Info Pack - vicsrc.org.au · In keeping with the choose-your-own-adventure format, delegates get to pick and choose workshops in real time at Congress

Need more info or help? Contact Kat Daymond, VicSRC Events Officer: 03 9267 3723 | [email protected] |

http://www.vicsrc.org.au/events-and-training/congress-2018

Info Pack

Congress 2018 10th-12th July 2018

Ormond College, The University of Melbourne

Earlybird tickets online from Wednesday 9th May 2018

For more info, email [email protected]

mailto:[email protected]


https://www.eiseverywhere.com/vicsrccongress2018




This is #Congress2018 in the year of student voice! Congress is a 3-day extravaganza of student voice taking place at Ormond College, The University of Melbourne from the 10th-12th of July. VicSRC Congress brings together students from all across the state to forge connections, discuss the issues affecting their education and build capacity to tackle these issues at a school, community and state level. Congress also features interactive workshops, problem solving brainstorming sessions, and culminates in a presentation to key education stakeholders, including the Minister for Education, and the announcement of the new VicSRC Student Executive! In 2018 we’re keeping our choose-your-own adventures format, allowing delegates to shape Congress in real time, and bringing in a new level of personal empowerment. With delegates from regional and metropolitan Victoria; independent, government and Catholic secondary schools, we are focussed on giving all students the tools they need to make the change they want to see in the world.

Earlybird bookings open on Wednesday 9th May. We strongly encourage you to book early to ensure your spots. To help you through your registration, we’ve put together this Congress 2018 Registration Pack. In this pack you’ll find:

• How to book

• Event overview o Program o Action Teams, Action Market and Workshops o Open Morning o Nominating for the 2018-2019 VicSRC Executive

• FAQs

• A note about Congress

• Congress videos





How to book



Congress 2018: How to book



Step 1: Checklist

To complete your online registration, you’ll need the following information:

1. Home phone, mobile phone and individual email addresses 2. Dietary and/or accessibility requirements 3. T-shirt sizes (XXS, XS, S, M, L, XL, XXL)

Step 2: Register by Wednesday 13th June

From Wednesday 9th May, go to the online registration page: https://www.eiseverywhere.com/vicsrccongress2018

1. If you’re a student booking put in your details – please check with your school first as we can only allow three delegates per school to attend. If you’re a teacher booking for your school put in the attending students’ details.

2. If you’re a student (under the age of 18) add details for an adult contact – hopefully this can be a teacher from your school but if your school isn’t supporting you to attend a parent or guardian is fine too. If you’re a teacher booking for students this is where you add your information.

3. Click 'Make Payment' Note: You can pay by credit card, cheque or invoice. You don’t have to pay straight away. Select ‘Invoice’ as your payment method to book now, pay later

4. Click 'Tax Receipt/Invoice' to generate your invoice Note: If you’re booking on behalf of the school pass the invoice on to your finance officer or school bursar

5. Check your email for your booking confirmation

Step 3: After registration

On Thursday 14 June, VicSRC will email the Pre-Congress Delegate Pack to all delegates and adult contacts. This pack contains important information and forms that you’ll need to read, sign and return to get ready for Congress 2018!



https://www.eiseverywhere.com/vicsrccongress2018

Congress 2018: Event overview



Event Overview






Congress 2018 Program

Venue: Ormond College, The University of Melbourne, 49 College Crescent, Parkville VIC 3052

DAY 1

Tuesday 10th July

DAY 2 Wednesday 11th July

DAY 3 Thursday 12th July

10.00am Delegates arrive 7.00am

BREAKFAST | Morning Activities

7.00am BREAKFAST | Morning Activities

11.00 Congress Opening

9.00 Action Teams 8.30 Action Teams

12.00 LUNCH | Sign Up for Action Pitches! 10.00 MORNING TEA 9.00

Travel to Open Morning

12.45 Action Market! 10.15 Action Teams 10.00 OPEN MORNING

1.30 Action Teams 11.30

Action Team Practice Pitches & Revision Time

10.30 OPEN MORNING | MORNING TEA

3.00 AFTERNOON TEA 12.30 LUNCH 11.00 OPEN MORNING

3.30 Workshops

1.15 Workshops 12.30 Leave Open Morning | Exec Nominee Opportunities

4.30 FREE TIME

2.15 FREE TIME 12.45 LUNCH | New Exec

5.00 So you want to be on the Exec? | FREE TIME 2.45

Action Teams

2.00 Action Team Wrap Up

6.00 FREE TIME 3.30

AFTERNOON TEA | Election Prep for Exec Nominees

3.30 Closing Session

6.30 Day Delegates Depart | DINNER 4.00 Elections 4.00 Delegates Depart

7.30 FREE TIME 5.30 FREE TIME (6.30pm Day Delegates Depart)

7.45 The Congress Games 6.45 GALA DINNER: One Night, Four Decades






9.00 Chill Time 8.30 Chill Time

10.00 Bed Time 10.00 Bed Time

Note: Program may be subject to change.

Victorian students are bringing the hot topics to Congress 2018!

Delegates will shape Congress in real time, incorporating a choose-your-own-adventure format!

So what does this mean? Unlike a traditional conference where the whole program is determined in advance, parts of the VicSRC Congress program will be decided in real time at the event by the delegates.

These include:

1. Action Teams on Day 1; and 2. Workshops on Day 1 and 2.

Action Teams Delegates work in their Action Teams throughout the event, building rapport and relationships. Working together on their self-directed topic, they will:

• Develop creative solutions to the issues identified on the first day, • Brainstorm plans for action to drive change at school and within the education

system at the state level, and • Present their solutions and plans for action at the Congress Open Morning on Day 3.

VicSRC will then advocate for these plans for action at the state level!

So how do delegates create the Action Teams? Through the Action Market!






Action Market In 2018, again we’re giving students control of their Congress journey! On Day 1, delegates can pitch their ideas and issues to the whole group at the Action Market. From these ideas, delegates will form the Action Teams – each team drilling down into a single topic and looking for solutions at a school, community and state level.

Note: All delegates and adult contacts will receive key information and starter ideas about how and when to pitch their topics for Action Teams in the Pre-Congress Delegate Pack (released 14 June 2018). Workshops On Day 1 and 2 of Congress 2018, delegates have the opportunity to participate in a bunch of fun interactive workshops and discussion groups. The workshops are facilitated by experts in order to build skills and capacity to make change.

In keeping with the choose-your-own-adventure format, delegates get to pick and choose workshops in real time at Congress. They create their own path through these upskilling opportunities based on where their interests lie and what they want to learn.

Note: All delegates will receive a heads up on workshop topics in the Pre-Congress Delegate Pack (released 14 June 2018). Open Morning The Day 3 Open Morning is the culmination of all the delegates hard work and their chance to share it with the world.

Each Action Team will present their ideas and recommendations to all delegates, visiting students, teachers and stakeholders at the Congress Open Morning. Date Thursday 12th July 2018

Time 10am-12.30pm

Venue Carillo Gantner Theatre, Sidney Myer Asia Centre (The University of Melbourne)

Tickets (for all non-delegates) $30pp

Open Morning visitors will meet the Congress delegates, participate in the solutions-focussed Congress presentation, and hear the announcement of the 2018-2019 Executive.

Note: Day 3 - Open Morning tickets available online from Tuesday 5th – Friday 29th June. Tickets are strictly limited on a first come, first served basis.






Nominating for the 2018-2019 VicSRC Executive

The VicSRC Student Executive is our governing team, elected annually at Congress, and made up of fifteen high school students from around the state. Students can nominate now for the VicSRC Executive for 2018-2019; one year that will change your life!

The VicSRC Student Executive is responsible for:

Leadership and governance of VicSRC

• Determine, review and maintain the vision, purpose and values of the VicSRC • Make important decisions about the direction and future of the organisation • Approval of short term and long term strategies • Approve VicSRC staff report monthly • Consider risks to the organisation • Appoint VicSRC staff by sitting on interview panels

Advocacy and representation

• Consult with students by talking to students about their views and ideas • Promote and represent student voice at all levels of decision making including your

school, community and at a state level. • Developing and advocating for the priorities passed at Congress • Attending VicSRC events • Support engagement with key stakeholders • Represent the organisation and its key messages in multiple forums

Organisation

• Help oversee state-wide projects and planning for state-wide events like the VicSRC Congress, VicSRC Regional conferences, Teach the teacher and Recognition Awards

• Organising Congress and leading Action Teams If you are interested in joining the VicSRC Student Executive from August 2018 – 2019 and representing students at the highest levels, nominate now!

How do I nominate?

To nominate for the 2018-2019 VicSRC Student Executive, you need to:

1. Familiarise yourself with the VicSRC Executive Nomination Process • If you’re attending Congress you can use these guidelines to nominate and

prepare your 50-second speech

• If you’re not attending Congress you can use these guidelines to nominate and submit your 50-second video



http://www.vicsrc.org.au/uploads/files/Congress%202018_Exec%20Nomination%20Process_FINAL.pdf




2. Complete the VicSRC Executive Nomination Form via SurveyMonkey by Friday 29th June 2018.

How do the Executive Elections work? Fifteen students are elected to the Executive team each year via the VicSRC Executive Elections. This year, the Executive Elections will be held on Day 2 of Congress, Wednesday 11th July. Every student who attends Congress has the opportunity to vote in the Executive Elections.

• For voters, Elections are time for carefully considering which candidates would form the most motivated and diverse team, and be the best representatives for Victorian students at a state level in 2018-19.

• For nominees, Elections are time for you to share the reasons why you

would be ideal for the Executive role, and demonstrate how you would represent your fellow students and take on their top concerns in education for the following year.

We want our Student Executive to reflect the diversity of Victorian students to make sure we’re doing our best to represent student voice at all levels of decision making. The Exec vote-counting process is way too much to explain here, but we’ll give you the shortened version:

The number of votes a person receives is really important, but we also have an intricate formula that makes sure the Executive has a good balance of regional and metro students, students from government, Catholic and independent schools, and students of all genders.

We provide financial support for Executive students to cover rural or regional transport, as well as any access needs that students require.

So no matter your background, ability, gender, school or where you live, we really encourage you to apply! The newly elected Executive Team of 2018-19 is announced on Day 3 of Congress, at Open Morning. Note: Students will also receive information about nominating for the VicSRC Exec in the Pre-Congress Delegate Pack (released 14 June 2018).



https://www.surveymonkey.com/r/Exec1718

Congress 2018: FAQs



FAQs

When and where is this happening?

Date

Tuesday 10 – Thursday 12 July

Location

Ormond College, The University of Melbourne

49 College Crescent

Parkville VIC 3052

How do we book?

1. Read through the Congress 2018 Registration Pack

2. Book in up to 3 students per school online from Wednesday 9th May *Please confirm with students before booking

as we are not able to substitute delegates. 3. Return permission form and medical forms in Pre-Congress Delegate Pack (released 14 June)

to [email protected] by Wednesday 20th June 2018.

RSVP dates

Ticket sales open on Wednesday 9th May, and close at 5pm Wednesday 13th June unless sold out prior.

Ticket releases

Earlybird: 9am Wednesday 9th May - Wednesday 23rd May, 5pm

General - VicSRC Members: Wednesday 23rd May, 5pm - Friday 15th June, 5pm

General - Non-Members: Wednesday 23rd May, 5pm - Friday 15th June, 5pm

VicSRC Member Day Ticket: 9am Wednesday 9th May - - Friday 15th June, 5pm

Non-Member Day Ticket: 9am Wednesday 9th May - Friday 15th June, 5pm

Gala Dinner Ticket for Day Delegates: 9am Wednesday 9th May - Friday 15th June, 5pm

Special - Day 3, Open Morning: Tuesday 5th - Friday 29th June, 5pm




Congress 2018: FAQs



How many students can attend?

Each school is eligible to bring up to 3 students from Year 7-12 currently attending secondary school, or equivalent,

in Victoria. This total includes scholarship students. Please note a maximum of 165 overnight delegate and 50 day

delegate places are available.

Note: On Day 3 - Open Morning, additional tickets are available for students and teachers. See 'What is the Day 3 -

Open Morning?' for more info.

What if my school isn’t going to Congress?

If your school is unable or unwilling to support your attendance we encourage you to book independently!

Unfortunately we are unable to accommodate more than three students from each school – before booking

independently please ensure that your school does not already have delegates attending Congress.

Cost*

Earlybird: $185 per student (Open 9am Wednesday 9 May - Wednesday 23 May, 5pm)

VicSRC Members: $195 per student

Non-Members: $220 per student

Congress Day Delegate: $125 per student

Congress Gala Dinner Ticket for Day Delegate: $25

Day 3 - Open Morning**: $30pp

*Earlybird, Member and Non-Member ticket prices include accommodation, meals, delegate pack, showbag, t-shirt

and all Congress resources.

*Congress Day delegate ticket prices includes attendance at Congress all 3 days, morning tea, lunch and afternoon

tea, delegate pack, showbag, t-shirt and all Congress resources. Does NOT include accommodation at Congress,

breakfast or dinner. Optional Congress Gala Dinner ticket available for purchase.

**Congress Open Morning tickets include morning tea, showbag, resources and entry to the Congress Action Team

Presentations.

Registrations close on Wednesday 13th June 2018 unless sold out prior.

What is the Congress Open Morning?

We are excited to welcome non-delegate students, teachers and stakeholders to Open Morning on Day 3 of

Congress 2018. For the first time in 2018, as part of VicSRC’s Primary School Engagement Project, we are excited to

extend this invitation to primary school students and their parents/carers!

Open Morning visitors will meet the Congress delegates, experience the solutions-focussed Congress presentation,

and hear the results of the 2018-2019 Executive elections. Secondary school aged students attending Open Morning

will also be able to vote on the priority Action Pitches after the presentations.

Day 3 - Open Morning tickets available online from Tuesday 5th - Friday 29th June, 5pm



Congress 2018: FAQs



Tickets are strictly limited on a first come, first served basis.

Find out more about the Congress Open Morning.

Accommodation All general delegates** stay at Ormond College for two nights (Tuesday 10th and Wednesday 11th July) before departing at the close of Congress on the afternoon of Thursday 12th July.

University accommodation is provided at Ormond College. Each delegate has their own single room and shared

bathrooms.

**Day delegate tickets DO NOT include overnight accommodation.

Transportation

Delegates are responsible for their own travel to and from Congress.

Delegates will meet the VicSRC staff at Ormond College Reception at 11am on Tuesday 10th July, and depart

Ormond College at the close of Congress at 4.15pm on Thursday 12th July.

Day delegates schedule: (*May be adjusted)

Tuesday 10th July 2018: 11am – 6.30pm

Wednesday 11th July 2018: 8.30am – *6.30pm (*8.30pm for Gala Dinner attendees)

Thursday 12th July 2018: 8.30am – 4.15pm

Ormond College is located close to the Melbourne CBD and is accessible by multiple public transport routes.

See Journey Planner Melbourne for route options.

Supervision

VicSRC works on a supervision ratio of 1 adult:10 students. VicSRC will have trained staff and volunteers assisting with

the running of Congress 2018 to ensure all students are supported and supervised. A trained first-aider is onsite at all

times.

Are teachers required to attend?

No, teachers do not need to attend Congress 2018 but are welcome to volunteer!

Note: Teachers are welcome to attend the Day 3 - Open Morning. Tickets are strictly limited. See 'What is the

Congress Open Morning?' for more info.



http://www.vicsrc.org.au/events-and-training/congress-2018/congress-2018-open-morning

http://ptv.vic.gov.au/journey#jpsearch%5Baction%5D=showPlanner

Congress 2018: FAQs



Can non-students volunteer?

Yes! We love our volunteers! They are the engine of Congress and the event simply would not be possible without

their skills, enthusiasm and support. You must be 18+ at the time of Congress.

We have a number of roles available. Find out more about how to Volunteer at Congress 2018

To make an enquiry please contact Kat Daymond: [email protected] or 03 9267 3723.

VicSRC Membership discounts

Did you know that you can receive discounted ticket prices to events if you have a VicSRC Membership (Annual

School Membership)?

Teachers, if your school is not a VicSRC Member (or you need to renew your current membership), simply follow the

prompts to add a Membership to your booking, and then select the discounted Member price for your students.

VicSRC Memberships are valid for 12 months and cost $100+GST. The cost of the membership is included on your

invoice.

Methods of payment

You are welcome to make payment via Invoice, Cheque, Credit Card or Electronic Funds Transfer (EFT).

EFT Payments: BSB: 083-347 | Account: 525 584 897 | Reference: Your Event Registration Reference Number.

Cheque: Please make it out to 'Youth Affairs Council of Victoria Inc.'

Invoice: You can generate an invoice when you complete your group's Registration Record. Click 'Tax Receipt /

Invoice' to create your invoice, which you can pass on to your finance officer or school bursar for payment.

Credit card: Simply enter your credit card details and make the payment. Click 'Tax Receipt / Invoice' to generate

your tax receipt.

Terms and conditions

As soon as a booking is submitted online it is confirmed. You are able to generate an invoice after registering all your

attendees.

PAYMENTS must be received prior to the event. Prompt payment is requested. All payments must be made by Friday

22 June or the ticket will be reallocated.

CANCELLATIONS will be permitted up to Friday 22 June. If you cancel after this date, no refund will be available.



http://www.vicsrc.org.au/student-opportunities/volunteer-with-us


http://www.vicsrc.org.au/student-opportunities/memberform

Congress 2018: FAQs



REFUNDS to obtain a refund contact [email protected]

Get involved on social media

Join the conversation on social media:

VicSRC on Facebook

Tweet @VicSRC

Instagram @VicSRC_gram

Snapchat @VicSRC_snap

#StudentsOfVic | #Congress2018 | #StudentsOfVic | #ThisIsLeadership

Contact information

Please direct all inquiries regarding Congress 2018 to Kat Daymond, Events Officer: [email protected] or 03 9267

3723.

QUICK LINKS: Key Info & Bookings | FAQs | Congress Scholarships | Volunteer at Congress 2018




https://www.facebook.com/vicsrc

https://twitter.com/VicSRC

http://instagram.com/vicsrc_gram

https://www.snapchat.com/add/vicsrc_snap


http://www.vicsrc.org.au/events-and-training/congress-2018/key-info-and-bookingshttp:/www.vicsrc.org.au/congress/congress-2017/key-info-and-bookings

http://www.vicsrc.org.au/events-and-training/congress-2018/congress-2018-faqshttp:/www.vicsrc.org.au/congress/congress-2017/congress-2017-faqs

http://www.vicsrc.org.au/news/want-to-come-to-congress-2018

http://www.vicsrc.org.au/student-opportunities/volunteer-with-us

Congress 2018: A note for parents and guardians



A note about Congress






A NOTE ABOUT CONGRESS (FOR PARENTS/GUARDIANS) 09/05/18 Dear Parent/Guardian, Your child has been nominated by their school or otherwise chosen to attend the VicSRC Congress 2018: The 13th Annual VicSRC Congress. Congress is the primary decision making event for the Victorian Student Representative Council (VicSRC). The 2-night, 3-day event involves a mixture of workshops, activities, reports from the previous VicSRC Student Executive, formal decision-making and different learning opportunities to enhance student leadership.

Date: Tuesday 10th to Thursday 12th July 2018

Location: Ormond College, The University of Melbourne, 49 College Crescent, Parkville, VIC 3052

Note: on Day 3 (Thursday 12th July), delegates will attend the Carillo Gantner Theatre, Sidney Myer Asia Centre (The University of Melbourne) for the Congress Open Morning from 10am-12.30pm. This venue is walking distance from Ormond College and delegates are fully supervised.

Meeting point: 11am, Tuesday 10th July 2018 at Ormond College, The University of Melbourne reception, 49 College Crescent, Parkville, VIC 3052

Collection point: 4.15pm, Thursday 12th July 2018 at Ormond College, The University of Melbourne reception, 49 College Crescent, Parkville, VIC 3052

Transportation: Delegates must arrange their transport to and from Ormond College (eg. by car-pooling or public transport). Day Delegates: Schools must arrange their students’ transport to and from Ormond College daily (eg. by car-pooling or public transport). Day delegates schedule: Tuesday 10th July 2018: 11am – 6.30pm Wednesday 11th July 2018: 8.30am – *6.30pm (*8.30pm for Gala Dinner attendees) Thursday 12th July 2018: 8.30am – 4.15pm

Ormond College is located one kilometre from the centre of Melbourne and is accessible by multiple public transport routes. Specifically the College is accessible by tram (route 19 on Royal Parade, stop 13 is right opposite the main entrance of the College). Car parking is also available on College Crescent and in the surrounding streets. See Journey Planner Melbourne for route options.








Cost: VicSRC provides invoices for the cost of student tickets. The cost includes accommodation, all meals, registration, showbag, tshirt and materials.

Safety: Congress is a drug free, smoke free and alcohol free event.

Students will need to bring: A towel and toiletries; clothing suitable for cold and wet weather, and a pen and paper. Students will required a smart phone/tablet for Congress voting if one is accessible to them. Please advise us if this is not possible and we will arrange an alternative option for them to use at the event. Note: Delegates will receive a full checklist of items to bring one month prior to the event. The Pre-Congress Delegate Pack will be emailed to students and adult contacts on Thursday 14 June 2018. Please ensure you and your child read all the information in the pack and return the forms as directed. Should you have any further queries, please feel free to contact me on 03 9267 3723 or 0436476612. Kind regards, Kat Daymond 03 9267 3723 VicSRC Events Officer






Congress videos Check out Congress 2016:

Check out Congress 2017:



https://www.youtube.com/watch?v=IpskUrY2NuA

https://www.youtube.com/watch?v=RAF4Uj2Vq58

Documents

Info Pack - vicsrc.org.au · In keeping with the choose-your-own-adventure format, delegates get to pick and choose workshops in real time at Congress