Industry Day

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NAWSARH Project

Acquisition of NAWSAR Helicopter

for Norway and Iceland

Project manager Kjell Jacob Johannessen Sola 10th November 2011

Industry day #5 Prequalification Information Meeting

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Prequalification NAWSAR Helicopter Acquisition

Agenda:

10:00 10:15 Welcome

10:15 10:45 General information about the acquisition process

10:45 11:45 Information of how to issue a Prequalification Application

11:45 12:10 Coffee and snacks

12:10 13:40 Continuation of how to issue a Prequalification Application

13:40 14:00 Questions and Answers

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Status

Status (Norway)

Concept study

(QA1)

Acquisition

solution

(QA2) *

Tender process

Government

decision

Government

decision

Building, test &

delivery

Government

decision

Implementation

(Introduction,

test and

evaluation)

EQA

ITT process kick off

Preferred bidder

Contract

Acceptance

First base ready

Positive decision

Negative decision

Acquisition process has started with reservation to Parliament decision

Parliament

decision

Consecutive

delivery and

base phase in

Base by base

The central steering document

Major and detailed requirements for deliverables

Procurement and contract strategy

Implementation Scope of work Time plan Budget and payment structure

Prequalification

ITT (Invitation to Tender)

Tender document production Evaluation Down selection Negotiation Recommendation Suggested Contract

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Master project plan

Action

Preparation periode

The plan is divided into several overlapping phases

Preparation

Tendering phase

Production phase

Test and implementation phase

Base implementing phase

Operation phase

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C

2 3 2 2 3 2 2

1 (Iceland)

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Oct Nov Dec Jan Feb Mar Apr May Jun JUl Aug Sep Oct Nov Dec

1st

Qtr

2nd

Qtr

2011 2012

Pre-

qualification Tendering process

Clarification /

Evaluation

Project masterplan next twelve months

PQ

2013

Negotiation

3rd

Qtr

CA

Candidate(s) are

those Companies

that submit

application to be

pre-qualified

Pre qualified Candidate are

those Candidates

that have been

pre-qualified and

will be allowed to

submit tender

Bidder is the Pre-

qualified

Candidate that

intend to submit /

have submitted

tender

Provider is the

Bidder that have

been awarded the

contract after

negotiation

Used names of companies during the process

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Project steering organogram (Norway)

New steering structure gives good project control

Minister of

Justice and the

Police

Steering Group

MoJ Project owner

General directors

MoJ, MoD, MoHC

Project

manager

Staff

Sub project

Technical

User group

Reference group

Sub project

operational

Sub project

Legal

Sub project

Financial

Steering level

Performance level

Ass. Project manager

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Organisasation

RNoAF (P7661) 5 8

MAP Aircraft Project 5

BKM Consultant 2

Simonsen 2

PwC 4

Hospitals 1

Total 10 11 2 4

Project Manager

Sub project

Technical

Deputy

Project Manager

Staff

(QA, lawyer, economist

administration)

Reference Group

Sub project

Operation

Sub project

Legal

Sub project

Financial /

economical

Planning

interface

NAWSARH Project team

A total of 33 project members in addition to the reference group

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Iceland Norway

Main actors

State Trading Centre

Responsible buyer

Ministry of Justice and

the Police

NAWSARH Project

Responsible buyer

NAWSARH Project

NAWSARH project

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Understanding of the combined management organogram


Minister of

Justice and the

Police

Steering Group

MoJ Project owner

General directors

MoJ, MoD, MoHC

Project manager

Staff

Sub project

Technical

User group

Reference group (N)

Sub project

operational

Sub project

Legal

Sub project

Financial

Steering level

Performance level


Nor / Ice Cooperation

Council

MoJ Norway

MoI Iceland

Iceland Steering

Group

MoI Iceland

Iceland Project

owner

MoI Iceland

Iceland Project

Reference group (I)

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Prequalification documents Information

Memorandum

App 1

Questionnaire

App 2

HES

statement

App 3

Form of

Declaration of

commitment

App 4

Mission types

and operation

profile

Content of the acquisition and scope of supply

Administrative rules

Information of the process

Update of information

Requirements to the Candidate,

requirements for documentations and

evaluation criteria

Standard requirements for Norwegian acquisitions for

work to be performed in Norway. To be completed by

the Candidates and representatives of his employees

Will be used by the Candidate if the Candidate will

have support from other companies (parent / sister /

daughter)

To be completed by supporting company (if applicable)

Overview of actual mission scenarios and type of

missions

App 5

Check list

Checklist for Candidate management to ensure

completeness

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The Norwegian and Icelandic Prequalification

App. 5

Check list

App. 4

Mission types and

operational profile App. 3

Forms of

declaration of

commitment

App.2

HES statement

App. 1

Questionnaire

Prequalification

Information

Memorandum

PQ documents Separate but similar documents at

the same time

Administrative rules:

- All administration at one location

- All questions / answers same address

- Same recipient address

- One evaluation responsible

- One prequalification application for

each countries

App. 5

Check list

App. 4

Mission types

and operational

profile App. 3

Forms of

declaration of

commitment

App.2

HES statement

App. 1

Questionnaire

Prequalification

Information

Memorandum

App. 5

Check list

App. 4

Mission types

and operational

profile App. 3

Forms of

declaration of

commitment

App.2

HES statement

App. 1

Questionnaire

Prequalification

Information

Memorandum

Norway Iceland

NAWSARH project

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Whitepaper to the Parliament with propositions

Proposition for decision to acquire new rescue helicopter etc.

for the i period of 20132020:

The Parliament agree that Ministry of Justice- and the Police

can

1. within a frame of 16 800 Mill NOK:

a) Enter into a purchase agreement for up to 16 rescue

helicopter in the class of 10-20 ton complete with spare

parts, equipment- and training packages for mainland

of Norway for planned phase-in period 20162020. The agreement shall also include options of up to six rescue

helicopter of same type.

b) Adjust infrastructure, including building adaptation for

the selected helicopter type at different bases in

addition to the landing possibilities at hospitals that is

utilised by the SAR helicopter today

2. Establish a contract of long term maintenance and logistics

support to support the helicopters operation inside the

allocated budget for the whole contract period

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The acquisition has started through the Prequalification process

The process is divided into two stages: Stage 1) Prequalification process:

The aim is to find qualified candidates that will be allowed to participate in the competition for new

AWSAR helicopters for Norway and Iceland.

Only Prequalified Candidates will be invited to issue a tender in the competition.

Stage 2) Competition based on an Invitation to Tender (ITT)

The aim is to find the best overall AWSAR helicopter and support program.

An important milestone has been achieved acquisition has started

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Prequalification documents

Set of documents prepared for collecting central information that will

support the Ministry to select

professional and solid suppliers with

proven products.

Process is strictly formal and failing to follow the formality leads the Ministry

to disqualify Candidates.

If in doubt, its better to raise questions than make failures. 1

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Norwegian Ministry of Justice and the Police

Engelsk mal: Startside

Prequalification

11 November 2011 Title 15

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Links to references

The Candidates are advised that the documentation referred to herein as

References is provided as background material only.

Observe the public version

of the requirement

document

Society goals (KS1)

Effect goals (KS1)

Major requirement (KS1)

Requirement document (KS2)

Requirement Specification

for the acquisition

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Requirement document

development through KS

regime to specification

a a a a

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1. BACKGROUND AND INTRODUCTION

Cooperation between Norway and Iceland

Procurement of up to 16 + 1 fully adapted AWSAR helicopter and up to 6 + 2 options

Together with an Integrated Logistics Support (ILS) solution including the materials and services required to

support the operation through the life cycle.

This Pre-qualification is conditional upon the parliamentary approval of the procurement process.

The procurement will be performed through a subsequent competition between Pre-qualified Candidates with

negotiations after which a contract will be awarded to the

preferred Bidder.

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2. INDICATIVE TIME SCHEDULE FOR THE PRE-QUALIFICATION AND THE PROCUREMENT PROCESS Milestone Indicated date

Invitation to participation in the Pre-qualification 21 October 2011

Information meeting for parties interested in participating in the

Pre-qualification

10 Nov. 2011

Deadline for questions and request for clarifications regarding the

Pre-qualification Documentation

9 Dec. 2011 at 12:00 CET

Deadline for the Candidates submission of a Pre-qualification

Application

20 Dec. 2011 at 12:00 CET

Evaluation period 20 Dec. 2011 15 Jan. 2011

Notification of Pre-qualified Candidates 20 Jan. 2012

Issue of ITT 31 Jan. 2012

Information meeting for Pre-qualified Candidates 23 Feb. 2012

Deadline for submission of tenders 14 June 2012

Clarification and evaluation period 15 June 2012 - 25 Sept. 2012

Invitation to participate in negotiations 1 Oct. 2012

Negotiation period 1 Oct. 2012 01 July. 2013

Contract award 1 July 2013

20 Dec. 2011 at 12:00 CET

Please note that the dates (excluding the deadline for the Candidates submission of a Pre-qualification Application and the corresponding deadline for questions and request for clarifications) are indicative only. Changes are likely to occur.

Observe that

the date shall

be 2012

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3. INTRODUCTION

The scope of the procurement aims to acquire from one responsible Turnkey provider: SAR Helicopters fully adapted for their search and rescue role

A comprehensive life-cycle Integrated Logistics Support (ILS) solution

The purpose of the chosen concept is to reduce risk and maximise efficiency whilst ensuring that the result is both complete and cohesive.

The SAR Helicopters must be fit for purpose Support must ensure serviceable aircraft at each of the SAR Operating

Bases at any given time

Absolute confidence in the Providers ability to sustain delivery quality and reliability.

The requirements will carefully balance the ambition to acquire

innovative and

future-oriented helicopters

with low technological and programme risk.

The robustness, both in relation to delivery reliability and resultant helicopter availability is paramount.

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Expected supplier arrangement

Main contractor /

supplier

Sub-supplier (a) Sub-supplier (b)

Sub-suppliers (nn)

Supplier to

Sub-supplier (##)

Expect companies to establish single source Turn key solution

Issues observed as challenging:

- Radar installations

- Mission management integration

- Ambulance installation

- ILS service

- Maintenance service

- Training (continuation) train the trainer

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Main actors

Iceland

State Trading Centre

Responsible buyer

Norway

Ministry of Justice and

the Police

NAWSARH Project

Responsible buyer

NAWSARH Project

NAWSARH project

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4. THE PROJECT AND PROJECT ORGANISATION

Candidates should be informed that the NAWSARH project team has been authorised to

perform the procurement of SAR Helicopters on

behalf of Iceland, and acts on behalf of Iceland

and the State Trading Centre (STC) in relation

to the Icelandic acquisition process that is

conducted in parallel with this Norwegian

procurement process.

Unless it is stated in the dialogue with the potential Candidates related to the Norwegian

Pre-qualification Documents, however, the

Project acts only on behalf of the Government

of Norway.

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Project steering organogram (Norway)


Minister of

Justice and the

Police

Steering Group

MoJ Project owner

General directors

MoJ, MoD, MoHC

Project

manager

Staff

Sub project

Technical

User group

Reference group

Sub project

operational

Sub project

Legal

Sub project

Financial

Steering level

Performance level


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6.1 OVERALL CONCEPT AND PURPOSE

Provide year-round safety for people in the Search and Rescue Region at sea, in inaccessible terrain, and in difficult

situations where other resources are insufficient. The Norwegian Search and Rescue Region is expected to increase

significantly.

Procure up to 16 new SAR Helicopters for six SAR Operating Bases in Norway

With the aim of keeping minimum of one serviceable helicopter per base 24 hours a day all year round, with a target of 100% readiness.

The reaction time is 15 minutes.

The availability requirements will be measured at the interface between the Turnkey provision and the equipment and

services performed in-house (by the Operator).

The main objective is to enable the Operator to obtain the readiness targets, however taking into account life cycle cost

effects.

The final combination of the number of Helicopters, availability requirements, and maintenance and logistics services, will

hence be subject to negotiations.

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Range requirement

The range requirements of the Norwegian SAR Helicopter have

been summarised in four key objectives, cf. Prop. 146 S (2010-

2011):

To have the capacity to initiate rescue of 20 persons in distress at sea within a range of 150 nautical miles at any point directly out from

the straight baseline within two hours and return with the rescued

people to a safe place on land. In addition, they must be able to

assist two people at the far perimeter of the Norwegian Search and

Rescue Region with better effect than today.

To assist persons in distress on land and in inaccessible terrain, and in other emergency situations where other resources are insufficient,

quickly and in a secure manner year-round.

To continue the present established practice to conduct air ambulance services, where the health services own helicopters are unsuitable.

To carry out other missions of public importance (military missions, support to special police missions, specialised fire fighting,

emergency relief, environmental protection, and other missions of public interest aimed

at protecting assets or the environment).

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Norwegian rescue region

Straight Baseline

Sea King Capacity

150 Nm from Straight Baseline

2 hours from base

based on135 Kts speed

and 15 minutes reaction time

(for Svalbard the speed is 122 Kts

and 60 minutes reaction time)

150 Nm from Straight Baseline at

Svalbard (Ambition to cover this

area is not decided)

Rygge Sola

Flor

rland

Bod

Banak

These objectives have again been further developed in the KS2 process in the Requirement Document. This document

is published for information purposes as a reference to this Information Memorandum. These requirements will in their

turn be further detailed in the specifications as part of the ITT

6.1 OVERALL CONCEPT AND PURPOSE CONT:

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6.3 THE DELIVERABLES A TURNKEY DELIVERY OF SAR HELICOPTERS AND LIFE-CYCLE SUPPORT MATERIALS AND SERVICES The ILS solution will include all:

life-cycle support logistics materials and

services and

some training and

maintenance services, (not applicable for Iceland)

during the implementation phase and for an envisaged duration of ten years

The procurement will seek out a Turnkey provider, with only one contractual interface between the Ministry and the chosen

provider.

Some assets (e.g. base facilities) and services (e.g. line maintenance) shall be provided or undertaken by the Ministry,

Some assets and services will be made available to the Bidders for incorporation in the Turnkey solution if considered appropriate

by the Bidder.

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Not included

Ministry Supplier

Sketch of the intended ILS and Maintenance set up

Helicopter

Line

maintenance

Local inventory

Component

work shops

(MRO)

Base

Maintenance

(Helicopter)

Helicopter

Major

Maintenance

and major

modification

Procurement

Main

Store

This Information Memorandum is a provisional description of the intended scope.

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5 6.4 THE DELIVERABLES

Main supplier

NAWSARH

helicopter

ILS: Initial type competency

and capability

ILS: Future type competency

and capability (IP rights)

ILS: Technical and operative

Expertise

ILS: Life cycle material support

and logistic

Basic Helicopter

SAR mission installation

Mission System integration

Tools / equipment

Documentation

Training aids

ILS: Recurring training

ILS: CAMO organisation (Not

applicable for Iceland)

ILS: Initial Spare part set up

The Ministry shall procure the agreed maintenance and logistics services for all SAR Operating Bases tentatively for a term of ten years, counting

from final acceptance of the last Helicopter, after which the maintenance and logistics services will be subject to a new tender competition. The term

will be subject to negotiations. Hence, the Ministry will ask for alternative tenders assuming both a shorter (five years) and longer (15 years) period.

ILS: Maintenance (Not

applicable for Iceland)

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6.5 IMPLEMENTATION OF HELICOPTERS, AND ASSOCIATED MATERIAL AND SERVICES SUPPORT

Following an extensive acceptance procedure for all deliveries the Ministry will take delivery of the Helicopters

All Services (training, maintenance and logistics) will be subject to extensive review and testing prior to the

operation going live in an operational environment.

An initial period of technical and operational evaluation (Operational Test and Evaluation, OT&E) will take place

after acceptance and delivery of the first two Helicopters.

The purpose of the OT&E is to determine any necessary changes to the Helicopters, the associated material and

services support, and/or develop new or revise existing

operational procedures.

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Master project plan

Phase duration

Preparation period

Contract award

# Helicopter delivery

Preparation

Tendering phase

Production phase



Operation phase

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Building of first batch incl. QA

Delivery

schedule

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6.6 IN-HOUSE AND GOVERNMENT FURNISHED ASSETS (NOT APPLICABLE FOR ICELAND)

Introduction

The Ministry will, provide all Candidates with a set of prerequisites for preparing a tender, including services that will

be performed by the state itself (in-house)

Furthermore, a selection will be made available of Government Furnished Assets that Candidates may choose to utilise as part

of their tenders.

In-house assets and services

Operator responsibility by 330 sqd

SAR Operating Bases as detailed on map

Line Maintenance

The final and optimised arrangement related to the interface between the Line Maintenance and the responsibility of the Turnkey Provider,

i.e. Base Maintenance, shall be subject to negotiations.

Maintenance base facilities

It will be up to the Bidder to propose the most advantageous solution, subject to negotiations.

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Spare helicopter

Maintenance concept

1st Line maintenance

(operational base)

- Day to day

maintenance

- Within 6-12 hours

downtime:

- Failure rectification

- Periodic

maintenance

- Modification

Intermediate maintenance

(Maintenance base)

- Within 4 - 8 weeks

downtime:


- Periodic

maintenance

- Modification

Heavy maintenance

(Overhaul base)

- Helicopter overhaul

(IRAN)

- Major repair

- Major modification

Helicopter under

maintenance1

1

1

1

Helicopter on duty>>

Helicopter back-up

1

1

Maintenance personnel

experience transfer

Could be:

- Training facilities

- Workshop

facilities

- Special tools

- etc

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Will be concluded if:

Civil solution is not feasible or

Priority 1 is not achieved

Priority 2 either / or

Priority 1

Operational flexibility

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5 7. THE PUBLIC AVIATION REGULATIONS - REGULATORY FRAMEWORK (ONLY FOR NORWAY)

Priority 2

Economical benefits (Cost of transfer from todays

military organisation to a civil

solution will be

added to the Bidders proposal)

Civil register

(state aircraft)

Civil Certified

Military register

Military

Qualified

Will survive if achieved:

Civil solution is feasible

Priority 1

Priority 2

Civil register

(state aircraft)

Military register

Bottom line: The winning bid need to be the most cost efficient all over offer

The Intended Helicopter shall prove evidence that it will hold a Civil EASA type certificate or

Military Qualification from recognised authority at the latest when preferred bidder is selected

It is the Ministrys objective that the procurement shall be open (note: reservations) to both military and civil certified helicopters, and military and civil registration. It is thus the

Ministrys objective that the Candidate may freely choose what he considers most advantageous in order to meet the Ministrys operational, functional and technical requirements.

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8. OPTIONS

In addition to an order of up to 16 (+1) large SAR Helicopters, the Ministry will require:

Options for the delivery of up to six (+2) additional SAR Helicopters if needed. The Options will be considered called for:

At Svalbard to replace the SAR helicopters

On the mainland

in case of loss of a Helicopter,

if the number of SAR Operating Bases at the Norwegian mainland should be increased in the future, or

due to any other presently unforeseen or uncontrollable circumstance.

Iceland to replace existing SAR helicopters

The Options shall be valid for a maximum period equalling the length of the maintenance and logistics services. Within this

frame the term and conditions will be subject to negotiations. Candidates may offer their economically most advantageous Helicopter

candidate irrespective of civil certification (Iceland only) or military

qualification, and without concern as to whether the Helicopters will be

operated under a civil or military regulatory regime.

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Number of helicopters

Country Suggested

firm orders

Suggested

future options

Norway 16 6

Iceland 1 21

Total 17 8

Expect advices from supplier based on the number of bases,

readiness requirement and maintenance expectations

Number of helicopter can be adjusted, based on type availability

1 To be confirmed 2018

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9. ICELAND

The Icelandic Government has decided to procure an initial order of

one new long-range rescue Helicopter

with a purchase option of two more Helicopters.

Iceland intends to procure, as far as it is feasible, the same Helicopters as Norway, thereby achieving efficiency and

economies of scale.

Iceland will perform line and base maintenance in-house, and acquire other necessary Services.

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10.1 PREQUALIFICATION OBJECTIVES

The procurement will be performed through this pre-qualifying assessment and a subsequent competition with

negotiations The Pre-qualification will determine if the Candidates

financial,

organisational and

technical qualifications

are sufficient to participate in the competition for the delivery of SAR

helicopters, equipment and services for the Icelandic and Norwegian

SAR service

The appendices describe the pre-qualification criteria and the procedure for selecting the Candidates that will be invited to submit

tenders (Pre-qualified Candidates).

Strict requirements to the Candidates financial, organisational and technical qualifications will apply.

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10.2 RESERVATIONS

10.2.1 Parliament approval It is important to note that the Government has initiated this Pre-qualification

based on a decision subject to parliamentary approval by the Storting, cf. Prop. 146 S (2010-2011).

It shall be clearly understood that the process may be cancelled in its entirety during the Pre-qualification phase, without compensation to Candidates,

subject to the Parliaments request, or as a consequence of major changes required to the scope of supply and/or other material assumptions for the

procurement.

10.2.2 Regulatory framework (civil or military) The Ministry intention is not to close the question of helicopter register until

the time of selecting the preferred bidder, based on his best overall offer.

Please note that in order to allow a change in the future register (i.e. to a civil register) it is required that operational flexibility in relation to SAR and air

ambulance operations is upheld.

Whether this is obtainable is pending clarifications from the MoD, CAA and EASA.

Hence, the Ministry reserves the right to revisit the required regulatory regime as necessary due to EASAs response, or if otherwise required to do so in

order to comply with the prerequisite of operational flexibility.

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11. THE PRE-QUALIFICATION REQUIREMENTS 11.1 THE PRE-QUALIFICATION QUESTIONNAIRE

The Pre-qualification Questionnaire establishes the minimum requirements the Candidates must adhere to and

the documentation that must be provided in order to be

considered by the Ministry as pre-qualified for participation

in the competition.

The Candidates are instructed to complete the Pre-qualification Questionnaire and provide the documentation

specified therein.

Failure to complete the Pre-qualification Documents including appendices as instructed, or failure to provide the

requested documentation, may lead to rejection of the

Candidate,

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11.3 THE DECLARATION OF COMMITMENT

The Candidates are informed that the requirements stated in the Pre-qualification Questionnaire may be fulfilled by other

companies, such as parent companies,

subcontractors,

subsidiaries

or other members of the consortium

(if applicable).

To the extent the Candidate does not meet the requirements itself, but aims to meet the requirements by utilising the

experience or qualifications of such other parties, the Candidate is required to provide further details as well as

documentation that such other party is obligated to deliver the relevant

capacity to the Candidate.

The form as described in Annex 3 shall be completed if the Candidate relies on other business entities to fulfil requirements in this

prequalification

11. THE PRE-QUALIFICATION REQUIREMENTS CONT. 1

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13. COMPLETION OF REQUIRED INFORMATION AND DOCUMENTATION

13.1 THE REQUIRED DOCUMENTATION

The Candidate shall submit the following documents, and shall adhere to the instructions set out for their completion: A letter signed by the individual(s) legally representing the Candidate,

stating the Candidates intention to participate in the competition.

A completed Pre-qualification Questionnaire (Appendix 1) and all documentation required therein

A completed HES statement (Appendix 2) and all documentation required therein.

A completed Declaration of Commitment Form(s) if applicable (Appendix 3)

A completed Check-list (Appendix 5)

All documents and accompanying instructions shall be complied with, without deviations. The Candidate should be

aware of the possibility to raise questions.

The documents shall be submitted in three (3) paper copies, of which one (1) shall be marked as the original,

and electronically on a DVD-ROM, CD-ROM or USB flashdrive.

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13.2 DEADLINE, MARKING AND MEANS OF DELIVERY The Pre-qualification Application shall be contained in a sealed shipment marked:

Pre-qualification NAWSARH 2011.

The Pre-qualification Application shall be received by the Ministry by personal delivery or mail

no later than 20th December 2011 at: 12:00 CET, at:

Flyplassveien 190

PO Box 3

N-4050 Sola,

Norway

Candidates are made especially aware that they bear the sole risk for the Pre-qualification Application failing to reach the deadline at the requested place, e.g.

faults in the delivery by the messenger, the postal service, or any other reason.

13.3 LANGUAGE All documents delivered by the Candidate as part of this Pre-qualification shall be in

English or in Norwegian.

13. COMPLETION OF REQUIRED INFORMATION AND DOCUMENTATION CONT:

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For the avoidance of doubt, it is not

permitted to send Pre-qualification

Documents electronically (by e-mail). !

Please observe that in the Icelandic

documents there is an error set the

date to 15th December 2011.

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14. QUESTIONS AND CLARIFICATIONS

14.1 DEADLINE FOR QUESTIONS AND CLARIFICATIONS

Questions and requests for clarifications related to the Pre-qualification shall be submitted no later than 9. December 2011 at 12:00 CET.

Questions and answers will be published on the Project Web Site and sent to parties who have registered interest in this procurement on Doffin/TED. The

originator of the questions will not be identified.

14.2 CONTACT INFORMATION

14.2.1The Ministrys contact information

All contact with the Ministry during the Pre-qualification process shall be directed in writing to the Ministrys singel point of contact:

Ministry of Justice and the Police/NAWSARH project,

Att: Kjell Jacob Johannessen, project manager

Flyplassveien 190,

PO Box 3, N-4050 Sola

Or E-mail: [email protected]

All submissions shall be marked Pre-qualification NAWSARH 2011.

14.2.2The Candidates contact information

The Candidates shall in their response state a single point of contact (with full name, position in the company, and contact information) for enquiries or other

communication from the Ministry or the NAWSARH Project to the Candidates.

There shall be one single point of contact for each Candidate regardless of the

organisation of the Candidate.

Please observe that in the Icelandic

documents there is an error set the

date to 8th December 2011.

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15.3 SECURITY REQUIREMENTS (FOR NORWAY ONLY)

It may be that the Provider at some point during the delivery will have to comply with requirements related to the protection of classified

information and/or material (due to military operator / missions)

These requirements also includes obtaining an authorisation or security clearance of the Provider, his Subcontractors, and/or his personnel, from

the competent national security authority

It will not be required to obtain security clearances as a part of the Pre-qualification.

Candidates must however note that they will be contractually required to ensure that all necessary security requirements can be met by Provider and

as necessary his Subcontractors, and that it is the sole risk of the Provider

if he fails to do so.

Before a contract is awarded, it shall as a minimum be evidenced that a security agreement/arrangement exists between Norway and the

home state of the Provider (and/or his Subcontractors for the part of

the delivery requiring security clearance), and that no other identified

circumstances makes it likely that security clearances cannot be

obtained.

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17. ETHICAL GUIDELINES

In order to ensure an objective, transparent and in all aspects fair competition, ethical guidelines shall apply to both the Candidates behaviour in the Pre-qualification (and throughout the competition), and to the public

bodies and their personnel involved in the procurement on behalf of the

Ministry.

The Candidates shall not try to influence, canvas or offer or give, or agree to give, any person involved in the project any gift, commission, rebate or

consideration of any kind.

The NAWSARH Project internal ethics standard is published on the Projects Web Site. Furthermore, other public bodies involved in the procurement have been instructed not to exchange communication with any

prospective Candidates, relating to the procurement. All Candidates are

expected to respect that the Ministry, the NAWSARH Project, other public

bodies and their personnel will follow these standards, and not do anything

that could risk the ethics standard being compromised.

The awarded contract will contain provisions regarding ethical requirements. The Provider will be required to conform to a professional attitude to social

responsibility, e.g. having a programme based on guidance laid out in ISO

26000:2010, or a comparable standard or system.

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18. CANCELLATION AND REJECTION

18.1 TOTAL CANCELLATION OR REJECTION OF THE PROCUREMENT PROCESS

The procurement is dependent on parliamentary approval, and the Ministry may cancel the procurement if such approval is not granted,

In addition, the Ministry may cancel the Pre-qualification if it considers that there is reasonable cause for such cancellation.

The Ministry may also reject all submitted Pre-qualification Applications, if the Ministry finds that there is a justifiable basis.

In the event of such cancellation or rejection, the Ministry is not liable for any economic loss suffered by the Candidate.

18.2 REJECTION OF PRE-QUALIFICATION APPLICATIONS

Candidates are informed that failure to comply with the requirements set out in the Pre-qualification Documentation may lead to rejection of the

Candidate, including but not limited to provisions regarding delivery date,

delivery place, delivery time and delivery format and the documentation

required.

It is therefore of great importance that the Candidates study the Pre-qualification Documentation carefully and

follow the instructions herein.

!

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19. COOPERATION BETWEEN ICELAND AND NORWAY IN THE PRE-QUALIFICATION PROCESS Norway and Iceland will cooperate in procuring SAR Helicopters

and associated material and services support with the intention of

achieving economies of scale and synergies.

The procurement processes will be held as two separate competitions, with separate documentation for each stage of the

competition.

The Candidates should note that both nations remain free at all times in the Pre-qualification to make their own individual

decisions regarding the selection of which Candidates should be

Pre-qualified, and that neither nation has the authority to enter into

any kind of obligations on behalf of the other nation.

Any material dispositive decision shall be subject to a formal decision by the Icelandic government, or a body clearly appointed

by the Government to act on its behalf in this matter.

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Information related to the further procurement process

20 TENDER PHASE

Subject to parliamentary approval, and following the Pre-qualification phase, the Pre-qualified Candidates will receive the ITT and be invited to respond to

the ITT with an offer for the delivery of the Service within a set deadline.

21 EVALUATION PHASE

Immediately following the deadline for submission of tenders, the Ministry will ask for any necessary clarifications and evaluate the tenders according to the

evaluation model, after which the Bidders will be invited to negotiate for a

contract.

22 INITIAL REDUCTION OF CANDIDATES IN THE ITT PROCESS

The negotiations can be performed in several phases in order to reduce the number of offers to be negotiated.

23 NEGOTIATION PHASE

Negotiations will take place with those Bidders which may be awarded a final contract.

24 CONTRACT AWARD

24.1 THE AWARD CRITERIA

Following the negotiations, the contract will be

awarded to the Bidder with the economically

most advantageous offer, as further detailed

in the ITT. The award criteria will be:

Award criteria Weight

Performance/Quality 48%

Price 33%

Risk 7%

Reliability of delivery 12%

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24.2 THE COOPERATION BETWEEN ICELAND AND NORWAY IN RELATION TO THE AWARD CRITERIA

The Norwegian and the Icelandic procurement processes will be held as two separate competitions, with separate

documentation for each stage of the competition.

The intention is to prepare the ITT to maximise economies of scale and utilising synergies across the two procurements of

Norway and Iceland, i.e. it will be possible to offer both

separate and combined offers to Norway and Iceland. These

offers will be conditional upon each country choosing the same

supplier. This condition is fulfilled only if the combined offer

provides the economically most advantageous offer for both

countries respectively.

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Possible separate and combination of offers

Process allowing the bidders to submit his best offer

Bid for NorwayCivil or military

register

Bid for IcelandCivil register

Bid for Iceland and Norway

Ministries want each of the potential bidders to be able

to come forward with their best possible proposals /

solutions based on the candidates strong sides.

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5 PRE-QUALIFICATION QUESTIONNAIRE NAWSARH Project 2011

Answers shall be entered directly in the respective column for Information required / Requirement, Documentation required and, if

applicable, Comments/Additional information. Documentation requested shall be enclosed and marked with the applicable requirement

number and the relevant sequence number.

If, for any valid reason, the Candidate is unable to provide the documentation requested by the Ministry under Chapter IV (Financial

Requirements), he may prove his economic and financial standing by any

other document which the Ministry considers appropriate.

The Candidates are informed that the requirements stated in the Pre-qualification Questionnaire may be fulfilled by other companies, for

instance parent companies, subcontractors, subsidiaries or other

members of the consortium (if applicable). To the extent the Candidate does not meet the requirements himself, but aims to meet the

requirements by utilising the experience or qualifications of such other parties, the Candidate

is required to provide further details as well as documentation that such other party is

obligated to deliver the relevant capacity to the Candidate, cf. Appendix 3

If the Candidates official documentation is issued in any other language than English or Norwegian, the documents shall be translated into

English, and must be confirmed as correct by someone with the proper

authority to do so. The official documents in the original language must

also be included.

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Instruction to fill in Candidates response

Item # Information required (Items 1- 8) / Requirement (Items 9 20)

Documentation required (documentation sequence number is marked with [ # ])

Comments/Additional information

PART I CANDIDATE INFORMATION

1) Full name of the Candidate. A certified copy of a Certificate of Registration. [1]

Candidate response:.----.

Please provide a one-page chart

illustrating the ownership structure of

the Candidate including relations to any

parent company or other group or

holding companies. If this

documentation requirement is not

applicable, a statement explaining this

is expected. [2]

Candidate response:.----.

If the Candidate is a consortium, a lead

company shall be identified as

responsible for the Pre-qualification

Application. Furthermore, the role of

the consortium members shall be

described. [3]

If the Candidate is a consortium

information and documentation

regarding all participants in the

consortium must be provided in

relation to information requirement 1

- 7.

Fill in with relevant

information in short

form with reference

to attachment as

applicable and

needed

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1

Observe the requirement of

including relation to any parent

company and any other group or

holding companies

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2

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3

Observe the requirement

of proof of registration and

responsibility


of not older than 6 months

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4


of Capability

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1

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5

5


of not older than 6

months

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6

Observe that the Candidates are

informed that the requirements stated in

the Pre-qualification Questionnaire may

be fulfilled by other companies, such as

parent companies, subcontractors,

subsidiaries or other members of the

consortium (if applicable).

!


of financial statement up to

and including June 2011

Observe that a significant deviation from

a single indicator may lead to a rejection.

A negative trend on some or majority of

the indicators may also lead to a rejection

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7


of profitable business

within the business area of

producing helicopters and

spareparts.

Observe that a significant deviation from

a single indicator may lead to a rejection.

A negative trend on some or majority of

the indicators may also lead to a rejection

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8


of a systematic quality

assurance system.

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9


of capacity and a proven

product


of EASA Certificate or

military qualification

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10 Observe the requirements

of approvals and

certificates

Observe the

requirements of

behaviour

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For work to be performed

in Norway and Iceland

respectively: The

Candidate must have a

working, Health,

Environment and Safety

(HES) management

system in line with the

minimum requirement.

Refer to documentation

requirement [18]

Signed HES statement

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THE DECLARATION OF

COMMITMENT

The Candidates are

informed that the

requirements stated in the

Pre-qualification

Questionnaire may be

fulfilled by other

companies, such as parent

companies, subcontractors,

subsidiaries or other

members of the consortium

(if applicable).

To the extent the Candidate

does not meet the

requirements itself, but

aims to meet the

requirements by utilising

the experience or

qualifications of such other

parties, the Candidate is

required to provide further

details as well as

documentation that such

other party is obligated to

deliver the relevant

capacity to the Candidate.

The form attached as

Appendix 3 to the

Information Memorandum

shall be completed if the

Candidate relies on other

business entities to fulfil

requirements in this Pre-

qualification. One form

shall be completed for

each business entity that

the Candidate relies on.

!

App. 3 Declaration of commitment form

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Just for information

purpose

App 4 Mission types and operational profile

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App 5 Check list

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Experience shows that there is a

statistically risk that one or more

candidates will be rejected because

they fail to comply with the basic

rules and regulations governing the

competition, the obligation to

submit adequate proof and

documentation.

The list is meant as a tool to assist in

avoiding frequently made mistakes,

and shall not be considered

exhaustive.

The Candidate must thus adhere

completely to the instructions set out

in the Prequalification Documents

irrespectively of whether they have

been included in the Check-list.

59

Just a reminder

If you intended to be prequalified for both Norway and Iceland You have to send in two separate applications based

on each countries published Prequalification

Documents:

One marked Prequalification NAWSARH 2011

And Prequalification no. 14423 Search and Rescue Helicopter for the Icelandic Coast Guard -

NAWSARH 2011 - Iceland

!

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New Norwegian rescue responsibility region

Rescue area have recently been extended towards east and north

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Number of helicopters

Country Suggested

firm orders

Suggested

future options

Norway 16 6

Iceland 1 21

Total 17 8

Expect advices from supplier based on the number of bases,

readiness requirement and maintenance expectations

Number of helicopter can be adjusted, based on type availability

1 To be confirmed 2018

64

Ambition level

The map shows the ambition line (blue line), 150 Nm right out of the straight baseline

where the helicopters shall

be able to start pick up 20

persons in distress within 2

hours

The blue circles indicates how far out the helicopters can fly

from the bases within 2 hours

(including 15 minutes reaction

time) at a speed of 135 kts. For comparison - Sea Kings

capacity to pick up 20 rescues

and bring them to safe haven is

indicated with the red line

Norwegian rescue region

Straight Baseline

Sea King Capacity


2 hours from base

based on135 Kts speed

and 15 minutes reaction time

(for Svalbard the speed is 122

Kts and 60 minutes reaction

time)


at Svalbard (Ambition to cover

this area is not decided)

Rygge Sola

Flor

rland

Bod

Banak

65

Not included

Ministry Supplier

Sketch of the intended ILS and Maintenance set up

Helicopter

Line

maintenance

Local inventory

Component

work shops

(MRO)

Base

Maintenance

(Helicopter)

Helicopter

Major

Maintenance

and major

modification

Procurement

Main

Store

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20

11

20

12

20

13

20

14

20

15

20

16

20

17

20

18

20

19

20

20

Master project plan

Phase duration

Preparation period

Contract award

# Helicopter delivery

Preparation

Tendering phase

Production phase



Operation phase

20

21

C

2 3 2 2 3 2 2

Building of first batch incl. QA

Delivery

schedule

C

2

1 Iceland

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Spare helicopter

Maintenance concept

Line maintenance

(operational base)

- Day to day

maintenance

- Within 6-12 hours

downtime:


- Periodic

maintenance

- Modification

Base maintenance

(Maintenance base)

- Within 4 - 8 weeks

downtime:


- Periodic

maintenance

- Modification

Heavy maintenance

(Overhaul base)

- Helicopter overhaul

(IRAN)

- Major repair

- Major modification

Helicopter under

maintenance 1

1

1

1

Helicopter on duty>>

Helicopter back-up

1

1

Maintenance personnel

experience transfer

The maintenance concept is subject to bidders proposal and negotiation

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http://www.doffin.no/search/show/search_view.aspx?ID=OCT168426

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http://www.rikiskaup.is/utbod/utb/14423

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http://ted.europa.eu/udl?uri=TED:NOTICE:337613-2011:TEXT:EN:HTML

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Expected supplier arrangement

Main contractor /

supplier

Sub-supplier (a) Sub-supplier (b)

Sub-suppliers (nn)

Supplier to

Sub-supplier (##)

Expect companies to establish single source Turn key solution

Issues observed as challenging:

- Radar installations

- Mission management integration

- Ambulance installation

- ILS service

- Maintenance service

- Training (continuation) train the trainer

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Weighting model that will be used during evaluation

Economically most advantageous offer

Performance / Quality

48 %

Price

33 %

Risk

7 %

Operational and delivery reliability

12 %

Comprehensive weighting model focus on important deliveries

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Possible separate and combination of offers

Process allowing the bidders to submit his best offer

Bid for Norway Civil or military

register

Bid for Iceland Civil register

Bid for Iceland and Norway

Ministries want each of the potential bidders to be able

to come forward with their best possible proposals /

solutions based on the candidates strong sides.