‘REF’ Only Is Not An Acceptable Response

M N S s P1 LEA LEB LUA LUB KPA KPB

xD xC xc xE xe xCW xK xk xFYA xFYB xJKA xJKB REF

xM xN xS xs xP1 xLEA xLEB xLUA xLUB xKPA xKPB

PHENOTYPING (PH) (circle responses) Total Score = 60 Patient: POS NEG Phenotyping Antigen to be tested =

(insert antigen from instruction sheet) Donor Unit 1: POS NEG Donor Unit 2: POS NEG

IAHG CROSSMATCH REACTION Total Score = 100 (circle responses) Circle Method A=Tube; B=CAT-Gel; C=CAT-Glass Bead; D=Tile

Donor Unit 1: 0 WK 1 2 3 4 A B C D Donor Unit 2: 0 WK 1 2 3 4 A B C D

SAMPLE QUALITY (please circle) A = Acceptable U = Unacceptable

If ‘Unacceptable’ is indicated, please select comments from the following options in the sample comment list

CODE EXPLANATION PLEASE TICK ()

PAT Patient red cell sample grossly haemolysed U1 Unit 1 sample grossly haemolysed U2 Unit 2 sample grossly haemolysed BAD One or more samples unacceptable - survey unable to be tested

Scoring Guide

Blood Group Reactions 2 points each (Patient & Donor Units) Antibody Screen 20 points Blood Group Result 50 points each (Patient & Donor Units) Antibody Identification 20 points Weak D Testing 20 points each (Patient & Donor Units) Phenotyping 60 points DAT 20 Points (Patient only) Crossmatch Reaction 50 points (per donor unit)

CHECK - Check Survey Identification (Eg. AG/AB2013-1 : Survey Type - General & Basic, Year - 2013 & Despatch Number - 1) - Check Participant Number and Results Due Date

MANDATORY (if applicable)

- Date Samples Received (Must record - checks prompt delivery of participant samples) - Patient & Donor Units ABO/RhD Group Reactions (Must record anti-A, anti-B, anti-D and A1 & B cells) - Patient & Donor Units ABO/RhD Blood Group Result (Must circle response) - Patient & Donor Units Weak D Result (Must circle response) - Patient DAT Result (Must circle DAT Result) - Antibody Screen and Identification (Must circle an acceptable response) - Phenotyping (Must circle an acceptable response for the stated antigen) - IAHG Crossmatching Reaction (Must circle an acceptable response and method used)

OPTIONAL - ABO/RhD Group Reactions (Cell group anti-A,B and serum group A2 & O cells) - Patient DAT reactions (Polyspecific, IgG specific and C3d specific) - Sample Quality (circle response - if unacceptable, tick explanation)

Page 11: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

Page 9

TRANSFUSION COMPETENCY PROGRAM

Blood Grouping, Weak D, DAT, Antibody Screen, Antibody Identification, Phenotyping and Crossmatching

USER REGISTRATION AND ONLINE

RESULT ENTRY VIA TRANSFUSION QAP WEBSITE

INSTRUCTIONS

Page 12: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 10

USER REGISTRATION FOR TRANSFUSION COMPETENCY PROGRAM VIA THE WEBSITE

Enter the RCPAQAP Transfusion website on address: http://www.rcpaqap.com.au/Transfusion/ and click on the ‘Member Log In’ button. This will display the ‘Member Services’ pages.

On the Member Services page, select the radio button ‘Online data entry for Transfusion Competency Program’. The system will display the On-line Registration Screen.

When accessing the system the first time, click on ‘Register Here’ to register as a user and to set up a user id and to receive a password via the nominated email address.

Page 13: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 11

After clicking ‘Register Here’, the system will display the online registration information and Terms and Conditions for using the website online data entry system. Please read the terms and then select the ‘Accept’ button at the bottom of the screen.

The system will display the ‘Online Registration - User Identification’ page. Participants can enter a user id and must enter the participant/laboratory number. Click ‘Next’ to proceed.

The system will display the ‘Online Registration - Laboratory Details’ page. Enter your laboratory details for all fields marked with a red asterisk and then click ‘Next” to proceed.

Page 14: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 12

The system will display the ‘Online Registration - Secret Question & Answer’ page. This provides the system with additional security to verify your identity if you forget or lose your password. Participants should keep a record of the secret question and answer submitted to the system.

The system will display the ‘Online Registration Complete’ page. This page informs participants that registration has been completed and indicates the email address of the user. Participants will receive an email detailing the user id and password.

If at any stage a user forgets or loses the password, the user can select ‘Click here’ on the Login screen. The system will ask the user to enter their user id, click ‘Next’. The system will display the users’ secret question and will ask for the secret answer. Enter the secret answer and click ‘Next’. The system will e-mail the user password to the nominated e-mail address.

Congratulations and Welcome to the RCPAQAP Transfusion Online Data Entry Participants have now successfully completed the Online Registration for their laboratory and can now proceed with the online data entry for the Transfusion Competency Program.

Page 15: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 13

DATA ENTRY FOR TRANSFUSION COMPETENCY PROGRAM RESULTS VIA THE WEBSITE

After a participant has been registered and received the password e-mail, result entry pages can be accessed. Enter your participant number, user id and password and click the ‘Login’ button to proceed.

The system will display the ‘Welcome’ page. The system will automatically determine your computer configuration and assess if it meets the minimum requirements for accessing the system.

From the blue bar on the left of the screen, select the ‘Data Entry’ option to begin the data entry process.

The system will display the Data Entry site. There are four (4) tabs across the top. To view your laboratory module enrolments and the due date for the Transfusion Competency Program, select the ‘Enrolment/What’s Due’ tab. To begin data entry, select the ‘Data Entry’ tab.

The system will display a page indicating additional tabs. Click the tab ‘Transfusion Competency Program’ tab and the system will load the data entry options for your laboratory.

Page 16: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 14

Transfusion Competency Program - Web Result Sheets

Result Entry Pages

Result entry TABS are displayed across the top of the screen. The TABS will reflect the registration options your laboratory has selected.

Responses are indicated in the ellipse ‘...’ button next to each appropriate analyte. Select the ellipse button and then click on the response option.

Responses are allocated a score to achieve final assessment. All mandatory responses are given a score unless indicated otherwise on the result sheet or if deemed not assessable by the Advisory Committee.

‘Save’ Result Entry Data

After selecting ‘Save’, the system displays a review box indicating all results entered and will ask participants ‘Are these values are correct?’. If ‘Yes’ is selected, the system will save the entered results. If the results need amending, select ‘No’ and the system will go back to the data entry pages for result amendment. Participants will need to ‘Save’ after all amended results.

The system will email the saved results to the registered email address. It is recommended the email be retained until after the survey report has been received.

Page 17: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 15

IMPORTANT POINTS - TRANSFUSION COMPETENCTY PROGRAM

• Select the ‘...’ icon in the method classification box to add or make changes to your methods at any

time during the data entry stage. Methods are saved through to the end of the cycle year. • Provide the QAP with a completed method sheet for all testing areas in your laboratory. Initially, it

may be simpler to complete the method sheet using the method master list and return to the QAP by post or fax. QAP staff will enter the codes into the database for participants.

• If entering results online, check your method codes each survey and update methods regularly.

Method changes made via the website will carry over to subsequent surveys. • ‘Crossmatch reaction’ method codes must be entered for each survey. This can be variable

depending on the antibodies provided in the survey. Enter the method by selecting the ellipse button ‘...’ and selecting the ‘Method’. That is, one alpha character e.g. ‘A’ if you perform crossmatching by Tube-IAHG.

• ‘REF’ only in the antibody identification is an unacceptable response. It is expected that participants make a reasonable attempt to identify antibodies. The ‘x’ (cannot exclude) antibody listing is provided to report antibodies not excluded.

• Result sheets are generic and must be returned to the QAP for data entry if participants do not

have access to web entry. Result sheets contain all information required including acceptable responses and the orange buff colour indicates mandatory fields.

• Update email addresses with the QAP regularly - when enrolling or if email address changes.

• Participants entering results via the web may choose to use the result sheets supplied or enter

results from in-house result sheets. Please do not return result sheets to the QAP if you have entered your results online.

Please contact the QAP for assistance if required - staff and the RCPA IT department are happy to assist

participants.

Ph: +61 7 3129 8450 (Transfusion QAP office) Fax: +61 7 3838 9413 E-mail: [email protected]/

Page 18: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

Page 16

TRANSFUSION COMPETENCY PROGRAM REPORTS

Blood Grouping, Weak D, DAT, Antibody Screen, Antibody Identification, Phenotyping and Crossmatching

EXAMPLES AND EXPLANATIONS

Page 19: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 17

TRANSFUSION COMPETENCY PROGRAM REPORT EXAMPLE AND EXPLANATION

1 Analyte name(s) and Survey Id (appears on all result pages)

2 Results Due Date (appears on all result pages)

3 Participant Number (appears on all result pages)

4 Your Data - Table: Patient & Donor Unit Group Results & Method Codes

5 Your Data - Graphs: Patient & Donor Unit Group Results & Method Codes

6 Patient Blood Group Score Your Score & Target Score

7 Donor Units Blood Group Score Your Score & Target Score

1

6

7

2

3

4

5

Page 20: INFORMATION BOOKLET 2013 TRANSFUSIONdataentry.rcpaqap.com.au/transfusion/TC Program Booklet.pdf · The TC program result sheets are generic and are used for each survey during the

TRANSFUSION Transfusion Competency Program

Page 18

1 Assessment Summary Graph for the current survey

2 Assessment Summary Graph displays Survey Scores & Your Score Indicator

3 Your Total Score & Total Possible Score for the current survey

4 Cumulative Summary Graph displays Cumulative Score as a Percentage

5 Your Scores for each survey in the Current Cycle (eg. 2013)

6 Reviewed by (Provided for Supervisor Comments, Actions & Signature)

1

2 3

4

5

6