INDEX []...Contract Management 5 Special Terms and Conditions of Contract Annexure - V 16-17 6 Tender Application / Declaration Form / Technical Bid Annexure - VI 18-19 7 Price Scheduled

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Seal and Signature of Authorized Person

कराबीनि अस्पताल वापी (श्रम एवं रोजगार मंत्रालय, भारत सरकार) ESIC HOSPITAL VAPI, M/O L & E, Government of India. वापी – सेलवासा रोड, चणोद, वापी, जि. वलसाड – Vapi – Selvasa Road, Chanod, Vapi, Dist. Valsad - 396195.

Phone and Fax:0260-2451473 ई – मेल e –mail : [email protected]

e- TENDER FOR

Empanelment of chemist to supply Drugs/Medicines & Dressing Materials on day to day

basis for ESIC hospital vapi (Gujrat)

The Tender Document consists of the following Sections shown in the Index.

INDEX

Sr. No. Sections / Subject Annexure Page No.

1 Notice Inviting e-Tender Annexure - I 02-03

2 Eligibility Criteria Annexure - II 04-04

3 Instructions to the bidders Annexure - III 05-10

Part A Important Instructions for Bidders regarding Online Payment for e-Tendering Process

Part B For Submission of Technical Bid along with necessary document in tender Box

Part C Other Instructions to Tenderer

4 Terms and Conditions of Contract Annexure - IV 11-15

Part 1 General Terms and Conditions

Part 2 Terms and Conditions related with Contract Management

5 Special Terms and Conditions of Contract Annexure - V 16-17

6 Tender Application / Declaration Form / Technical Bid Annexure - VI 18-19

7 Price Scheduled / Financial Bid Annexure - VII 20-21

8 Undertaking Annexure - VIII 22-23

9 Checklist Annexure -IX 24-24

10. Bank Guarantee Form For Performance Security Annexure - X 25-25

mailto:[email protected]

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कराबीनि अस्पताल वापी (श्रम एवं रोजगार मंत्रालय, भारत सरकार) ESIC HOSPITAL VAPI, M/O L & E, Government of India.

वापी – सेलवासा रोड, चणोद, वापी, जि. वलसाड – Vapi – Selvasa Road, Chanod, Vapi, Dist. Valsad - 396195.

दूर भाष एवं फेक्स Phone and Fax:0260-2451473 ई – मेल e –mail : [email protected]

Annexure - I

Notice Inviting e -Tender

Empanelment of chemists to supply Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi

Sealed Offers are invited from eligible Agencies for providing the to supply

Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi

under e – Tendering Two Bid (Technical and Financial ) System as per given instructions and details.

Sl. Item Detail

1 Name of work to supply Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi

2 Period of Contract

The Contract shall be initially for a period of One year and may be extended further for one or more years subject to the satisfactory performance, on the same rate, terms and conditions.

3 Estimated Cost Approximately Rs. 1800000/- (Rupees Eighteen Lac) per annum

4 Earnest Money Deposit (EMD)

Rs 36000/- Only (Rs Thirty Six Thousand only). The EMD shall be in the form of Banker’s Cheque / Demand Draft of scheduled Bank issued / drawn in favor of ESI FUND ACCOUNT No.1, payable at Vapi.(Please refer details in the Tender Documants)

5 Tender Document

Technical bid and financial bid must be submitted online at www.esictenders.eproc.in as per given schedule. Apart from this, it is required to drop, the duly signed all pages of print out of tender document except Financial Bid including technical bid document along with necessary documents and all annexure in prescribed manner in tender box at given Address. The same can be sent through registered post at the given address. Bid submitted through any other mode shall not be entertained.

6 Cost for Tender Document

Nil

7 Address for Submission in Tender Box.

Medical Superintendent, ESIC Hospital- Vapi, Vapi - Selvasa Road, Chanod, Vapi – 396195.

mailto:[email protected]

http://www.esictenders.eproc.in/

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8 Tender Schedules Date Time

Online tender Submission from

05-06-2020 11 : 00 Hours

Online Closing of the tender Submission

26-06-2020 13 : 00 Hours

Closing of Tender Box

26-06-2020 *14 : 00 Hours (*The Envelope received after this Schedule either Postal delay or any other reason will not be considered for scrutinizing.)

Opening of Tender Envelops / Technical Bid

27-06-2020 14 : 30 Hours (Any authorized Representative who has submitted Tender in time may remain present on the Schedule of the opening of the Tender Envelops / Technical Bid.)

Opening of Financial Bid / Price Bid

03-07-2020 14 : 00 Hours (Any authorized Representative of technically qualified bid may remain present during the Opening of Financial Bid / Price Bid.)

In case of Holiday the next working date deemed to be scheduled date.

Please Note:

Please see this Advertise Details in ESIC HQ website www.esic.nic. in ( Tender Tab).

Any subsequent changes will be notified in above website only.

For any other query, please contact Medical Superintendent at above address during working hours of the

ESIC Hospital Vapi .

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Annexure- II

ELIGIBILITY CRITERIA

The interested Bidder should full fill following criteria for participating in this Bidding Process.

A. The bidder should possess a registration as a firm with any Government Authority, relevant license(s) and documents to perform the contract. (Certificate issued by Shops and Establishment registration, Service Tax Registration or any other issuing Authority)

B. Having valid & current drug Retail license as per existing govt. rules issued by the competent authority.

C. The Bidder should not be under declaration of ineligibility for corrupt and fraudulent practices or any other reason whatsoever, or have not been black listed by Govt. of India or Gujarat State Govt. or any of their agencies including Public Enterprises or Reputed Private Institute.

D. The Bidder should not have been convicted of any offence under any Laws. E. Proper infrastructure to supply medicines timely and regularly on daily basis at Vapi. F. The Bidder should have a minimum annual turnover of Rs.12 Lac(Twelve Lac only) in the

each preceding 3 financial years 2016-17, 2017-18 & 2018-19 (Income Tax Return with the Profit and loss statement or Certificate of the Chartered Accountant to be enclosed for confirmation).

(For C,D and E, Bidder has to fill and submit an Undertaking in (Annexure –VIII).

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Annexure – III

Instructions to Bidders

All tenderers are requested to read the tender document carefully as the terms and

conditions including the procedures of filing the tender form and tender assessment criteria

are slightly different from the routine off line tenders.

The technical bid should contain the information in Performa of the technical bid , the

papers to fulfill all the eligibility criteria, certificate of experience and undertakings as per

instructions etc.

Financial bid should contain the rates quoted for the services to be provided as per

instructions given in the tender document.

The Instructions to Bidder / Tenderer have been Distributed in Three Parts, which follows in

details,

No. Part Subjects

1 A Detailed information Related with e – Tendering ( for On Line Submission)

2 B Detailed information Related with Tender Envelope Submission (Print out of Tender Document along with Necessary Papers)

3 C Other / General Instructions

Part - A

For e – Tendering or On Line Submission

Instructions for Bidders for Online Bid Submission in CPP Portal

The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using

valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in

registering on the CPP Portal, prepare their bids in accordance with the requirements and

submitting their bids online on the CPP Portal. For more information bidders are requested to log

on https://eprocure.gov.in/eprocure/app.

MANNER OF REGISTRATION 1. Bidders are required to enroll on the e-Procurement module of the Central Public

Procurement Portal (URL:https://eprocure.gov.in/eprocure/app) by clicking on the link

“Online bidder Enrollment” on the CPP Portal which is free of charge.

2. As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.

3. Bidders are advised to register their valid email address and mobile numbers as part of the

registration process. These would be used for any communication from the CPP Portal.

4. Upon enrolment, the bidders will be required to register their valid Digital Signature

Certificate (Class III Certificates with signing key usage) issued by any Certifying Authority

recognized by CCA India (e.g. Sify / TCS / nCode / eMudra etc.), with their profile.

5. Only one valid DSC should be registered by a bidder. Please note that the bidders are

responsible to ensure that they do not lend their DSC’s to others which may lead to

misuse.

https://eprocure.gov.in/eprocure/app

https://eprocure.gov.in/eprocure/app

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6. Bidder then logs in to the site through the secured log-in by entering their user ID / password and the password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS

1. There are various search options built in the CPP Portal, to facilitate bidders to search

active tenders by several parameters. These parameters could include Tender ID,

Organization Name, Location, Date, Value, etc. There is also an option of advanced search

for tenders, wherein the bidders may combine a number of search parameters such as

Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a

tender published on the CPP Portal.

2. Once the bidders have selected the tenders they are interested in, they may download the

required documents/ tender schedules. These tenders can be moved to the respective ‘My

Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS /

email in case there is any corrigendum issued to the tender document.

3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS

1. Bidder should take into account any corrigendum published on the tender document before submitting their bids.

2. Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of

documents – including the names and content of each of the document that need to be

submitted. Any deviations from these may lead to rejection of the bid. 3. Bidder, in advance, should get ready the bid documents to be submitted as indicated in

the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned document.

4. To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has

been provided to the bidders. Bidders can use “My Space” or “Other Important

Documents” area available to them to upload such documents. These documents may be

directly submitted from the “My Space” area while submitting a bid, and need not be

uploaded again and again. This will lead to a reduction in the time required for bid submission process.

SUBMISSION OF BIDS

1. Bidder should log into the site well in advance for bid submission so that they can upload

the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any

delay due to other issues.

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2. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document.

3. Bidder has to select the payment option as “offline” to pay the tender fee / EMD as

applicable and enter details of the instrument / scan copy.

4. Bidder should prepare the EMD as per the instructions specified in the tender document.

The details of the DD/any other accepted instrument, physically sent, should tally with the

details available in the scanned copy and the data entered during bid submission time.

Otherwise the uploaded bid will be rejected.

5. Bidders are requested to note that they should necessarily submit their financial bids in

the format provided and no other format is acceptable. If the price bid has been given as a

standard BOQ format with the tender document, then the same is to be downloaded and

to be filled by all the bidders. Bidders are required to download the BoQ file, open it and

complete the white colored (unprotected) cells with their respective financial quotes and

other details (such as name of the bidder). No other cells should be changed. Once the

details have been completed, the bidder should save it and submit it online, without

changing the filename. If the BoQ file is found to be modified by the bidder, the bid will

be rejected.

6. The server time (which is displayed on the bidders’ dashboard) will be considered as the

standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.

7. All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid opener’s public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.

7. The uploaded tender documents become readable only after the tender opening by the

authorized bid openers.

8. Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid

Submission” in the portal), the portal will give a successful bid submission message and a

bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details.

9. The bid summary has to be printed and kept as an acknowledgement of the submission of

the bid. This acknowledgement may be used as an entry pass for any bid opening

meetings.

ASSISTANCE TO BIDDERS

(1) Any queries relating to the tender document and the terms and conditions contained

therein should be addressed to the ESIC Hospital Vapi.

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(2) Any queries relating to the process of online bid submission or queries relating to CPP

Portal in general may be directed to the 24x7 CPP Portal Helpdesk.

Part - B

For Submission of Technical Bid along with necessary Documents in Tender Box

1) In addition to On Line e – Tendering, the print out or hard copies of whole Tender document, (except Financial Bid) Technical Bid Along with all Annexure, Certificates or Testimonials as applicable and EMD are to be submitted in sealed envelope as instruction given here under Sr. No 4.

2) Financial bid must be submitted online only at www.esic.eproc.in. The financial bid of those tenderer whose technical bid is found accepted will be taken / downloaded only from e – Tendering System, and subsequently the same will be opened in the presence of the tenderer, who desires to attend the opening of financial bid.

3) Financial Bid will be Scrutinized in on line Systems only as per given Scheduled and in

manner prescribed in e – Tendering System.

4) The set of document should be prepared in following manner for submission.

1 E.M.D. of Rs. 36,000=00 (Rupees Thirty Six Thousand only). 2 Each and every page of the print out of tender document along with Technical Bid,

Certificate or Testimonials and Annexures should bear the stamp and signature of the person whose name registration exists or he shall be authorized legally or any representative clearly by mentioning the name.

3 Certificate of Incorporation/ Registration of Firm. Certificate/Memorandum and article of Association/ Partnership Deed/ Proprietorship Deed/ Declaration of proprietorship etc. as the case may be

4 Firm Registration details 5 Copy of PAN Card 6 Copy of GST Certificate along with latest challan. 7 Document Stating Bank Details. 8 valid drug license as per existing govt. rules issued by the

competent authority 9 Proof of the local chemist at Vapi Profit & loss A/c with turnover details for 2016-

17,2017-18, 2018-19

10 Any other requirement stipulated by the statutory authorities from time to time (copy)

11 Undertaking.

12 Check list.

5) All the document should be tagged properly, numbered, stamped and signed and packed in

proper envelope with sealing.

Sealed envelope should be super scribed“Empanelment of chemists to supply Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi

6) The completely filled Tender should be dropped in the Tender Box kept in the chamber of Medical Superintendent, ESIC Hospital, Vapi (Gujarat) by the stipulated date and time.

7) It may also be accepted by Registered Post subject to reach at this office before the Scheduled time of Tender Box Closing.

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Part – C

Other instructions to Tenderer

1) General Instructions:

1. Contractors who are interested to quote for the services for these services are advised, (a) To study carefully the various clauses contained in the terms and conditions

before submitting their tender bid. (b) To visit the ESIC Hospital, Vapi and physically inspect the site and acquaint

themselves with the facilities available, the nature and quantum of the work before submitting the tender bid.

2. The Tender incomplete in any form or manner or conditional tender will be rejected out rightly.

3. The tenderer shall quote for all segments of A,B,C and D, failing which the bid shall be considered non-responsive and shall be rejected out rightly.

2)Tender Scheduled:

Tender Schedules Date Time Remarks

Online tender Submission from

5-06-2020 11:00 Hours

Online Closing of the tender Submission

26-06-2020 13:00 Hours

Closing of Tender Box

26-06-2020 14:00 Hours

The envelope received after this schedule due to postal delay or any other reason will not be accepted for Scrutiny.

Opening of Tender Envelops / Technical Bid

27-06-2020 14 : 30 Hours

Any authorized Representative who has submitted Tender in time may remain present.

Opening of Financial Bid / Price Bid

03-07-2020 14 : 00 Hours

Any authorized Representative of technically Qualified bid may remain present.

Please note that in case of Holiday the next working date deemed to be Scheduled Date.

3)Manner of tender Submission:

1. The tenderer is required to submit online two separate Bids i.e. – Technical

and Financial, as per given instruction as per Part - A. For any assistance please

contact as per given details.

2. Print out of the Technical Bid; along with all documents submitted in online system

has to be forwarded as per the instructions given in Part – B.

4)Manner of Tender Evaluation and Finalization for Award of the Work Order.

A. The Tender Box will be opened as per given Schedule time by the Committee

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members nominated by Medical Superintendent at ESIC Hospital, Vapi in the presence of the authorized representatives of the tenderer, who wish to be present at that time.

B. All the Technical Bids will be scrutinized by the evaluation committee constituted by the Medical Superintendent to check all relevant documents for their authenticity and relevance.

C. Only those documents will be considered for evaluation which are submitted In online system.

D. Financial Bid of those tenderer whose technical part of tender are qualified and accepted shall be opened on the day and time given in the tender in the presence of the authorized representatives of the qualified tenderer, who wish to be present at that time. In case any change of scheduled time they will be informed accordingly by any mode of communication.

E. Upon evaluation and Scrutiny of offers in all aspects, fulfillment of all documents, the work order will be issued to the best qualified responsive tender(s).

F. A formal contract shall be entered into with the successful tenderer(s) on the Stamp Paper of applicable value or of Rs.100=00 whichever is higher. In this contract, the successful tenderer shall be defined as Contractor.

G. The written notification for award of contract will be intimated to the successful tenderer(s) to start the work.

H. The successful tenderer(s) will have to deposit a Security Deposit as per given instruction in EMD / SD Part.

I. The selection of the Tenderer(s) will be at the sole discretion of the Medical Superintendent ESIC Hospital Vapi.

J. The successful Tenderer(s) will have to commence the work immediately from the date of acceptance of tender otherwise the contract may be canceled and EMD will be forfeited.

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Annexure-IV

TERMS AND CONDITIONS

PART – 1

GENERAL TERMS AND CONDITION

I. Sufficiency of Tender submission and entering into the Contract Agreement with

1. The Tenderer shall be given full assistance and information as may be required in connection with the tender & contract by the Hospital Authority or will be allowed to inspect the premises at any reasonable time of Tender Floating Period.

2. The Tenderer shall be deemed to have based his Tender on the data made available by the Hospital and on his own inspection and examination of this site conditions. The acceptance of tender is deemed to have visited the site and made themselves conversant with the type of services incorporated in this tender.

3. The Successful Tenderer has to enter into the contract agreement with Medical Superintendent ESIC Hospital Vapi on appropriate value of the Stamp Paper on awarding of the contract. The cost incurred in this connection, shall be borne

by the contractor. 4. All the Instructions, Terms and conditions and Annexures will become the part of

the Contract Agreement. II.Period of the Contract:

I. The Contract shall initially be for a period of One year from the date specified in the

contract Agreement. II. And may be extended further for one more years subject to satisfactory

performance, on the same rate, terms and conditions. III.Scope of the work:

a) Supply of Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi (Please refer special terms and conditions).

b) Services as per specified manner in this Tender Document and Agreement made upon.

c) Managing the own Man power for preparing, transporting and distributing the Drugs as per the manner shown in this tender document and agreement made upon.

d) No involvement of Hospital for any process for preparation/ transportation /distribution of Drugs.

e) To Follow all Instructions, Terms and Conditions laid down in Tender Document and agreement made upon.

f) To Follow all statutory rules and regulation related with i. Supply of Drugs/Medicine & Dressing Materials on day to day basic for

ESIC hospital, Vapi. ii. Any other Act / Rule / Regulation of land (Vapi, District - Valsad, Gujarat)

IV. Earnest Money Deposit (EMD) and Security Deposit (SD):

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1) EMD and SD is payable in the form of account payee Bankers’ Cheque or Demand

Draft drawn on any Nationalized Bank / Scheduled Bank in favor of “ESI Fund A/c. No. - I”, payable at Vapi.

2) No other mode like Cheque or cash any other except (1) above will be accepted. 3) Earnest money of Rs. 36000/- (Rupees Thirty Six Thousand Only) is to be deposited

along with the Technical Bid in separate sealed cover. 4) In the absence of EMD or non submission of EMD or not found as per the prescribed

manner, the tender shall be summarily rejected at the opening stage and his Technical/financial Bid shall not be opened.

5) EMD shall remain valid for a period of 90 days from the opening of Financial Bid.

6) The Earnest Money of unsuccessful Tenderer shall be refunded after finalization of the contract.

7) The EMD of the Successful Bidder will be refunded on the receipt of the Security Deposit (SD) or Adjusted against the amount of Security Deposit as per following Para No. 8, as per the Instruction of the Competent Authority.

8) The Value of the SD (for each item) will be remained of 5 (Five ) % of the Annual

Contract Value nearer to higher thousands Rupees or as decided by the Medical Superintendent, ESIC Hospital Vapi

9) Exemption from EMD shall not be considered under any circumstances. 10) The bid security (EMD) may be forfeited. If ,

i) A bidder withdraws his bid during the specified period of bid validity of 90 days as specified above.

ii) In the case the successful Tenderer declines the offer of Contract, for whatsoever reason(s),

iii) In the case of successful bidder, if the bidder fails to submit the agreement bond after awarding of the contract and/ or furnish the Security Deposit within time specified in the Tender document i.e. 15 days from the date of the award of the

contract.. 11) SD will be returned after satisfactorily completion of the Contract Period. 12) Any Default or Deviation from the Term and Condition may lead to forfeiture of SD in

full or partially. 13) No interest is payable on EMD or SD.

V. Subletting or Subcontract: Contractor shall not be allowed to carry out whole or part of the work through sub-

contract(s) or not be allowed to engage the workers on contract for this purpose. In found

to which the security deposit will be forfeiture apart of blacklisting of the contractors.

VI. Rates and Revisions or Escalation of Rates:

1. A tenderer shall be deemed to have full knowledge of the Scope of the work. No extra charges consequent on any misunderstanding or otherwise

2. Financial Bid may please be seen and rate submitted in Financial Bid may be copied here.

3. The maximum discount will be determined on the basis of Financial Bid Document. 4. In case of expansion or in any circumstances accepted discount will not be changed. 5. No discount of rates shall be permitted on any ground during the currency

of the contract.

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VII. INSPECTION:

The contractor shall provide the information and get inspected the following

I. The existence of the Local Chemist at Vapi for inspection by representative of the

Medical Superintendent, ESIC Hospital, Vapi for acceptability against

specifications .

II. Any other statutory information / facts as related with this contract agreement.

III. The Item supply will be acceptable on the inspection of the same.

VIII.TERMINATIONS AND EXTENSION OF CONTRACT:

1) If the contractor fails to complete satisfactorily the contracted work or any portion thereof or refuses to comply with any direction given in this regard to him, the contract shall be terminated at his risk and cost and the Security Deposit will be forfeited

2) The Hospital management can terminate the contract at any time by giving one-month notice to the contractor if the services of the agency are not found satisfactory as per the opinion of Medical Superintendent or his representative for which no claim or compensation shall be entertained by the Hospital.

3) The contractor is permitted to terminate the contract by giving minimum 2(two) months notice in writing to Hospital management enabling the Hospital to arrange for new Local Chemist after due process of Tendering. During the period of notice, the contractor shall continue to discharge all their duties and obligations.

4) The Medical Superintendent, ESIC HOSPITAL, VAPI (GUJARAT) reserves the right to extend the tenure of the contract for a period of one or more years subject to mutual willingness under existing rates and terms and conditions, subject to satisfactory performance duly certified by Hospital Administration.

5) The Contract also can be terminated by Hospital Management by giving one month notice to the Contractor without assigning any reason.

6) The Employer may at any time terminate the contract by giving written notice to the contract without compensation to the contractor if the contractor becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to the Hospital. IX Dispute settlement and Arbitration

1) All the disputes and differences arising out of and in any way touching the concerning this contract (except for which specific provisions has been made herein) shall be referred to the Competent Authority i. e. The Medical Superintendent ESIC Hospital Vapi or any person appointed by him / her and his/her decision in this regard is full and final which should be abided by the contractor.

2) The Services under the contract shall continue, during the Arbitration proceedings. 3) All disputes are subject to Vapi Jurisdiction.

X Rights of Acceptance/ Rejection / Relaxation:

(a) The Medical Superintendent ESIC Hospital Vapi reserves the right to reject any, all or any tender in whole or in part, without assigning any reason thereof.

(b) The competent authority on behalf of ESIC does not bind him / herself to accept the lowest or any other tender.

(c) The tender, in which any of the prescribed conditions is not fulfilled or conditional discount is put forth by the tenderer, shall be summarily rejected.

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(d) The competent authority of ESIC reserves the right to withdraw/ relax/ modify any of the terms and conditions mentioned in the tender document if it is felt necessary in the benefit of the hospital.

PART - 2

Terms and Conditions Related with Contract Management:

A. Payment Terms:

1. The contractor shall present his bill for each fortnight’s supply within ten days of the closing

of each respective fortnight.

i. The bill in duplicate shall be printed and serially numbered Invoices / Credit bill with

name and address of the Chemist, Valid drug license no. CGST/SGST No. Printed

thereon.

ii. The bill shall show the summary of the total amount for each day for the net amount

claimed supported by the acknowledged first copy of indent along with all the

column duly filed.

iii. The contractor shall submit the bill in the Performa as provided by the hospital.

iv. Bill should be properly signature & stamp with name, otherwise bill will not be

entertained.

v. The purchaser reserves the right also to demand in any case, the original of the

suppliers’ invoices for the verification of the net trade price claimed by the

contractor.

vi. Undertaking or Payment of GST in respect of Bill amount of ESIC Hospital Vapi

Paid upon.

Payment: The contractor shall claim payments once a fortnight payments of bills

prescribed in complete from and in time will be arranged in 4 to 6 weeks from the date of

presentation. However, no claim shall be made by the contractor against ESI Corporation

in respect of interest or damage in case the payment is delayed for any reason beyond the

control of ESI Corporation.

a. The Bill placed for settlement contains only the accepted - rate and accepted applicable taxes as per the contract agreement.

b. The discount prices ones approved/ finalized shall remain same during the currency of the contract. Any change in applicable taxes such as CGST /SGST shall be paid as per prevailing rates / Govt. rules.

c. In case any deviation from the rate, the amount at higher side will be disallowed without any clarification.

d. Payment will be made mandatorily by Electronic mode such as RTGS / NEFT to Bank Account of the contractor / Agency.

B. PENALTY:

The supplier shall indicate batch number and name of manufacture, date of

manufacture, expiry date, in indents at the time of supplying the drugs. The medicines /

drugs to be supplied will be of standard quality. In case, it is found that any particular

medicine date has expired, or is substandard or spurious, the firm will be liable to be

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blacklisted. Besides any other legal actions as deemed fit will be initiated. It is also

stated that the brand of the medicine would not be substituted in case of indent is of

brand item of medicine.

In case of failure or refusal by the supplier to supply the medicines to the hospital, the

contract is liable to be cancelled at supplier’s risk and cost involved in arranging

supplies from alternative source will be recovered from the original supplier.

If medicines are not supplied within ten days of purchase order, 10% amount will be

deducted from the non supplied medicines.

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` Annexure – V

SPECIAL TERMS AND CONDITIONS

1. The medical Superintendent of the hospital reserve the right to enter into parallel contract

simultaneously or at any time during the period of this contract, with one or more chemists for

one and the same medicine or for different medicines.

2. The supplier will maintain sufficient stock of the standard quality of medicines all the time to

avoid inconvenience to the ESI beneficiaries.

3. If any government approved agency apply for the empanelment, first preference will be given

to them, rest of the terms & conditions remain will be same.

4. Undertaking for Branded Drugs: As per MCI regulations, generic drugs shall always be the

first preference. In case branded drugs are supplied against generic, the chemist should

always submit an undertaking “No Generic Substitutes are available for same”.

Normally price of generic medicines is less than the same branded medicine. However, if rate

of any generic medicine is more than its branded counterpart, the branded version will

be supplied.

5. Delivery of supplies: The delivery of suppliers’ will be made on SAME day as the collection of

the indents at the premises of the hospital by the contractor.

6. Items not available with the contractor:(A) the items which are not available with the

contractor for supply will be procured by contractor the and supplied from the market

immediately, but payment will be made in accordance with the terms of the contract, on the

basis of the accepted offer as per conditions of the contract.

(B) In case of the contractor for any reason fails to supply any items indented by the

hospital, Store Manager concerned shall have the right to purchase the medicine

from the open market and the difference of cost shall be deducted from the bill of

original supplier.

7. Items required in Emergency: When an emergency arises outside the working hours of the

Contractor or on closed days, the purchaser or any officer only authorized on this behalf by the

Hospital may procure the items as required from the market and the cost difference involved

shall be deducted from the supplier.

8. Manner of Preparation and Supply of Drugs/Medicine & Dressing Materials on day to day

basic for ESIC hospital, Vapi

A. Life Period: the life of goods supplied should not have passed more than half life from

the date of, manufacture, at the time of supply.

B. Packing - Supplies are required to be made in original packing of manufacturer and in only

available packing. Approximately nearest to the total quantity demanded for any particular

medicine / drugs. On any particular date, by the Store Manager.

C. Collection of prescription for supply: Indents on the basis of which supplies are to be

made should be collected by the contractor or his representative each day. The time and

place of collection of indent will be decided with the local panel chemist mutually by the Store

Manager or any other officer designated by competent authority.

17


D. Period up to which supply orders will be placed: Supply orders will be placed against the

contract till the last date of the contract. Orders received during the closing date should be

complied with in due course, in accordance with the terms of contract; even through the last

date of the contract may have expired.

E. If the bill contains the Brand name of the medicines then it also has the Active

Pharmaceutical Ingredients written along with it.

9. The contractor shall give his landline telephone / mobile phone contact number(s) and name

and address of the person to be contacted.

10. Contractor shall not be allowed to carry out whole or part of the work through subcontract(s).

11. Items like (i) surgical consumables (like Bandage, Gauge, Cotton, Disposable

Syringes, I.V Sets etc.)

(ii)Lab Items (like examination kits, chemicals etc.)

(iii)Ophthalmic consumable items

(iv)Other small equipments will be treated as generic and discount will be

applied accordingly and separately. Rates /Discount to be quoted as a whole number &

not in Decimals/Range/Fractions, The item will not be considered branded if other

companies are providing the same drug in generic form or cheaper rates unless the

hospital has placed demand for a particular brand.

12.Consequential Responsibilities related:

1) The Contractor should have contingency arrangements to meet events that may cause

disruption in service like absenteeism, any supply break down and bandh / strike call etc.

2) Under such circumstances, Medical Officers-in-Charge, ESIC Hospital, Vapi may engage

services from other sources and the expenditure incurred for this purpose shall also be

recovered from the Contractor’s bill.

3) The contractor shall remain fully responsible for any undesirable incidence / situation

caused / created by their conduct / activities.

4) If any employee of contractor is found unsuitable for the work by ESIC Hospital, Vapi, due to

misconduct / negligence of duty / unsafe act / being under influence alcohol / violation of

any norms or instructions or any other reason, the person shall be replaced by the

Contractor immediately on being informed to that effect.

5) The Contractor shall also be liable for any expenses loss or damage, which ESIC Hospital,

Vapi may sustain during execution of the job / by contractor’s employees. The contractor

shall pay to the ESIC Hospital, Vapi such amount of damage as may be decided by the

ESIC Hospital, Vapi, Administration within 48 hrs. of the intimation of such decision to the

contractor. Otherwise, the same shall be recovered from the dues payable to the

contractor.

18


Annexure – VI

TENDER APPLICATION/DECLARATION FORM/TECHNICAL BID

1

A Earnest Money

Deposit Detail

Mode of Submission (DD / Bankers

Cheque)

B EMD Rupees

C DD / Bankers Cheque No

D Date of issue

E Issuing Bank

F Branch of the Issuing Bank

2

A Firm and

Ownership

Details

Name of the firm

B Full Postal Address

C Telephone No.

D Fax No.

E E-Mail Address

F Type of the firm (Proprietorship /

Partnership / Pvt.Ltd. / Ltd and any

other..)

G Name of Director/Prop/Partner(s)

H Cell Phone No.

I Residential Address of

Director/Prop/Partner(s)

3 A Firm Registration

Details

Registration Authority

B Registration No.

4

A PAN Details PAN No

B Name of the PAN Holder

5

A GST Details GST Registration No

B Name on GST Regi. Certificate

19


I ….................................................................................. proprietor/partner/director of M/s

…...................................................................... hereby declare that the information given in this form is true and

correct to the best of my knowledge and belief.

Signature:

Name:

Designation:

Date:

Place:

6 A Bank Details Name of A/c holder:

B Bank Name:

C Branch :

D Account No.:

7 A Registration

Details with

Statutory Bodies

as applicable

Drug license as per existing govt.

rules issued by the competent

authority.

8 A Turn Over Details

for Financial

Years in Rupees.

2016-17

B 2017-18

2018-19

9 A Local Chemist

Details

Vapi Local chemist address

20


Annexure-VII

Item Rate BoQ

Tender Inviting Authority: Medical superintendent, ESIC Hospital Vapi

Name of Work: Empanelment of Local Chemist

Contract No: 39/ESICH-VAPI/Emp of Loc. Chem./CPPP 2/2019

Name of the Bidder/ Bidding Firm / Company :

PRICE SCHEDULE (This BOQ template must not be modified/replaced by the bidder and the same should be

uploaded after filling the relevant columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only )

NUMBER TEXT NUMBER TEXT NUMBER NUMBER TEXT

Sl. No.

Drugs / Items Description

Weighing factor for

Items

Units Discount on MRP In Figures To be entered

by the Bidder in %

Computed % for Highest Discount

TOTAL AMOUNT In Words (Ignored)

1 2 4 5 7 8 10

1 Sub Heading

1.01 Branded Drugs 0.300 Percentile 0.00 0.00 INR Zero Only

1.02 Generic Drugs (Minimum 60 % )

0.200 Percentile 0.00 0.00 INR Zero Only

1.03 Anti Cancer Drugs


1.04 Lab Chemicals 0.200 Percentile 0.00 0.00 INR Zero Only

1.05 Dressing / Surgicals / Disposables


Total in Figures

0.00 INR Zero Only

Quoted Rate in Words ( INR Ignored)

INR Zero Only

21


*NOTE:-

1. All Surgical, Consumable & disposable like Cotton roll, Bandages etc. are to be treated as GENERIC ONLY.

2. Minimum Discount on Generic Drugs must be of 60%.

3. Calculation for Highest Overall Discount for this tender the weighing factor calculated as per table in Financial Bid

4. The Tendered will be awarded to the chemist who will offer maximum Discount as per the above system in CPP Portal.

5. It is mandatory to quote rates for all five items as shown above, failed to which the bid will be treated incomplete and the bid will be rejected summarily.

6. In case of Equal Result in Higher One the preference will be given as per following norms. A) In case of Equal quote the preference will be given on the basis of the higher turnover

of 2018-19. B) As per the decision of Medical Superintendent ESIC Hospital, Vapi.

Name & Signature of authorized signatory/signatories of

the Firm with stamp

22


Annexure- VIII

UNDERTAKING.

1) This is to certify that I / We, before signing this Bid / Tender Document, have read and

fully under stood all the terms, conditions and instruction contained therein and

undertake myself / ourselves to abide by the said terms and conditions and will follow all

instructions.

2) I/We (name)………………………………………………………contractor/ partner/ sole

proprietor (strike out whichever is not applicable) of (firms)

…………………….……………………………. solemnly affirm to the fact that the

Individual firm/ companies are not blacklisted/terminated/debarred by any

organization/body or any partner or shareholder thereof and are not directly or indirectly

connected with or has any subsisting interest in business of my/our firm.

3) I/We hereby undertake that rates offered by us, will be within the price ceiling fixed by

National Pharmaceuticals Pricing Authority (NPPA), Ministry of chemical & fertilizers. We

further undertake that in case there is any down-ward revision by the NPPA, the same

will be passed on to the ESI Corporation from the effective date during the currency of

the contract and in case of failure to do so we are liable to be debarred from future ESIC

Tender Inquiry for a further period of two years along with recovery of excess payment

made due to reduced rate.

3) I/We hereby undertake that none of my/our family member/(s) is/are employed/working

in ESI Corporation.

4) I/We hereby undertake that discount quoted shall be valid and binding upon me/us for

the entire period of contract.

5) I/We hereby undertake that no vigilance /C.B.I/court case is pending against the firm.

6) The rates quoted by me/us are valid and binding upon me/us for the entire period of

contract.

7) The applicable earnest money of Rs. ………… (Rupees………………………only) is to be

deposited by me/us has been enclosed herewith as per the given details in technical Bid.

23


8) I / We hereby undertake to provide the service as per directions given in the tender

document within stipulated period.

9) I/We give the rights to Medical Superintendents to forfeit the Earnest Money/Security

money deposited by me/us if any delay occur on my/our/Agency part or fail to provide

the requisite and desired ambulance services to the hospital or any violation of the

Terms and conditions.

10) It is declared and certified that the neither myself /ourselves nor my/our firm has ever

been blacklisted by any Govt./Semi Govt./Public/Private Institution.

11) I/We hereby certify that the firm poses all the required license/ certification to perform

the work.

12) It is certified that the Valid address of my office at Vapi is:

………………………………………………………… ……………………………………………………….. ………………………………………………………….

Signature:

Name:

Designation:

Date:

Place:

24


Annexure-IX

CHECK LIST

DOCUMENTS TO BE SUBMITTED BY THE TENDERER:-

The contractor (local chemist) will submit the following documents along with the

tender:-

1. Scanned copy of valid drug license for retail chemists as per Drug & Cosmetic

Act.

2. Scanned copy of valid trade license.

3. Scanned copy of Latest GST registration certificate.

4. Name & Addresses of their bankers for ECS/RTGS purposes.

5. Scanned copy of PANCARD.

6. Audited Annual Turnover of Rs. 12 Lac, duly certified by Chartered Accountant

along with balance sheet showing profit & loss account and income &

Expenditure Statement of the firm for the last Three years i.e. 2016-17, 2017-18

& 2018-19.

7. List of old/existing empanelment.

8. Scanned copy of Experience/Performance certificate.

9. Declaration regarding distance of our establishment from your hospital.

10. Blacklist/no pending case undertaking.

11. Name & address of bankers & bank A/c no. for ECS/RTGS.

12. Undertaking to this effect that the bidder is neither employee nor retired during

last one year from the ESIC, on a Non Judicial Stamp paper of Rs. 10/-

Note:- Tenderers who do not furnish documents referred above will not be

considered.

SIGNATURE OF TENDERER

With seal Address

25


Annexure- X

BANK GUARANTEE FORM FOR PERFORMANCE SECURITY

(At the time of award of tender)

To

The Medical Superintendent,

ESIC Hospital, Vapi,s

Valsad, Gujarat

WHEREAS (Name and address of the supplier)

(Herein after called the supplier)has undertaken, in pursuance of contract No. 39/ESICH/Vapi/Medical

Store/Panel Chemist/2019-20 Date:………………To supply Medicines/Drugs (Allopathic), Dressings and

Consumables (herein after called “The contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall

furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the

sum specified therein as security for compliance with obligations in accordance with the

contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on

behalf of the supplier, up to a total of Rs…………. , and we undertake to pay you, upon your

first written demand declaring the supplier to be in default under control and without cavil or

argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without

your needing to prove or to show grounds or reasons for your demand or the sum specified

therein.

We hereby waive the necessity of your demanding the said debt from the supplier before

presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the

contract to be performed there under or of any of the contract documents which may be made

between you and the supplier shall in any way release us from any liability under this

guarantee and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid up to 30(Thirty) months from the date of commencement of contract i.e. up to (indicate date).

……………………………………………………………………………………………………….

(Signature with date of the authorized officer of the bank)

…………………………………………………………………………………

(Name & designation of officer)

(Seal, name & address of the bank and address of the branch)