INDIANA LOCAL ROADS...At the most basic level asset management is a way to meet the goals of good ownership, effective management, and responsible stewardship What is Asset Management?

INDIANA

LOCAL ROADSAn Asset Management Guide for Cities, Towns and Counties

2018 Purdue Road School

An Introduction to Asset Management

Key Components of a TAM Process

Building an Asset Inventory

Rating Asset Conditions

Setting Targeted Levels of Services

Developing a Program with a Mix of Fixes

Reporting Results and Developing the Plan

Course Content

CHAPTER 1

AN INTRODUCTION TO ASSET

MANAGEMENT

WHAT DOES ASSET MANAGEMENT MEAN TO

YOU?

Asset Management Definition.

“An ongoing process of maintaining, upgrading, and operating physical assets

cost effectively, based on a continuous physical inventory

and condition assessment”

Source: Michigan Act 499 of the Public Acts of 2002.

What is Asset Management?

At the most basic level asset management is a way to meet the goals of good ownership, effective

management, and responsible stewardship

What is Asset Management?

Local Agency Guidelines for Developing an Asset Management Plan and Process May 2011

Balancing agency goals through asset management© 2017 Applied Pavement Technology, Inc.

Driven by Policy

Based on Performance

Founded on Life Cycle Needs

Supported by Data

Defensible

Key asset management concepts

Even agencies with a large part of their network in poor condition can benefit from an asset management strategy

Demonstrates that it is much more cost-effective to perform regular maintenance than rehab or reconstruction


How will this change our agency?

Reduce life-cycle costs

Define levels of service

Monitor performance and report results

Improve transparency in decision making

The ability to report the effect of funding decisions


Inadequate budgets

Limited resources

Aging road networks

Increase accountability

Increasing public

expectations

Growing demand on our

infrastructure

Why TAM is important

Challenges facing local public agencies

Develop an inventory and rate the condition it is in

Determine what level of service is needed, balances funding vs risks

Defines the cost and options to achieve your desired level of service?

Demonstrates what the consequences are if repairs aren’t made

Why TAM is important

At the state and local level, transportation infrastructure is vital to the economic well being of Indiana

For many local agencies the road network is the largest community asset under their control

Many local agencies are financially unable to improve or maintain the current condition of the system

Reasons to use TAM

We are primarily “reacting” to conditions “Worse First” vs “Mix of Fixes”

To create a “network level approach” when funding is available

Do not have all the information needed to “tell our story” in a way that resonates with our stakeholders

Reasons to use TAM

WHAT TYPE OF ASSETS DO YOU MANAGE?

Roads

Bridges

Culverts

Water/Sewer/Drainage Infrastructure

Signs and Guardrail

Fleet and Facilities

Parks and Equipment

Law Enforcement

Jails

Fire Fighting Equipment

Sidewalks and Trails

Personnel

What Type of Assets Do We Manage?

CHAPTER 2

KEY COMPONENTS

OF A TAM PROCESS

Step 1: Build your inventory

Step 2: Assess current conditions

Step 3: Set the targeted level of service

Step 4: Develop the program

Step 5: Report results



“Nothing New” In many cases this just defines what you have been doing for years

Shift toward “network” rather then “project” perspective when selecting projects

Evaluate “mix of fixes” to find the most cost effective treatments


Signs of a successful implementation

The condition information is being used to select projects treatments

Early preservation treatments are visible and a continually growing portion of the budget is going toward preservation to slow deterioration

Confidence in the plan, everyone is buying in to the theory that valuable assets are worth preserving

CHAPTER 3

BUILDING AN ASSET INVENTORY


What type of asset is it?

How is this asset identified?

Where is it located

Who is responsible for it?

What are the assets dimensions?

What is the asset made of?

When was it built or repaired?

How was the asset used?

Build your inventory


Managing inventory data

Simple – Spreadsheets/Database/GIS

Moderate – Public Domain Software

Advanced – Private Domain Software

CHAPTER 4

RATING ASSET CONDITIONS


Method of evaluating conditions

Method of collecting data

Frequency of inspections

Training for inspectors

Quality control/quality assurance

Assessing current conditions


PASER is the preferred pavement rating

method in Indiana

63% of agencies surveyed have been to

LTAP training in person or online

89% of Indiana Agencies are using PASER

70% local agency raters

30% use a contractor raters


PASER Workshop in March 2018

How PASER Works With Pavement Management

Identifying Pavement Distresses

PASER Quizzes

Pavement Preservation Treatments

Building a Pavement Management Plan

Still online courses available through Indiana

LTAP

CHAPTER 5

SETTING TARGETED LEVELS OF SERVICES

Setting Targeted Levels of Services

Estimating funding levels

Factors that impact the program

Identifying realistic targets

Setting one or more targeted level of service

Easy to understand

Good-Fair-Poor

CHAPTER 6

DEVELOPING A PROGRAM WITH A MIX OF FIXES

Developing a Program with a Mix of Fixes

Road and bridge preventive maintenance

treatments represent the “Best Bang for the Buck”

Using condition data to determine which

treatments work best for you

The deterioration rate of an asset and will identify

the “window of opportunity” for preservation

Develop a multi-year program using a predicative

approach to estimate deterioration

CHAPTER 7

REPORTING RESULTS AND DEVELOPING THE PLAN


This is where you “Tell Your Story”

The plan does not need to be a large burden

on the agency

The plan should summarize information about

the size and condition of the pavement and

bridge inventory and the planned treatments

over a multi-year period

MAINTENANCE COST SUMMARY USING ONLY PROJECTED MVH, LRS FUNDS, AND WHEEL TAX REVENUE

Year Rating Treatment Used Estimated cost per mile Estimated miles Estimated cost

2017

8–10 Durra Patch $1,000 20 $20,000

7 Durra Patch $3,000 10 $30,000

6 Chip Seal $9,665 40 $386,600

5 Repairs and Chip Seal $10,915 40 $436,600

4 Repairs and Overlays $29,552 10 $295,520

3 Some Reconstruction $77,000 2 $154,000

2 Large Reconstruction $154,000 1 $154,000

1 Total Reconstruction $254,000 1 $254,000

Total $1,730,720


The plan should encourage local agencies to

apply TAM principles so available funding is

used as cost-effectively as possible.

The plan should indicate the agency’s

performance goals and the expected level of

service that will be attained at the end of the

reporting period.

Scenario #1

Member of the public asks this question in an open meeting

Why are you using PASER?

I did my research (Googled it) and PASER is unfair. My

road is really bad and it is rated too high. It will never

get fixed

How do you answer this?

Using the Manual

Scenario #2

You hear this complaint

You are working on the same roads over and over while

my road has been bad for a long time

Crack sealing is a waste of money and it is ugly to look

at

How do you answer these?

Using the Manual

Scenario #3

It’s budget time and your council member asks this

question

Why do you keep asking for more money every year

when we gave you a large chunk of money a few years

ago?


Using the Manual

Scenario #4

There is talk of raising the county's Cum Bridge Fund.

You get a call from a local reporter asking how much

money you need to fix the county’s bridges


Using the Manual

STOP IN ROOM 307 TO VISIT WITH INDIANA LTAP

THANK YOU FOR ATTENDING

PLEASE ENJOY ROAD SCHOOL

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INDIANA LOCAL ROADS...At the most basic level asset management is a way to meet the goals of good ownership, effective management, and responsible stewardship What is Asset Management?