Indoor Cameras and mounting hardware · Web view610 Series CMP Cat 6 UTP cable- Horizontal cabling shall be 24 AWG, 4-pair UTP, NEC/NFPA CMP rated and be independently verified for

“A Tradition of Excellence” Anderson School District One

Request for Proposal

Cisco Video Surveillance and Access Door AdditionsRFP# 092515-ASD1801 N. Hamilton StreetWilliamston, SC 29697864.847.7344864.235.8768

REQUEST FOR PROPOSAL ENTERPRISE IP VIDEO SURVEILLANCE


The Request for Proposal is expressly for the benefit of Anderson School District One. All contents are considered confidential and shall not be distributed without the expressed written consent of the district.

I. Objective

Anderson School District One is requesting proposals for camera additions as well as additional access control doors at all sites. The district has standardized on Cisco Systems, Inc. video surveillance solution as the back end management.

II. Background

Anderson School District One has thirteen educational sites consisting of approximately 575 classrooms. Anderson School District One serves approximately 9,700 students currently. The district is experiencing population growth and has responded with an aggressive building program including classroom additions at numerous sites and a new high school facility. Academically, the district consistently performs at the top of all districts in the state and continues to provide outstanding academic learning environments for their students.

III. Schedule of Events

Release of RFP September 25, 2015Pre-Bid Meeting (MANDATORY) October 2, 2015(2 pm)Questions from Bidders October 5, 2015Addendum to Bidders October 9, 2015Bids Due October 16, 2015 (2pm)Contract Award October 20, 2015Project Completion December 1, 2015

IV. Terms & Conditions

2.0 Response Submission

Sealed RFPs shall be enclosed in an envelope and the “RFP name and number” clearly displayed on the lower left-hand corner of the envelope. The name and address of the Respondent shall also be displayed on the envelope. One Original and 2 Copies should be included in your response. RFPs can be mailed or hand delivered as indicated below:

Mr. Robbie BinnickerAssistant Superintendent

Anderson School District One801 N. Hamilton StreetWilliamston, SC 29697



2.0.1 Questions & Communication

All questions and communications from vendors shall be addressed in writing only via email to [email protected]. Any questions raised that the district deems necessary for competitive fairness will be distributed with answers to ALL vendors.

2.1 Content & Sequence of Submittal

2.1.1 Tab 1: Cover letter and introduction, giving the name, telephone number, address of the firm, whether the firm is an individual, partnership, corporation or a joint venture.

2.1.2 Tab 2: Provide a description of the firm’s experience in providing Cisco Systems or other manufacturer Enterprise IP Surveillance Systems and Physical Access Control as well as length of time firm has been providing these services. Include evidence of all relevant manufacturer certifications held by the Vendor as well as technical certifications achieved by employees of the company for the proposed system.

2.1.3 Tab 3: List of references (minimum of three) on similar projects within the last 2 years, including the name and phone numbers of individual contacts in each organization. K-12 Accounts preferred.

2.1.4 Tab 4: Provide Certificate of Insurance with minimum amounts as specified in RFP document. (Refer to Section 2.23 Liability and Insurance)

2.1.5 Tab 5: Provide all relevant product and performance warranty documentation and/or certificates being offered.

2.1.6 Tab 6: Proposed costs including a detailed bill of materials including, but not limited to, Manufacturer Part Number, Manufacturer, Description, Quantity, Itemized Material Pricing and Total Labor Price. The Vendor shall include all applicable sales, consumer, use, and other similar taxes in the price quotations. Pricing should be broken down by school. Each school cost sheet should separate the costs necessary to install the new system. Also include schedule as indicated in Sequence and Scheduling under Part III Technical Specifications.

2.1.7 Tab 7: Provide catalog cut sheets and information for the following:

1) Indoor Cameras and mounting hardware

2) Outdoor Cameras and mounting hardware

3) Access Control door mounting hardware

Also include any additional information you would like the district to consider with regards to your proposal.

2.2 Costs Associated with the Preparation of Vendors Response

The District will not be liable for any cost incurred by the respondents in preparing responses to this RFP or negotiations associated with award of a contract.


mailto:[email protected]


2.3 Evaluation Criteria

The following Matrix will be applied when evaluating proposal responses.

Price 50%

Qualifications & Certifications 20%

References 15%

Completeness of Submission 15%

2.4 Right to Reject

The District reserves the right to reject all RFPs. Responses should be submitted initially with the most favorable terms that the Vendor can propose.

2.5 Mandatory Pre-Proposal Conference

A Mandatory Pre-proposal Conference will be held on the above mentioned date and time for the purpose of reviewing the RFP. Additional information for the proposed work will be distributed in the meeting. Because of space allocations, only one representatives from each Vendor will be allowed to attend. Subcontractors will not be allowed to represent The Vendor. An employee of The Vendor firm planning to respond must attend.

2.6 Subcontractors

Should a contractor attend the Mandatory Pre-proposal Conference and represent his or her respective company, that company will be prohibited from acting as a subcontractor to a Vendor responding should that Vendor be awarded the contract. Should The Vendor use subcontractors for portions of the work, the District reserves the right to reject any subcontractor without explanation or recourse by The Vendor or subcontractor. All subcontractors must be disclosed in the proposal submission. Disclosure requires that all mandatory certifications and technical requirements of proposed subcontractor be submitted with the Vendors response. Failure to properly disclose subcontractor relationship and/or qualifications constitutes grounds for disqualification.

2.7 Interpretation and Additional Information

2.7.1 Interpretations, Corrections, and/or Changes

Any interpretation, correction, or change of the RFP will be made by an ADDENDUM. Interpretations, corrections, or changes to the RFP made in any other manner will not be binding, and The Vendors shall not rely upon such interpretations, corrections, or changes. Interpretations, changes, or corrections will be issued by the District. It is the responsibility of the Vendor to let the District know of any specification or requirement that may limit competitive responses or that may not, in the vendor’s opinion, provide the solution desired by the District. It is the responsibility of vendors to determine and show that all addenda have been received.

2.7.2 Addenda

It will be the responsibility of all respondents to contact the District prior to submitting a response to the RFP to ascertain if any addenda have been issued, and to obtain any and all addenda, execute them, and return addenda with the response to the RFP.



2.8 Proposal Binding Period

Prices quoted in The Vendor’s response for all labor and materials will remain in effect through the completion of the installation plus additional 8 months which will be, at a minimum, August 1, 2016.

2.9 Omissions

Omissions in the proposal of any provision herein described shall not be construed as to relieve The Vendor of any responsibility or obligation requisite to the complete and satisfactory delivery, operation, and support of any and all equipment or services.

2.10 Payment

2.10.1 Payment Conditions

Final Payment shall be made upon acceptance of the job by The District. The project will be deemed acceptable when The Vendor delivers to The District:

Installation, Configuration and testing of all hardware components documentation.

Post Project Documentation to include all serial numbers, mac-addresses, cable termination location on patch panel, cable tests results.

2.10.2 Partial Payment

Partial Billing is accepted by the owner. Not more than three (3) invoices will be paid by the District, including the final payment upon acceptance. Partial billing may consist of materials, labor or both.

2.11 Warranty

The Vendor shall provide to The District any and all warranties offered by the product manufacturers, at no additional costs to The District. The District requests a 1 year warranty on all cameras, access control hardware, and associated cabling. Proof of manufacturer’s warranty should be provided.

This warranty shall in no manner cover equipment that has been damaged or rendered unserviceable due to Acts of God, negligence, misuse, acts of vandalism, or tampering by The District or anyone other than employees or agents of The Vendor. The Vendor’s obligation under its warranty is limited to the cost of repair of the warranted item or replacement thereof, at The Vendor’s option. Insurance covering said equipment from damage or loss is to be borne by The Vendor until full acceptance of equipment and services.

2.12 Inspection, Acceptance and Title

Inspection and Acceptance will be at destination and upon successful installation unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful Vendor until acceptance by The District. If the materials or services supplied to The District are found to be defective or do not conform to the specifications, The District reserves the right to cancel the contract upon written notice to The Vendor and return products at The Vendor’s expense, based upon the terms of the Contract.

The District shall at all times have access to the work wherever it is in preparation or progress, and The Vendor shall provide proper facilities for such access and for inspection.

The Vendor shall not close up any work until The District has inspected the work. Should the Vendor close up the work prior to inspection by The District, The Vendor shall uncover the work for inspection by The District at no cost to The District, and then recover the work according to the specification contained herein.



The Vendor shall notify The District in writing when the work is ready for inspection. The District will inspect the work as expeditiously as possible after receipt of notification from The Vendor.

The Vendor shall prepare for not less than 1 onsite inspection per location during the course of the project. At a minimum inspections will occur at the completion of the network cabling system, physical installation of interior and exterior cameras, installation and configuration of access control doors and a final inspection prior to acceptance by the District.

2.13 Price Quotations

Price quotations are to include the furnishing of all materials, equipment, tools, and the provision of all labor and services necessary or proper for the completion of the work, except as may be otherwise expressly provided in the Contract Documents. The District will not be liable for any costs beyond those proposed herein and awarded. Time and materials quotes will be unacceptable. The Vendor must provide a detailed bill of materials including, but not limited too, Manufacturer Part Number, Manufacturer, Description, Quantity, Itemized Material Pricing, and Total Labor Price. The Vendor shall include all applicable sales, consumer, use, and other similar taxes in the price quotations . The completeness of the detailed bill of materials is the responsibility of the Vendor. Any items needed that are not included in the submitted BOM are the responsibility of the Vendor at no additional charge to the District. The District will not be responsible for any calculation errors in the pricing or missing components of the list provided. It is the vendor’s responsibility to confirm the accuracy of the quotations. If the vendor provides alternative camera manufacturer (Approved via writing from district or approved in this RFP) other than Cisco the bid will be increased three hundred dollars ($300.00) per camera due to licensing associated with stream fees for non-Cisco cameras. Do not include this in your proposal unless you are a Cisco partner or can obtain this license for this cost, it will be calculated during the evaluation process by the district. This stream licenses will be purchased by the district if the vendor is Cisco partner, if not they will be purchased via other contract vehicle.

2.14 Variations in Quantities or Configurations

Equipped and capacity requirements are the best estimates currently available. The District reserves the right to modify quantity and configuration requirements for the materials and installation covered by this RFP. The Vendor agrees to sell The District the revised quantity of items at the unit price as stated in the RFP regardless of quantity changes.

2.15 Project Manager

The Vendor will provide a Project Manager who will act as a single point of contact for all activities regarding this project. The Project Manager will be totally responsible for all aspects of the work and shall have the authority to make immediate decisions regarding implementation or changes to the work.

2.16 Anderson District One Project Manager

Chris Powell, or a person appointed by him, shall act as a single point of contact for all activities regarding this project. He/She will be responsible for all decisions required of The District and shall coordinate with all departments during installation activities.

2.17 References

The District may, with full cooperation of The Vendors, visit client installations to observe equipment operations and consult with references. Specified visits and discussion shall be arranged through The Vendors; however, The Vendor personnel shall not be present during discussions with references. The Vendor must provide a minimum of three (3) reference



accounts at which similar work, both in scope and design, have been completed by The Vendor within the last two (2) years.

2.18 Equal Employment Opportunity

In connection with the execution of this Contract, The Vendors and subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, or national origin. The Vendors shall take affirmative action to ensure that minority and disadvantaged applicants are employed and employees are treated during their employment without regard to race, religion, color, sex, age, or national origin.

2.19 Compliance with Laws and Regulations

The Vendor performance of the work shall comply with applicable federal, state, and local laws, rules, and regulations. The Vendor shall give required notices, shall procure necessary governmental licenses and inspections, and shall pay without burden to The District, all fees and charges in connection therewith unless specifically provided otherwise. In the event of violation, The Vendor shall pay all fines and penalties, including attorney’s fees, and other defense costs and expenses in connection therewith.

2.19.1 Federal Communications Commission

Equipment requiring FCC registration or approval shall have received such approval and shall be appropriately identified.

2.19.2 Codes, Standards, and Ordinances

All work shall conform to the latest edition of the National Electrical Code®, the Building Code, and all local codes and ordinances, as applicable. ANSI/TIA/EIA-568-B.1 through ANSI/TIA/EIA-568-B.3, NECS/BICSI-568 and ANSI/TIA/EIA-569-A shall be adhered to during all installation activities. Methodologies outlined in the latest edition of the BICSI Telecommunications Distribution Methods Manual shall also be used during all installation activities. Should conflicts exist with the foregoing, the authority having jurisdiction for enforcement will have responsibility for making interpretation.

2.20 Safety

The Vendor shall take the necessary precautions and bear the sole responsibility for the safety of the methods employed in performing the work. The Vendor shall at all times comply with the regulations set forth by federal, state, and local laws, rules, and regulations concerning “OSHA” and all applicable state labor laws, regulations, and standards. The Vendor shall indemnify and hold harmless The District from and against all liabilities, suits, damages, costs, and expenses (including attorney’s fees and court costs) which may be imposed on The District because of The Vendor, subcontractor, or supplier’s failure to comply with the regulations stated herein.

2.21 Patents and Royalties

The Vendor, without exception, shall indemnify and hold harmless The District and its employees from any liability of any nature or kind, including costs and expenses for, or on account of, any trademarked, copyrighted, patented, or nonpatented invention, process, or article manufactured or used in the performance of the Contract, including its use by The District. If The Vendor or subcontractor uses any design, device, or materials covered by letters, patent, trademark, or copyright, it is mutually understood and agreed without exception that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work.



2.22 Indemnification

The Vendor shall indemnify and hold harmless The District, its agents, and employees from or on account of any injuries or damages, received or sustained by any person or persons, during or on account of any operation connected with this Contract by consequence of any negligence (excluding negligence by The District, its agents, or employees) in connection with the same; or by use of any improper materials or by or on account of any act or omission of said Vendor or its subcontractors, agents, servants, or employees. The Vendor further agrees to indemnify and hold harmless The District, its agents, or employees, against claims or liability arising from or based upon the violation of any federal, state, county, city, or other applicable laws, bylaws, ordinances, or regulations by The Vendor, its agents, associates, or employees.

The indemnification provided above shall obligate The Vendor to defend at its own expense or to provide for such defense, at The District’s option, of any and all claims of liability and all suits and actions of every name and description that may be brought against The District which may result from the operations and activities under this Contract whether the installation operations be performed by The Vendor, subcontractor, or by anyone directly or indirectly employed by either.

The award of this Contract to The Vendor shall obligate The Vendor to comply with the foregoing indemnity provision; however, the collateral obligation of insuring this indemnity must be complied with as set forth.

2.23 Liability Insurance

The Vendor shall assume the full duty, obligation, and expense of obtaining and maintaining necessary insurance.

2.23.1 Insurance Coverage

The Vendor shall be fully liable to provide and maintain in force during the life of this Contract, such insurance, including Public Liability Insurance, Product Liability Insurance, Auto Liability Insurance, Worker’s Compensation, and Employer’s Liability Insurance as will assure to The District the protection contained in the foregoing indemnification provision undertaken by The Vendor. Such policies shall be issued by United States Treasury-approved companies authorized to do business in the State of South Carolina and having agents upon whom service of process may be made in The District and shall contain as a minimum, the following provisions, coverage, and policy limits of liability.

2.23.1.1 General Liability

General Liability Insurance shall protect The District, The Vendor, subcontractor, agents, and employees from claims for damages. The limits of liability provided by such policy shall be no less than Five Hundred Thousand Dollars (U.S. $500,000.00) per occurrence combined single limit bodily injury and property damage, and an amount not less than One Million Dollars (U.S. $1,000,000.00) for damages on account of all occurrences.

2.23.1.2 Product Liability

Product Liability or Completed Operations Insurance shall have bodily injury limits of liability of not less than Five Hundred Thousand Dollars (U.S. $500,000.00) per person; Five Hundred Thousand Dollars (U.S.



$500,000.00) per occurrence, and Five Hundred Thousand Dollars (U.S. $500,000.00) aggregate.

2.23.1.3 Auto Liability

Auto Liability Insurance shall have bodily injury limits of not less than Three Hundred Thousand Dollars (U.S. $300,000.00) per occurrence and property damage limits of not less than One Hundred Thousand Dollars (U.S. $100,000.00).

2.23.1.4 Workers’ Compensation and Employer’s Liability

Workers’ Compensation and Employer’s Liability Insurance shall meet minimum requirements set by the State of South Carolina, but in no case less than One Hundred Thousand Dollars (U.S. $100,000.00).

2.23.1.5 Proof of Insurance

The Vendor shall furnish to The District a Certificate of Insurance or duplicate policies of insurance described above which specifically protect The District. This will be accomplished by naming The District as a named insured under the policy and by providing an endorsement under the terms of which the insurer specifically agrees not only to pay any claims incurred by or resulting to The District, but also agrees to enter a defense on behalf of The District. The defense includes any and all suits or actions, in which the liability of The District is vicarious and is predicated upon allegation of some act of omission by The Vendor, subcontractor, or his or her agents. This proof shall be received within two (2) working days after notice of award. Purchase order(s) will not be issued until Certificates of Insurance are received.

Such certification must contain a provision for notification of The District thirty (30) days in advance of any material change in coverage or cancellation. Notification shall be in writing and signed in ink by a duly authorized officer of the Insurer.

Insurance Companies are subject to approval and may be rejected by The District without stated cause.

2.23.1.6 Claims

In any and all claims against The District, or any of their agents or employees by any employee of The Vendor, any subcontractor, or anyone directly or indirectly employed by any of the contracting parties, or anyone for whose acts any of them may be liable, the indemnification obligation under paragraph 2.22 shall not be limited in any way by any limitation on the amount or types of damages, compensation acts, disability benefit acts, or other employee benefit acts.

2.24 Cancellation

In the event provisions of this RFP are violated by The Vendor, The District may give written notice to The Vendor stating the deficiencies. Unless deficiencies are corrected within five (5) working days, recommendations will be made to The District for immediate cancellation. The District reserves the right to terminate immediately any contract resulting from this RFP for failure to correct deficiencies.

2.25 Advertising



The Vendor agrees not to use the results from this RFP as a part of any commercial advertising without prior written approval of The District.

2.26 Installation Guidelines

All work performed on this project will be installed in accordance with the current edition of

the National Electrical Code®, the current edition of the National Electrical Safety Code®, the current issue of the ANSI/NECA/BICSI-568 Standard for Installing Commercial Building Telecommunications Cabling, the current edition of the BICSI Telecommunications Distribution Methods Manual, the current edition of the BICSI Cabling Installation Manual, the latest issue of the ANSI/TIA/EIA Standards as published by Global Engineering Documents as ANSI/TIA/EIA Telecommunications Building Wiring Standards, and all local codes and ordinances. In addition, all work performed on this project must comply with the installation guidelines of the training program(s) of the proposed manufacturer so that all work performed is covered under the proposed manufacturer’s warranty.

2.27 Right to Protest

Any actual or prospective offeror who is aggrieved in connection with the solicitation or award may submit a protest to Mr. Robbie Binnicker. The protest shall be submitted in writing within fifteen (15) days of the date of issuance of the Invitation for RFP, date of issuance of an amendment, or date of notification of an award is posted.

2.28 Drug Free Workplace

This contract is subject to the Drug Free Workplace Act if the stated or estimated value is Fifty-Thousand Dollars or more. By signing this RFP, you are certifying that you will comply with the Drug Free Workplace Act.

2.29 Non-Appropriations

The Offeror shall agree that funds expended for the purposes of this contract must be appropriated by the Anderson School District One Board of Trustees for each fiscal year included within the contract period. Therefore, the contract shall automatically terminate without penalty or termination costs if such funds are not appropriated. In the event that funds are not appropriated for the contract, the offeror shall not prohibit or otherwise limit the District’s right to pursue and contract for alternate solutions and remedies as deemed necessary by the District for the conduct of it’s affairs. The requirements stated in this paragraph shall apply to any amendment or the execution of any option to extend the contract.

2.30 Confidentiality

Offerors must visibly mark as “confidential” each page of their submittal that offeror contends contains information that is exempt from public disclosure.



V. Technical Specifications

3.0 Overview

Anderson School District One is seeking proposals for physical security cameras and access control additions for several sights.

This RFP is equipment performance specification, therefore, specific feature descriptions of products have been included. Deviations from Cisco Systems products will be acceptable if noted in this RFP and have to be approved in writing during the questioning section of this RFP. Requests for deviation must be submitted no later than the last date for questions and must include the original Part Number specified, the proposal alternate part number AND manufacturer data sheets for alternate products. Acceptance of the alternate component will be at the sole discretion of the district.

3.1 Standards and Codes

ANSI/TIA/EIA-568-B.1 -- Commercial Building Telecommunications Cabling Standard, Part 1: General Requirements

ANSI/TIA/EIA-568-B.2 -- Commercial Building Telecommunications Cabling Standard, Part 2: Balanced Twisted Pair Cabling Components

ANSI/TIA/EIA-568-B.3 -- Optical Fiber Cabling Components Standard

ANSI/TIA/EIA-569-A -- Commercial Building Standard for Telecommunications Pathways and Spaces

ANSI/TIA/EIA-606(A) -- The Administration Standard for the Telecommunications Infrastructure of Commercial Buildings

ANSI/TIA/EIA-607(A) -- Commercial Building Grounding and Bonding Requirements for Telecommunications

NEC 2008 National Electric Code

NFPA-70 National Fire Protection Association

Federal, state, and local codes, rules, regulations, and ordinances governing the work, are as fully part of the specifications as if herein repeated or hereto attached. If the contractor should note items in the drawings or the specifications, construction of which would be code violations, promptly call them to the attention of the owner's representative in writing. Where the requirements of other sections of the specifications are more stringent than applicable codes, rules, regulations, and ordinances, the specifications shall apply.



3.2 Quality Assurance

The Vendor or Sub-Contractor shall be an authorized AMP ND@IStructured Cabling System Installer or pre-approved equivalent to provide a 15-Year Basic Link Network Performance Warranty.

The Vendor or Sub-Contractor must furnish a list of references with specific information regarding type of project and involvement in providing of equipment and systems. A minimum of three references must be provided for Category 6 projects completed within the last three years involving more than 150 work area outlets.

3.3 Warranty

The Vendor shall provide the standard one year manufactures warranty on all installed equipment.

The Vendor will also be required to provide a 15-year; manufacturer held performance warranty for the horizontal cabling system required to complete the physical surveillance installation. As referenced in section 3.2, the vendor or sub-contractor shall be an AMP ND@I certified partner.

3.4 Delivery, Storage and Handling

Protect equipment during transit, storage, and handling to prevent damage, theft, soiling, and misalignment. Coordinate with the owner for secure storage of equipment and materials. Do not store equipment where conditions fall outside manufacturer's recommendations for environmental conditions. Do not install damaged equipment; remove from site and replace damaged equipment with new equipment.

3.5 Sequence and Scheduling

Submit schedule for installation of equipment and cabling. Indicate delivery, installation, and testing for conformance to specific job completion dates. As a minimum, dates are to be provided for bid award, installation start date, completion of station cabling, completion of equipment installation, completion of the final punch list, and owner acceptance. Vendor will verify schedules with District project manager and coordinate with construction schedules where applicable.

3.6 Use of Site

The use of the site(s) is at the sole discretion of the district and may be restricted without cause if deemed necessary by the district. During normal instructional period operation the Vendor will be allowed access to the site(s) between 4pm and 12am Monday-Friday. Any “after hours” work required or perceived to be required by the Vendor to complete the installation must be requested in writing not less than three (3) days prior to the desired work hour extension and approved by the District project manager before work may



commence. The Vendor will not be granted increased fees, charges or surcharges, including travel for work required during atypical operating hours.

3.7 Submittals

The Vendor shall be required to provide manufacturer shop drawings, submittals and/or cut sheets at the inception of the project. At least one (1) complete copy of cut sheets must be submitted to the District project manager. Submittals shall contain any MSDS required documentation associated with federal, state or local laws, codes or ordinances outlined in section 3.1.

The Vendor shall submit, at a minimum the following data sheets for products planned to complete installation of this project:

1. Category Six Cable2. Category Six modular jacks, patch panels, wire managers3. Fire-stopping products4. Grounding and Bonding materials5. Network Camera by type6. Exterior Camera Housing (if applicable)7. Exterior Camera Housing power cable and accessories (if applicable)8. Interior Camera mounting hardware

3.8 Pre-Installation Site Survey

Prior to start of systems installation, meet at the project site with the owner's representative and representatives of trades performing related work to coordinate efforts. Review areas of potential interference and resolve conflicts before proceeding with the work. Facilitation with the Owner will be necessary to plan the crucial scheduled completions of the equipment room and telecommunications closets.

Examine areas and conditions under which the system is to be installed. Do not proceed with the work until satisfactory conditions have been achieved.

3.9 Handling and Protection of Equipment and Materials

Be responsible for safekeeping of your own property, such as equipment and materials, on the job site. The owner assumes no responsibility for protection of above named property against fire, theft, and environmental conditions.

3.9.1 Protection of Owner’s Facilities

Effectively protect the owner's facilities, equipment, and materials from dust, dirt, and damage during construction. Remove protection at completion of the work.

4.0 Horizontal Cabling System



To provide for an operational video surveillance system the Vendor will be required to install a new horizontal cabling system throughout each facility to support camera and access control door locations. The horizontal cabling system shall be an end-to-end AMP Category Six system meeting the standards outlined in section 3.1.

4.1 Category Six Cable

AMP 610 Series CMP Cat 6 UTP cable- Horizontal cabling shall be 24 AWG, 4-pair UTP, NEC/NFPA CMP rated and be independently verified for compliance. Cable jacketing shall be green and shall be lead-free. Cable shall meet all ANSI/TIA and ISO Category 6/Class E requirements

4.2 Data Connections for installed equipment

The Vendor shall provide one (1) biscuit jack or pre-approved equivalent, containing the following devices for each camera location:

Data Outlet - 8-pin modular, category 6, un-keyed, Green (Camera), pinned to T568B standards.

For exterior cameras biscuit jack will be mounted inside building structure and connect to end device via patch cable.

4.3 Patch Panels and Patch Cords

The vendor shall supply 24 port patch panel (AMP part number: 1375014-X or equivalent approved substitution) per data closet that cable is being pulled to for purposes of this project. Category 6 patch panels shall be [1U, 24-Port], wired to T568B, and shall accept RJ-45, 8-Position modular plugs. Patch panels shall be configured as 6-port modules with individually replaceable jacks. The front of each module shall be capable of accepting 9mm to12mm labels. Each port shall be capable of accepting an icon to indicate its function. Patch panels shall terminate the building cabling on 110-style insulation displacement connectors.

The Vendor shall supply two (2) Category Six, 5-foot, patch cords for each camera device. All patch cords shall be Green in color. One patch cord will be designated for station end and one patch cord will be designated for rack end. AMP P/N: TCPC-6RUVB-YL05F.

4.4 Cable Management

The vendor will utilize existing wire management,

4.5 Cable Pathway

The Vendor shall support horizontal cabling system every 48-60 inches with telecommunications approved 2” j-hook style fasteners or utilize existing tray if available. All cable shall be independently supported by vendor installed pathway, except where pathway currently exists and can be utilized per standards. The vendor must route cables parallel or perpendicular to building structure and cabling shall not rest on fixed or suspend ceilings.



All penetrations require appropriate sized sleeves and fire stopping as required by code. Fire-stop shall be putty style, Spec Seal SSP-100. Where applicable, vendor shall install 1”x4”x9” Fire-Stop pillows as required to fill sleeves.

4.6 Horizontal Cabling System Labeling and Documentation

The vendor shall label the horizontal cabling system in accordance with ANSI/EIA/TIA 606(a) standards, as outlined in section 3.1. The labeling system shall follow the districts adopted format of Closet Number – Patch Panel Letter – Port Number (Ex. IC2-C-23). Each rack end patch cord (only) shall be labeled appropriately with Camera Number.

At the completion of the project the vendor shall provide the district a comprehensive spreadsheet indicating Camera number, mac address, ip address, Camera Common Name, patch panel designation, and switch port number per site. Additionally, the vendor will be responsible for providing as-built AutoCAD drawings showing camera location and camera number.

5.0 Network Cameras

The district has selected Cisco Systems as manufacturer of the standard interior and exterior HD network cameras, substitutions will be approved based on comparable specifications and ONVIF 2.0 compliant. It is the Vendors responsibility to ensure that the network camera will work with Cisco VSOM and all other infrastructure attached. The district has selected two Cisco camera models for the standard interior and exterior locations.

Each site will consist of vandal resistant indoor dome cameras and vandal resistant exterior cameras, placed strategically throughout each campus.

Wren High School and Powdersville High School will have exterior cameras that are all in one multi-megapixel cameras to cover parking lots. Manufacturer and specifications below.

5.0.1 High Definition Indoor Dome Camera

The district will utilize high definition, vandal resistant indoor dome camera for all of their interior camera locations for this project. Cameras shall adhere to the following technical specifications:

Cisco 6020 IP Camera

Item Specification

Imaging device 1/2.7-in. progressive-scan CMOS

Image control Automatic white balance (AWB), automatic gain control (AGC), automatic exposure shutter (AES), and auto and manual iris

Wide dynamic range

Approximately 69 dB



Item Specification

Minimum illumination

● Color: 0.5 lux ● B/W: 0.05 lux

Lens 3-9 mmDC-IrisRemote focus and zoom

Field of view 37.5° to 103.7° (horizontal)21.6° to 71.2° (vertical)42.6° to 111.21° (diagonal)

Camera angle adjustment

Pan: 350°Tilt: 80°Rotate: 350°

Shutter speed 1/5 to 1/32,000 sec

Video compression

H.264 and MJPEG

Audio compression

G.711 A-Law, G.711 U-Law, G.726

Resolution and frame rate (H.264)

Refer to Tables 2 and 3

Resolution and frame rate (MJPEG)


Video streaming ● Single-stream H.264 or MJPEG up to 1080p (1920 x 1080) @ 30 fps ● Dual-stream H.264 and MJPEG ◦ Primary stream programmable up to 1280 x 720 @ 30 fps ◦ Secondary stream programmable up to 960 x 544 @15 fps

Protocols Dynamic Host Control Protocol (DHCP), Hypertext Transfer Protocol (HTTP), Secure HTTP (HTTPS), Network Time Protocol (NTP), Real-Time Transport Protocol (RTP), Real-Time Streaming Protocol (RTSP), Simple Mail Transfer Protocol (SMTP), Secure Sockets Layer/Transport Layer Security (SSL/TLS), TCP/IP, Cisco



Item Specification

Discovery Protocol, Bonjour, Simple Network Management Protocol (SNMP), and Secure Shell (SSH) Protocol

Quality of service (QoS)

Differentiated services code point (DSCP) marking and class of service (CoS) marking

Power 12 VDC or 24 VAC through optional external power supply, available separatelyPoE (802.3af)

Power consumption (max)

DC: 4.7WAC: 6.3WPoE: 6.2W

Table 2 lists the video stream support for the Cisco Video Surveillance 6020 IP Camera for 16:9 aspect ratios.

Table 2. Cisco Video Surveillance 6020 IP Camera Video Stream Support for 16:9 Aspect Ratios

Primary (H.264)

Maximum fps

Secondary (H.264 or MJPEG)

Maximum fps

1920 x 1080 30 NA -

1920 x 1080 15 1024 x 576960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

1536 x 864 30 1024 x 576960 x 544768 x 432

15



Primary (H.264)

Maximum fps


Maximum fps

704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

1472 x 832 30 1024 x 576960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

1280 x 720 30 1024 x 576960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

1024 x 576 30 1024 x 576960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15



Primary (H.264)

Maximum fps


Maximum fps

960 x 544 30 960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

768 x 432 30 768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

704 x 400 30 704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

640 x 368 30 640 x 368352 x 208320 x 192192 x 112160 x 96

15

352 x 208 30 352 x 208320 x 192192 x 112160 x 96

15

320 x 192 30 320 x 192 15



Primary (H.264)

Maximum fps


Maximum fps

192 x 112160 x 96

192 x 112160 x 96

192 x 112160 x 96

30 192 x 112160 x 96

15

160 x 96 30 160 x 96 15


Table 3. Cisco Video Surveillance 6020 IP Camera Video Stream Support for 4:3 Aspect Ratio

Primary (H264) Maximum fps Secondary (H264 or MJPEG) Maximum fps

720 x 480/576 30/25 720 x 480/576704 x 480/576352 x 240/288

15

704 x 480/576 30/25 704 x 480/576352 x 240/288

15

352 x 240/288 30/25 352 x 240/288 15



5.0.2 Outdoor High Definition Cameras

The district will utilize the high definition vandal resistant dome cameras for all outdoor applications unless defined otherwise in this RFP. The cameras will meet the following technical specifications:

Cisco 6030 ip camera

Item Specification

Imaging device 1/2.7-in. progressive-scan CMOS

Image control Automatic white balance (AWB), automatic gain control (AGC), automatic exposure shutter (AES), and auto and manual iris

Wide dynamic range

Approximately 69 dB

Minimum illumination

● Color: 0.5 lux ● B/W: 0.05 lux

Lens 3-9 mmDC-IrisRemote focus and zoom

Field of view 37.5° to 103.7° (horizontal)21.6° to 71.2° (vertical)42.6° to 111.21° (diagonal)

Camera angle adjustment

Pan: 350°Tilt: 80°Rotate: 350°

Shutter speed 1/5 to 1/32,000 sec

Video compression

H.264 and MJPEG

Audio compression

G.711 A-Law, G.711 U-Law, G.726

Resolution and frame rate (H.264)


Resolution and frame rate (MJPEG)


Video ● Single-stream H.264 or MJPEG up to 1080p (1920 x



Item Specification

streaming 1080) @ 30 fps ● Dual-stream H.264 and MJPEG ◦ Primary stream programmable up to 1280 x 720 @ 30 fps ◦ Secondary stream programmable up to 960 x 544 @15 fps

Protocols Dynamic Host Control Protocol (DHCP), Hypertext Transfer Protocol (HTTP), Secure HTTP (HTTPS), Network Time Protocol (NTP), Real-Time Transport Protocol (RTP), Real-Time Streaming Protocol (RTSP), Simple Mail Transfer Protocol (SMTP), Secure Sockets Layer/Transport Layer Security (SSL/TLS), TCP/IP, Cisco Discovery Protocol, Bonjour, Simple Network Management Protocol (SNMP), and Secure Shell (SSH) Protocol

Quality of service (QoS)

Differentiated-services-code-point (DSCP) marking and class-of-service (CoS) marking

Power 12 VDC or 24 VAC through optional external power supply, available separatelyPoE (802.3af)

Power consumption (max)

DC: 9.5WAC: 13.1WPoE: 12.72W


Primary (H.264)

Maximum fps


Maximum fps

1920 x 1080 30 NA -

1920 x 1080 15 1024 x 576960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15



Primary (H.264)

Maximum fps


Maximum fps

1536 x 864 30 1024 x 576960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

1472 x 832 30 1024 x 576960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

1280 x 720 30 1024 x 576960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

1024 x 576 30 1024 x 576960 x 544768 x 432704 x 400640 x 368352 x 208

15



Primary (H.264)

Maximum fps


Maximum fps

320 x 192192 x 112160 x 96

960 x 544 30 960 x 544768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

768 x 432 30 768 x 432704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

704 x 400 30 704 x 400640 x 368352 x 208320 x 192192 x 112160 x 96

15

640 x 368 30 640 x 368352 x 208320 x 192192 x 112160 x 96

15

352 x 208 30 352 x 208320 x 192

15



Primary (H.264)

Maximum fps


Maximum fps

192 x 112160 x 96

320 x 192192 x 112160 x 96

30 320 x 192192 x 112160 x 96

15

192 x 112160 x 96

30 192 x 112160 x 96

15

160 x 96 30 160 x 96 15



Primary (H.264)

Maximum fps


Maximum fps

720 x 480/576 30/25 720 x 480/576704 x 480/576352 x 240/288

15

704 x 480/576 30/25 704 x 480/576352 x 240/288

15

352 x 240/288 30/25 352 x 240/288 15



5.0.3 Exterior Cameras for parking lots

Two district locations will need camera coverage in parking lots that vary in size. Wren High school will need an NPR (non-penetrating roof mount) with a pole approximately 10’ to accurately cover the parking lot with four (4) cameras mounted to the pole with all associated cabling. Powdersville High School will need four (4) cameras mounted to the building which are approximately 30’ high on side of building accessible via vendor provided lift. Substitutions must meet the specifications and be approved via written confirmation from district.

Cameras make and manufacture specifications below: Avigilon 5.0-H3-BO2-IR



Note: Not a complete camera specifications sheet. Review manufacturer’s documentation for full specifications.

Cameras require that the vendor also use the Avigilon H3-BO-JB Junction box with these cameras. Vendor is responsible for providing and installing the Junction box for this camera in order to comply with warranty requirements.

5.4 Exterior Camera Power Cabling

If suggested solution needs power it is the responsibility of the vendor to provide the power supply and all cabling required to provide complete installation.

5.5.2 Camera Nomenclature

Each site will determine the naming scheme of the cameras. Prior to installation, the Vendor will be required to complete a worksheet with the principal or assistant principal at each site showing camera name based on location. The site based district representative will sign off on the naming scheme prior to installation.

5.5.3 Camera Field of View

The district desires specific field of views for each camera location. The field of view will be determined onsite between the site representative (project manager) and the Vendor’s appointed project manager during a site walk-thru. At the completion of the physical installation the field of view will be reconfirmed by the sites representative and a JPEG image of the field of view will be captured and printed for each camera. The field of view images will be documented with not more than 1 camera image per page. The camera name will reside under the image. Prior to project acceptance the district representative will initial each camera field of view to indicate “acceptance”.



6.0 Access control

The district has selected Cisco Systems as manufacturer of access control management and control software and hardware.

6.1 Access control gateways

There will be no substitutions for this section of the RFP. The vendor is to install one (1) at/near each access control door to include a Cat 6 data drop and associated door wiring. Specifications below:

CIAC-GW-K9

Feature Description

Doors Managed

Up to two doors can be managed by the Cisco Physical Access Gateway.

Additional Module Support

Up to 15 additional modules can be connected to and managed by the Cisco Physical Access Gateway. These modules can be connected on a 3-wire controller area network (CAN) bus. All modules must be within 400 meters (1320 feet) of the Cisco Physical Access Gateway.

Reader/Lock Power

External devices such as readers or locks can be powered by the Cisco Physical Access Gateway. The maximum current draw is limited to 650mA at 12 VDC.

Credential Cache

250,000 credentials can be cached and encrypted.

Event Cache

150,000 events can be buffered by the door.

Encryption All communication is 128-bit Advanced Encryption Standard (AES) encrypted.

6.2 Access control door installation



Installation materials will be dictated by existing door hardware. Vendor will be responsible for accurate bidding of materials that will work with Cisco gateway module as well as installation with existing door hardware.

Access control keypads must be same make and manufacturer of current keypads.Three doors in schools will also need an intercom push button that will connect to the front office to accommodate 2 way communication.

7.0 Additional security work needed

The district also requests a cost for a two (2) person team per day (defined as 8 hours) for each location. The number of days requested will be given in table in 11.0. The team would be responsible for adjusting current cameras and equipment to better utilize current Physical Security assets. The team would need to have ladders in varying length to complete the tasks as well as tools applicable to the trade. This work can be completed in conjunction with installation or scheduled at a separate date.

7.1 Camera removal and replacement

The district currently has several interior and exterior cameras that are inoperable. As part of this bid, give pricing for removing and replacing quantity of one (1) exterior and quantity of one (1) interior camera with your proposed camera solution. You can reuse existing data drop and mounting hardware if applicable. Final quantities will be available later in the installation process.

8.0 Description of District Network

District will provide necessary network connections to applicable installed equipment.

9.0 Vendor Support

The district requires the vendor to provide technical support for one year after to acceptance of the system.

10.0 Cisco back end management

The district will be responsible for adding cameras and doors to back end management software. Vendor will program all end points and coordinate integration and testing with district personnel.



11.0 Estimated Counts per District Site

This estimate is for camera type and quantity per facility at the time of this RFP. The final counts for bid proposal purposes will be determined on the facility drawings, addendums or an updated spreadsheet released to all bidders. This is designed to show size, scope and approximate quantity of the system being sought by the district.

Cisco 6020

Cisco 6030

Access Control Doors

Avigilon 5.0-H3-BO2-IR

Additional service days

Powdersville High 6 3 4 4Powdersville Middle 3 2 3Powdersville Elementary 2 1 2 2Concrete Primary 1 1 2 2Hunt Meadows Elementary 3 2 2Wren Elementary 2 2Wren Middle 4 3 1 3Wren High 6 5 4 4Spearman Elementary 1 3 3 2West Pelzer Elementary 2 1 2Palmetto Elementary 4 1 2Palmetto Middle 2 1 2 3Palmetto High 6 1 4Cedar Grove 1 1 2District office 8 2
