1

INDEX

Signatures of Tenderor with Date & Stamp

Sr. No. Page No.

1 Request for Proposal 2

2 Schedule of Events 3

3 Detail of Tenderor 4

4 Notice Inviting Tender 5

5 Appendix-A 11

6 Instructions for Tendering 12

7 Appendix to Form of Tender. 14

8 Appendix-B 15

9 Price Bid 16

10 Annexure-A 17

11 Annexure-B Affidavit / Declaration

18

12 Bill of Quantities 19

13 Indicative Price Bid 21

14 Annexure-C Business Rules for Reverse Auction

22

15 General Terms &Conditions for Reverse Auction 23

16 Annexure-D Process Compliance Form

28

17 Annexure-E Compliance Statement Declaration

30

18 Annexure-F Certificate of Confirmation for Participation

31

19 Annexure-G Final Price Confirmation Form

33

2

REQUEST FOR PROPOSAL (RFP) SUPPLY OF DRUGS/MEDICINES/CONSUMABLES AT DISPENSARY UNDER ADMINISTRATIVE CONTROL OF SBI, ADMINISTRATIVE OFFICE, SECTOR 68, MOHALI.

1. We herewith invite tender for supply of drugs/medicines/consumables at

dispensary under administrative control of State Bank of India, Administrative Office, Mohali.

2. The tender should reach us on or before 4.00 P.M. on 25.03.2021 and will be

opened on 08.03.2021 at 11.00 A.M. in presence of those who wish to be present at the time of opening of Tenders.

3. The Tender should be sent in sealed envelope in the manner as explained below

to the undersigned and marked as “TENDER FOR SUPPLY OF DRUGS /MEDICINES

/CONSUMABLE AT THE DISPENSARY UNDER ADMINISTRATIVE CONTROL OF State Bank of India, Administrative Office, Sector 68, Mohali.

4. Envelope-I shall Consist covering letter, terms and conditions, proof of GST No., proof of EPF No., proof of ESI No., Drug License No., TIN No. of the TENDEROR and the earnest money deposit of Rs. 100000/- in the form of Demand Draft of Schedule Bank in favour of State Bank of India, Mohali. No interest will be payable on E.M.D. The TENDEROR shall enclose digital signature certificate-mail ID, name of the authorized person and contact no. and copies of PAN No.

5. The Tenders without earnest money, relevant desired information in para (4) will be rejected and the TENDEROR will not be allowed to participate in the reverse auction

6. The Tender shall remain valid for a period of 90 days from the date of opening.

7. Pre agreement meeting shall be held in our office on 26.02.2021 at 3.00 P.M.

Interested Tenderors can attend the meeting. Yours faithfully, CHIEF MANAGER (GB)

3

SCHEDULE OF EVENTS

Particulars Date

Notice inviting Tender to be uploaded on website

18.02.2021

Pre-Agreement Meeting 26.02.2021 AT 3.00 PM

Submission of Tender On or before 25.03.2021 by 4.00 PM CORRIGENDUM dated 06.03.2021 To extend submission of tender document

on or before 25.03.2021 by 4.00 PM

4

DETAILS OF TENDEROR

SUPPLY OF MEDICINES/DRUGS AND CONSUMABLES AT DISPENSARY UNDER ADMINISTRATIVE CONTROL OF SBI, ADMINISTRATIVE OFFICE, SECTOR 68, MOHALI.

NAME OF THE:

ADDRESS: -

Pin-

Contact No. Landline Mobile Fax E-mail: Last date of submission of the Tender: On or before 25.03.2021 by 4.00 PM Signatures of Tenderor with Date & Stamp

5

NOTICE INVITING TENDEROR

Applications are invited in the prescribed format for Supply of Drugs and Consumables at DISPENSARY UNDER ADMINISTRATIVE CONTROL OF SBI, ADMINISTRATIVE OFFICE, SECTOR 68, MOHALI.

Details regarding Tender are given as under:

1. ELIGIBILITY CRITERIA

a) Average annual turnover of the Tenderor during last 3 (three) years ending March 31, 2020 shall be at least minimum Rs. 2.0 cr p.a.in same line activity.

b) The TENDERORs must have their administrative Office / Shop / Warehouse based in tri-city of Chandigarh/Panchkula/Mohali

c) The TENDEROR should have Valid Drug License for various categories of allopathic drugs, issued by the Drug Control Authority of the State/Union under the provision of Drugs and Cosmetics Act, 1940 and as applicable under any other law (should hold the license for last 5 years). Copy of valid license to be submitted along with the Tender.

d) The TENDEROR must not have been convicted by the Drug Authorities and no case should be pending against the TENDEROR under Drugs and Cosmetic Act and Rules.

e) The TENDEROR should agree to supply all the medicines/drugs/ consumables that the Bank indents, irrespective of the brands or manufacturers.

f) Desirous TENDERORs may either download the applications form and other related papers / documents from the Bank's website or collect the Tender document, in person, from the Office of the Chief Manager (GB), Administrative Office, Sector 68, Mohali during the working hours and submit applications, completed in all respect, along with the required documents by 4.00 PM on 25.03.2021 2. EARNEST MONEY DEPOSIT a) The TENDEROR shall submit Earnest Money Deposit of Rs.1,00,000/- (Rupees One lacs only) in the form of Pay Order/Demand Draft from any scheduled commercial Bank in favour of The Chief Manager (GB), State Bank of India, payable at Mohali along with the Tender documents, as part of “Technical Bid” otherwise the Tender shall be rejected at the first instance. The EMD should be submitted in a separate sealed envelope super scribed with “EMD For Supply of Medicines/drugs/consumables to SBI” in the “Envelope of Technical Bid”.

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b) EMD of unsuccessful TENDERORs will be returned by the Bank as early as possible. However, no interest shall be paid by the Bank on the EMD deposited by the TENDEROR. The EMD of successful TENDEROR is liable to be forfeited if the TENDEROR withdraws or amends or impairs from the Tender in any respect within the period of validity of the Tender. 3. SECURITY DEPOSIT a) An amount of Rs. 1,00,000/- (Rupees One lac only) shall be deposited in the same form as of EMD or Bank Guarantee issued by the scheduled Bank other than SBI or its Associate banks by the successful TENDEROR within 7 days from the date of award of work, which shall remain as Security Deposit, with the Bank. The Security Deposit will not carry any interest and will be refunded only on successful completion of the Tender. The EMD furnished by the TENDEROR at the time of submission of the Tenders will be refunded on submission of the Security Deposit stated above. Failure of the successful TENDEROR to submit the above-mentioned Security Deposit shall constitute enough grounds for the annulment of the Tender and in that event the EMD furnished by such TENDEROR shall stand forfeited.

b) The successful TENDEROR shall be bound to procure and supply all the medicines/drugs/consumables mentioned in Bill of Quantity (BOQ). In case the successful TENDEROR fails to supply all the medicines/drugs/consumables mentioned in BOQ in time, the Security Deposit shall be forfeited, and the Tender shall be cancelled by the Bank.

c) Security Deposit of the successful TENDEROR will be kept by the Bank for the period of validity of Tender or maximum 3 year from the date of contract, whichever is later. No interest will be payable, by the Bank to the TENDEROR, on the Security Deposit. 4. DETAILS OF MEDICINES UNDER THE TENDER a) List of medicines/drugs/consumables along with the quantity and other details are as per Bills of Quantities (BOQ) annexed. Medicines/drugs/consumables and its quantities are indicative and may vary, if required. More items can be added in or can be deleted from the list. The successful TENDEROR will be bound to supply medicines/drugs/consumables as per Supply Order within three working days from the date of the Supply Order which will be conveyed to the TENDEROR through e-mail or fax. All items have to be supplied by the TENDEROR in one go only, failing which the Bank will have the right to purchase the unsupplied medicines from the nearest available Chemist / Supplier and additional cost paid by the Bank, if any, and the difference of discount amount by calculating equivalent to percentage offered by TENDEROR and difference of discount received from the another supplier including handling charges of Rs. 500/- (Rs. Five hundred only) each time will be deducted from the unpaid submitted bills or will be deducted from the EMD by the TENDEROR. 6. VALIDITY OF OVERALL DISCOUNT Overall percentage of Discount quoted shall be valid for a period twelve months from date of execution of the agreement between the vendor and the Bank, on all the medicines/drugs/consumables by the TENDEROR. The successful Tenderor may be

7

called upon to make further supply of additional quantity, if any, required during validity period on the same discounted rates. The Tender may be renewed by the Bank, at its sole discretion, for a further period of Two more years on the same discount rates and terms and conditions. 7. QUALITY OF MEDICINES/DRUGS/CONSUMABLES: - a) All Medicines to be supplied should be genuine, means no sub-standard

drugs.

b) Minimum Shelf Life of medicines supplied to the Bank should be strictly as under:

i) Vitamins – One (01) Year ii) Other Medicines – More than One (01) year

c) ANALYTIC REPORT OF MEDICINES The Bank reserves the right to call for analytical report of any number of medicines/drugs from the private/ govt. laboratories as deemed appropriate and the cost of obtaining analytical report will be borne by the TENDEROR and the Tender may be cancelled immediately, if the report is not found to be satisfactory besides right to take any action against the supplier, as deemed fit as per law.

d) Medicines should be of same brand/ company as specified in the BOQ. No substitute of same chemical composition of any other company shall be accepted by the Bank, without having Bank’s prior approval in writing from Bank's Doctor. In case the manufacturing of the medicines/drugs is stopped by the company or the medicines/drugs is not available in the market, the prior approval of the Bank shall be required for supply of such substitutes. 8. DELIVERY PERIOD Medicines/consumables shall be supplied within 3(three) working days from the date of receipt of Supply Order by the bank.

9. PLACE OF DELIVERY The place of delivery shall be dispensary at Administrative Office, Ist Floor, Sector 68, Mohali and/or any other dispensary as advised by the Bank in the supply order. 10. PAYMENT TERMS Payment will be made within 7 (seven) working days of receipt of the complete supply of Medicines and their examination / verification by the Pharmacy staff of the Bank. 11. LIQUIDATED DAMAGE (LD)

8

In case the TENDEROR does not complete the supply within delivery period, LD shall be imposed @0.5% for every week or part thereof and the Bank reserves the right to cancel the order of supply for any delay beyond one week.

If the TENDEROR fails to supply the Medicines within stipulated period, the Security Deposit will be forfeited. No extension in Delivery Period shall be entertained without L.D. 12. INDEMNITY The TENDEROR shall indemnify and hold the Bank, its officers, officials and employees harmless against any and all actions, suits, claims, damages or demands brought or made against the Bank arising out of or in connection with the performance of the agreement or in respect of anything done or committed to be done by the TENDEROR in execution of or in connection with the supply of medicines/drugs/consumables & against any loss or damage to the Bank in consequences to any action or suit being brought against the TENDEROR for anything done or committed to be done in the execution of this Tender. 13. GENERAL INSTRUCTIONS a) TENDEROR should ensure to sign each page of the Tender document with names/ Designations of the authorized signatory with Seal and address of the tendrer.

b) Medicines/drugs/consumables not in good condition, in any lot, shall not be accepted by the Bank and are to be replaced by the TENDEROR.

c) In case the Medicines/drugs/consumables supplied by the TENDEROR are found to be dubious or spurious, the TENDEROR shall indemnify the Bank against all losses/claims that may be caused/lodged against the Bank on account of such defective Medicines/drugs/consumables including the rights / damages available under the various laws of the land.

d) Certified Delivery Challan of medicines/drugs/consumables, being supplied by the TENDEROR to the Bank, shall be sent along with every supply, mentioning reference number of the Indent /Purchase order.

e) TENDEROR shall provide the list of Hospitals/Private/Public Institutions along with copy of Supply Order/ Agreement, where medicines/drugs/consumables are being supplied by him.

f) All disputes arising out of this agreement or connected thereto shall be tried under the exclusive jurisdiction of courts at Mohali only.

g) Settlement Of Dispute And Arbitration: All questions relating to or arising out of the

performance of the obligations under this Tender/Agreement and/or to the quality and genuineness of the medicines/drugs/consumables supplied/used in respect of the services and all the disputes and differences which shall arise either during or after the agreement period or other matters arising out of or relating to this agreement or payment to be made in pursuance thereof shall be referred to arbitration The Chief Manager (GB), State Bank of India, A.O, Mohali, shall be the

9

sole Arbitrator , whose decision shall be final, conclusive and binding on the Tenderor. The arbitration shall be governed by the Arbitration and reconciliation Act, 1996.

d) The percentage of discount in the Tender is to be mentioned in words as well as

in figures in the space provided. In case of any discrepancies in the figures and words, the discount mentioned and written in the words shall be considered to be the correct quoted figure.

f) The unit cost of the medicine will be MRP less Discount + Taxes as applicable on

the discounted price.

15. OTHER MISCELLANEOUS INSTRUCTIONS a) The Tender shall be valid for 90 Days from the date of submission.

b) Conditional Tenders will not be accepted and will be summarily rejected.

c) Envelop -1 will be opened at 11.00 AM on 08.03.2021 in the presence of the committee members. TENDEROR may note that if the date of Tender opening given in this Tender Document is declared a closed holiday by the RBI/ SBI under Negotiable Instrument Act, the Tender shall be opened on the immediate next working day at the same time. In such an event the closing hours for receipt of Tenders will stand automatically extended up to 15.30 hours (3.30 PM) of the next working day.

d) Tenders received late/ delayed due to any reason, whatsoever, will not be accepted under any circumstance. In the event of any confusion, the time set in the clock in the room of Chief Manager (GB), A.O, Sector 68, Mohali will be taken as standard and decisive.

e) Tendering firms are at liberty to be present or authorize a representative to be present at the opening of the Tender, at the time and date as specified in the Schedule. The representative so deputed should also bring with him a letter of authority from the firm for having been authorized to be present at the time of opening of Tender. The name and address of permanent representative of the firm, if any, should also be indicated in the Tender. Representatives of firms who have not submitted the Tender or representatives not possessing authority letter from the participating Tenders or outsiders shall not be allowed to attend the Tender opening.

f) Tenderors may visit State Bank of India, Administrative Office, Ist Floor, Sector 68, Mohali before quoting the rates to understand the process and seek clarification, if any.

g) In case, any information furnished by the applicant is found to be incorrect at any stage, the Tenderor shall be liable to be debarred from the process of Tendering/taking up the supply of Drugs/Medicines/ Consumables in State Bank of India, A.O Mohali. The Bank reserves the right to verify the furnished by the applicant independently. In such an event the EMD/Security Deposit submitted by the Tenderor shall be forfeited and the Bank may act against the Tenderor as deemed appropriate.

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16. DISCLAIMER a) The information contained in this Request for Proposal (RFP) document or information provided subsequently to Tenderor(s) or applicants, whether verbally or in documentary form by or on behalf of State Bank of India (Bank), is deemed to be provided to the Tenderor(s) on the terms and conditions set out in this RFP document and all other terms and conditions, subject to which such information is provided.

b) This RFP is neither an agreement nor an offer and is only an invitation by Bank to the interested parties for submission of bids. The purpose of this RFP is to provide the Tenderor(s) with information to assist the formulation of their proposals. This RFP does not claim to contain all the information each Tenderor may require. Each Tenderor should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this RFP and where necessary obtain independent advice. Bank may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP. No Tenderual obligation, whatsoever, shall arise from the RFP until a formal Tender is signed and executed by duly authorized official of the Bank with selected Tenderor.

c) The Bank reserves the right to accept or reject any Bid/offer received, in part or full, and/or to cancel the bidding process and/or reject all Bids at any time prior to award of Tender, without thereby incurring any liability to the affected Tenderor or Tenderors or any obligation to inform the affected Tenderor or Tenderors of the grounds for the Bank's action. Bank reserves the right to reject any Bid on security and / or other considerations without assigning any reason thereof.

d) Bank reserves the right to cancel the entire Bidding/ procurement process at any stage, without assigning any reason whatsoever.

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Appendix ‘A’

To, The Chief Manager (GB) State Bank of India, Administrative Office, Sector 68, Mohali Sir, SUPPLY OF DRUGS/ MEDICINES/ CONSUMABLES AT DISPENSARY UNDER THE ADMINISTRATIVE CONTROL OF SBI, ADMINISTRATIVE OFFICE, SECTOR 68, MOHALI

Having visited the State Bank of India website and after going through the “Terms & Conditions” of the Tender document, we offer our bid to carry out the said supply of drugs/medicines/consumables in conformity with the said “Terms & Conditions” of the Tender.

2. I/We undertake to carry out and deliver the goods or performance comprised in the Tender as stated.

3. I/We agree to abide by the Tender’s “Terms & Conditions” for the period of 90 Days from the date fixed for receiving the same and for the agreed extended period. It shall remain binding upon us and may be accepted at any time before the expiry of the period.

4. As an interim arrangement, until a formal agreement is prepared and executed, this Tender together with your written acceptance thereof, shall constitute a binding Tender between us.

5. I/we understand that if our Tender is accepted, I/we shall be responsible for the due performance of the Tender. Signed on this day of …………………………… Signature in the capacity of …………………………. Duly authorized to sign Tenders for & on behalf of Name & address of the TENDEROR (in Block Letters) (With Seal of the TENDEROR with a copy of Power of Attorney or Letter of Authority) WITNESS: Signature Name & Address: Occupation:

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INSTRUCTIONS FOR TENDERING

1. Before filling up the Tender, the Tenderors may visit State Bank of India, Administrative Office, Mohali and carefully examine the Tender documents, “Terms & Conditions” of Tender, scope of work etc.

2. Timely supply of Drugs/Medicines/Consumables is the essence of the Tender and the system for timely supply must be maintained efficiently.

3. The Tender Form and the documents attached to it shall not be detached and no alteration or mutilation shall be made in any of the documents attached hereto.

4. The Tender shall accompany the following:

a) Details of past/present experiences in performing work Tenders of similar

nature and magnitude. (Proof in support to be enclosed)

b) True Self Attested Copy of PAN, VAT, Authority Letter to submit Bid and copy of valid Drug License.

5. The Bank will not be responsible and will not pay any expenses which may have been incurred or losses to person or property suffered by the Tenderor in connection with visits and in the preparation of the Tender for submission.

6. The Bank reserves the right to adjust arithmetical or other errors in any Tender in the way, which the Bank considers suitable. Any adjustments so made by the bank shall be stated to the Tenderor, if the bank makes an offer to accept his Tender/Bid.

7. Payment will be made within 7 (seven) working days of receipt of the complete supply of Drugs/Medicines/Consumables and verification by the Pharmacy staff of the Bank. In case of unsatisfactory performance, Bank may terminate the Tender by giving 1 (One) month notice. However, the Tenderor shall give 3 (three) months’ prior notice to the Bank in case he decides to discontinue the service with reason acceptable to the Bank.

8. The Tender will be initially valid for a period of 1 (One) year. In case the services by the Tenderor are found to be satisfactory, the Tender may be extended for 2 (Two) more years at the sole discretion of the Bank at same percentage of discount, “Terms and Conditions” of the Tender, which shall be accepted by the Tenderor.

9. The Bank shall not, under any circumstance, be bound to accept the Tender offering highest discounts and has the right to reject any or all Tenders without assigning any reason, whatsoever. The Bank also has the right to re-issue /re-Tender, re-start the Tender exercise. The Tenderors shall not have any right to object to such re-issue / re-exercise / re-Tendering.

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10. Successful Tenderor will have to enter into a written agreement with the Bank. The format of the agreement shall be designed/drafted based on the “Terms and Conditions” / Clauses mentioned in this RFP document. However, Bank reserves the right to add / delete any other clause/s in the Agreement.

11. Authorized Signatory signing the Tender / Tender must specify whether he signs as: -

a) Proprietorship Firm: As a “Sole Proprietor” of the concern or constituted

attorney of such sole proprietorship.

b) Partnership Firm: A partner of the firm, in which case he must have authority to execute Tenders on behalf of the firm either by virtue of partnership agreement or by power of attorney, duly executed by the partners of the firm, in his / her favour authorizing to sign on behalf of the firm.

c) Company: Authorized Officer duly authorized by the Board of Directors to submit /sign the Agreement.

A person signing the Tender form or any document forming part of the Tender shall deemed to be considered that, person so signing has authority to sign, and if on enquiry it appears that the person has no authority to do so, the purchases without prejudice to other civil and criminal remedies, the Bank will cancel the Tender and hold the signatory responsible for all costs and damages.

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APPENDIX TO FORM OF TENDER

a) Minimum amount to third party insurance

Rs.1,00,000/- against any one incident/ number of incidents

b) Period of commencement

7 (Seven) days from the date of issue of letter of intent/supply order.

c) Period of Tender 12 months

d) EMD to be deposited Rs.1,00,000/-

15

Appendix ‘B’

Sr. No.

Details To be furnished by the Tenderor

1 Name & Address of the firm/ Company/ Proprietorship

2

Type of Organization (Company/Partnership/Proprietorship)

3 Whether wholesale Dealer/ Authorized Distributor/Agency

4

Correspondence Address:

5 Contact person’s Name: Telephone Number: Mobile No.: Fax No: Email Id:

6 PAN No. VAT No. Sales Tax No. Drug License no with validity date

4 Name & Address of the Banker with all the details including NEFT details etc.

5 Turnover of the company for the last 3 (three) years.

2017-2018 2018-2019 2019-2020

6 Other information applicant might like to give in support of the application

7 Detail of EMD

8 No Conviction Certificate attached (Yes/No)

9 Affidavit of not having blacklisted/terminated/debarred (Annex___) is attached (Yes /No)

10 Whether holds a valid license on the date of application. Give details of license.

11 Detail of clients of Tenderor (Govt./PSU/MNCs etc.) to be given

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PRICE BID

SUPPLY OF DRUGS/ MEDICINES /CONSUMABLES AT DISPENSARY UNDER THE

ADMINISTRATIVE CONTROL OF SBI, ADMINISTRATIVE OFFICE, SECTOR 68, MOHALI

To, The Chief Manager (GB) State Bank of India, Administrative Office, Sector 68, Mohali Dear Sir, With reference to my/our Tender for the captioned work, we offer our price as under: - SUPPLY OF DRUGS/MEDICINES/CONSUMABLES as per enclosed list Rebate /discount on our MRP % (percent). (a) For generic Medicines: ( in words (b) For Ethnic Version: ( in words

The rebate/discount is over retail prices. All Taxes shall be levied after arriving at the

discounted price.

Signature & stamp of the vendor

Note: please put the price bid in envelope marked-II

17

Annexure-A

LIST OF WORKS EXECUTED DURING LAST 3 (THREE) YEARS TOWARDS SUPPLY OF MEDICINES/DRUGS AND CONSUMABLES

Sr. No

Name of the firm/ Company

Contact person of the firm (Name, ph.no. & e-mail)

Location of the work

Work Order ref. no. & date

Period of Tender

No. of Bottles /month &Tender Amount (Rs.)

Remarks

1

2

3

4

Note: Copy of the supply order and performance certificate should be enclosed for each

work.

Date:

18

Annexure-B

AFFIDAVIT/ DECLARATION

To, The Chief Manager (GB) State Bank of India, Administrative Office, Sector 68, Mohali Dear Sir, 1. I/ We have read and understood the contents of the Tender and agree to abide by the terms and conditions of this Tender. 2. I/ We also confirm that in the event of my/our Tender being accepted, I/we hereby undertake to supply order as per the pre-conditions set out in this Tender enquiry by the Department. 3. I/ We further undertake that none of the Proprietor/Partners/Directors of the firm was or is Proprietor or Partner or Director of any firm with whom the Government have banned /suspended business dealings. I/We further undertake to report to the Chief Manager (GB), Administrative Office, Sector 68 , Mohali, immediately after we are informed but in any case not later than 3 working days, and also undertake to inform ,if any firm in which Proprietor/Partners/Directors are Proprietor or Partner or Director of such a firm which is banned/ suspended in future during the currency of the Tender with you. 4. I/ we certify that the information given is true to the best of my/ our knowledge. I/ we also understand that if any of the information is found wrong/ false at any stage. I/ we are liable to be deregistered from panel of approved Tenderors/ banned for doing any business dealings with Government Departments or blacklisted or subject to any monetary penalties that be deemed fit and appropriate by State Bank of India. 5. I/ we shall keep the Department informed about the changes in any of the furnished by us in our application or in our product specification or discontinuation of production of any item for which we stand successful. We shall give this intimation within a period of 30 days from the date of such change or discontinuation. 6. I/we shall inform any change in the name of firm and/or my/our office address to you Department duly supported by documentary evidence. 7. I/ we will maintain absolute integrity, follow a decent standard of business ethics and do nothing unbecoming of a supplier. Yours faithfully, Signature with seal

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BILL OF QUANTITIES

LIST OF MEDICINES/DRUGS AND CONSUMABLES TO BE SUPPLIED

The following is list of medicines which will be procured on monthly basis or as per

requirement.

The monthly cost of supply of Medicines/Drugs and consumables will be for Rs. 3.00

lacs to Rs. 5.00 lacs

Sr.No Stocking Pattern Types of Medicine

1. a. b. c. d. e.

Alimentary System Hyperacidity Spasmolcyctics Laxatives Antidiarrhoeals –

- anti – infective - anti –biotic

Enzymes

5 2 2 8

2. a. b. c. d. e. f.

Cardiovascular System Antihypertensive - Coronary Vasodilators Peripheral Vasodilators Haemostatics Diuretics Lipid Lowering Agents

15 4 2 2 3 4

3 a. b. c.

Central Nervous System Anxiolytics Antiemetic Anticonvulsants

2 1 2

4. a.

Pain, Fever Antipyretics

2

5. a.

Musculoskeletal System Analgesics

8

6. a. b.

Endocrine Disorders Steroids Thyroid Hormones

1 1

7. a. b.

Diabetes Insulin Oral Hypoglycaemic agents

4 10

8. a.

Genito Urinary System Urinary Antiseptics & Alkalisers

4

9. a. b. c. d. e.

Infections and Infestations Anti-bacterial Anti-fungal Anti-amoebic Anti-helmintics Anti-malarias

12 3 4 1 2

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f. Vaccines Inj. Tetnus Toxoid

1

10. a. b.

Respiratory System Anti-asthmatics Anti-tussives, Expectorants

6 4

11. a. b. c. d.

Nutrition and Metabolism Vitamins Calcium Electrolytes Glucose powder

6 4 1 1

12. a.

Ear, Nose and Oropharynx (ENT) Topical applications

] 4

13. a. b.

Eye Topical applications/drops Glaucoma

4 1

14 a.

Skin Skin applications

10

Signature of Tenderor with Date & Stamp

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TENDER DOCUMENT

INDICATIVE PRICE BID VOLUME-II

SUPPLY OF MEDICINES, DRUGS/MEDICINES/CONSUMABLES AT DISPENSARY UNDER ADMINISTRATIVE CONTROL OF SBI, ADMIONISTRATIVE OFFICE, SECTOR 68, MOHALI NAME OF THE TENDEROR: ----------------------------------------------------------------------------- ADDRESS: ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------- PIN -----------------------------. Last date of submission of the Tender: On or before March 5,2021 by 4.00P.M. Name of Medicines/ Drugs/ Consumables

Quantity TOTAL QUOTED % DISCOUNT (IN FIGURES)

TOTAL QUOTED % OF DISCOUNT (IN WORDS)

As per details mentioned in BOQ*

Per Strip/Unit/Bottle etc. (Actual quantity of the medicines will be advised in indent

BILL OF QUANTITIES* * List of Medicines, Drugs & Consumables mentioned as 'Bill of Quantities' in Tender document is to assess and submit the offer of percentage of discount by the Tender. List is indicative and may vary if required. More items can be added in or can be deleted from the list. The successful Tendered will be bound to supply medicines as per supply order/ indent as per the terms and conditions mentioned in the Tender. Signatures of Tenderor with Date & Stamp: Drug License No. Date of Incorporation Valid up to

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ANNEXURE III (A-D) BUSINESS RULES FOR E-REVERSE AUCTION

Annexure-C BUSINESS RULES AND TERMS & CONDITIONS OF REVERSE AUCTION FOR THE PROCUREMENT OF SUPPLY OF DRUGS/MEDICINES/CONSUMABLES AT DISPENSARY UNDER ADMINISTRATIVE CONTROL OF SBI, ADMIONISTRATIVE OFFICE, SECTOR 68, MOHALI

TENDER INVITATION FROM The Chief Manager (GB)

State Bank of India, 2nd Floor, Administrative Office, Sector 68, A.O Mohali

E-REVERSE AUCTION TO BE CONDUCTED BY

E-Procurement Technologies Pvt. Ltd. (abc procure) B-705, Wall Street-II, Opp. Orient Club, Nr. Gujarat College, Ahmedabad-380006, Gujrat State, India Tel: - 91 079-4001 6860/6861/6863/6864/6877 Fax: 91-079-40016876 http://SBI.abcprocure.com

DATE OF AUCTION TO BE DECIDED DOCUMENTS ATTACHED a) Business rule for Reverse Auction

b) Terms &Conditions for reverse auction c) Process Compliance Statement d) Contact Information

Signatures of Tenderor with Date & Stamp

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GENERAL TERMS AND CONDITIONS OF E-REVERSE AUCTION Against this Enquiry for the subject item/system with detailed scope of supply as per our specification, SBI may resort to E- “REVERSE AUCTION PROCEDURE” i.e. ONLINE

TENDERDING on INTERNET.

a) For the proposed reverse auction, technically acceptable Tenderors only shall be eligible to participate.

b) SBI will engage the services of a service provider who will provide all necessary training and assistance before commencement of online Tenderding on Internet.

c) SBI will inform the vendor in writing, the details of service provider to enable them to contact and get trained.

d) Business rules like event date, time, start price, Tender decrement, extensions, etc. also will be communicated through service provider for compliance.

e) Vendors have to fax/E-Mail the compliance form in the prescribed format (provided by service provider) before start of E-Reverse Auction. Without this the vendor will not be eligible to participate in the event.

f) E-Reverse auction will be conducted on schedule date & time. g) At the end of E-Reverse Auction event, the lowest Tenderor value will be known on

the network. h) The lowest Tenderor has to fax the duly signed filled-in prescribed format as provided

on case-to-case basis to SBI through service provider within 24 hours of auction without fail.

i) Any variation between the on-line Tender value and signed document will be considered as sabotaging the Tender process and will invite disqualification of vendor to conduct business with SBI as per prevailing procedure.

j) The lowest Tenderor may not be awarded the work Tender as the final decision will be taken by the Bank after the POC of Help Desk/Call Management Software, to check and verify about fulfillment of the measuring criteria.

k) In case the Bank decides not to go for E-Reverse auction procedure for this Tender enquiry, the price Tenders and price impacts, if any already submitted and available with the Bank may be opened as per the Bank’s standard practice.

Business Rule for finalization of the procurement. The Bank shall finalize the procurement of the item against this Tender through E-Reverse Auction mode. The Bank has made arrangement with M/s. E-Procurement Technologies Pvt. Ltd, Ahmedabad, (ETPL) who shall be Bank’s authorized service provider for the same. Please go through the guidelines given below and submit your acceptance to the same along with your Financial Tender. Computerized E- Reverse Auction shall be conducted by the Bank, on pre-specified date, while the vendors shall be quoting from their own offices/place of their choice. Internet connectivity and other paraphernalia requirements shall have to be ensured by vendors themselves. In the event of failure of their Internet connectivity, (due to any reason whatsoever it may be) it is the Tenderor's responsibility/decision to send fax communication, immediately to ETPL furnishing the price, the Tenderor wants to Tender online, with a request to ETPL to upload the faxed price on line so that the service provider will up load that price on line on behalf of the Tenderor. It shall be noted clearly that the concerned Tenderor communicating this price to service provider has to solely ensure

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that the fax message is received by ETPL in a readable/legible form and also the Tenderor should simultaneously check up with ETPL over phone about the clear receipt of the price faxed. It shall also be clearly understood that the Tenderor shall be at liberty to send such fax communications of prices to be uploaded by ETPL only before the closure of Tender time and under no circumstances it shall be allowed beyond the closure of Tender time. Such Tenderors have to ensure that the service provider is given a reasonable required time by the Tenderors, to upload such faxed prices online and if such required time is not available at the disposal of ETPL at the time of receipt of the fax message from the Tenderors, ETPL will not be uploading the prices. It is to be noted that either the Bank or ETPL are not responsible for these unforeseen circumstances. In order to ward-off such contingent situation, Tenderors are requested to make all the necessary arrangements/alternatives whatever required so that they are able to circumvent such situation and still be able to participate in the e-reverse auction successfully. However, the vendors are requested to not to wait till the last moment to quote their Tenders to avoid any such complex situations. ETPL shall arrange to train your nominated person(s), without any cost to you. They shall also explain you, all the rules related to the E-Reverse Auction/Business Rules Document to be adopted along with Tender manual. You are required to give your compliance on it before start of Tender process. MATERIAL FOR TENDER: SUPPLY OF DRUGS/MEDICINES/CONSUMABLES AT DISPENSARIES UNDER ADMINISTRATIVE CONTROL SBI, ADMINISTRATIVE OFFICE, SECTOR 68, MOHALI. TENDERDING CURRENCY AND UNIT MEASUREMENT: Tenderding will be conducted in Indian Rupees (INR). Signature of Tenderor with Date & Stamp TENDER PRICE: The Tenderor has to quote the Total cost to the Bank for the items specified. VALIDITY OF TENDERS: The Tender price shall be fixed for a period of 1 YEAR and shall not be subjected to any change whatsoever. At the end of the E-Reverse Auction, Tenderor has to provide a detail break-up for his lowest offer. Procedure of Reverse Auctioning a) Sealed Tender Auction: b) English E-Reverse (no ties) {E-Reverse Auction}: The Bank will declare its Opening

Price (OP) & decrement value, which shall be visible to all vendors during the start of the E-Reverse Auction. You will be required to start Tenderding after announcement of Opening Price and decrement amount.

c) Sealed Tender auction will be for 15 minutes and English E-Reverse (no ties) shall be for a period of one hour. If a Tenderor places a Tender in the last 5 minutes of Closing of the Auction, the auction shall get extended automatically for another 5 minutes. In case, there is no Tender in the last 5 minutes of closing of Auction, the

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Auction shall get closed automatically without any extension. Please note that if there are more than one item in a single auction, the auto-extension will be applicable to the entire event i.e. whenever a Tenderor places an acceptable Tender in the last 5 minutes of the closing of the auction, the auction shall get extended automatically for another 5 minutes from the time of this Tender for all the items in the auction. Auto Tender feature will be explained at the time of training.

d) Any commercial loading shall be intimated to Tenderors in advance and it shall be added to price during dynamic auction process. For evaluation purpose, commercial loading if any, shall be added to the quoted price of respective Tenderor. However, for ordering only the final Tender placed by you shall be considered.

e) After the completion of English E-Reverse (no ties), the Closing Price (CP) shall be available. In case, any commercial loading was made to L-1 Tenderor's price, it shall be de-loaded from the closing price of L-1 Tenderor (Closing Price) for further processing.

f) The ratio of Closing Price and originally quoted price shall be applied on all elements of originally quoted prices to arrive at the final price break-up.

Successful vendor shall be required to submit the final prices, quoted during the English E-Reverse (no ties) in Annexure III(D) Format after the completion of Auction to the Bank, duly signed and stamped as token of acceptance without any new condition other than those already agreed to before start of auction. During English E-Reverse (no ties), if no Tender is received within the specified time, the Bank at its discretion, may decide to revise Opening price/scrap the reverse auction process/proceed with conventional mode of Tendering. Your Tender will be taken as an offer to supply. Tenders once made by you, cannot be cancelled/withdrawn and you shall be bound to supply as mentioned above at your final Tender price. Should you back out and not supply as per the rates quoted, the Bank shall take action as appropriate. You shall be assigned a Unique Username & Password by ETPL. You are advised to change the Password after the receipt of initial Password from ETPL to ensure confidentiality. All Tenders made from the Login ID given to you will be deemed to have been made by your company. You will be able to view the following on your screen along with the necessary fields in the English E-Reverse (no ties) (Reverse Action): Leading Tender in the auction (only total price) Tender placed by you Opening price. Your rank in the auction. At the end of the reverse Auction, the Bank will decide upon the winner. Bank’s decision on award of Tender shall be final and binding on all the Tenderors. The Bank shall be at liberty to cancel the reverse auction process/Tender at any time, before ordering, without assigning any reason.

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The Bank shall not have any liability to Tenderors for any interruption or delay in access to the site irrespective of the cause. Other terms and conditions shall be as per your techno-commercial offers and other correspondences till date. You are required to submit your acceptance to the terms/conditions/modality given above before participating in the reverse auction. Terms and Conditions of E- Reverse Auctioning

LOG IN NAME & PASSWORD: Each Tenderor is assigned a Unique Username & Password by ETPL. The Tenderors are requested to change the Password after the receipt of initial Password from ETPL. All Tenders made from the Login ID given to the Tenderor will be deemed to have been made by the Tenderor.

TENDERS PLACED BY TENDEROR: The Tender of the Tenderor will be taken to be an offer to execute the work. Tenders once made by the Tenderor cannot be cancelled. The Tenderor is bound to execute the work as mentioned above at the price that they Tender. Should any Tenderor back out and not make the supplies as per the rates quoted, the Bank and/or ETPL shall take action as appropriate.

LOWEST TENDER OF A TENDEROR: In case the Tenderor submits more than one Tender, the lowest Tender will be considered as the Tenderor's final offer to execute the work.

AUCTION TYPE: - Sealed Tender Auction - English Reverse No Ties

DURATION OF AUCTION: The duration of Auction will be for one hour. If somebody is Tenderding just 5 minutes of Auction closing the Auction will get extended for another 5 minutes. (THE SCHEDULE IS TENTATIVE. IF ANY CHANGE IN SCHEDULE, THE SAME SHALL BE COMMUNICATED TO YOU)

TENDER DECREMENT: The minimum Tender decrement shall be available to the Tenderors at the start of the auction. The Tenderor can view the same by clicking on the item details at the start of the auction. The Tenderor can Tender lower than the Lowest Tender in the auction by a decrement, multiple of the minimum Tender decrement or at least of minimum Tender decrement plus multiple of Tender Decrement.

VISIBILITY TO TENDEROR: The Tenderor shall be able to view the following on his screen along with the necessary fields during English E-Reverse-N Ties Action: -Leading Tender in the Auction. -Tender Placed by him. -Your rank

AUCTION WINNER: At the end of the E-Reverse Auction, the Bank will evaluate all the Tenders submitted and will decide upon the winner.

GENERAL TERMS & CONDITIONS: Tenderors are required to read the “Terms and Conditions” section of the auctions site using the Login Ids and password given to them.

OTHER TERMS & CONDITIONS: 1. The Tenderor shall not involve himself or any of his representatives in Price

manipulation of any kind directly or indirectly by communicating with other suppliers/Tenderors.

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2. The Tenderor shall not divulge either his Tenders or any other exclusive details of the Bank to any other party.

3. The Bank’s decision on award of Tender shall be final and binding on all the Tenderors.

4. The Bank along with ETPL can decide to extend, reschedule or cancel any Auction. Any changes made by the Bank and/or ETPL, after the first posting will have to be accepted if the Tenderor continues to access the site after that time.

5. ETPL shall not have any liability to Tenderors for any interruption or delay in access to the site irrespective of the cause.

6. ETPL is not responsible for any damages, including damages that result from, but are not limited to negligence. ETPL will not be held responsible for consequential damages, including but not limited to system problems, inability to use the system, loss of electronic information etc.

All the Tenderors are requested to ensure that they have a valid Digital Signature / Certificate well in advance to participate in the online event.

All the Tenderors are required to submit the Agreement Form-Process compliance form (Annexure-D) duly signed to M/s e-Procurement Technologies Pvt. Ltd, Ahmedabad before due date.

After the completion of the Auction event, all the Tenderors must submit the Price Breakup immediately to M/s e-Procurement Technologies Pvt. Ltd, Ahmedabad for further proceedings.

CONTACT INFORMATION

e-Procurement Technologies Pvt. Ltd. State Bank of India e-Procurement Technologies Pvt. Ltd Ahmedabad Fax: -91-079-40016876 Tel: -91-079-40016860 /6861/6863 /6864/6877 Ms. Vaishali Soni Mob: +91 9374519729 E-mail: vaishali@abcprocure.com Mr. Pradip Parmar Mob: +91 9374519754 E-mail: parin@abcprocure.com

State Bank of India, Administrative, Office, Sector 68, A.O Mohali.

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Annexure-D

Process Compliance Form (The Tenderors are required to print this on their company's letter head and sign, stamp before faxing) To, e-Procurement Technologies Pvt. Ltd. (abc procure) B-705, Wall Street-II, Opp. Orient Club, Nr. Gujarat College, Ahmedabad-380006 Gujrat State, India Sub: Agreement to the Process related Terms and Conditions for the Reverse Auction Dear Sir, This has reference to the “Terms & Conditions” for the Reverse Auction mentioned in the Tender Document for the procurement of Supply of DRUGS/MEDICINES/CONSUMABLES AT DISPENSARY 1st FLOOR UNDER ADMINISTRATIVE CONTROL OF SBI, ADMIONISTRATIVE OFFICE, SECTOR 68, MOHALI This letter is to confirm that:

The undersigned is authorized representative of the Company.

We have studied the Commercial Terms and the Business rules governing the Reverse Auction and the Request for Proposal as mentioned in your letter and confirm our agreement to them.

We also confirm that we have taken the training on the auction tool and have understood the functionality of the same thoroughly.

We confirm that SBI Group and ETPL shall not be liable & responsible in any manner whatsoever for my/our failure to access and Tender on the e-auction platform due to loss of internet connectivity, electricity failure, virus attack, problems with the PC, any other unforeseen circumstances etc. before or during the auction event.

We understand that in the event we are not able to access the auction site, we may authorize ETPL to Tender on our behalf by sending a fax containing our offer price before the auction close time and no claim can be made by us on either State Bank Group or ETPL regarding any loss etc. suffered by us due to acting upon our authenticated fax instructions.

I/we do understand that ETPL may Tender on behalf of other Tenderors as well in case of above-mentioned exigencies.

We also confirm that we have a valid digital certificate issued by a valid Certifying Authority.

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We also confirm that we will fax the price confirmation & break-up of our quoted price as per Annexure 2 and the format as requested by SBI/---- within 24 Hours.

We hereby confirm that we will honour the Tenders placed by us during the auction process. With regards, Signature with company seal Name: Company/ Organization: Designation within Company/ Organization: Address of Company/ Organization: Sign this document and Fax at +91-40016876

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Annexure-E

(On Company's letterhead) To, The Chief Manager (GB), State Bank of India, Administrative Office, Sector 68, Mohali COMPLIANCE STATEMENT DECLARATION We hereby undertake and agree to a Tender by all the terms and conditions stipulated by the State Bank of India in the TENDER DOCUMENT including all Annexures. We shall participate in the on-line auction conducted by e-Procurement Technologies Pvt. Ltd. (abc procure) and submit our Financial Tender. We shall also a Tender by the Business Rules prescribed for online auction. DATE: Signature and Seal of Tenderor Authorized Signatory Company Stamp (Name) Designation: for and on behalf of M/s. __________________

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Annexure-F

(On Company's letterhead)

To, The Chief Manager (GB) State Bank of India, Administrative Office, Sector 68, Mohali Dear Sir, CERTIFICATE OF CONFIRMATION FOR PARTICIPATION Notice Inviting Tender for Supply of DRUGS/MEDICINES/CONSUMABLES AT DISPENSARY UNDER ADMINISTRATIVE CONTROL OF SBI, ADMINISTRATIVE OFFICE, SECTOR 68, MOHALI

TENDER DOCUMENT NO. We have examined the Notice Inviting Tender and its contents as per the terms and conditions and technical specifications spelt out therein. We shall participate and submit the financial Tender through online auction to be conducted by ABC India, on the date advised to us. 1. While submitting this financial Tender, we certify that:

Indicative prices submitted by us have been arrived at without agreement with any other Tenderor of this Notice Inviting Tender for the purpose of restricting competition.

The indicative prices submitted by us have not been disclosed and will not be disclosed to any other Tenderor responding to this Notice Inviting Tender.

We have not induced or attempted to induce any other Tenderor to submit or not to submit a Tender for restricting competition.

We agree that the rates/quotes, terms and conditions furnished in this Tender will be applicable to State Bank Group.

The rate quoted in the indicative price Tenders is for the equipment detailed in the Notice Inviting Tender and subsequent pre-Tender clarifications /modifications/revisions furnished by the Bank in writing, without any exception.

2. If our offer is accepted, we undertake to complete the formalities for supply, installation & rate Tender within a period of 7 days. 3. We agree to a Tender by this offer till 90 days from the date of online reverse auction, and our offer would remain binding upon us and may be accepted by the Bank any time before the expiry of that period. 4. Until a formal Tender is prepared and executed, this offer, together with the bank's written acceptance thereof and the Bank's notification of award would constitute a binding Tender between us.

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5. We also certify that the information/ data/ particulars furnished in our Tenders are factually correct. We also accept that in the event of any information/ data/ particulars proving to be incorrect, the Bank will have the right to disqualify us from the Tender. 6. We undertake to comply with the “Terms and Conditions” of the Notice Inviting Tender. 7. We understand that the State Bank of India may reject any or all of the offers without assigning any reason whatsoever. Yours faithfully, For and on behalf of _______________________ (Name and Designation)

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Annexure-G Final Price Confirmation Form

To, e-Procurement Technologies Pvt. Ltd. (abc procure) B-705, Wall Street-II, Opp. Orient Club, Nr. Gujarat College, Ahmedabad-380006 Gujrat State, India Sub: Final price quoted during reverse auction and price break -up against supply of DRUGS/MEDICINES/CONSUMABLES AT DISPENSARY UNDER ADMINISTRATIVE CONTROL OF SBI, ADMINISTRATIVE OFFICE, SECTOR 68, MOHALI

Ref: 1. Tender Document No. 2. Reverse Auction dated________ 3. Our Offer No._____________ dated_________ Dear Sir, We confirm that we have quoted percentage of discount _________ as our final lump sum price during the E- Reverse Auction conducted on ____________. The item wise breakup of total cost is as mentioned below: Names of Medicine/ Drugs/ Consumables

Quantity Total Quoted % Discount (In Figures)

Total Quoted % Discount (In Words)

As per details mentioned in BOQ*

Per Strip/Unit/Bottle etc. (Actual quantity of the medicines will be advised in indent)

2. Total percentage of discount in Figures

3. Total percentage of discount in words

Thanking you and looking forward to the valuable order from SBI. Yours sincerely,

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For__________________ Name: Company: Date: Seal: Each page of Tender shall be signed by an authorized person of the firm and duly stamped.