Independent School District 834 School Board Business Meeting … · Roll Call III. Pledge of Allegiance IV. District Mission Statement and School Board Goals V. Approval of the Agenda

Independent School District 834

Stillwater City Hall - 216 North Fourth Street, Stillwater, MN School Board Business Meeting Agenda – March 8, 2018 at 6:00 p.m.

I. Call to Order II. Roll Call III. Pledge of Allegiance IV. District Mission Statement and School Board Goals V. Approval of the Agenda VI. Superintendent’s Report VII. Introductory Items A. Student Report B. District Recognition 1. State Champion Gymnastic Team 2. Principal Heather Nelson, 2018 MESPA Division Leadership Award Recipient VIII. Open Forum IX. Consent Agenda A. Minutes of February 22, 2018 School Board Meeting B. Disbursement Register February 15 – 28, 2018 C. Human Resources Personnel Report D. Release of One Year Only and Probationary Teachers E. Stillwater Middle School Roof Replacement Project F. Lake Elmo Elementary School Playground Equipment G. Lake Elmo Elementary School Playground Fall Zone X. Reports A. Start Time Considerations – Dr. McDowell and Ms. Hoheisel XI. Action Items A. Directive to Develop Start Time Proposal – Superintendent Pontrelli B. Start Time Guiding Change Document – Superintendent Pontrelli C. Property Purchase Agreement for Transportation Terminal – Ms. Hoheisel XII. Board Member Reports A. Board Chair Report B. Board Member Reports C. Working Group Reports XIII. Adjournment

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Independent School District No. 834 – Stillwater Area Public Schools

Stillwater City Hall, 216 North 4th Street, Stillwater, MN February 22, 2018 – 6:00 p.m. Meeting Minutes

I. Call to Order: The meeting was called to order at 6:00 p.m. II. Roll Call: Present: Tom Lehmann, chair; Jenifer Pelletier, vice chair; Shelley Pearson, treasurer; Paula O’Loughlin, clerk; George Hoeppner, director; Mike Ptacek, director; Sarah Stivland, director; Student Members present: Annabel Gregg Members excused: Superintendent Pontrelli (ex-officio) III. Pledge of Allegiance: Board chair Lehmann led Pledge of Allegiance. IV. District Mission and School Board Goals: The mission statement was read by Member Ptacek and the goals were read by Member Hoeppner. V. Approval of the Agenda Motion by Member O’Loughlin to table action item A from the agenda; Seconded by Member Ptacek; Vote: 7 ayes,) nays, Motion Carried. Motion to approve the adjusted by: Member Stivland; Second by: Member Ptacek; Vote: 7 ayes, 0 nays, Motion Carried. The agenda for the meeting was approved. VI. Superintendent’s Report Dr. McDowell provided the report:

Congratulated the finance report on the preparing the District’s CAFR report which will be used as an example by ASBO on how a report should be prepared

Reported that Superintendent Pontrelli met with the Decoding Dyslexia parents about the literacy curriculum and noted that NE Metro 916 maybe hiring a specialist in Dyslexia that we could use as a resource

Reported Superintendent Pontrelli attended a Black History Month event at the high school Reported that we hosted the Equity Alliance board meeting last night Reported attendance at the Woodbury Realtor Forum Reported that protocols are being developed for potential student walk-outs

VII. Introductory Items A. Student Report Annabel reported:

Provided a sports update. Many of the winter sports teams are competing at the state level. B. District Recognition 1. Director Larson introduced staff involved with obtaining the credentials for the World Language Seals. These seals provide students with college credit in World Language. VIII. Open Forum 1. Tamara Tinkham, 4815 Lilac Place, Stillwater, spoke about Dyslexia. 2. Zis Weisberg, 10725 Kimbro Ave. Ct. N., Grant, spoke about social media policy.

3. Bryn Carter, 1613 Harriet St. S., Stillwater spoke about the cost of PAC memberships for students 4. Eric Anderson, 5511 Oakgreen Pl. N. Oak Park Heights, spoke about civility. 5. Meghann Greeder 122nd, St, N. Hugo, invited all board members to a Town Hall meeting being held next week. 6. Carl Blondin, 617 Sunrise Ave., Stillwater, MN, spoke about district spending. IX. Consent Agenda A. Minutes of February 8, 2018 Special School Board Meeting B. Minutes of February 8, 2018 School Board Meeting C. Accept Gifts and Donations January 2018 D. Disbursement Register February 2 – 14, 2018 E. Treasurer’s Report January 2018 F. Human Resources Personnel Report Motion by: Member Pelletier; Second by: Member Pearson; Vote: 7 ayes, 0 nays, Motion Carried. Member Stivland requested that Item G be removed from the consent agenda for discussion. G. 2018-2019 Achievement and Integration Budget Motion by: Chair Lehmann; Second by: Member Hoeppner; Vote: 6 ayes, 1 nay (Ptacek), Motion Carried. X. Reports There were no reports for this meeting. XI. Action Items A. Literacy Curriculum Purchase This item was tabled. XII. Board Member Reports A. Board Chair Report 1. Mr. Lehmann had nothing to report since the board has not met since the last business meeting. Board Member Reports 1. Mr. Ptacek reported on the NE Metro 916 board meeting 2. Ms. O’Loughlin thanked the community members who participated in the Community Roundtable 3. Ms. Pelletier reported the Community Engagement working group meeting and requested that all board members invite 3 people to apply to be on the WBWF Advisory Committee. 4. Ms. Pearson reported that she has been reflecting on the Portrait of a Graduate and would like students to be kind and good people. C. Working Group Reports 1. Mr. Hoeppner reported that the policy working group is meeting tomorrow. 2. Ms. O’Loughlin reported that the finance working group is meeting on Monday. 3. Mr. Ptacek reported on the legislative working group meeting that was held yesterday. 4. Mr. Ptacek invited board members to attend the Coffee and Conversation hosted by the MSBA. XI. Adjournment The meeting adjourned at 7:45 p.m. Motion by: Member Hoeppner; Second by: Member Pearson; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. Respectfully submitted, Paula O’Loughlin, school board clerk.

PERSONNEL CHANGES: BOARD MEETING 3/8/2018

NAME STATUS GROUP EFFECTIVE DATEAaro, Annelise Retirement SCEA June 4, 2018

(30 years)Bloom, Pam Retirement SCEA June 4, 2018

(11 years)Davis, Sally Retirement SCEA June 4, 2018

(27 years)Drahnak, Joanne Retirement SCEA June 1, 2018

(25 years)

Erickson, Chantel Resignation SCEA June 4, 2018

Fanous, Soher Resignation Cafeteria February 23, 2018

Fuglestad, Peter Resignation SCEA February 15, 2018

Loney, Trudy Retirement SCEA June 4, 2018(20 years)

McKenzie, Laurie Retirement SCEA June 4, 2018(15 years)

Medved, Jessica Resignation SCEA June 4, 2018

Miller, Charles Resignation Custodian February 20, 2018

Miller, Leanna Resignation SCPA February 23, 2018

Mulhausen, Cheryl Retirement SCEA June 4, 2018(18 years)

Stippel, Lori Retirement SCEA June 4, 2018(20 years)

Tynen, Kaitlin Resignation Co-Curricular February 23, 2018

Utzman, Brad Retirement SCEA June 4, 2018(30 years)

Villafania, Morgan Resignation CE Leads & March 28, 2018Assistants

Voss, Linda Retirement SCEA June 4, 2018(13 years)

Wolf-Wegener, Cathy Retirement SCEA June 4, 2018(18 years)

NAME ASSIGNMENT SALARY PLACEMENT/ HOURLY RATE REASON GROUP EFFECTIVE DATEAhlgren, Adam Community Education Casual $11.00 / hour Casual Casual February 18, 2018

District WideBurns, Rachel Community Education Assistant, 4 hours/day $13.41 / hour Replacement CE Leads & March 5, 2018

Lake Elmo Elementary & Stonebridge Elementary AssistantsBednarek, Brent Custodian, 8 hours/day $15.75 / hour Custodian Custodian March 1, 2018

Stillwater Area High SchoolHolter, Seaver Casual AVID Tutor, 4 hours/week $15.00 / hour Casual Casual February 14, 2018

District Wide

Jarpe, Amy Paraprofessional, 5 hours/day $15.79 / hour 2017-2018 SCPA February 26, 2018

1.0 FTE School Psychologist

(New Hires, Resignations, Retirements, Terminations, Leave Requests)

RETIREMENT/RESIGNATION/RELEASEASSIGNMENT

1.0 FTE Elementary Education TeacherLake Elmo Elementary1.0 FTE Math Teacher

Stillwater Area High School1.0 FTE Elementary Education Teacher

Lily Lake ElementaryECFE Parent Educator, 901.62 hours/year

Early Childhood Family Center

Custodian, 8.0 hours/day

Lily Lake ElementaryCafeteria, 4.0 hours/day

Stillwater Area High SchoolScience Club Advisor

Stillwater Middle School1.0 FTE Intervention TeacherAfton-Lakeland Elementary

1.0 FTE Special Education TeacherStillwater Area High School.80 FTE English Teacher

Stillwater Area High School

Community Education Assistant, 3.25 hours/day

Stonebridge ElementaryParaprofessional, 6.0 hours/day

Stillwater Middle School.9 FTE Intervention Teacher

Andersen Elementary1.0 FTE English Teacher

Stillwater Area High SchoolAssistant Volleyball CoachStillwater Area High School

1.0 FTE Elementary Education TeacherLily Lake Elementary

Andersen Elementary1.0 FTE Elementary Education Teacher

Andersen Elementary1.0 FTE Elementary Education Teacher

Afton-Lakeland Elementary

HIRES/REHIRES

Stillwater Area High School StaffingLaramy, Sergey Custodian 6, 8.0 hours/day $15.75 / hour Replacement Custodian February 23, 2018

Oak-Land Middle SchoolMoulton, Julie Paraprofessional, 4.0 hours/day $15.79 / hour Temporary SCPA February 28, 2018 - May 31, 2018

Lake Elmo Elementary

ASSIGNMENT CHANGESNAME FROM TO REASON GROUP EFFECTIVE DATE

Kranz, Holly 1.0 FTE School Nurse .80 FTE School Nurse Temp SCEA February 15, 2018 - June 4, 2018District Wide District Wide Reduction

NAME REASON GROUP EFFECTIVE DATESpaulding, Melissa Temporary SCPA February 21, 2018 - May 31, 2018

ADDITIONAL ASSIGNMENTSADDITIONAL ASSIGNMENT

Paraprofessional, 3.0 hours/dayLake Elmo Elementary

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Company Name Base Bid Signed Bid Bond

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Diverse Construction Services 82‐38th Avenue Northeast Columbia Heights, MN 55421‐3502

$2.50 Board Foot$708,655 X X

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Peterson Bros. Roofing & Construction Inc.481 Burgess StreetSt. Paul, MN 55117

$1.95 Board Foot$742,000 X X

3

Berwald Roofing 2440 Charles St. N. Saint Paul, MN 55109‐3049

$1.70 Board Foot $811.320 X X

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John A. Dalsin & Sons, Inc.2830 South 20th Ave.Minneapolis, MN 55407

$1.85 Board Foot$814,490 X X

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DL Dalsin Roofing9201 52nd Ave NMinneapolis, MN 55428

$3.05 Board Foot$828,635 X X

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Ettel and Franz Roofing Co.2222 Robins StreetSt. Paul, MN 55114

$4.00 Board Foot$838,000 X X

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Agenda Item X. B. Date Prepared: March 1, 2018

ISD 834 Board Meeting Report for Action: Start Time Considerations Meeting Date: March 8, 2018 Contact Person: Dr. Bob McDowell, Executive Director of Learning and Innovation and Kristen Hoheisel, Executive Director of Finance and Operations ____________________________________________________________________________________________ Summary: The school community has been asking about later high school start times. The idea of later start times for high school students was part of the strategic planning conversations in 2010 and 2012. This idea has been brought up through surveys and other feedback. The current school board has expressed interest in further exploring this topic and engaging in a conversation about start times with the community. Administration is not making a recommendation at this time ____________________________________________________________________________________________ Recommendation: This is a report for information. Action will not be requested.

Start Time Considerations

Report for Information to School BoardMarch 8, 2018

Proposed Timeline

(should the board wish to proceed with this

discussion)

History of Start Time Considerations● Community has been asking about high school start times

○ Part of strategic planning conversations in 2010 and 2012○ Idea brought up through surveys and other feedback

● The current school board has expressed interest in further exploring this topic and engaging in a conversation about start times with the community

● Administration is not making a recommendation at this time

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Research: Benefits and Challenges Presented by:

● Kyla Wahlstrom, University of Minnesota

● Julie Dahl, Minnesota Sleep Society

Visit our website to review the presentation, stillwaterschools.org/StartTime

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Start Time ComparisonsOur Conference High Schools School hours

Cretin‐Derham Hall 7:50 a.m. ‐ 2:30 p.m.

Forest Lake 7:50 a.m. ‐ 2:30 p.m.

Mounds View 7:25 a.m. ‐ 2:05 p.m.

Roseville 8:10 a.m. ‐ 2:40 p.m.

East Ridge, Park & Woodbury 8:35 a.m. ‐ 3:05 p.m.

White Bear 7:30 a.m. ‐ 2:15 p.m.

43 of 325Minnesota districts start high school at 8:30 a.m. or later (MN Sleep Society: 2016‐17)

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Starting Point For Discussion(originally presented Jan. 30)

Tier Time Schools

Tier 1 7:30 a.m. ‐ 2:00 p.m. Middle schools and two elementary schools

Tier 2 8:20 a.m. ‐ 2:50 p.m. High school

Tier 3 9:10 a.m. ‐ 3:40 p.m. All other elementary schools

Tier 4 (Varies by building) 9:40 a.m. ‐ 4:20 p.m.9:50 a.m. ‐ 4:20 p.m.

Charter/non‐public schools

Current School HoursStillwater Area High School

Start Time: 7:40 a.m.End Time: 2:10 p.m.

Middle Schools Start Time: 7:50 a.m. End Time: 2:20 p.m.

Elementary Schools Start Time: 8:40 a.m.End Time: 3:10 p.m.

New Heights Start time: 9:05 a.m.End Time: 3:40 a.m.

Salem Lutheran Start Time: 9:15 a.m.End Time: 3:40 p.m.

St. Croix Catholic Start Time: 9:10 a.m. End Time: 3:50 p.m.

St. Croix Prep Start Time: 9:30 a.m. End Time: 4:00 p.m.

Scenario #1(based on initial board feedback)

Tier Time Schools

Tier 1 7:30 a.m. ‐ 2:00 p.m. Middle schools and FOURelementary schools

Tier 2 8:35 a.m. ‐ 3:05 p.m. High school

Three elementary schools

Tier 3 (Varies by building) 9:15 a.m. ‐ 3:45 p.m.9:40 a.m. ‐ 4:10 p.m.

Charter/non‐public schools

May be opportunity for activity buses to be paired with Tier 3 afternoon routes with no additional cost

Current School HoursStillwater Area High School

Start Time: 7:40 a.m.End Time: 2:10 p.m.

Middle Schools Start Time: 7:50 a.m. End Time: 2:20 p.m.

Elementary Schools Start Time: 8:40 a.m.End Time: 3:10 p.m.

New Heights Start time: 9:05 a.m.End Time: 3:40 a.m.

Salem Lutheran Start Time: 9:15 a.m.End Time: 3:40 p.m.

St. Croix Catholic Start Time: 9:10 a.m. End Time: 3:50 p.m.

St. Croix Prep Start Time: 9:30 a.m. End Time: 4:00 p.m.

Potential Bus Routes for Tier 1 (Scenario #1)

● Currently 1,617 riders, 143 walkers

● Longest ride is approximately 35 minutes

● Darkest part of year is last week December into first week of January: ○ Latest sunrise at 7:50 a.m.○ Civil twilight (dawn)

approx. 25‐30 minutes before sunrise

○

Elementary School

Estimated longest ride

time

Earliest estimated pick‐up time

Andersen and Lake Elmo

35 mins 6:43 a.m.

Lily Lake 30 mins 6:48 a.m.

Brookview 25 mins 6:53 a.m.

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Days with sunrise after 7 a.m.

Impact on High School Athletics

● School day ends at 3:05 p.m.

● Later start would increase number of student athletes missing part of school to travel to contests

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Season Current # athletes

Estimated # athletes

New sports impacted

Fall 160 500 Soccer, tennis, football

Winter 180 300 Alpine, 9th grade basketball

Spring 180 500 Lacrosse, baseball, softball, tennis

Community Feedback To DateOnline Feedback Form posted since Feb. 5, 2018● 157 total responses

● When asked about the idea of starting high school at 8:30 a.m.:

○ 56 percent liked the idea ○ 44 percent did not like the

idea

Key concerns/questions:

● Students getting home too late in the evening (all levels)○ High school: Impact on activities,

student work schedules○ Elementary, charters/non‐publics:

Impact on family meals, evening activities, bedtimes

● Impact on elementary schools ○ Disruption to family schedules○ Childcare

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Questions for Board to Weigh● Safety of elementary students waiting for

buses in the dark● Impact of earlier start on middle and

elementary students● Impact of elementary schools having

different start times● Increase in number of high school

athletes missing class due to early release● Impact on charter and non‐public schools

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Other Considerations

● Each bus = $55,000● Adjusting start time

for one tier impacts all other tiers

Agenda Item X. A. Date Prepared: March 1, 2018

ISD 834 Board Meeting Report for Action: Directive to Develop Start Time Proposal Meeting Date: March 8, 2018 Contact Person: Superintendent Pontrelli Action Timeline: March 8, 2018 ____________________________________________________________________________________________ Summary: The school board has expressed interest in further exploring the topic of start times. Research has been shared with regarding and connected to the topic. Potential impacts from changing current start times have also been shared with the school board by administration. Administration is recommending that the school board make a decision as to whether or not administration should develop an official start time proposal. ____________________________________________________________________________________________ Recommendation: A motion and a second to direct administration to prepare a proposal of start time change for the school board will be requested. Motion by: ______________________ Seconded by: _______________________ Vote: __________________

Agenda Item XI. B. Date Prepared: March 1, 2018

ISD 834 Board Meeting Report for Action: Start Time Guiding Change Document Meeting Date: March 8, 2018 Contact Person: Superintendent Pontrelli Action Timeline: March 8, 2018 ____________________________________________________________________________________________ Summary: The school board has made the decision directing administration to develop a start time proposal. In order to proceed with such a proposal, administration is recommending the school board approve the start time guiding change document. Attachment – Guiding Change Document ____________________________________________________________________________________________ Recommendation: A motion and a second to approve the start time guiding change document may be requested. Motion by: ______________________ Seconded by: _______________________ Vote: __________________

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Agenda Item XI. C. Date Prepared: February 27, 2018

ISD 834 Board Meeting Report for Action: Property Purchase Agreement for Transportation Terminal Meeting Date: March 8, 2018 Contact Person: Kristen Hoheisel, Executive Director of Finance and Operations Action Timeline: March 8, 2018 ____________________________________________________________________________________________ Summary: Ms. Kristen Hoheisel will provide information regarding a purchase agreement for property located at 11530 Hudson Blvd N, in the City of Lake Elmo, County of Washington, Minnesota, for the purchase of a transportation terminal that was approved as part of the referendum vote on May 12, 2015. A copy of the purchase agreement is attached for review. ____________________________________________________________________________________________ Recommendation: A motion and a second to approve the Property Purchase Agreement for the transportation terminal will be requested. Motion by: ______________________ Seconded by: _______________________ Vote: __________________

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Documents

Independent School District 834 School Board Business Meeting … · Roll Call III. Pledge of Allegiance IV. District Mission Statement and School Board Goals V. Approval of the Agenda