Indiana University-Bloomington Academic Advising …apps.nacada.ksu.edu/conferences/ProposalsPHP/uploads/handouts/2016/...Indiana University-Bloomington Academic Advising Metrics Report

Learning

Outcome/Purpose/BenefitTopic Description

Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning

GlobalizationHigh Impact

Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention

Career Preparation &

PlanningePortfolio

Advisors engage in training

to enable them to

implement best practices

related to student use of

ePortfoliox x x x x x x x x


PlanningePortfolio - Technology

Advisors educate students

in best practices/uses of

eportfoliox x x x x x x x x


PlanningePorfolio - Advisor Input

Advisors provide

input/feedback related to

the development,

implementation and best

uses of ePortfolio x x x x x x x x x


PlanningCareer Prep


related to basic knowledge,

theories, current trends,

policies, and procedures

related to career

preparation and planningx x x x x x x x x


Planning

Career Prep - leveraging

high impact learning


in how to leverage high

impact learning experiences

into career planning and job

search x x x x x x x x x


Planning

Career Prep - Advisor

Knowledge about

inventories

Advisors talk with students

about

skills/interests/personality

inventories in relation to

degree planning and career

options x x x x x x x x x

Strategic Learning Outcomes

Indiana University-Bloomington

Academic Advising Metrics Report - Strategic Learning Outcomes

Advising Metrics Task Force

Elizabeth Guertin, Assistant Vice Provost for Undergraduate Education and Executive Director of Advising, Task Force Chair

February 2015

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


Planning

Integration of academic

advising & career planning;

Career Prep - Technology

Allow academic advisors

access to Symplicity and

student-facing career sites;

allow career advisor access

to AdRx x x x x x x x x x


Planning


advising and career

planning; Career Prep

Advisors provide

input/feedback, to faculty

and/or administrators

and/or career services

professionals, related to

student career preparation

& planning x x x x x x x x x


Planning


advising and career

planning; Career Prep -

Cross-training

Advisors engage in cross-

training and informational

exchange between

academic and career

advisors x x x x x x x x x


Planning


advising and career

planning; Career Prep -

Combined Events

Academic and Career

advisors plan and deliver

combined events for

students x x x x x x x

Culture of Diversity &

InclusionDiversity & Inclusion

Advisors promote cultural

competence and inclusivity x x x x x x x x x


InclusionDiversity & Inclusion

Advisor educate students in

breadth and depth of multi-

cultural opportunities,

events, centers, etc. on

campus x x x x x x x x x


Inclusion

Diversity & Inclusion -

Resources

Advisors contribute to

improving access to

accurate, clear information

related to multi-cultural

opportunities x x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


Inclusion

Diversity & Inclusion - Cross

Training

Advising programs provide

opportunities for cross-

training or information

exchange between various

groups of advisors (e.g.,

DEMA advisors and non-

DEMA advisors, OIS advisors

and other advisors, etc.))x x x x x x x


Inclusion

Diversity & Inclusion -

Advisor Input

Ensure opportunities for

advisors to provide


and/or administrators,

related to multi-cultural

opportunities x x x x x x x x x


InclusionWomen in STIM


about opportunities and

barriers for women in STIM x x x x x x x x x


InclusionWomen in STIM - Resources


Improving access to


related to women in STIM x x x x x x x x x


Inclusion

Women in STIM - Advisor

Input

Advisors provide



related to women in STIM x x x x x x x x x


InclusionURM & First Gen Programs

For URM/1st Gen Students

advisors educate students

about bridge programs,

other opportunities and

define and advocate for the

elimination of institutional

barriers x x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


Inclusion

URM & First Gen Programs -

Technology



related to URM and First

Gen students x x x x x x x x x


Inclusion

URM & First Gen Programs -

Advisor advocacy

Advisors provide




Gen students, trends, and

programs x x x x x x x x x


Inclusion

Positive

reinforcement/encouragem

ent Role Models

Advisors gather and share

staff/faculty success stories

with URM, First Gen,

International, etc. to

improve resilience x x x x x x x x x

Engagement with Learning Rationale of degree plan


about the structure,

purpose, and rationale of

specific degree plans x x x x x x x x x

Engagement with Learning Rationale of IUB GenEd


about the structure,

purpose, and rationale of

IUB GenEd x x x x x x x x x

Engagement with Learning Value of curriculum

Advisors help students to

reflect on - and articulate -

the value of the curriculum x x x x x x x x x

Engagement with Learning Value of college experiences

Advisors help students to

reflect on - and understand-

the intrinsic and extrinsic

value of opportunities and

choices within the higher

education experience x x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Engagement with Learning Interactions with faculty

Advisors encourage

students from various

populations, to interact with

faculty outside of the

classroom x x x x x x x x x

Engagement with Learning Input to faculty

Advisors provide

perspective to

faculty/administrators

about how faculty can

support/enhance student

participation in academic

success programs and co-

curricular opportunities x x x x x x x x x

Globalization Internationalized Courses

Advisors identify and discuss

the nature and value of

internationalized courses

with students x x x x x x x x x

Globalization Globalization - cross training

Advisors engage in cross-

training and information

exchange with OVST

advisors x x x x x x x x x

Globalization Cultural Competence

Advisors engage in

professional development

to enhance their cultural

competence in general, and

with regard to specific

student populations x x x x x x x x x

Globalization Cross Cultural Events

Advisors lead or participate

in cross-cultural events and

programs and encourage

student participationx x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Globalization Study Abroad - planning

Advisors provide strategies

and resources to help

students do academic and

financial planning in

preparation for study

abroad x x x x x x x x x

Globalization Study Abroad - expectations


about levels of welcome in

other countries (and related

recommendations for

modified behavior) for LGBT

students, women,

international students,

domestic-URM, etc. x x x x x x x x x

GlobalizationStudy Abroad -

conversations with parents

Advisors coach students

about how to discuss study

abroad with parents x x x x x x x x x

GlobalizationStudy Abroad - advisor

travel

Provide opportunities and

training for advisors to lead

students abroad and/or go

abroad to research study

abroad optionsx x x x x x x x x

GlobalizationStudy Abroad - debriefing &

leveraging

Advisors help students

debrief their study abroad

experiences and learn how

to leverage the experiences

in their job searchesx x x x x x x x x

Globalization Globalization - technology

Advisors could help design a

gateway site for exchange


Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

High Impact Learning Undergraduate Research


in understanding the

purpose, value, policies, and

procedures related to

undergraduate research x x x x x x x x x

High Impact Learning Creative Activities





creative activities x x x x x x x x x

High Impact Learning Capstone Experiences





capstone experiences x x x x x x x x x

High Impact Learning Service Learning





service learning x x x x x x x x x

High Impact LearningHigh Impact Learning -

technology & resources


designing accessible,

effective technology for

housing information related

to high impact learningx x x x x x x x x


advisor input

Advisors provide



related to high impact

learning x x x x x x x x x


Degree Maps

Ensure that high impact

learning options are

reflected in degree maps x x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

High Impact Learning Impact of choices

Advisors support/challenge

students to identify how

choices and opportunities

(e.g., high impact learning,

social groups, etc.) intersect

with the curriculum and

degree progress, including

timing and potential

length/intensity of

engagementx x x x x x x x x

Interdisciplinary Focus Interdisciplinary


regarding degree planning,

exceptions, opportunities

and barriers for students

pursuing interdisciplinary


Interdisciplinary Focusinterdisciplinary -

Technology

Advisors develop and

improve access to accurate,

clear information related to

interdisciplinary programs

and opportunities, including

exceptions, policies, and

proceduresx x x x x x x x x

Interdisciplinary FocusInterdisciplinary - Advisor

Input

Advisors provide




Gen students, trends, and


Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

International Student

IntegrationInternational Students

Advisors discuss relevance

and effect of high-impact

learning on degree progress

and completion, with

international students x x x x x x x x x


Integration

International Students -

technology & resources

Advisors advocate for

accessible, effective

technology for housing

information and forms

related to international

student processes x x x x x x x x x


Integration


advisor input

Advisors provide



related to FLAGS, Negative

Service Indicators, Academic

Status, and

Probation/Dismissal for

International students x x x x x x x x x


Integration


barriers

Advisors identify, discuss

and resolve barriers for

international students at

IUB x x x x x x x x x


Integration


English proficiency

Advisors interpret IEPE

testing, explain required

SLST coursework, and

discuss impact of language-

skills on placement into

courses x x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


Integration

Academic Advisors from

other countries

Advisors interact with

academic advisors in other

countries regarding their

insights into their nationals

who come to IUB and our

students who go there x x x x x x x


Integration

International Students - at-

risk

Advisors explain to

international students the

impact of being

academically at-risk x x x x x x x x x

Manage Complexity of IU iGPS - Technology


Improvements in iGPS

technology x x x x x x x x x

Manage Complexity of IU iGPS - Advisor Input

Advisors provide

input/feedback related to

iGPS functionality x x x x x x x x x

Manage Complexity of IU AAR


in practicalities and best

practices related to use of

the AAR x x x x x x x

Manage Complexity of IU AAR - Advisor Input


Improving AAR coding and

technology x x x x x x x

Manage Complexity of IU Enrollment Management

Advisors contribute to best

practices related to

enrollment management

policies and procedures x x x x x x x x x

Manage Complexity of IUEnrollment Management -

Advisor Input

Ensure opportunities for

advisors to provide



related to enrollment

management policies and

procedures x x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Manage Complexity of IU Financial Aid - Advisor Input

Advisors provide



related to financial aid x x x x x x x x x

Manage Complexity of IU Advising Expectations

Advisors communicate and

explain the role of advising

to various populations of

students (domestic,

domestic-URM, domestic-

First Gen, international, etc.)x x x x x x x

Professional Development Advising research

Advisors design, lead, or

participate in best-practice

research or benchmarking

with other units and

institutions x x x x x x x

Professional Development Advising Research

Ensure opportunities and

resources for advisors to

conduct and publish

research x x x x x x x

Student Success &

RetentionAt-risk Indicators

Advisors educate faculty,

staff and administrators

about policies and


FLAGS, Negative Service

Indicators, Academic Status,

and Probation/Dismissal and

impacts on studentsx x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Student Success &

Retention

At-risk Indicators - Advisor

Input

Advisors provide



related to

development/implementati

on of FLAGS, Negative

Service Indicators, Academic

Status, and

Probation/Dismissal x x x x x x x x x

Student Success &

RetentionStudy and classroom habits

Advisors coach students in

multiple approaches to

studying/learning x x x x x x x x x

Student Success &

RetentionClassroom Learning


in various approaches to

making the most of the

classroom learning

environment x x x x x x x x x

Student Success &

RetentionAcademic Support

Advisors identify student

needs and refer students to

academic specific support

services to address those

needs x x x x x x x

Student Success &

RetentionSelf-reflective conversations

Advisors engage in self-

reflective conversations

with students related to

impact and "fit" of academic

and co-curricular choicesx x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Student Success &

RetentionAdvising Skills

Advisors engage in

professional development in

the use of specific advising

techniques (appreciative,

intrusive, prescriptive, etc.)

to enhance their

effectiveness with studentsx x x x x x x

Student Success &

Retention

Student Needs and Issues -

input

Advisors provide

input/feedback to

administrators or faculty

about student needs and

issues (individual students

or trends for groups of

students) x x x x x x x x x

Student Success &

RetentionInput to faculty

Advisors advocate for

changes in curriculum to

remove barriers to student

success/progress and to

support enhanced learning

and student participation in

co-curricular opportunitiesx x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Outreach, Referral & Events Create program

Advisors invite guests &

speakers, arrange travel &

accommodations, create

materials, copy and

distribute, publicize

program through materials

and website, collaborate

with colleagues, professors,

staff & students, attend

planning meetings, secure

technology, prepare & make

presentation, attend event,

secure location, order

hospitality and confirm,

submit receipts, evaluate

success of program, clean

up after event x x x x x x x X X

Outreach, Referral & Events

Plan activities with outside

input

Advisors plan activities with

input from outside

constituents, admissions,

potential students, pre-

college institutions, classes,

teachers and counselors x x x x x x x X X


Collaboration with other

constituents

Advisors collaborate with

Colleagues, Professors,

Students, teachers,

admissions, outside

constituents x x x x x x x X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Outreach, Referral & Events Recruitment activity reports

Advisors document

recruitment activity for

reports, & attend planning

meetings x x x x x x x X X

Outreach, Referral & Events Campus resources

Advisors identify and

promote campus resources,

attend & deliver workshops,

training sessions &

presentations about campus

resources,

collect, display & distribute

materials about campus

resources x x x x x x x X X


Co-curricular Programs and

resources


co-curricular offices &

programs to encourage

student participation,

conducting informational

meetings for colleagues,

recommend students and

graduates to program staff,

collect & maintain lists of

opportunities & programs x x x x x x x X X

Outreach, Referral & Events Support Activities

Advisors engage in

instruction, teaching,

tutoring & instructional

support activities x x x x x x x X X

Outreach, Referral & Events Admissions

Advisors attend and

present at events for

Admissions x x x x x x x X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


Student outreach activities

& recruitment

Advisors design &

implement activities for

potential & current students

& their families about

available academic

programs x x x x x x x X X

Outreach, Referral & Events New student orientation

Advisors plan & implement

new student orientation

activities and events in

collaboration with campus

partners x x x x x x x X X


Academic support

initiatives

Advisors create, coordinate

& evaluate peer mentoring,

test preparation & career

exploration programs and

academic support initiatives x x x x x x x X X

Advising Tools Advising materials

Advisors develop &

distribute advising

materials, strategies and

best practices x x x x x x x x x

Advising Tools Syllabi

Advisors collect & maintain

copies of course syllabi x x x x x

Advising Tools

Formal & informal

development &

interpretation of curricular

information


faculty to develop, suggest

and submit

recommendations for

curricular changes x x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Advising Tools Informational materials

Advisors create, maintain &

distribute informational

materials including degree

maps, tab sheets, policy

guidelines and summaries,

bulletin copy, student

surveys & evaluations,

curricular & policy

guidelines x x x x x x x x x

Advising Tools Website

Advisors create and

maintain department

websites x x x x x x x x x

Advising Tools Technology initiatives

Advisors assist in creation,

testing & implementation of

university technology

initiatives for student-

related data x x x x x x x x

Advising Tools Technology training

Advisors participate in

technology training

workshops, provide

evaluative feedback

regarding technology

initiatives, deliver &

participate in staff training x x x x x x

Advising Tools Metrics

Advisors gather, analyze, &

report statistics for internal

& external use, respond to

campus & external oversight

offices regarding requests

for summative data about

student application,

participation, & completion

of programs x x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Academic Success &

Strategies Teaching

Advisors teach content,

courses, workshops or

orientation sessions for

academic skills, student

services x x x x x x x x x

Academic Success &

Strategies Student Success

Advisors identify student

successes and

achievements, plan formal

& informal recognition

activities for graduation,

special programs,

convocation, dean's list,

orientation, identify &

disseminate rules and

policies for appropriate

personal & academic

conduct, publicize

information to internal &

external constituencies,

provide letters of

recommendation to

external agencies x x x x x x x x x

Academic Success &

Strategies

Identify and recognize

student success

Advisors list activities

identifying student

successes & proactive

concerns/issues. e. g.

graduation, special

programs: convocation,

dean’s list, orientation,

formal & informal

recognition. x x x x x x x x x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Academic Success &

Strategies Retention

Advisors Participate in &

implement professional,

state, institutional & unit

initiatives for student

retention & probation

interventions (15 to Finish,

SSC, Flags, Student

Probation) x x x x x x x x x

Staff Development and

Training Hiring

Advisors identify personnel

needs, prepare job

descriptions, interview,

evaluate and select new

personnel X


Training Training

Advisors prepare and

provide training materials,

train new hires, mentor new

colleagues X


Training Recognition

Advisors participate in

evaluation, performance

assessment, awards

committees, and

promotional structure

decisions X

Participate Governance &

Academic Committees Committee Service

Advisors participate on unit,

institutional or professional

governance committees;

academic & operations

committees or taskforces

and maintain liaisons with

graduate & professional

schools, gather &

disseminate information

related to advising

profession X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Policies & Procedures Advising Ethics

Advisors abide by and

explain established policies

and guidelines, such as

FERPA & NACADA core

values X

Policies & Procedures Internal Collaboration


other schools and colleges

to develop and implement

new and existing polices and

procedures X

Policies & Procedures External Collaboration

Advisors assist in creation of

policies and programs on

the local, regional &

national levels X

Policies & Procedures Budgeting

Advisors develop and

manage budgets x x x x x x x X X

Identifying Campus Services Contact Summary

Advisors work with internal

and external offices and

agencies involved in student

well-fare x x x x x x x X X

Identifying Campus Services Contact Resources

Advisors contact

Institutional and community

resources including

academic, career, campus

life,

mental/emotional/physical

health, financial, legal

services etc. x x x x x x x X X

Professional Development

Professional Development

opportunities

identify & provide

professional development

opportunities x x x x x x x X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Professional Development Conferences and workshops

attend professional

development workshops

and conferences,

disseminate information x x x x x x x X X

Academic Success and Strategies

Time management

Advisors help students with time

management, balancing time

between

academics/work/social/co-

curricular responsibilities. X X X X


Organizational skills

Advisors help students with

organizational skills such as

keeping track of

assignments/deadlines/exams,

how to prioritize tasks, how to

organize academic tools (such as

notes/planners/etc.), learning

skills, etc. X X X X


Goals and priorities

Advisors help students to set

personal, academic, career, and

other goals. Helps student assess

priorities. X X X X


Recognizing strengths, weaknesses

and skills

Advisors help students look at their

past actions/courses/experiences

to determine where their strengths

lie, and how to identify strategies

and resources to overcome

weaknesses.

X X X X


Communication best practices

between student & professor/staff

Advisors coach students regarding

how to communicate effectively

and appropriately with

professor/staff. Discusses

professionalism, in-person and/or

email communication, etc.X X X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


Challenging High Performing

students

Advisors help students find

additional opportunities to

enhance their educational

experience, such as research,

overseas study, internships, and

other high impact experiences. X X X X X X X X X


Current Semester Progress

Advisors discuss with students

current grades, courses, or specific

courses in relation to future course

selection, progress toward a

major/degree.X X X X X X X


Retaking or Repeating Course

Advisors discuss with students the

implications of repeating or

retaking a course including

discussion of the Extended-X

Petition. X X X X X


Satisfactory Academic Progress

(SAP) and progress toward degree

Advisors help students with SAP

form and completion of any

necessary attachments, such as an

academic plan, and discusses how

to complete degree in a timely

manner. X X X X X


FLAGS intervention

Advisors intervene with students at

risk of failing/not attending/etc.,

through discussion of identified

FLAGS and how to remedy these

issues. X X X X


Issues with not attending class

Advisors help students understand

the ramifications of not attending

class, discuss all policies, identify

reasons why he/she is not

attending and discuss ways to

change. X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


Reinstatement

Advisors coach students through

reinstatement process including

registration for appropriate

courses, actions students can take

to get back into good academic

standing, referrals to appropriate

offices/resources. X X X X


Dismissal


their academic dismissal status and

make referrals to appropriate

offices/resources. X X X X X X X


Credit Hours

Advisors counsel students about

appropriate credit hour loads

(whether too few or too many) and

balanced class schedules. This

includes approval to take more

than pre-approved limit. Includes

dropping below full-time and

implications. X X X X X X X X X


Success Strategies

Advisors help students with

academic performance issues,

discusses strategies for success,

refers to appropriate

offices/resources, such as tutors,

writing help, CAPS, SAC, etc.X X X X

Advising Tools Student Success Collaborative

Advisors utilize the Student

Success Collaborative to inform

advising appointment

conversations with students. X X X X

Advising Tools OnCourse/Canvas

Advisors use or reference

OnCourse/Canvas to communicate

information to students.X X X X

Advising Tools AdRx

Advisors use AdRx to maintain

complete and accurate records of

all advising interaction with

students or about students (with

parents under ROI; with faculty,

with other university offices)X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Advising Tools Student Central WebsiteUses, references, or makes referral

to Student Central. X X X X

Advising Tools Degree MapUses, references, or makes referral

to degree map. X X X

Advising Tools iGPS

Uses, references, or makes referral

to combination of schedule

builder, planner, and degree map

planning tool. X X X X

Career Preparation and Beyond Internship process

Discusses the value of internships;

how to find internships; how to get

credit for internships. May refer to

Career Services.X X X X X X X

Career Preparation and Beyond Career development opportunities


possible careers related to the

major. Advisors make referrals or

provide general information about

job opportunities including

internships, employment, and

Career Services events.X X X X X X X

Career Preparation and Beyond Graduate programs/applications

Advisors teach students how to

research graduate programs, about

the academic standards for a

competitive applicant, the timeline

for application and graduate

application requirements. Makes

referrals as appropriate (HPPLC,

faculty, etc.)X X X X X X X

Career Preparation and Beyond Job Shadow

Advisors explain and promote job

shadowing opportunities or

experience. X X X X X X X

Career Preparation and Beyond Exit Interview

Advisors complete exit interviews

with students or refers students

other offices for interview to be

completed. X X X X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Career Preparation and Beyond Post-graduation testing

Advisors provide information

about requirements and

preparation for different graduate

and professional school testing (i.e.

GRE, NCLEX, LSAT, etc.)X X X X X

Degree and Schedule Planning Degree Maps

Advisors utilize degree maps in

monitoring student progress.

Teaches students to use degree

maps. Explains 4 year degree plan

for major, including milestones for

progression to degree, best

approaches to using the degree

map planner to create and develop

a tailored plan for degree

completion. X X X X X

Degree and Schedule Planning Course Sequencing

Advisors explain pre-requisites,

placement, and other factors that

effect individual course sequencing

issues X X X X X

Degree and Schedule PlanningDegree sign-off for external

organizations

Advisors review their students'

four year plans - ensuring accuracy.

Advisors sign required forms for

students for submission to various

organizations to certify compliance

(NCAA, ROTC, GI Bill, etc.)

X X X X X

Degree and Schedule Planning Course permissions

Advisors discuss courses that

require permission for enrollment

and reviews requirements for

receiving permissions. Refers

students to course permission

form or procedure or enters

permission into SIS when

appropriate. X X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Degree and Schedule Planning Transfer credit

Advisors determine which courses

are appropriate to take outside IUB

and how these courses will transfer

to IUB. Discusses if courses will

affect IU cumulative GPA and

explains whether they will meet

degree requirements. Explains

process to transfer credits to IUB.

Reviews CTS and Indiana Core 30

Library if necessary.X X X X X X

Degree and Schedule Planning AP/IB credit

Advisors explain applicability of

credit earned by examination or in

high school. Refer

students/parents to AP/IB charts.

Discuss placement issues including

when it is appropriate to re-take a

course at IUB rather than using

AP/IB credit . X X X X X

Degree and Schedule Planning Basic degree structure

Advisors explain the structure of

degree including IUB general

education, school requirements,

and major requirements and the

rationale for the structure of the

degree. X X X X X

Degree and Schedule PlanningPre-Admission, school admissions

application and standards

Advisors explain specific major

requirements and

certification/admission

requirements for the major.

Advisors explain strategies for

being a competitive applicant. X X X X X

Degree and Schedule PlanningDegree Exceptions and

Substitutions

Advisors explain allowable degree

exceptions or substitutions and

discusses how to obtain approval

for degree exception or

substitutions. X X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Degree and Schedule Planning Alternate major plans

Advisors educate students about a

variety of majors that are

appropriate to the student based

on her/his interests and strengths

and assists students in finding the

program or combination of

programs that are the right fit for

them. Advisors help students

reassess and revise their plans

when students are not happy in a

major or are not performing well

in a major or are not admitted to

the preferred major.

X X X X X

Degree and Schedule PlanningGeneral education requirements

for IUB

Advisors explain the IUB campus

wide general education

requirements, the rationale and

value of these requirements and

how they apply to all degrees.X X X X X

Degree and Schedule Planning Remaining Requirements

Advisors review academic records

and performance to ensure that

students are on track to graduate.

This is done during student

appointments, as part of regular

review processes using reports,

Degree Maps, SSC and other

advising tools and also as part of

senior checks. Advisors check the

Intent to Graduate list once the

student has applied to graduate. X X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

High Impact Experiences Study Abroad Preparation

Advisors educate students about

the value of study abroad

experiences to their overall

education and their preparation

for careers and graduate school.

Advisors discuss the specific

courses, requirements, and

logistics of going abroad. Refer

students to OVST advisor for

review of application process.

Discuss program and location

options that would fit with degree

requirements and student goals.X X X X X X X X

High Impact ExperiencesStudy Abroad Program

Articulation

Advisors explain how OVST will fit

into degree requirements. X X X X X X X X

High Impact Experiences Student Teaching

Advisors explain student teaching

requirements, eligibility, and

opportunities and how these fit

into degree requirements and

students' academic goals. X x

High Impact Experiences Volunteering

Advisors explain the educational,

leadership and career value of

engaging in volunteer experiences

and how to find and participate in

such experiences.X X X X X X X

High Impact Experiences Field Experience

Advisors explain field experience

requirements, eligibility, and

opportunities and how these fit

into degree requirements and

compliment students' academic

goals. X x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

High Impact Experiences Student Organization

Advisors direct students to

organizations, clubs, or

associations based on students'

interests and goals and explains

the value of participation and

leadership in such organizations to

the students' preparation to

achieve their future

career/professional goals. X x

High Impact Experiences Peer Tutor Recruitment

Advisors explain and promote

opportunities for students to

become a peer mentor, a tutor or

to engage in other service

opportunities in support of their

fellow students. X x

High Impact Experiences Research Opportunity


the opportunity to engage in

undergraduate research, and

explain to students how to apply

and gather information on

opportunities to do research with

faculty. X x

High Impact Experiences Service Learning


service learning opportunities and

promote student participation in

these opportunities. X x

High Impact Experiences Honors Program


honors and encourage students to

apply for departmental, school,

and/or campus-wide honors

opportunities. X x

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Major/Minor Exploration and

RequirementsAcademic interests and goals


their potential area of study and/or

research, assist students in

identifying majors/minors that

coincide with those interests, and

help students establish and

accomplish goals and expectations

for their college career.X X X X X X


RequirementsMajors/co-majors/second majors

Advisors explore with students the

options available to pursue fields

of study that meet their interests

including co-majors and second

majors within the same school,

minors and certificates within or

across schools and multiple

degrees within or across schools.X X X X X


RequirementsDual degrees

Advisors explain options available

for students within multiple

colleges at IUB that pertain to the

same areas of interest (health,

international interests,

management interests, etc.)

Advisors explain dual degrees

options that may be from two

different schools and the

implications for time to completion

of degree, application of credit

completed prior to enrollment at

IUB, etc.). X X X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


RequirementsMinors/Certificates

Advisors explain the added value of

incorporating minors/certificates

into a degree how these

requirements can be integrated

with general education and the

major. They educate students

about a variety of

minor/certificate offerings. Explain

requirements and differences

between minors/certificates.X X X X


RequirementsProcess of changing majors

Advisors explain procedures for

changing a major which can

include application to a different

school at IU, logistics, updated

graduation timeline, and pre-

requisites. X X X X X


Requirements

Reassessing goals when not

accepted to a major

Advisors discuss the importance

for students pursuing admission to

competitive programs to develop a

backup plan; they discuss with

students other majors/schools

available to them that match their

interests/career plan and explain

how credits already taken can

apply to a new plan/major.

X X X X X


Welcome Week

Advisors send invitations to

advising meetings, workshops and

welcome week open house

activities to all new students. X


Induction Ceremony/Recognition

Ceremony

Advisors participate in student

recognition events. X X X X X


Open House/ Welcome Week

Advisors greet students during

Welcome Week. Advisors

welcome new students to their

program and coordinate new

student activities and

presentations. X X x X X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


Major Expos/Fairs

Advisors participate in campus-

wide events that include all

schools, majors and programs in a

central location (majors fairs,

career fairs., welcome week

events, etc.). X X X X X


Pre-Admission Events and

Information Sessions

Advisors organize and participate

in scheduled events to provide

information to specific interested

populations regarding admission

requirements, major and minor

degree requirements and career

opportunities.X X X X X X X


Outreach to recruit students into

majors/minors

Advisors visit classes and host

presentations to encourage

students to explore the major or

minor at a deeper level. X X X X X X X X


Group Meeting

Advisors conduct introductory

meetings for assigned advisees,

usually during Welcome Week, or

meets with students about specific

topics (i.e., interest in same major

or regarding specific topic such as

advising and planning tools

available such as AAR or

technology). X X X X X


Roster review outreach

Advisors contact students through

various methods (email, phone,

etc.) to alert students to academic

issues such as under-enrollment,

waitlists, sequencing issues,

incompletes about to turn to Fs,

excessive withdrawals, low grades,

etc.X

Outreach, Referral & EventsReferral to Advisor

Advisors refer students to other

campus advisors when

appropriate. X X X X X

Outreach, Referral & Events Alumni outreachAdvisors initiate outreach and

communication to Alumni. X X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Policies and Procedures Undistributed credit policy

Advisors explain undistributed

transfer credit and , when

appropriate, the petition process

to have courses reviewed for

articulation by the pertinent

department. X X X X

Policies and ProceduresTransferring out of School

Transferring out of IUB

Advisors explain processes for

transferring to different schools or

universities when students request

this information. X X X X

Policies and Procedures Grade change process

Advisors explain grade change

procedures and policy and Refer

students to Instructors,

departments, or student advocates

as appropriate. X

Policies and Procedures Incompletes

Advisors explain the policies

concerning grades of incomplete

including referring students to

instructors and explaining

deadlines for completion of

remaining coursework . X X X

Policies and Procedures Extended X policy

Advisors explain IUB's Extended-X

policy, including policy variation by

school and how the "X" grade is

factored into a student's GPA.X

Policies and ProceduresWLC waiver and exemption

process

Advisors explain the World

Languages and Cultures waiver

procedure to international

students (from a non-English

speaking country) and discuss the

exemption exam when

appropriate. X X X X

Policies and Procedures Withdrawal from All Subjects

Advisors explain WAS (Withdrawal

from All Subjects) policies and

procedures. Make appropriate

referrals. Completes WAS forms,

etc. as appropriate.X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Policies and Procedures DROP/ADD courses

Advisors explain to students the e-

Drop/eAdd process deadlines and

affect on student record. X

Policies and Procedures Holds and impact on registration

Advisors teach students how to

view holds in SIS, discuss possible

penalties for not completing the

required action and discuss

department/school holds and

policies when appropriate. Refer

students to other offices for more

information or for resolution of

holds as appropriate.X

Policies and Procedures Scholarships/Financial Aid issues

Advisors discuss Financial Aid or

Scholarships with students and

refer students to office that

granted student scholarship. Refer

Financial Aid questions to Student

Central. Advisors help students

understand academic

requirements that must be met

each semester to maintain

eligibility, when appropriate. X X x x

Policies and Procedures International Student Processes

Advisors explain issues specific to

international students, such as any

required SLST courses, OIS

processes (CPR, OPT, Reduced

course load requests), help

students understand the American

education system, our

terminology, degree structure,

classroom dynamics, and make

referrals to appropriate resources,

etc. X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015

Policies and Procedures Probation

Advisors assist students on

academic probation with all

aspects of probation- calculating

needed GPA/grades to raise GPA,

explain and sign probation

contracts, explain GPA

requirements, release registration

holds, explain Extended-X policy if

appropriate, discus upcoming

registration for a manageable

course load, explain next steps,

such as critical probation/dismissal,

etc.X X X X

Policies and ProceduresProgram Specific Policies and

Advising

Advisors review policies related to

special programs and populations

such as Hudson Holland, 21st

Century Scholars, Groups Scholars,

Athletics, Hutton Honors College,

or other specific program. X X X X

Policies and Procedures Academic dishonesty

Advisors explain the IU Code of

Ethics, which regulates academic

dishonesty, plagiarism, cheating,

etc. and that penalties can vary

depending on faculty and ethics

board decision. Refer student to

appropriate offices. Discuss how to

avoid academic dishonesty. Review

penalties when appropriate.

X

Student Personal Concerns and

Growth

Timeline to Degree

Advisors assist students in

understanding the need to

complete degree requirements at a

manageable pace that will benefit

the students' future. X X X X X X

Learning


Career

Preparation

& Planning

Culture of

Diversity &

Inclusion

Engagement

with

Learning


Learning

Interdisciplinar

y Focus

International

Student

Integration

Managing

Complexity

of IU

Success &

Retention






February 2015


Growth

Life Balance

Advisors coach students to identify

and recognize the best balance

among studies, work, student life,

and living conditions.X X X X


Growth

External Expectations and

Influence

Advisors help students recognize

external expectations and

influences on his/her academic

plans including parents, siblings,

peers, family. X X X X


GrowthStudent Advocates Referral

Advisors connect students with

Student Advocates, when

appropriate. X X X X


Growth

Counseling Services Referral

Advisors connect students to

Counseling and Psychological

Services (CAPs) or other counseling

service when needed. X X X X


GrowthMentorship

Advisors refer students to

mentoring opportunities. X X X X

Documents

Indiana University-Bloomington Academic Advising …apps.nacada.ksu.edu/conferences/ProposalsPHP/uploads/handouts/2016/...Indiana University-Bloomington Academic Advising Metrics Report