Don’t miss out on all that the ITA has to offer this September! On the following pages are the details that will help you start planning now to attend the annual Educational Conference. This information is also available at

www.indianatownshipassoc.org where you may also register and pay electronically.

Each day as township officials, our job touches people with hope - whether it is by us providing them with assistance for a place to sleep, heat to keep them warm, food, medicine, etc.

We also provide hope through the provision of fire and EMS services that respond to all types of disasters beyond fire protection including tornadoes and floods.

We spread hope to our residents by referring hurting individuals to resources designed to get their lives back on track - job training and placement, overcoming substance abuse, or recover-ing from other trauma such as child abuse.

Our theme for 2018 will first be played out in a day of enrichment and learning on Monday, Sep-tember 24. You will not want to miss our keynote speaker and many other presentations which will bring a message of hope that you can carry home.

Be sure to keep an eye on your email for continuing details as they are confirmed. We will do our best to keep you informed these next few months.

See you soon,

Your ITA Conference Team

REGISTRATION PACKET

INDIANA TOWNSHIP ASSOCIATIONANNUAL EDUCATION CONFERENCE

SEPTEMBER 23-26, 2018

TENTATIVE AGENDASUNDAY,SEPTEMBER 234:30pm – 6:30pmRegistration Open

7:00pm -10:00pmITA Hospitality, Crosspointe Suite

MONDAY,SEPTEMBER 247:30am – 5:00pmRegistration & Resource Center Open

8:00am – 9:00amContinental Breakfast, Plaza Foyer

9:00am – 9:30am Opening Remarks, Plaza Ballroom

9:30am – 10:30amKeynote Speaker, Plaza Ballroom

10:30am – 12:00pmGeneral Session, Plaza Ballroom

12:00pm – 1:30pmLunch on Own

1:30pm – 4:30pmGeneral Session, Plaza Ballroom

5:00pm – 7:00pm Wine & Cheese Reception, Clearwater Ballroom

7:00pm – 11:00pmBoyce Hospitality, Crosspointe Room

TUESDAY,SEPTEMBER 257:30 am – 5:00pmRegistration & Resource Center Open

7:30 am – 8:30amContinental Breakfast, Plaza Foyer

8:30 am – 9:45am Seminar Breakout

10:00am – 11:15amSeminar Breakout

11:30am – 12:30pmLunch on Own

12:45pm – 2:00pmSeminar Breakout

2:15pm – 3:30pmSeminar Breakout

3:45pm – 5:00pm Seminar Breakout

6:00pm – 8:00pmAwards Dinner & Entertainment, Plaza Ballroom

8:00pm – 11:30pmBoyce Hospitality, Crosspointe Suite

WEDNESDAY, SEPTEMBER 267:30am – 1:30pmTrade Show Exhibits Open, Plaza Foyer & Suites 8, 9, 10

7:30am – 9:00amContinental Breakfast, Suites 8, 9, 10

8:30am – 10:00amSeminar Breakout Part I

10:00am – 10:30amBreak

10:30am – 12:00pmSeminar Breakout Part II

12:15pm - 1:15pmClosing Lunch and Raffle Drawings, Clearwater Ballroom

SPREAD THE WORD Do you know of a trustee who has not attended an ITA conference or perhaps it’s been several years? If each trustee would reach out to these folks, we could grow our conference attendance and do our part in making township government better through education.

ATTIRE Keep in mind that the climate in large buildings is typically on the cold side. You might want to bring along a sweater or jacket to keep you comfortable. Most attendees wear business attire to the Awards Banquet and business casual attire throughout the rest of the conference.

DOOR PRIZES Receiving a door prize is fun, right? You help is ap-preciated in donating and/or collecting these prizes. You can donate personally, as a county group of trustees or ask the local companies with which you do business. ALL prizes have value! Drop them at the Registration table when you arrive at the conference.

CANCELLATIONS Conference fees are refundable until September 9th. Due to guarantees that must be given to the hotel for meals, we must adhere to this policy.

CONFERENCE PRICING We offer only “Full Conference” pricing due to contract requirements for minimum hotel food & beverage purchases. This allows the ITA to have ample meeting space free of charge.

TUESDAY BREAKOUTSTownship Board Member Training

A walk through the statutory duties of the township board

IN Public Access Learn what records must be retained and made public upon request as well as the Indiana “Sunshine” laws.

Providing Employee Benefits What benefits a township may provide to its employees and how that must be done.

Grant Writing Learn the most important elements of getting started in writing grant proposals that will result in additional funding.

Understanding the TA7 Townships share how they manage this annually required report

IHCDA Learn what programs and services are provided by the Indiana Housing and Community Development Authority.

Effective Board Governance Discover tips and proven best practices for leading a board meeting.

Payroll - Tips for Painless Processing

There are some solutions to address this common headache.

Homelessness & Transitional Housing

Trustees share their experiences in addressing housing issues

Preparing for an Audit State Board of Accounts Personnel will address common mistakes that lead to audit exceptions.

Cemetery Responsibilities DNR expert will team up with an attorney to address townships’ responsibilities and how to determine which cemeteries are “ours”. Will include information on securing the deed.

Cemetery Restoration Experienced restorationist will share their expertise.

Weeds & Fences How to identify and rectify these nuisances.

Insurance - Required v Recommended

Learn the different insurance products available to townships and which are state mandated and which are discretionary.

Protecting Your Township Against Identity Theft

This problem continues to be on the rise. There are prudent measures that can help prevent this from happening to you.

Keeping It Legal While Denying Township Assistance

If you are going to deny an applicant, be certain that the grounds for denial are legal.

Case Management Experienced case manager will share best practices that can be put in place at your township.

Funding Fire Protection CPA will explain different options for funding.

This is a tentative list of seminars.

TUESDAY BREAKOUTS CONT.

WEDNESDAY CERTIFICATION SEMINARS

Public Sector Employment Avoid serious problems by learning more about state & federal employment laws

Roundtable Discussions for Board Members, Investigators & Clerks

Roundtables are your oportunity to sit with your peers and discuss best practices and assist one another with daily challenges.

Courage to be Safe Professional fire department training chief will present.

Trauma Training Many of our clients have suffered some sort of trauma that eventually leads them to us. Aquire enhanced knowledge of methods and best practices for creating trauma-sensitive environments.

Brain Injury Training Reach a basic understanding of the effects and increased risk of brain injuries and how it might affect the ability to maintain stability and follow through on action plans, etc. required by the trustee.

Drug Epidemic State Police & others will bring awareness to this growing problem.

FEMA/Red Cross Learn how these agencies respond to disasters.

Township Assistance This seminar will take the attendees through the process of township assistance from the Intake through an appeal. This is an on-going comprehensive/refresher course that is updated as laws change or new best practices are discovered.

Township Policies & Contracts Learn what policies and contracts MUST be in place in the trustee’s office and which MUST involve the township board. Seminar will include community service contracts and travel policies. Samples will be provided as part of the class.

Public Relations / Affairs As public servants, we deal directly with constituents and it is important that we handle ourselves appropriately. Trustees are required to use other resources available to meet the needs of their clients. This requires networking and sharing your mission with others.

These three options will be offered on Wednesday morning. You must pre-select on your registration form which certification seminar you plan to attend. Each seminar is 3 hours in length. Attendees will receive a certificate of completion for attending an entire session.

This is a tentative list of seminars.

The Indiana Township Association recognizes four dedicated ITA members that have demonstrated accomplishments during the past year. Nominations will be accepted until August 27, 2018. Awards will be presented September 25th at the ITA Awards Banquet during the Annual ITA Educational Conference.

ITA is proud of the many contributions its men and women have made on behalf of the association and to our industry. We encourage you to help us recognize those members who deserve to be thanked by nominating them for an appropriate award.

Nominator Name___________________________________________________________________Phone #___________________________________________

AWARD YOU’RE APPLYING FOR (CHOOSE ONE)Harold ‘Gene’ Stofer Trustee of the Year

Charles Bogden Memorial Township Board Member of the YearTownship of the Year

Township Employee of the Year

Name of Nominee__________________________________________________________________Position___________________________________________________________________________

Township_______________________________________________________________________County________________________________________________________________________________

Address________________________________________________________________________City_________________________________________________Zip________________________________

Community Involvement (boards, affiliations, formal occupation) __________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________

Please use the space provided or attached document to describe, in detail, why you believe this person/township deserves this prestigious award. __________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________

Please Include: Letters of support Supporting documents that may enhance nominee

DEADLINE FOR NOMINATIONS IS AUGUST 27Nominations will be held for consideration for two years.

All Nominations should be mailed to:Indiana Township Association, Inc., PO Box 611, Fishers, IN 46038 or FAXED to: 317.813.3187

Awards Committee Co-Chairs: Craig Beckley & Brendan Clancy

ITA AWARD NOMINATION FORM

LAST DAY TO RESERVE ROOMS:SEPTEMBER 2, 2018 - 5:00 PM EST

All conference activities will take place at the Sheraton8787 Keystone Crossing in Indianapolis.

Discounted rooms may not be available after September 2 due to limited availability at the Sheraton. Book early! To make reservations, please call 1-888-627-7814 or go to:

https://www.starwoodmeeting.com/Book/Township2018no later than Sept. 2, at 5:00 PM.

DISCOUNTED RATES: Deluxe Room: $122.FREE PARKING (the free parking garage is on the north side of the hotel.) There is a charge for VALET parking. GUARANTEE METHOD: Individuals must provide a credit card to secure their reservation. Please note that credit cards will only be charged if the room is canceled within 24 hours of arrival, or if the guest does not check in on arrival date as specified in your reservation (this will be considered a “no show”).72 HOUR CANCELLATION POLICY: To avoid a penalty fee of one night’s room and tax, res-ervation must be canceled 72 hours prior to arrival.PAYMENT: IMPORTANT NOTICE!!!! If you intend to pay for your hotel by township check, you MUST present your check at CHECK-IN! You will be required to give a credit card at check-in for incidentals that may be charged to the room. ALSO - you must present your 2018 tax exempt form at CHECK-IN.TAX EXEMPTION: Be certain to give your 2018 tax exemption certificate AT CHECK IN! Oth-erwise, you may be responsible for the sales tax on your room!OVERFLOW ROOMS at nearby hotels are being secured by the ITA. Details will be an-nounced should the Sheraton sell out. The ITA contracts a number of rooms based upon past sales and is responsible for those rooms should they not be sold.

Members Cost Non-Members Cost

___ $190 Full Conference Early Bird (before 9/1/2018) ___ $275 Full Conference Early Bird (before 9/1/2018)

___ $230 Full Conference (after 9/1/2018) ___ $325 Full Conference (after 9/1/2018)

OPTIONS FOR SPOUSE/GUEST OF: MUST PRE-REGISTER FOR ONE CERTIFICATION CLASS:

Meals/Entertainment Only Awards Only ____ Township Assistance

____$130 (member) ____ $70 (member) ____ Policies & Contracts

____$185 (non-member) ____ $90 (non-member) ____ Public Relations/Affairs

___________________________________________________________________________________________________________________________________________

Method of Payment Check enclosed (make payable to “ITA”) Credit card: _ Visa _ MasterCard _ AMEX

Card No.: _____________________________________3-Digit Verification # __ Exp. Date: ______________

Name on Card: ______________________________________Billing Address: __________________________________

City _____________________________ State _____ Zip _____________ Phone: _____________________

Signature: ____________________________________________________Date: ________________

Send this registration and payment to: Indiana Township Association PO Box 611

Fishers, IN 46038 317.813.3240 / 317.813.3187 Fax

ita@indianatownshipassoc.org

Do not fill in - for ITA Office Use Only: Credit Card or Check #: ________________ Total this Registration: $_______

Total Check/Credit Card: $________ Total # paying for: __________Date ITA Received: ____________________

REGISTRATION FORM

Last Name: _____________________________________ First Name: ________________________________________ (as you want it to appear on nametags)

Office Email: _________________________________ Office Phone: _______________ Office Fax: ___________________

Township: ________________________________________ County: ____________________________________________

Company/Organization Name: _________________________________________________________________________________________________________________

Title: ______________________________________Office Address: _____________________________________________

City _____________________________________ State: _________ Zip: ________________

Please complete a registration form for EACH person attending the conference. Online Registration & Payment can also be made at www.indianatownshipassoc.org ____________________________________________________________________________________________________

Full Conference Options (includes all events, seminars & meals). You must be affiliated with a township to attend.