1

NAME OF THE TENDERER: ……………………………………….

NAME OF WORK: Attending Repairs & servicing of 7TR Package AC units at TE TTB, Nellore

INDEX

SL.

NO.

DETAILS PAGES

FROM TO

1) Index 1 1

2) Notice Inviting Tenders 2 4

3) Special conditions of contract 5 6

4) Certificate by tenderer & under taking 7 8

5) Undertakings to abide by EW-6 & EW-8 9 10

6) Declaration by Contractor 11 11

7) Performa of Schedules 12 15

8) Important instructions to all Tenderers 16 16

9) GENERAL RULES AND DIRECTIONS 17 18

10) Important Notes to contractor 19 22

11) PROFORMA - PERFORMANCE SECURITY GUARANTEE BOND 23 23

12) SCHEDULE OF WORK 24 24

13) Specifications for the work 25 25

14) List of BSNL approved makes 26 28

15) Addendum / modifications to PWD 8 form 29 29

2

O/o Sub Divisional Engineer (E)

BSNL Electrical Sub Division

RSU TE Bldg,Achari Street

NELLORE-524001

Ltr No:N(1)/ BSNL/ESD/NLR/2020-2021 Dt:27.08.2021

SHORT NOTICE INVITING TENDER

Sub Divn NIT No:05/NIT/BSNL/ESDNLR/2021-2022 Dated.27.08.2021

(Divn NIT No: 09/NIT/BSNL/EDT/2021-22)

The Sub-Divisional Engineer(E),BSNL Electrical Sub Divn,Nellore invites on the behalf of BHARAT

SANCHAR NIGAM LIMITED sealed item rate tender for the works for from the contractors/agencies satisfying

under mentioned eligibility conditions

Sr.

N

o.

Name of

work

Estimat

ed Cost

put to

Tender

Rs.

EMD

Rs.

Tender

Fees Rs.

Time

allowed

1. Attending Repairs & servicing of 7TR Package AC units at TE TTB, Nellore.

38,700/- 774/- 177/-(Non

Refundable)

15 Days

Last date of receipt of application 30.08.2021 16.00 Hrs

Last date of sale of tender documents 30.08.2021 16.00 Hrs

Last date of submission 31.08.2021 15.00Hrs

Date of opening 31.08.2021 15.30Hrs

1. Eligibility Conditions: -

i) BSNL enlisted agencies by the Electrical wing (or)

ii) Agency who has successfully completed similar nature works in BSNL during last 3 years as follows:-a) Three similar

successfully completed works costing not less than the amount equal to 40% of the estimated cost put to tender. OR b) Two similar successfully completed works costing not less than the amount equal to 60% of the estimated cost put to

tender. OR c) One similar successfully completed work costing not less than the amount equal to 80% of the estimated cost put to tender (Experience certificate shall be enclosed)

3

Other Conditions :-

1 Documents in support of eligibility shall be enclosed with tender

2 Eligible Agency/ contractor from the above, shall be GST registered, copy of GST registration shall be attached

3 Rate quoted above shall be inclusive of all taxes and duties excluding GST, which shall be indicated separately in the schedule of work.

4 The tenderer shall submit the tenders in TWO (2) sealed covers marked as 1st and 2nd. The first cover should contain i)

i) The EMD in the shape of Demand Draft / FD/Pay Order of a scheduled Bank / Nationalized Bank / State Bank

guaranteed by Reserve Bank of India (RBI) drawn in favour of “ACCOUNTS OFFICER (Cash),O/o The GMTD,

NELLORE. Cost of the tender documents in the shape of DD.

5 The Second cover shall contain duly filled tender document.

6 The first envelope containing tender fee, attested documents proving fulfilment of eligibility criteria and EMD in

proper form shall be opened first.

7 The second cover cover shall not be opened in case 1st cover is not annexed with Tender Fee and EMD not in the proper form.

2. Validity of Tender shall be for 90 DAYS from the date of opening of the Tender.

3. (i)Performance Guarantee: The Contractor is required to furnish performance guarantee for an amount

equal to 5 % of the contract value in the form of bank guarantee (of Nationalized / Scheduled Bank in a

standard format)/CDR/ FDR/DD within two weeks from the date of issue of award letter. The validity period of

the performance security in the form of performance bank guarantee shall be one year from the date of

actual completion of work.

(ii) Security Deposit: In addition to performance guarantee stated above, a sum @10% of the gross amount of

the bill shall be deducted from each running bill of the contractor till the sum along with the sum already

deposited as earnest money, will amount to security deposit of 5 % of the tendered value of the work.

4) The intending tenderer shall furnish the cost of Tender document in the form of Demand draft of Scheduled

Bank or Nationalized Bank/ State Bank guaranteed by Reserve Bank of India. The DD for 177/-(Inclusive of

all Taxes) which is non-refundable, shall be drawn in favour of "Accounts officer (cash), O/O GMTD,

BSNL,NELLORE

5). The tendersto be received up to 3.00PM on the date of opening and opened at 3.30PM on the same day

6). The conditional tender shall be summarily rejected.

7) The company or the firm or any other person is not permitted to tender for works in BSNL unit in

which his near relative (s) is (are) posted.

9) The tender documents shall not be sent through courier/post. The tender documents received

through courier / post shall not be opened /considered at all.

10). Tender document can also be downloaded from the website www.ap.bsnl.co.in

11). The firm who quotes on the tender downloaded from website shall be strictly follow the following

procedure as above.

12). If any difference / discrepancies found between downloaded tender form, any hard copy issued

from Sub Division office, the contents in Draft NIT issued from SDE (E)’s office will be final & binding.

4

13) It will be obligatory on the part of the tenderer to sign each page of the Schedule of work and

the tender documents for all the component parts and after the work is awarded he will have to

enter into a separate agreement with the officer concerned.

14) The tenders for the work shall remain open for acceptance for a period of 90 days from the

date of opening of the tenders. If any tenderer withdraws his tender before the said period or makes

any modification in the terms and conditions of the tender which is not acceptable to the BSNL shall,

without prejudice to any other right of remedy be at liberty to forfeit 50% (fifty percent only) of the said

earnest money absolutely.

15) Extension of tender validity: In case, where the letter of award of work cannot be placed within the

validity period of the tender, the BSNL can request all tenderers to extend the validity of their respective

tenders and the Earnest Money deposit by a reasonable period. In such cases, extension of validity of

Earnest Money deposit by 30 days beyond the extended validity date of tender should also be asked

for. While BSNL can make the request for extension, the tenderer is free to either extend the validity or

refuse the request to extend the validity.

16) This Notice Inviting Tender shall form part of the Contract document. The successful

tenderer/contractor on acceptance of his tender by the Accepting authority, shall, within 15 days

from the stipulated date of start of the work, sign the contract consisting of :-

1. The Notice Inviting Tender, all the documents including additional conditions, specifications

and drawings, if any forms the tender as issued at the time of invitation of tender and

acceptance thereof together with any correspondence leading thereto.

2. Standard BSNL EW-8 form.

Letter No: N(1)/ BSNL/ESD/NLR/2021-2022/76 Dated: 27.08.2021

Station: NELLORE

Sub-Divisional Engineer(E)

Dated: 27.08.2021 BSNL Electrical Sub Division

Nellore

Copy To:

1. The SE(E),BSNL Electrical circle,Vijayawadafor information.

2. The Executive Engineer(E),BSNL Elec.Divn,Tirupati for information.

3.Notice Boards of Divn office/sub Divn Office.

4.BSNL Internet Tenders portal.

Sub-Divisional Engineer(E)

5

SPECIAL CONDITIONS OF CONTRACT

1. PROGRAMME FOR EXECUTION:

The firm shall execute the work as per detailed programme as mentioned in table of mile stones

in schedule of proforma. Tentative dates for installation, testing, commissioning of battery and battery charger shall be also submitted.

2. STORES AND SAFETY:

The contractor from his own sources shall arrange all the stores and materials required for the satisfactory completion of the work at work site. However, safe custody of material stored at site will be the responsibility of the contractor.

3. PACKING, FORWARDING AND STORING AT SITE:

Before dispatch to site, the equipment / components / materials shall be properly packed for

protection to avoid transit damages and damage against storage in open area at transporters

premises or at work site.

4. COORDINATION AT SITE:

At the site of work as more than one agency may be working, full cooperation shall be

extended to other agencies during progress of work. Further, work shall be carried out in

such a way so that it may not cause abnormal noise and hindrance to the officers of the

BSNL engaged in erection as well as doing normal routine work.

5. DRAWINGS :

Schematic diagram of control wiring shall be supplied.

6. GUARANTEE AND DEFECT LIABILITY: -

The guarantee shall be valid for Twelve months after successful completion of work. The

contractor shall guarantee that all equipments shall be free from any defect due to the

defective material and/or bad workmanship and also the equipments shall work satisfactorily

with performance and efficiencies not less than the guaranteed values.

The security deposit will be released only after the guarantee period.

Any part found defective during this period shall be replaced free of cost by the contractor.

The service of the contractor's personnel if required during this period shall be made

available free of cost to the department.

1) The contractor shall depute his representative within 36 hours of notification of the defect

by the department.

6

2) A joint report shall be prepared by the representative of department and firm regarding

nature of defects and remedial action required. Time schedule for such action shall be also

finalised.

3) In case the contractor fails to depute his representative within 36 hours of notification of the

defect or fails to cause remedial measure within reasonable time as decided during joint

inspection, the department may proceed to do so at the contractor’s risk and expenses and

with out prejudice to any other right.

7

BHARAT SANCHAR NIGAM LIMITED

(ELECTRICAL WING)

Tender for the work of: Attending Repairs & servicing of 7TR Package AC units at TE TTB,Nellore.

UNDERTAKING

➢ I/we have read and examined the Notice inviting tender, Important note for the contractors, Schedule of

quantity, Data sheet, Specifications applicable drawings & designs, conditions of contract and all other contents in the tender document for the work.

➢ I/we have read and examined the General Rules and Directions & Clauses of EW-8. i) The name of work, time allowed for work, estimated cost, tender cost, mode & amount of EMD etc. wherever appearing in EW-6/8 shall be as per the notice inviting tender available on the web-site. ii) In condition no. 17 of the EW – 6, the amount of EMD which can be forfeited is 50 %.

➢ I/We hereby tender for the execution of the work specified for BSNL within the time specified, as per schedule

of quantities and in accordance in all respects with the specifications, designs, drawings and instructions and other documents and Rules referred to in the conditions of contract and all other contents in the tender document for the work.

➢ I/Weagree to keep the tender open for ninety (90) days from the due date of submission thereof and not to make any modifications in its terms and conditions.

➢ A sum of Rs.774/- is hereby forwarded in the form of CDR/FDR/DD or bank guarantee in department’s attached format and manner (Annexure-I) as earnest money. If I/We, fail to commence the work specified I/We agree that the said BSNL or his successors in office shall without prejudice to any other right or remedy, be at liberty to forfeit the said earnest money absolutely and the same may at the option of the competent authority on behalf of BSNL be recovered without prejudice to any other right or remedy available in law out of the deposit in so far as the same may extend in terms of the said bond and in the event of deficiency out of any other money due to me/us under this contract or otherwise.

➢ Should this tender be accepted, I/We agree to execute all the works referred to in the tender documents

upon the terms and conditions contained or referred to therein and to carry out such deviations as may be ordered, as per condition no. 4 of “Important note for the contractors.”

➢ I/We agree that the said EW-6/8 shall be made a part of the contract while entering into the agreement.

(CAN BE DOWN LOADED at http://electrical.bsnl.co.in/BSNL_EW-8.pdf ➢ I / we agree to furnish to BSNL Deposit at call receipt / FDR / Bank guarantee of a Nationalised / Scheduled Bank for an amount equal to 5% of the contract value in a standard format within two weeks from the date of issue of letter of Acceptance. I / We agree to keep the Performance Bank Guarantee validity as per relevant clause of Notice InvitingTenders. ➢ I/We hereby declare that I/We shall treat the tender documents drawings and other records connected with

the work as secret/confidential documents and shall not communicate information/derived there from to any person other than to whom I/ We am / are authorized to communicate the same or use the information in any manner prejudicial to the safety or interest of BSNL.

(Seal of the contractor) (Postal address)

(Signature of contractor)

Dated ………………..

8

A C C E P T A N C E

The above tender (as modified by you as provided in the letters mentioned

hereunder) is accepted by me for and on behalf of BSNL for a sum of Rs.

(Rupees…………………………………………………………………………………………

………………………………)

The letters referred to below shall

form

part of this contract Agreement. a)

b)

c)

For & on behalf of BSNL

Signature

9

UNDERTAKING TO BE FURNISHED BY THE TENDERER

1. UNDERTAKING A

"I……… ……………… ……………… …………… ………Son of. ……… ………………… ………… …………… …………….. …………….Resident

of …… …………… ………… …………… …………… …………… …………. hereby give an undertaking that I have read and I am

aware of all the clauses and sub clauses of BSNL EW 6 & 8 forms and I confirm that I will abide by all the terms

and conditions available in original standard BSNL EW 6 & 8 forms.

(Seal of the firm) (Dated Signature of Contractor)

2. UNDERTAKING B

"I ……… …………… ………… ………… …… ………… ……. Son of …… ……… ……… ……… ……… ……… ……… …… ……… ……… …....

Resident of……… …… ………… ……… ……… ……… …… …… …… ………… ……. hereby give an undertaking that none of my

relative(s) as defined in the tender document is/are employed in BSNL unit as per details given in tender

document. In case at any stage, it is found that the information given by me is false/incorrect, BSNL shall have the

absolute right to take any action as deemed fit/without any prior intimation to me".

(Seal of the firm) (Dated Signature of Contractor)

UNDERTAKING REGARDING EPF PROVISIONS

"I............................................................................................... Son of. ………………….. ……………………

………… ……………

Resident of .............................................................................. hereby give an undertaking that

* I/We have employed only ------- persons in our establishment and hence the EPF and Miscellaneous

provision Act, 1952 is not applicable to my /our establishment.

* I/ We have registered as per the EPF and Miscellaneous provisions Act, 1952 ** and our registration no is----------------. We undertake to keep it valid during the currency of contract.

In case at any stage, it is found that the information given by me is false / incorrect, BSNL

shall have the absolute right to take any action as deemed fit/without any prior intimation to me".

* Strike out whichever is not applicable. **Attach a self-attested photo copy of the above said EPF registration certificate.

(Seal of the firm) (Dated Signature of Contractor)

10

UNDERTAKING REGARDING ESI PROVISIONS

I………………………………………………………Son

of……………………………........................................Resident of

......................………………………………………………...……………….........................................

........................................

hereby declare that:- * I/We have employed only----persons in our establishment and hence the ESI and Miscellaneous provisions Act,1948 is not applicable to my / our establishment.

* I / We have registered under ESI Act 1948 and ** allotted Registration Number

is...............................................We undertake to keep it valid during the currency of

contract..

In case it is found that the information given by me / us is (are) incorrect /

false, BSNL shall have the absolute right to take any action as deemed fit without

any prior intimation to us / me.

* Strike out whichever is not applicable.

** Attach a self-attested photocopy of the above said ESI Registration

Certificate OR self-attested photocopy of the latest ESI contribution slip along

with above undertaking on a printed letter head.

(Seal of the firm) (Dated Signature of Contractor)

11

D E C L A R A T I O N (TO BE GIVEN BY THE TENDERERS WHO HAVE DOWNLOADED THE TENDER DOCUMENT FROM THE WEB) It

is to certify that

4) I / We have submitted the tenders in the proforma as downloaded directly from the website & there is no change in formatting, number of pages etc.

5) I/ We have submitted tender documents which are same / identical as available in the website.

6) I / We have not made any modification / corrections / additions etc in the tender documents downloaded from web by me / us.

7) I / We have checked that no page is missing and all pages as per the index are available & that all pages of tender document submitted by us are clear & legible.

8) I / We have signed (with stamp) all the pages of the tender document before submitting the same. 9) I /

We have sealed the tender documents properly before submitting the same. 10) I / We have submitted the

cost of tender along with EMD.

11) I have read carefully & understood the important instructions to the all tenderers & to tenderers who have down loaded the tenders from the web.

12) In case at any stage later, it is found there is difference in our downloaded tender documents from the original, BSNL shall have the absolute right to take any action as deemed fit without any prior intimation to me / us.

13) In case at any stage later, it is found there is difference in our downloaded tender documents from the

original, the tender / work will be cancelled and Earnest Money/ Security Deposit will be forfeited at any stage whenever it is so noticed. The department will not pay any damages to me / us on this account.

14) In case at any stage later, it is found there is difference in our downloaded tender documents from the original, I / We may also be debarred for further participation in the tender in the concerned BSNL Electrical Zone & would also render me / us liable to be removed from the approved list of contractors of the Department.

Dated ………………………

(CONTRACTOR) (SIGN WITH SEAL)

12

PROFORMA OF SCHEDULES

(Operative Schedules to be supplied separately to each intending tenderer)

SCHEDULE'A'

Schedule of quantities: As enclosed in this NIT

SCHEDULE'B'

Schedule of materials to be issued to the contractor.

Sr. No.

Description

ofitem

Quantity

Rates in figures and words at which the material willbe charged to

thecontractor

PlaceofIssue

1 2 3 4 5

NIL

SCHEDULE'C'

Tools and plants to be hired to the contractor

Sr. No.

Description

ofitem

Hirecharges

perday

PlaceofIssue

1 2 3 4

NIL

SCHEDULE'D'

Extra schedule for specific requirements/document for the work,ifany.

I.ImportantNoteforContractors:ENCLOSED

SCHEDULE'E'

Schedule of component of Cement,Steel,other materials,Labouretc.for price escalation.

-NIL-

13

SCHEDULE : F ReferencetoGeneralConditionsofcontract

NW: Attending Repairs & servicing of 7TR

Package AC units at TE TTB, Nellore

Estimated cost of work: Rs.38,700/-

i) Earnest money : Rs.774/-

ii) Performance Guarantee :

iii) Security Deposit :

5% of tendered value of work. 5 % of the tendered value of the work.

GENERALRULESandDIRECTIONS: Officer inviting tender Sub Divisional

Engineer(E) BSNL Electrical Sub Division,

Nellore

Maximum percentage for quantity of items of

work to be executed beyond which rates are to

be determined in accordance with clauses 12.2and12.3.

Definitions: Seebelow

2(v) Engineer-in-Charge Sub Divisional Engineer(E),BSNL Electrical

Sub Division,Nellore

2(viii) Accepting Authority Sub Divisional Engineer(E),BSNL Electrical

Sub Division,Nellore

2(x)Percentage on cost of materials and labour

to cover allover heads and profits.

10%

2(xi) Standard Schedule of Rates DSR 2012

2(xii)Department BSNL

9(ii)Standard BSNLEW-8 contract Form BSNL EW-Form8 asmodified and corrected uptodate.

Clause1

i)Time allowed fo submission of

Performance Guarantee from the date of

issue of letter of acceptance,in days

ii)Maximum allowable extension beyond the

period provided inI)above in days

2weeks

---------

Clause2

AuthorityforfixingcompensationunderClause2.

Superintending Engineer(E),BSNL, Electrical Circle, Vijayawada

Clause2A WhetherClause2Ashallbeapplicable.

No

Clause5 Number of days from the date of issue of letter of acceptance for reckoning date of start Milestone(s)as per table given below:-

10days

14

TableofMileStone(s)

Sl.

No.

Description of

Milestone(Physical)

Time allowed in

days(fromdat

e of start)

Amount to be with-held incase of non

achievement of milestone

1

NA 2

OR

Sl.

No

FinancialProgress Timeallowed(from

dateofstart)

Amount to be withheld incase of

non achievement of milestone

1 1/8th(ofwholework) 1/8th(ofwholework)

NA

2 3/8th(ofwholework) 1/2(ofwholework)

3 3/4th(ofwholework) 3/4th(ofwholework)

4 Full Full

Time allowed for execution of each work. Authority

to give fair and reasonable extension of time

For completion of work.

As per NIT.

EE(E)/SE(E)

Clause7 Grosswork to be done together with net

payment/ adjustment of advances for material

collected,ifany,since the last such payment for being

eligible to interim payment.

As Applicable.

Clause10CC

Clause10CCtobeapplicableincontractswith

stipulatedperiodofcompletionexceedingtheperio d showninnextcolumn.

NA

Clause11

Specifications to be followed for execution of work

Specifications as per Section-I to III

appended with Schedule of work.

Clause12

12.2&12.3 Deviation Limit beyond which

clauses 12.2 and 12.3 shall apply

25%

12.5DeviationLimit beyond which

clauses12.2and12.3shallapply for foundationwork

NA

Clause16

CompetentAuthorityfordecidingreducedrates.

Executive Engineer(E),

BSNL, Electrical Division, Tirupati

Clause36(i) Minimum Qualifications and experience

required for Principal Technical Representative.

a)Forworks with estimated cost put to tender

more than i)Rs.10lakhsfor Civil work ii)Rs.5

Lakhs for Elect/Mech.

Works

Graduate or retired AE possessing

atleast recognized diploma

15

b)For works with estimated cost put to

tender more than i)Rs.5lakhs but less

than Rs.10 lakhs for Civil works

ii) Rs.1lakh but less than Rs.5Lakhs for Elect/Mech. Works

Recognised diploma holder

c)Discipline to which the Principal Technical

Representative should belong.

Elect./Mech

d)Minimum experience of works Three(3)years.

e)Recovery tobe effected from the contractor in the

event of not fulfilling provision of clause36(1)

Rs.4,000/-p.m.forGraduate

Rs.2,000/-p.m.forDiplomaholder

Clause 42

i) (a) Schedule/ statement for determining NA theoretical quantity of cement and bitumen on the

basis of Delhi Schedule of Rates _ printed by

C.P.W.D.

ii) Variations permissible on theoretical quantities

a) Cement for works with estimated cost put to

tender not more than Rs.5 lakhs.

for works with estimated cost put to tender more

than Rs.5 lakhs.

b) Bitumen All works.

c) Steel Reinforcement and structural steel sections

for each diameter, section and category.

d) All other materials

3% ±

2% ±

2.5% ± only and nil NA

on minus side

2% ±

NIL

16

IMPORTANT INSTRUCTIONS TO ALL TENDERERS

All tenderer should read the following important instructions carefully before actually

quoting rates:-

01. The tenderers should read carefully & understand all the Conditions for the contract, Schedule

of quantity etc attached with the tender document before actually quoting for the work.

02. The tenderers who have downloaded the tender document from the web shouldread the

important instructions & declaration given in pages carefully before submitting the tenders.

03. Earnest Money & tender shall be placed in separate sealed covers marked “EMD’ &

“TENDERS” respectively. The EMD cover shall be attached to the main sealed cover containing

the tender documents. The tenders of Tenderers who do not enclose the EMD in a separate cover

or if the EMD is not appropriate form for encashment, tender shall not be considered for opening

and will be rejected.

04. Any tender in which any of the prescribed conditions is not fulfilled or any conditions including

that of conditional rebates is put forth by the tenderer shall be summarily rejected. However any

unconditional rebate offered before the opening of the tenders shall be considered.

05. Near relatives of the BSNL employees shall not be permitted to tender and all the intending

tenderers will have to give a certificate that none of his / her near relatives as defined in para 14

of BSNL W-6 in the formatenclosed.

06. The rates quoted shall include all taxes, royalty, signiorage charges that are applicable from

time to time as per statutory rules of State / CentralGovernment.

07. The rates shall invariably be written in figures and words and amount for each item worked

out and filled in the schedule. All corrections made while filling shall be signed and seal affixed.

17

GENERAL RULES AND DIRECTIONS

1.All works proposed for execution by contractor will be notified in a form of invitation to tender displayed on Notice Board in select BSNL offices and signed by the officer inviting tender or by publication in Newspapers/internet (designated web page) as the case may be.

2. This form will state the work to be carried out, as well as the date of submitting and opening tenders and

the time allowed for carrying out the work; also the amount of earnest money to be deposited with the tender, and the amount of performance guarantee to be deposited by the successful tenderer(s).

Copies of the specifications, designs and drawings and any other documents required in connection with the work signed for the purpose of identification by the Officer inviting tender shall also be open for inspection by the contractor at the office of Officer inviting tender during office hours.

3. In the event of the tender being submitted by a firm it must be signed by the authorizedsignatory. 4.

Receipts for payments made on account of work when executed by a firm, must also be signed by authorizedsignatory.

5. Any person who submits a tender shall fill up online tender at what rate he is willing to undertake each item of the work. Tenders, which propose any alteration in the work specified in the said form of invitation to tender, or in the time allowed for carrying out the work, or which contain any conditional rebates will be summarily rejected. However, tenders with unconditional rebate will be acceptable. No

single tender shall include more than one work, but contractors who wish to tender for two or more works shall submit separate tender for each. Tenders shall have the name and number of the works to which they refer written on the envelopes. The rates(s) must be quoted in decimal coinage. Amounts must be quoted in full rupees by ignoring fifty paise and considering more than fifty paise as rupee one.

6. The Officer inviting tender or his duly authorized assistant will open tenders in the presence of any intending contractors who may be present at the time, and will enter the amounts of the several tenders in a Comparative Statement in a suitable form. In the event of a tender being accepted a receipt for the earnest money forwarded therewith shall thereupon be given to the contractor who shall thereupon for the purpose of identification sign copies of the specifications and other documents

mentioned in Rule 1. In the event of a tender being rejected, the earnest money forwarded with such unaccepted tender shall thereupon be returned to the contractor remitting the same without any interest.

7. The officer inviting tenders shall have the right of rejecting all or any of the tenders, and, will not be

bound to accept the lowest or any other tender.

8. The memorandum of work tendered for and the schedule of materials to be supplied by BSNL shall be filled and completed in the office of the Officer inviting tender before the tender form is issued.

9. The tenderer shall sign a declaration under the officials Secret Act, 1923 for maintaining secrecy of the

tender documents drawings or other records connected with the work given to them. The unsuccessful tenderers shall return all the drawings given to them.

10. All rates shall be quoted on the tender form only. 11. Procedure for dealing with ambiguities in rates: if on check there are differences between the rates

given by the contractor in words and in figures or in amount worked out by him, the following procedure shall be followed:-

12. The tender for the work shall not be witnessed by a contractor or contractors who himself/ themselves has/have tendered or who may and has/have tendered for the same work. Failure to observe this condition would render, tenders of the contractors tendering, as well as witnessing the tender, liable to summary rejection.

13. Other agencies will also simultaneously execute the works like horticulture, external services, installation of telephone exchange equipment and other building works for the same project along with this work in particular. The contractor shall afford necessary facilities for the same. No claim in the matter shall be entertained.

14. Some restrictions may be imposed by the security staff etc on the working and/or movement of labour, material etc. The contractor shall be bound to follow all such restrictions /instructions and nothing extra shall be payable on this account.

15. The contractor shall comply with the provisions of the Apprentices Act 1961, and the rules and orders issued there under from time to time. If he fails to do so, his failure will be a breach of the contract and the Engineer-in-charge may in his discretion without prejudice to any other right or remedy available in law cancel the contract. The contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provisions of the said Act.

16. Agency has to observe all labour rules and regulations in force. Agency shall be fully responsible for any violation observed at any time.

17. Bye laws Indemnity against liabilities 18. The contractor shall comply with all by laws and regulations of the local and statutory authorities having

jurisdiction over the works and shall be responsible for payment of all fees and other charges and giving and receiving all necessary notices and keep the Engineer –in-charge informed about the notices issued and received.

19. The contractor shall indemnify the department against all claims in respect of patent rights design,

18

trademark or name of other protected rights in respect of any plant, machine, work or materials used for or in connection with the works or temporary works and from and against all claims demands, proceedings, costs, charges and expenses whatsoever in respect of or in relation thereto. The contractor shall defend all actions arising from such claims and shall himself pay all royalties, License fees, damages , costs and charges of all and every sort that may be legally incurred in respect hereof shall be borne by the contractor.

20. All liabilities / penal recoveries on matters arising out of taxes /levies such as incorrect deductions discrepancies in the filing of returns, revised assessments by the concerned authorities etc, shall be borne by the contractor.

21. Rates quoted by the contractor shall be firm and shall be valid for the currency of contract. No cost escalation shall be permitted during the currency of contract.

19

IMPORTANT NOTE FOR CONTRACTORS

1 Earnest Money

1.1 Value

The amount of earnest money to be deposited with each tender is 2% of the estimated cost put to

the tender subject to a maximum of Rs. 2 crores. Earnest money will be acceptable in the form of CDR/FDR/DD/BG.

1.2 Validity Period

The validity period of the Earnest Money Deposit is kept 30 days beyond the tender validity e.g.

90 +30 = 120 days, since the tender validity period is 90 days.

1.3 Extension of Validity

In case, where the letter of award of work cannot be placed within the validity period of the tender, the BSNL can request all tenderers to extend the validity of their respective tenders and

the Earnest Money deposit by a reasonable period. In such cases, extension of validity of Earnest

Money deposit by 30 days beyond the extended validity date of tender should also be asked for. While BSNL can make the request for extension, the tenderer is free to either extend the validity

or refuse the request to extend the Validity.

1.4 Release of Earnest Money deposit

Earnest Money deposit of all unsuccessful tenderers should be released on issue of award letter

to the successful tenderer.

Where the BSNL requests the tenderer to extend the validity of the tender beyond the stipulated

period given in the tender documents, and the tenderer refuses to extend the validity of his

tender, the Earnest Money deposit of such tenderers is returned forthwith.

2 (i) Performance Guarantee

The contractor is required to furnish performance guarantee for an amount equal to 5% of the

contract value in the form of bank guarantee (of a Nationalized / Scheduled Bank in a standard

format)/CDR/FDR/DD within two weeks from the date of issue of award letter. The validity period of the performance security in the form of performance bank guarantee shall be two

years(i.e. Warranty period) from the date of actual completion of work.

(ii) Security Deposit

In addition to performance guarantee stated above, a sum @ 10% of the gross amount of the bill shall be deducted from each running bill of the contractor till the sum along with the sum

already deposited as earnest money, will amount to security deposit of 5% of the tendered value

of the work.

3. Increase/ Decrease of tendered quantity

BSNL will have the right to increase or decrease up to 25% of the contract value depending

upon the requirement of goods and services specified in the schedule of items without any change in the unit price or other terms and conditions at the time of award of contract.

In exceptional situation where the requirement is of an emergent nature and it is necessary to

ensure continued supplies from the existing vendors, the purchaser reserves the right to place

repeat order up to 50% of the quantities of goods and services contained in the running tender

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/contract within a period of twelve months from date of award of work at the same rate or a

rate negotiated (downwardly) with the existing vendors considering the reasonability of rates based on prevailing market conditions and the impact of reduction in duties and taxes etc.

4. Completion of work

The work should be completed as per the time schedule mentioned in the table of mile stones in proforma of schedules. The work is deemed to have been completed after successful completion of the initial acceptance testing. However, bill shall be finalized only after successful final

acceptance testing as per the departmental standards by T&D circle.

5. Extension of time

If the contractor shall desire an extension of time for completion of work on the grounds of his

having been unavoidably hindered in its execution or on any other ground, he shall apply in

writing to the Engineer – in –charge within 30 days of the hindrance on the account on which he desires such extension as aforesaid, and the Engineer – in – charge shall, if in his opinion

reasonable grounds to be shown therefore, authorize such provisional extension of time, if any, as in his opinion be necessary or proper.

6. Compensation for delay

If the contractor fails to maintain the required progress or complete the work and clear the site

on or before the contract or extended date of completion, he has to pay the compensation for delay which is limited to 0.5% per week of work order value for the first 10 weeks and 0.7 %

per week for next 10 weeks and thereafter subject to a maximum of 12% of the work order

value for the location where the work is delayed and the firm is found responsible for the

same. Flow chart of the procurement process / contract shall be supplied by the contractor and

approved by Executive Engineer concerned.

7. Payment Terms

Payment to the contractors during progress of work is regulated for all the items as below:

90% of prorata of the approved price breakup of contract value after successful installation of

Batteries

10% of prorata of the approved price breakup of contract value after successful completion of

Testing.

8. Variation in Excise Duty

a) In case of statutory variation in Excise Duty in respect of EA sets only within the stipulated date

of completion of individual agreement, the same shall be paid or recovered as per the actuals

against documentary proof. However, beyond this period the department will take advantage

of any duty reduction but will not pay extra on account of duty increase.

b) Price adjustment provision on account of change in Excise duty shall not apply in respect of

equipment/component of equipment/materials other than EA sets.

9. The Department reserves the right to accept the quantities in full or in parts.

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10.

a) Tendered rates inclusive of taxes and levies payable under the respective statutes. However,

pursuant to the Constitution (Forty Six Amendment) Act 1982, if any further tax or levy is

imposed by the Statute after the date of receipt of tenders and the contractor(s) thereupon necessarily and properly pays taxes or levies the contractor(s) shall be reimbursed the amount

so paid provided such payment if any is not in the opinion of SE (whose decision shall be final and binding) attributable to delay in execution of work within the control of the contractor(s).

b) The contractor(s) shall keep necessary books of accounts and other documents for the purpose of

this condition as may be necessary and shall allow inspection of the same by a duly authorized

representative of Government and shall furnish such other information/documents as the Engineer-in-charge may require.

c) The contractor(s) shall within a period of 30 days of imposition of any further tax or levy pursuant

to the Constitution (Forty Six Amendment) Act 1982 give a written notice thereof to the Engineer-in-charge that the same is given pursuant to this condition together with all

necessary information relating thereto.

NOTE: No additional condition whatsoever will be accepted for turnover tax/sales tax on

works contract. In case of additional conditions for the payment of such taxes by the

contractor the tender may be liable to be summarily rejected by the accepting authority. No

conditional offer shall be entertained and rejected.

(Standing order No.258)

11. Tax and Duties

i. All rates quoted by the firm shall be inclusive of all taxes and duties applicable at the

time,packing,forwarding freight loading, unloading etc

ii. All statutory deductions shall be made at source and a certificate for the same shall be issued. iii.

Registration No. for GST is compulsory.

iv. BSNL or any of its officers should not be mentioned as consignees for receipt of any material at

site.

v. In case of non-payment of any taxes or Statutory levies (currently in force or prescribed during the currency of the Contract) by the Agency, the Agency shall indemnify BSNL against all

liabilities i.e. Financial, Legal or of any other nature whatsoever; arising from such non-payment during currency or after closure of the contract.

vi. BSNL can adjust/forfeit Security Deposit obtained from the agency/contractor against any loss of input tax credit to BSNL on account of agency’s/contractor’s default.

vii. Incase BSNL has to pay GST on reverse charge basis, the agency/contractor would not charge

GST on its invoices. Further, the agency/contactor undertakes to comply with the provision of GST law as may to applicable.

viii. It shall be responsibility of the contractor to rise the appropriate TAX invoices as per provision of

GST act. BSNL reserve the right to be indemnified for the input tax credit loss to BSNL, if any. ix. If

the contractor fails to furnish necessary supporting documents i.e GST/customs invoices etc., in

respect of the duties/taxes which are input tax credit to BSNL, the amount pertaining to such

duties/taxes will be deducted from payment due to the contractor.

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12. Miscellaneous

The firm must meet all statutory obligations towards the labours employed at its own

cost. Nothing extra shall be paid by BSNL to meet the requirements as per (a) above.

13. Participation of Near Relatives of BSNL Employees in the tenders.

The firm shall certify that there are no near relatives as specified below are working

in BSNL as per the certificate attached in page No.: ___

The near relatives for this purpose are defines as:

A) Members of a Hindu Undivided Family

B) The one is related the other in the manner as father, mother, son(s) & Son’s wife (Daughter-in law),

Daughter(s) & daughter’s husband (son-in-law), brother(s) & brother’s wife, sister(s), sister’s

husband (brother-in-law).

C) The company or firm or any other person is not permitted to tender for works in BSNL units in

which his near relative(s) is (are) posted. The unit is defined as SSA / Circle / Chief Engineer / Chief Architect / Corporate Office for non-executive employees and all SSA in a circle

including circle office / Chief Engg. / Chief Arch. / Corporate office for executive employees

(including those called as Gazetted Officers at present).

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PERFORMANCE SECURITY GURANTEE BOND

1 In consideration of the CMD, BSNL (hereinafter called ‘BSNL’) having offered to accept the terms and

conditions of the proposed agreement between _ and (hereinafter called the said contractor(s)’) for

the work_ _ _

(hereinafter called “the said agreement”),having agreed to production of a irrevocable Bank Guarantee for Rs._ ( Rupees only ) as a security / Guarantee from the contractor(s) for compliance

of his obligations in accordance with the terms and conditions in the said agreement .

We, (name of the bank) _ _ _ (hereinafter referred to as “the bank”) hereby undertake to pay to the BSNL an amount not exceeding Rs. _ (Rupees only) on demand by the BSNL.

2 We (name of the bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demure, merely on a demand from the BSNL stating that the amount claimed as required to meet the recoveries due or likely to be due from the said contractor(s). Any

such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs._ _ _ _ (Rupees only)

3 We, the said bank further undertake to pay to the BSNL any money so demanded notwithstanding any

dispute or disputes raised by the contractor(s) in any suit or proceeding pending before any court or tribunal relating thereto, our liability under this present being absolute and unequivocal. The

payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the contractor(s) shall have no claim against us for making such payment.

4 We, (name of the bank) _ further agree that the guarantee herein contained shall remain in full force

and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of BSNL under or by virtue of the said

Agreement have been fully paid and its claims satisfied of discharged or till Engineer-in-Charge on behalf of the BSNL certified that the terms and conditions of the said Agreement have been fully

and properly carried out by the said contractor(s) and accordingly discharges this guarantee.

5 We, (name ofthe bank)_ further agree with the BSNL that the BSNL shall have fullest liberty without our

consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s)

from time to time or to postpone for any time from time to time any of the powers exercisable by

the BSNL against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such

variation, or extension being granted to the said Contractor(s) or for any forbearance, act of omission on the part of the BSNL or any indulgence by the BSNL to the said contractor(s) or by any

such matter or thing whatsoever which under the law relating to sureties would, but for this

provision, have effect of so relieving us.

6 This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s).

7 We, (name of the bank) ___________________ lastly undertake not to revoke this guarantee except

with the previous consent of the BSNL in writing.

8 This guarantee shall be valid upto_______________unless extended on demand by the Government.

Notwithstanding anything mentioned above, our liability against this guarantee is restricted to Rs. (Rupees _______________ only) and unless a claim in writing is lodged with us within six months of the date

of expiry or the extended date of expiry of this guarantee all our liabilities under this guarantee shall

stand discharged.

Dated the day of _

for_ _

(indicate the name ofbank)

24

SCHEDULE OF QUANTITY

Name of Work: Attending Repairs & servicing of 7TR Package AC units at TE TTB, Nellore

S No

Description of Item Qty Rate Unit Amount

1 Servicing of 7TR Sidwal make Package AC unit including cleaning of OD units condensor coil,cleaning of Air filter,cleaning of evaporator coils,complete checking of internal wiring of PAC unit, tightening the loose connections,checking the tightness of fan blades/ blower assembly & resetting of HP/LP tripping arrangements and identification of faults i/c restoration of PAC unit i/c skilled AC technician charges etc as reqd.

4 Jobs Job

2 Providing rewinding to the Out Door unit Fan

motor (Condensor unit) with suitable gauge

copper wire for 7 TR PAC unit including

removing of fan motor from the OD unit to &

Fro Transportation to the local work shop at

Nellore,Re-fixing,connections,testing etc as

required.

10 Nos Each

3 Supply and fixing of 20A,415V 3 pole contactor

i/c 2 No/2 NC including internal connection as

required. (Make L&T/Seimens/Schnieder)

1 No

Each

NET VALUE TOTAL

Add CGST %

Add SGST _%

Add IGST_ %

Gross Value TOTAL i/c GST

Note: The contractor has to furnish GST invoice clearly indicating CGST / SGST / IGST payable on the total value of work done. BSNL will make above tax payment to contractor and will avail "Input tax credit" on such payment. The Contractor should upload the CGST / SGST / IGST details of invoice into GST network to enable BSNL to avail input tax credit. Signature of the Agency SDE(E)

25

SPECIFICATION FOR THE WORK

1. The work shall be carried out as per current CPWD specifications for electrical works as amended from time to time and Indian Electricity Rules as amended upto date.

2. The work shall be supervised by a qualified technical staff.

3. Layout of the work will be given by the Engineer-in-Charge or his duly authorized representative at the site of work. 4.

Earthing sets work shall be carried out in the presence of the Engineer-in-charge or his authorized representative .

5. Samples of all the materials, fittings, accessories, switchgears etc., shall be approved from the Engineer-in-charge before using the same in the work. Rejected material shall be removed immediately from the site of work.

6. The contractor will have to carryout following test at his cost and intimate test results before final bills are paid. Nothing extra will be paid to him on this accouts.

a)Earth test

7. Any damages done to the building by the contractor during the execution of work shall have to be made good at his cost and risk. If it is not done within a reasonable time determined by the Engineer-in-charge, then the same will be got done at his cost departmentally after giving notice to him.

8. The contractors will have to make arrangements to take the materials to the site of work at his own cost and risk. Octrai paid by the contractor for the materials supplied by the department can be claimed by him against the original vouchers.

26

LIST OF APPROVED MAKES- BSNL ELECTRICAL WING

S. No. Item Makes

1 Engine Ashok Leyland /Cummins/ Cater pillar / KOEL/ Volvo Penta

/ Mahindra & Mahindra (up to 40 KVA) /Escorts (up to 30

KVA)/ Eicher (up to 20 KVA)

2 Alternator(Brushless) Crompton Greaves (AL. series) / KEC / Leroy Somer /

Stamford/Jyoti Ltd

3 Battery (Lead Acid / Mntc. Free) Amara Raja / AMCO / Farukawa / Hitachi / Exide/ Prestolite

/ Standard

4 HV Switchgear (Vacuum

Circuit Breaker/SF6 )

BieccoLawrie / Crompton / Kirloskar / MEI / Jyoti Ltd

5 Transformer (Oil filled / Dry type) ABB / Schneider Electric /Andrew Yule / Bharat Bijlee /

Crompton / EMCO / Kirloskar / Siemens

a) Above 400 KVA

b) Up to 400 KVA In addition to above makes, Uttam/Automatic Electric

Gear(AEG)/Patson/Rajasthan Transformer and Switchgear

6 Air Circuit Breaker L&T/ Schneider Electric / Siemens

7 MCCB(Ics=Icu) L&T/ Schneider Electric / Siemens

8 SDF units L&T/ Schneider Electric / Siemens/ HPL/Havells

9 Power Contactors L&T/ Schneider Electric / Siemens/ Lakshmi(LECS)

10 Change Over Switch HPL / Havells / H-H Elcon

11 Intelligent APFC Relay L&T/EPCOS(Siemens)/ Schneider Electric / Neptune

Ducati/Syntron/ABB

12 Bus Bar Trunking/

Sandwiched Bus Duct Moeller/L&T/Schneider Electric/ABB/Legrand/Zeta

13 Power Capacitors (MPP/APP) L&T/EPCOS(Siemens)/ABB/Crompton/ Schneider

Electric/Neptune Ducati

14 Digital/ KWHrmeter Schneider Electric/ AE/ Digitron / IMP/ Meco / Rishabh /

Universal/HPL/L&T/ABB

15 Cold shrink HT/LT Cable Joint Denson / 3M(M-Seal )/ Raychem

16 Rubber Matting ISI mark

27

17 MCB/ lsolator

/ELCB/RCCB/ Distribution

Board

Crompton / Havells / lndokopp / MDS Legrand/ L&T /

Schneider Electric/ Siemens / Standard/ C&S/ABB/HPL

18 MS/ PVC Conduit ISI mark

19 Cable Tray MEM/Bharti/Ratan/Slotco/Profab

20 HT/LT Cables ISI mark

21 PVC insulated copper

conductor wire

ISI mark

22 Centrifugal Pump Amrut / BE / Beacon / Batliboi / Crompton / Jyoti / Kirloskar /

KSB / Mather &platt / WASP/Grundfos

23 Submersible Pump Crompton/Amrut / BE / Calama / Kirloskar / KSB

24 Motors ABB/ Bharat Bijlee / Crompton Greaves / Schneider Electric /

HBB / KEC / Siemens/Jyoti Ltd

25 Fresh Air Fans GE / Khaitan/Almonard/Crompton

26 Starter ABB / BCH / Schneider Electric / L&T / Siemens /

27 Single Phase Preventer L&T / Minilec / Siemens / Zerotrip

28 GI/MS Pipe ATC / ATL / BST / GSI / ITC / ITS / IIA / JST / Jindal /TTA /

Tata/Zenith

29 Foot Valve ISI mark

30 Gate Valve Advance/Audco/Johnson Controls/Zoloto/Annapurna /

Fountain / Kirloskar / Leader / Sant / Trishul

31 Compressors Carrier/Emerson copeland/York/Danfoss (for chillers only)

32 Resin Bonded Glass wool Fibre Glass / Pilkingston / UP Twiga

33 Expanded Polystyrene BASF(India) Ltd.

34 Gauge Feibig / H.Guru / Pricol

35 Controls FLICA / Honeywell / Indfoss / Penn-Danfoss / Ranco /

Ranutrol / Sporland

36 Fine Filters Anfiltra Effluent / ARW / Athlete/ Airtake/ Dyna / Kirsloskar/

Puromatic/ Purafill/ Purolator / Tenacity

28

37 GI Sheet HSU Jindal / National / Nippon Denro / Sail / Tata

38 Heat Detector Appollo / Chemtron/ Edward / Fenwal/ Hochiki / Nitton

/System Sensor/ Wormald/Honeywell Essar/Notifier

39 Ionization Detector Appollo / Cerebrus / Edward/ /Fenwal / Hochiki / Nitton /

System Sensor / Wormald

40 Photo Electric Smoke Detector Appollo / Cerebrus / Edward / Fenwal/ Hochiki / Nitton /

Wormald

41 Fire Panel (Microprocessor

based)

Agni Instruments / Agni Devices/ Aruna Agencies/ Carmel

Sensor / Ravel Elect./Honeywell Essar/Notifier/Navin Systems

42 Sprinkler/ Hose Reel & Hose Pipe ISI mark

43 Fire Extinguisher ISI mark

44 Lift OTIS, Kone, Mitsubishi , Schindler,Johnson

Sub Divisional Engineer (E)

29

ANNEXURE – (Addendum / modifications to PWD 8 form)

S.No. Description

1. Security deposit clause shall be governed by Important note for contractors Clause-2 (ii). 2.

Clause 10 CC shall not be applicable.

3. Clause 2 of PWD-8 / BSNL EW 8 shall be read in conjunction with Clause 6 of Important note for contractors

4. Conditions of

contract-Definitions All

references to: -

ai. C.P.W.D/Public Works Dept./P & T Dept.

aj. D.G works/Additional Chief Engineer/Chief Engineer of zone. ak. Administrative

Head of CPWD/P & T Dept.

al. CPWD Circles/Civil Circles. am. Ministry of Works, Housing & Supply.

In various clauses shall be taken to mean

1. BSNL

2. Superintending Engineer (E)

3. Administrative Head of BSNL 4. BSNL Electrical Circle 5. BSNL