IUSPUG Presentation Febrary 2011

SharePoint Users Grouphttps://iuspug.iu.eduIndiana UniversityUsers Group Committee LeadersAndy HillBrian HughesRichard LeBeauCory P. Retherford FounderRichard Shepherd

November 15th, 2011

1Todays AgendaIts our last meeting of the year!September IUSPUGIT Statewide Conference PresentationSharePoint My SitesForums Updates - https://iuspug.iu.edu/Lists/General%20Discussion/AllItems.aspxShould we add Lists?SharePoint Lists2011 IUSPUG: IU SharePoint Users Group

2How SharePoint Has Made Access To My Digital Information At IU More Convenient

September 29th, 2011

PresentersCory P. RetherfordRichard LeBeau

3Todays AgendaOverview of SharePoint My SitesThe IU SharePoint CloudOffice Web AppsOffice client integrationCentralized data storageIntegration with existing servicesAdditional information

RESOURCESIndiana University Users Group - https://iuspug.iu.edu2011 : Statewide IT Conference 2011 Bloomington/September 29-30

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My Sites OverviewMy Sites https://my.sharepoint.iu.edu20 GB quotaAccess from anywhereOffline access with SharePoint WorkspaceFully-featured personal SharePoint site collection

RESOURCESWhat is a My Site - http://kb.iu.edu/data/bahv.htmlMicrosoft Workspace 2010 - http://go.iu.edu/3Nk

2011 : Statewide IT Conference 2011 Bloomington/September 29-30

5My Sites Overview2011 : Statewide IT Conference 2011 Bloomington/September 29-30

6The IU SharePoint CloudOffice Web AppsOffice client integrationCentralized data storageService integrationExchange, Lync, Active Directory, and moreAccess documents from anywhere, anytime, even off-line with SharePoint workspace

RESOURCESMicrosoft Office Web Apps - http://go.iu.edu/3Nl

2011 : Statewide IT Conference 2011 Bloomington/September 29-30

7Office Web AppsCreate and edit Word, Excel, PowerPoint, & OneNote documents right in the browserExcel, PowerPoint, & OneNote apps sync changes in real time2011 : Statewide IT Conference 2011 Bloomington/September 29-30

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Office Client IntegrationOutlookDocument library accessed via desktop client2011 : Statewide IT Conference 2011 Bloomington/September 29-30

9Office Client IntegrationWord, Excel, & PowerPointUse Save and Send to publish directly to SharePoint

RESOURCESMicrosoft Office Save and Send - http://go.iu.edu/3No

2011 : Statewide IT Conference 2011 Bloomington/September 29-30

10My Sites Drive MappingMapping a DriveOn Campus\\my.sharepoint.iu.edu@SSL\DavWWWRoot\personal\usernameOff Campus or Machttps://my.sharepoint.iu.edu/personal/username

RESOURCEShttp://kb.iu.edu/data/baih.html

2011 : Statewide IT Conference 2011 Bloomington/September 29-30

11Service IntegrationLyncMy Site profile informationsearchable in Lync desktopclient2011 : Statewide IT Conference 2011 Bloomington/September 29-30

12Service IntegrationActive DirectoryMy Site profile picture syncs to Exchange and Lync

2011 : Statewide IT Conference 2011 Bloomington/September 29-30

RESOURCEShttps://kb.iu.edu/data/bavm.html13Centralized Data StorageSharePoint data is centrally stored, maintained, protected, and backed up in the IUB Data CenterData owners still have access to manage and secure dataFull disaster recovery2011 : Statewide IT Conference 2011 Bloomington/September 29-30

14Additional InformationUITS SharePoint AssistantAvailable on IUware:This assistant configures your Windows computer to integrate with the UITS centralized SharePoint environment and eliminates repeated prompts for username and passphrase. Handy!http://iuware.iu.edu/Windows#Details/1486Manual browser configuration instructionsExplorer - http://kb.iu.edu/data/baif.htmlFirefox - http://kb.iu.edu/data/bahf.htmlMobile Use https://myexternal.sharepoint.iu.edu

For the best SharePoint experience, use Windows 7, Office 2010, and Internet Explorer 8 or 9

RESOURCESMicrosoft Office Save and Send - http://kb.iu.edu/data/bbbf.html2011 : Statewide IT Conference 2011 Bloomington/September 29-30

15SharePoint Users Grouphttps://iuspug.iu.eduIndiana UniversityPresentationSharePoint 2010 ListsCory P. RetherfordNovember 15th, 2011

16SharePoint TrainingSharePoint ListsNon IU Attendees?IU IT Training ClassesSharePoint 2010: Beyond the BasicsSharePoint 2010: The Basics

2011 IUSPUG: IU SharePoint Users Group17SharePoint ListsWhat Is A SharePoint List?ListsA Collection Of Information That You Share Using SharePointLists Can Be Data LibrariesLists Can Be BILists Can Be Announcements, Contacts, Events, Tasks, Calendars, Etc2011 IUSPUG: IU SharePoint Users Group18SharePoint ListsOverview Of USSS Technology Inventory SolutionBuilding No-code Applications From ListsThis Is A Sandbox SolutionThat Means That It Was Built Entirely In SharePoint With No Code And No External Connections To Databases To Query Data ListsInput Data FormVarious Views, Rules, Etchttps://usss.iu.edu2011 IUSPUG: IU SharePoint Users Group19SharePoint ListsWhere Are The Lists Located So That You Can View/Edit/Create A ListSite Actions (Need To Be A Site Admin)Site Administration > Site Libraries And Lists Anyone With Access To The Site Can Create A List With Options As WellAlternatively Anyone With Read Rights Can View All Site Content > Lists2011 IUSPUG: IU SharePoint Users Group20SharePoint ListsCreate New Content (Custom List)InventoryOverview List SettingsCreate ColumnsColumns SettingsLookups (List)Limits to how many you can haveChoiceYes/NoSingle Line Of TextDate And TimePerson Or GroupViewsForms, Etc

https://usss.iu.edu/sites/ts/ListsPresentation

2011 IUSPUG: IU SharePoint Users Group21SharePoint ListsExport DataExport to ExcelImporting Excel DataCreate > More OptionsImport SpreadsheetBrowse to documentDatasheet View

https://usss.iu.edu/sites/ts

2011 IUSPUG: IU SharePoint Users Group22SharePoint ListsWhat Is SharePoint Designer?Specialized Html Editor And Web Design Authoring Tool For Creating Or Modifying Microsoft SharePoint Sites And Web Pages And MoreWhere To Get Microsoft SharePoint Designer 2010IUWare.iu.edu Or Www.Microsoft.comOpen And Overview SharePoint Designer 2010Various FunctionsUsed This Tool To Build And Author The Following Siteshttps://Usss.Iu.Eduhttps://Iuspug.Iu.Eduhttp://Www.Retherfords.Com/Blogs/Coryretherfordhttp://Www.Retherfords.Com/Blogs/Coryretherford/ScubaAnd Many More2011 IUSPUG: IU SharePoint Users Group23SharePoint ListsBCS Connections Using SharePoint DesignerOpen SharePoint DesignerSelect Your Site (Collection)External Content Types > CreationIn-uits-chedd1.ads.iu.eduSite Action > More Options > External ListAuthentication Mode In DesignerYou Can Then Update The DB In Datasheet View Or Using A Formhttp://Www.Retherfords.Com/Blogs/Coryretherford/Lists/BCS Forums/https://usss.iu.edu/Sites/Ts/Lists/DEV CHE DB BCS/

2011 IUSPUG: IU SharePoint Users Group24Advanced SharePoint ListsUse of Microsoft Visual Studio 2010Future topic for those who can stomach it!Advanced Code Solutions (Sandboxed)Andy Hill

2011 IUSPUG: IU SharePoint Users Group25Questions and Project ProposalsProject Proposals (Do you have an idea for a new IUSPUG project?)Do you have existing business needs or functionality that we could collaborate on and be shared as a solution?Let us know by using the Contact Us on the https://iuspug.iu.edu website at the bottom!

2011 IUSPUG: IU SharePoint Users Group

26SharePoint PresentationsCalling all PresentersAnyone want to present to the SPUG!?2011 IUSPUG: IU SharePoint Users Group27Future Topics of DiscussionPowerPivot for SharePointExcel PowerPivot LessonSharePoint Designer 2010 OverviewAuthoring ToolsMicrosoft SharePoint Designer 2010Microsoft SharePoint Designer DashboardSQL Server Report BuilderSharePoint 2010 Business IntelligenceMicrosoft PerformancePoint and PowerPivot Services2011 IUSPUG: IU SharePoint Users Group28Future Topics of DiscussionStoragePoint (RBS)Personal DashboardsSearch (SharePoint)Windows OSAcademic Solutions Built on SharePointTicket SystemAsset InventoryInfoPathWeb Parts creationAD groups/users lookup2011 IUSPUG: IU SharePoint Users Group

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2011 IUSPUG: IU SharePoint Users Grouphttps://iuspug.iu.eduThank you for your attendance.

The Indiana University SharePoint Users Group goals are to provide you with the tools and resources to engage, connect, and collaborate with the Indiana University SharePoint community. We hope to facilitate communication and discussion about SharePoint and Microsoft products.

Monthly Meetings In person, Video conferencing, Breeze, and phone

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2011 : Statewide IT Conference 2011 Bloomington/September 29-30

https://iuspug.iu.eduThank you for your attendance and we hope this was an informative session.

You can visit the Indiana University SharePoint Users Group website to access additional resources, and engage, connect, and collaborate with the Indiana University SharePoint community.

Monthly meetings are usually held on the 3rd Tuesday of every month both in-person and via Adobe Connect.

For more information visit the IUSPUG site and be sure to Contact Us!

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