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INDEPENDENT AWARD CENTRE
LICENCE REVIEW
Evidence Book for IACs
St. Andrew’s International High School, Malawi
Workbook completion date: Friday 9th December 2016
Workbook completed by: Mr C Dodd (Award Coordinator) & Dr S Harrison (EVC)
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CONTENTS OF EVIDENCE BOOK
1. Introduction 1.1 The philosophy of the Award 1.2 The role of the Independent Award Centres (IACs) 1.3 The licence agreement and licence fee 1.4 Licence review process 1.5 The Basic Licence Standards
2. Guidance notes 2.1 Guidance on how to complete the Licence Review Workbook 2.2 Guidance on how to complete Award Leader, Supervisor and Assessor data on the Online Record Book (ORB)
3. Evidence documents 3.1 Award Policy 3.2 Financial information 3.3 List of existing partnership organisation 3.4 Annual report 3.5 Risk assessment checklist 3.6 Risk register 3.7 Marketing plan 3.8 List of sectional activities provided by the IAC 3.9 Analysis of surveys
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1. Introduction
1.1 The Philosophy of the Award
The Award is about individual challenge. As every individual is different, so too are the challenges that young people undertake to achieve their Award. With guidance from their Award Leader, Assessor or other adult volunteers and staff, each young person should be encouraged to examine themselves, their interests, abilities, and ambitions, then set themselves challenges in the four different sections of the Award. These challenges should require persistence, resilience and determination. Along the way participants may feel daunted or want to give up but at the end will have the satisfaction of knowing they overcame the challenges and succeeded, learning about themselves, their hidden depths of character and developing as human beings in the process. It is important that these challenges are at the right level for the individual participant – too easy and there will be no sense of real achievement, too difficult and the young person may give up in despair. Young people do not need to excel to achieve an Award, they simply need to set personally challenging goals for improvement and then strive to reach those goals. A demonstration of commitment will help a young person get out of the Award what they put in: essentially, there are no short cuts to a real sense of achievement. Finally, to help young people overcome their fears and challenges, the Award provides them with opportunities to learn from experience. Kurt Hahn, among others, helped to develop further the philosophy of ‘experiential learning’, a process of making meaning from direct experience. The Award is driven by the ten guiding principles, which are at the heart of everything we do. The ten guiding principles are:
1. Individual - Individuals design their own programme, which can be tailored to suit their personal
circumstances, choices and local provision. They start at whichever level suits them best and they can take as long as they wish (within the age limit) to achieve their Award.
2. Non-competitive - Doing their Award is a personal challenge and not a competition against others. Every
participant’s programme is tailor-made to reflect their individual starting point, abilities and interests.
3. Achievable - An Award is achievable by any individual who chooses to take up the challenge, regardless of
ability, gender, background or location, with the right guidance and inspiration.
4. Voluntary - Whilst the Award may be offered within school, college, work time, custody or extra-curricular
activity, individuals choose to do a programme and must commit some of their free time to undertake their activities.
5. Development - Participating in their Award programme fosters personal and social development.
Individuals gain valuable experiences and life skills, grow in confidence and become more aware of their environment and community transforming them in to responsible young adults.
6. Balanced - The Award provides a balanced framework to develop the individual’s mind, body and
community spirit by engaging them in range of activities in up to five different challenges.
7. Progressive - At each level of engagement, the Award demands progressively more time, commitment and
responsibility from the participant.
8. Inspiration - The Award inspires individuals to exceed their expectations. They are encouraged to set their
own challenges and goals before starting an activity, aim for these goals and by showing improvement will achieve an Award.
9. Persistence - The Award requires persistence and cannot be completed with a short burst of enthusiasm.
Participants are encouraged to continue with activities and to maintain their interest
10. Enjoyable - Participants and Leaders should find the Award enjoyable, fulfilling and rewarding.
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1.2 The Role of the Independent Award Centre (IAC) An IAC is an organisation at a single location (such as a school or youth club, with an exclusive access policy) directly licensed by the Foundation to operate the Award. This is the case where no National Award Operator exists or where a National Award Operator exists but there are difficulties in supporting delivery due to certain circumstances, such as the Award being delivered only in the native language of the country. An IAC delivers the Award exclusively to their students or members. The IAC is run by an Award Coordinator, may have multiple groups, has no powers to sub-franchise or approve Awards, and reports directly to the Foundation on Award matters. The role of an IAC is to:
plan how the Award can best be implemented in their organisation
manage growth of the Award throughout their organisation
support people within their organisation to deliver the highest quality Award to the greatest number of young people.
All young people participating in the Award must be registered with an IAC in order to participate; the IAC will take responsibility for that participant through their Award experience. The IAC will also take on responsibility of ensuring that all Groups, Leaders, Volunteers and Staff meet the quality and safety standards that are to be expected from those working with young people.
1.3 The Licence Agreement and Licence Fee The IAC licence is signed by a representative of both the Foundation and the IAC and is issued by the Foundation. IAC is continuously reviewed informally to ensure that the licence conditions are adhered to, and at the end of the first 18 months after signing a licence the first formal licence review takes place. Once this review is over, the formal licence reviews happen every 3 years. As long as the IAC is compliant with the requirements and standards, their licence continues. The IAC pays an annual licence fee to the Foundation, the amount of which is announced every year on the Foundation website. As part of the licence agreement, the Foundation aims to provide:
o An effective Programme of personal development for all young people, o An Award Programme that attracts volunteers, is easy to understand and straightforward
to run, o An Award Programme and an international brand that is held in high regard by educators,
employers, parents and wider communities, o A licence with periodic review, o A licence review system monitored by the Foundation, o Information, advice, assistance and regular personal contact with the Foundation staff to
address concerns, give access to networks of Award partners and sharing of good practice, o Systems to support the gathering of Management Information, o A wide range of Programme support services, including training, resources and events, o A commitment to equal opportunities throughout the Award, o The online Brand Centre providing access to designed artwork and allowing IACs to easily
produce their own marketing materials,
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o A website providing information, resources and advice and an easy-to-find link to the IAC’s Award web page, improving IAC’s online ranking with search engines and traffic to IAC’s site,
o The Online Learning Hub providing a secure site for Award Leaders to discuss issues, concerns and experiences, offer and gain peer-to-peer support, and complete online training courses,
o The means for young people in the Award to comment on their experience and influence the services they receive.
1.4 Licence Review Process
Fundamental and Basic licence standards have been introduced in Schedule 2 of the Basic IAC Licence to establish a management and delivery standard for the Award operations of the IACs. In order to monitor compliance with these standards the Foundation performs a standards check within 18 – 24 months of the date of the initial Basic IAC Licence. The purpose of this check is to validate licences of all IACs and ensure that the appropriate standards are being met.
This check involves the submission of a portfolio of information and where necessary emails and Skype calls. After this first check, every IAC will go through a licence review every three years to ensure continued compliance with the standards.
In order to complete the licence review successfully and have your licence validated, your organisation/school has to meet at the time of the licence review the Fundamental and the Basic standards presented in Schedule 2 of your licence. The Foundation will evaluate your compliance based on the evidence that you submit against each standard. This IAC Evidence Book provides guidance and templates for the evidence that you can use to prove the compliance of the standards.
This process of standards checking and organisational review is intended to ensure the quality of delivery by all partners of the Award family. A stronger brand, better quality of management and delivery, combined with better support from the Foundation will help us grow participation in the Award to levels of which we can all be proud. Maintaining the standards as outlined is a bare minimum for many of our IACs, who already have well-developed management practices. This process is intended to help standardise and improve those standards across all our IACs for the future.
1.5 Basic Licence Standards
In this section the standards that every IAC has to comply with is explained with example evidence that can be provided against each of them. The corresponding sections of the Evidence Book for IACs is also stated clearly for the IACs to see how providing such documentation would help present evidence against particular standards. Any evidence that is not covered by the documents presented in the Evidence Book for IACs is explained in the ‘Other’ column.
Fundamental Standards Standard Example evidence Evidence
Book Other
1.1. to comply with the Fundamental and Operational Principles of the Award (part of the intellectual property of the Award, held in trust by the Foundation) and abide by the Code of Practice (as set out in the Award Handbook)
Award Policy approved by the board or top management
Use of relevant operational materials, such as Award Handbook and IAC Award Management Manual
3.1. Award Policy template
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1.2. to comply with the reporting requirements of The Duke of Edinburgh’s International Award (as laid down in guidance from the Foundation and notified to licensees)
2015 Annual Statistical Return completed and sent back to the regional office.
COMPLETED
On file at Regional Office
1.3. to use the visual identity and resources of The Duke of Edinburgh’s International Award (such as Award Handbook, Record Book, pin badges and certificates) in line with the Brand Guidelines
Example leaflets, presentations used to promote the Award (should be in compliance with the Brand Guidelines)
Reference to the Award on the website and/or dedicated Award webpage on the website with correct branding
Previous orders of pins, certificates from ASL
To be provided in addition to Evidence Book
On file at Regional Office
On file at Regional Office
1.4. to manage resources (including financial resources) with the highest standards of honesty and integrity
Evidence of how actual income and expenditure related to Award operations is managed
Letter from the finance/accounting department that confirms how the funds for the delivery of the Award is collected and that they are managed with the highest standards of honesty and integrity.
3.2. Financial Information
Letter from school Finance Manager - UPLOADED
To be provided in addition to Evidence book.
1.5. to ensure that all paid staff, Award Leaders, Adventure Journey Supervisors and Assessors (or equivalent titles) are:
Up to date and complete ORB records of all involved in the delivery of the Award (guidance for how to record these is provided at the end of this workbook)
ORB (see notes on guidance on how to complete ORB data)
1.5.1. 16yrs+
1.5.2. trained (according to guidelines laid down by the Foundation) for the activity they are #providing
1.5.3. appropriately vetted (according to national standards)
1.5.4. aware of and committed to the vision and values of the Award
1.5.5. compliant with national child protection guidelines and health and safety legislation
1.6. to ensure that a Child Protection Policy is in operation that is in compliance with national child protection guidelines
School’s/organisation’s written policy on child protection
To be provided in addition to Evidence Book
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1.7. to ensure that systems are in place to protect the health and safety of participants and staff and that these comply with all applicable law and legislation
School’s/organisation’s written policy on health and safety
School’s/organisation’s insurance policy and official confirmation that the policy covers Award activities organised by the school/organisation
To be provided in addition to Evidence Book
Copy of Insurance Policy UPLOADED
To be provided in addition to Evidence Book
1.8. to provide details of a nominated person and appropriate contact point (not a personal address)
Existence of an active Award Coordinator in place, name and email address
Mr Christopher Dodd
On file at Regional Office
1.9. to maintain accurate records of staff, Participants, leaders and other volunteers for managing and monitoring programmes, performance reports, gathering statistics and supporting communications
Up to date and complete ORB records of all involved in the delivery of the Award (same evidence as in 1.5 above)
ORB (see notes on guidance on how to complete ORB data)
2. Basic Standards for Independent Award Centres
2.1 Delivery and administration Example evidence
2.1.1. An Award Coordinator responsible for all Award matters within the IAC is in place.
Main Award Leader record on the ORB
ORB (see notes on guidance on how to complete ORB data)
2.1.2. There is an appropriate and effective structure for deploying and managing Award Leaders and other helpers with clear roles and responsibilities.
Up to date and complete ORB records of all involved in the delivery of the Award (same evidence as in 1.5 and 1.9 above)
ORB (see notes on guidance on how to complete ORB data)
2.1.3. The Online Record Book is used to administer and deliver the Award, and all details are up to date.
Active use of the ORB in overall Award Management
ORB (see notes on guidance on how to complete ORB data)
2.1.4. The Award Coordinator has attended the relevant training courses delivered or approved by the Foundation.
Training records kept on the ORB
ORB (see notes on guidance on how to complete ORB data)
2.1.5. The IAC actively develops and List of existing partnership 3.3. List of
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maintains partnerships with other organisations to ensure a variety of activities for participants.
organisations Partnership (support network) plan
existing partnerships template
2.1.6. There is a funding plan in place that shows the sources of income and expenditure.
Information about sources of income
3.2. Financial information 3.7. Marketing plan Q2
2.2. Award Leaders and people management
2.2.1. There are at least two adults in place that have received each of the Level 1 training courses delivered or approved by the Foundation.
Training records kept on the ORB
ORB (see notes on guidance on how to complete ORB data)
2.2.2. Training undertaken by the staff/volunteers is recorded on the ORB together with a record of all volunteers who are assisting in delivering the Award.
Up to date and complete ORB records of all involved in the delivery of the Award (same evidence as in 1.5, 1.9 and 2.1.2 above)
ORB (see notes on guidance on how to complete ORB data)
2.3. Monitoring and improvement
2.3.1. The IAC reviews, evaluates and regulates the quality of delivery of the Award.
Annual Report
3.4. Annual Report template
2.3.2. The IAC ensures that the Adventurous Journey section activities are performed in safe and appropriate surroundings and camp sites.
Use of risk assessment checklist and risk register (templates provided in the Award Management Manual)
3.5. Risk Assessment Checklist 3.6. Risk Register template
2.3.3. When providing access to internal and external Adventurous Journey providers, the IAC must ensure the providers have received training (delivered or approved by the Foundation) and must ensure that their own health and safety requirements are met by the activity provider before entering into a contract.
Up to date records of external supervisors and assessors on the ORB Evidence of correspondence/agreement with the external provider that shows that the health and safety requirements are met
3.4. Annual Report Q4
ORB (see notes on guidance on how to complete ORB data) To be provided in addition to Evidence Book
2.4. Authorising Awards
2.4.1. The IAC checks activity logs on the ORB and ensures compliance with the Foundation’s requirements.
Active and regular use of the ORB for overall management of the Award
ORB
2.4.2. The IAC approves the activities of the Participants on the ORB in a timely manner.
Active and regular use of the ORB for overall management of the Award
ORB
2.4.3. The IAC ensures that where approval from the regional office is required or there are queries about attainment levels these are presented with sufficient time for review and decision.
No evidence required from the IAC
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2. Guidance notes
2.1. Guidance on how to complete the Licence Review Workbook
3.1 Award policy – Insert your Award Policy. There is a template provided to help you develop your Award Policy if you do not already have one. If you have an Award Policy in place, please ignore the template and enter your own ward Policy. Please note, the Award Policy must be approved by the top management of your school/organisation and should be in use.
3.2 Financial Information – Answer all questions as fully as possible. 3.3 List of existing partnership organisations – Fill in the table with details of any organisations that you work with to
deliver any sections of the Award. 3.4 Annual Report – Complete the report as fully as possible. 3.5 Risk Assessment Checklist – Insert a risk assessment checklist from one of your actual Adventurous Journeys. 3.6 Risk register – Insert a risk register from one of your actual Adventurous Journeys. 3.7 Marketing Plan – Answer all questions as fully as possible. 3.8 List of sectional activities provided – Fill in the table with the Award activities provided by your IAC for participants
to complete a section of their Award. 3.9 Analysis of participant and volunteer surveys – The analysis of these surveys will be provided by the Reviewer
2.2. Guidance on how to complete Award Leader, Supervisor and Assessor data on the Online Record Book (ORB)
Completing all relevant data about Award Leaders, Supervisors and Assessors on the Online Record Book (ORB) helps provide evidence to many basic licence standards as shown in Section 1.4. Award Coordinators can record Award Leaders, Supervisors and Assessors on their account on the Online Record Book. It is important to have all these adults recorded on the Online Record Book as this helps meeting a number of licence standard requirements.
To add a new person Go to Create New → Contact Select contact type as ‘Award Leader’ if you are adding an Award Leader Select contact type as ‘Assessor’ if you are adding an Assessor, Instructor or Supervisor (You can choose both if the individual is helping the Award both as an Award Leader and Assessor) Fill out the fields as requested Click the ‘Save’ button at the bottom right of the page once you complete entering data To update the data of an existing person Go to Browse Current Level → Contacts View each contact by clicking on the ‘View’ link on the left of the name of the person Check whether all data fields are completed, if not collect information from the person himself/herself To edit the data fields, click on the ‘Enter’ button on the top right of the page Fill out the fields as requested Click the ‘Save’ button at the bottom right of the page once you complete entering data If the data you are editing is that of an Award Leader that is also an ORB user, you can ask them to update their own data.
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3. Evidence documents
3.1. Award Policy Purpose of the Award Policy
The Award Policy describes the parameters of the Duke of Edinburgh’s International Award at St. Andrew’s International High School. It is intended to provide a framework and roadmap for the Award at St. Andrew’s International High School. It is written by the Award Team and approved by the school/organisation administration.
The IAC was established in the year 2013 by the Foundation through a Basic Licence.
The Award is intended to further student development by enhancing student opportunities, not to act in competition with any other existing programs or opportunities.
Grounding of the Award Program in the mission of St. Andrew’s International High School The St. Andrew’s International High School mission statement: “Our mission is to enable students to reach their maximum educational potential and become ethically and morally responsible global citizens who are able to make a positive change in the world, with an awareness and respect for human rights and the ability to recognise and respond to the needs of others.” The Award seeks to fulfil this mission by:
Promoting personal growth, independence and responsibility by encouraging students to take ownership of their Award program e.g. tailoring each section to their individual needs
Promoting inclusion, diversity and respect by and for all people involved in the Award e.g. making it accessible to all students and developing cooperation and teamwork
Promoting student engagement and involvement with the wider school and local communities within Malawi e.g. through the Service section, but also through involvement with local clubs and societies outside of school
Promoting increased environmental awareness e.g. through the Adventurous Journey section
Sustainability of the Award Program at St. Andrew’s International High School:
1. Reliable Legal Basis a. Internal and external helpers and participants are insured by the school. b. For participants under the age of 18, parents grant written permission for participation as well as publication of
photographs. c. Participants over the age of 18 may grant their own written permission. d. All parents grant written acknowledgement that they have been informed of the
● purpose and character of the Award, ● importance of teamwork, ● necessity of supervision from a distance, ● use of non-school employees as guides and porters, ● use of maps and tables.
2. Solid Organisational Foundation
a. The school management supports the Award by being fully informed about the philosophy and implementation of the Award, making adequate budgetary and time commitments for the Award training and implementation,
● Budget for training to maintain sufficient number of Award Team members (see 2c, below), ● Annual Licence Fee, ● Introduction of the Award to all staff at the start of each academic year (e.g. during INSET in September), ● Set training and adventurous journey days fixed in the school calendar.
b. The school supports the Award by, ● Committing to sharing their knowledge, skills and network relevant to the Award, ● Actively promoting the Award within the school community.
c. The school is committed to having an Award Team with a minimum of 4 members comprising of - a Management Team of FOUR – Head Teacher (License Holder), Assistant Head (i/c Educational Visits), Award
Coordinator, one other Award Leader - TWO Award Leaders – Award Coordinator and an assistant
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- TWO Supervisors – the Award Leaders - TWO Assessors – the Award Leaders - A number of other helpers – as and when required
License Holder (Head Teacher)
Educational Visits
Coordinator (Assistant Head)
Award Coordinator & Award Leader
(Paid Leader of D of E)
Award Leader
(Unpaid Assistant)
All other Award staff
d. The school recognizes the following defined roles on the Award Team: ● Licence Holder – the person who has made the decision that the Award should be offered by the
organisation and who has signed the licence. This person is likely to be the head teacher, principal or director of the host organisation and holds the responsibility for ensuring adherence to the terms of the licence.
● Award Co-ordinator – the person who takes overall responsibility for the delivery of the Award within their organisation. They coordinate other Award staff, liaise with senior management, and work with The Foundation to ensure smooth operation of the Award in their organisation.
● Award Leaders – the people who are actively working with participants, helping them to choose their activities, monitoring their progress, and coordinating aspects of their Award programmes.
● Adventurous Journey Supervisors – the people responsible for organising and carrying out the Adventurous Journey section with the participants and they take a legal responsibility for the health and safety of groups while out on their journeys.
● Adventurous Journey Instructors – the individuals who train the participants in the range of necessary skills for their outdoor adventure.
● Adventurous Journey Assessor –the person who certifies that the young people have successfully completed this section of the Award.
● Other section Assessors – the people who conduct specific training for participants in any section of the Award and certify completion of the section.
● Other helpers – all aspects of the Award can benefit from additional helpers, whether administrative help, or people willing to go out to assist on Adventurous Journeys.
3. Efficient Award Team
a. The team consists of a management team, Award Leaders, Supervisors and Assessors and other helpers, such as parents, activity advisors, community organisations, etc.
b. One member of the leadership team is the Award Coordinator and is solely responsible for communication with the Foundation and Senior Management Team of the school.
c. Management Team members and Award Leaders serve not only as Award Leaders, but also in the roles of Supervisor, Assessor, School Liaison, Community Liaison, Parent Liaison, Publicity, each as to his/her preference and ability.
d. New Award Leaders will be solicited, chosen and trained as to maintain the minimum one Award Leaders.
4. Wide Network of Support a. School- and Community-wide opportunities will be systematically built-up and documented, such that a
comprehensive, easily-accessible list of ideas, contacts, opportunities and organisations is readily available for every award participant.
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b. School-wide support and participation in the Award will be built and maintained to ensure that the Award is an integral part of the school fabric.
c. Adventurous journeys will be planned in accordance with school policy and sensibilities with the long-term goal being to establish a local network to support local training sessions and ventures.
d. Relationships with community members will be regularly maintained through frequent communication, updates, and inclusion in Award activities.
5. Transparency and Publicity
a. The Award will be advertised on the St. Andrew’s International High School website (www.saints.mw). b. Solicitation of new participants will occur no later than October of each school year. c. New teachers/staff will receive an overview of the Award, as well as an explanation of how they can participate,
during an introduction of the Award to all staff at the start of each academic year (e.g. during INSET in September). d. All Award recipients and ceremonies will be publicised extensively school wide and in the community. e. Regular meetings will take place within the Management Team, among the Award Leaders, and between the Award
Coordinator and Senior Management Team. f. Award related documents will be kept in a shared folder on the Staff General Share (U) network drive. g. Annual feedback will be solicited from award participants, parents, faculty members and community participants.
6. Fair Partnership
a. Participation in the Award is open to any student/member of St. Andrew’s International High School, who meets the age requirements of the Award.
b. Participation as an Award Leader is open to any St. Andrew’s International High School faculty/staff member, who professes and exemplifies the ideals of the Award, within the parameters of the team size and training requirements.
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3.2. Financial Information
1. Do you charge an enrolment fee for the Award? If yes, how much do you charge? Please clearly state if you charge different fees for different levels?
An enrolment fee is charged at each level of the Award, not exceeding the current stated Participant Registration Fee for the academic year: for 2016-17 this will therefore be no greater than US$17 (B), US$25 (S) and US$34 (G). Some degree of subsidization may be available dependent upon the annual size and allocation of the school D of E budget, allowing the enrolment fee to be reduced by up to 25%. This is reviewed on an annual basis.
2. Are your enrolment fees higher than the PRF (Participant Registration Fee) that the Foundation charges per participant? If you add any other charges to cover delivery costs (including any administration charge), how do you communicate clearly the extra costs to your Award groups and participants, and state that this is over and above the Participant Registration Fee that is payable to the Foundation?
They are not higher than the PRF. Additional costs, including the annual License Renewal Fee but excluding adventurous journey fees, are covered through the school’s annual D of E budget (approximately US$2,400 for 2016-2017).
3. Do you charge a fee for the Adventurous Journey section? If yes, how much do you charge? Please clearly state if you charge different fees for different levels?
A fee is charged for the Adventurous Journey section that covers the full per-student cost of the trip, including transportation, technical equipment hire (e.g. kayaks), campsite fees and professional guides as appropriate, plus a small surcharge for on-going expedition kit upkeep and replacement (wear and tear). The fees for the Adventurous Journeys in 2015-2016 were US$5 (B), US$80 (S) and US$80 (G). This will be reviewed prior to every Adventurous Journey to ensure that all costs are covered and that the long-term future of such trips is secured.
4. Do you charge for any other Award related activities? If yes, please explain.
No, we do not charge for any other Award related activities.
5. Are there any other funding available for the delivery of the Award?
No, apart from those outlined above (school D of E budget, PRF, AJ fees) there are no further funds available for the delivery of the Award.
6. How are any fees collected and who manages this process?
The Centre Coordinator works closely with the school Finance Office to collect fees and manage the process. All funds are collected and managed with the highest standards of honesty and integrity through the school’s established systems and internal controls. These transactions are recorded within the school’s records which are reviewed by Management and the Finance Committee of the school Board of Governors. The financial statements are also audited by professional accountants every financial year – hence both good accountability and transparency in terms of financial management.
3.3. List of existing partnership organisations
Given the volatile nature of the economy and the provision of services in Malawi, the extent of our relationships with partnership organisations is always subject to change. The date provided is given no earlier than the IAC Basic Licence date, although many organisations have been in partnership with us for much longer. Many of our participants create their own opportunities for partnership within the local and wider communities.
No Name of Organisation Date Service Expeditions Skills Physical
1 Trout Farm, Zomba Since 2013 Y
2 Scout Camp, Zomba Since 2013 Y
3 Luwawa Forest Lodge, nr Mzuzu Since 2015 Y
4 Mountain Club of Malawi Since 2013 Y
5 Mount Mulanje ‘InfoMulanje’ Since 2013 Y
6 Kayak Africa, Cape Maclear Since 2016 Y
7 Cape Maclear Guides’ Association Since 2016 Y
8 Kande Beach Lodge Since 2015 Y
9 Namizimu Forest Retreat Since 2016 Y
10 Open Arms Orphanage Since 2013 Y
11 Blantyre Music Society Since 2013 Y
12 Blantyre Sports Club Since 2013 Y
13 Liyani Swimming Club Since 2013 Y
14 College of Medicine, Blantyre Since 2013 Y
3.4. Annual report
Number of young people aged 14-24 in your organisation/school: Approximately 500 aged 11-19
3.4.1. Adults involved in the delivery of the Award
Please provide the details of the adults involved in the delivery of the Award in your organisation/school in 2015/2016. You can add as many rows as you need.
Role (eg Award Coordinator, Award Leader, Adventurous Journey Supervisor/Assessor)
Name, surname Training course attended (please provide type of training, date and location)
Involved in the delivery of the Award in your organisation since
Award Coordinator & Adventurous Journey Supervisor/Assessor
Christopher Dodd Qualified Mountain Leader – UK – July 2010
Various other outdoor leadership qualifications
Outdoor First Aid- UK – updated every three years as required
Certified Bronze/Silver/Gold Assessor – UK - January 2014
D of E Award Management Course – UK - January 2014
2015
Adventurous Journey Assessor Steve Colliver Level 1 & Level 2 International Award Leader training – London, UK - 2005
2013
Adventurous Journey Assessor Gordon Benbow MLC Summer – UK - 1984
MLC Winter – UK - 1985
D of E Award Training – UK - 1992
2005
Adventurous Journey Supervisor Anna Gaunt Lifeguard – updated every two years
Level 2 First Aid – updated as required
2009
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Adventurous Journey Supervisor Kevin Troughton In-house Training 2013
Adventurous Journey Assessor Steve Colliver International Award Leader training – London, UK - 2005
2013
Adventurous Journey Supervisor & Assessor
Tommy Izzett Basic Expedition Leader (BEL) – UK - 2011
2013
Adventurous Journey Supervisor Cristina Yiannakis In-house Training 2014
Adventurous Journey Supervisor Miranda Dodd D of E Award Management Course – UK – January 2014
2015
Adventurous Journey Supervisor & Assessor
Lucy Taylor In-house Training 2016
Adventurous Journey Supervisor Nick Grant Scouting certification for first aid, climbing, canoeing and expedition hiking.
In-house first aider qualifications for Lloyds Banking Group plc
2016
Adventurous Journey Supervisor Marko Randjelovic IKO (International Kiteboard Organization) kite surf instructor level 2
BMF (British Marine Federation) Marina Management
Wilderness First Aid
2016
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3.4.2. List of Award activities/events in your organization/school
Please provide a list of the Award activities/events that took place in 2015/2016 (ie Adventurous Journeys, Adventurous Journey training for participants, Residential Projects, Award ceremonies, parent information events, etc). Please add as many rows as you need.
Event Dates Attendance (type and number of attendees)
Results (eg participants trained, parents informed, Awards presented)
Silver/Gold Sixth Form Adventurous Journey – South Vipiya Wilderness Trail, Malawi
17-22/11/2015 Silver & Gold participants in Sixth Form, approx. 20 + 4 staff
Expedition on foot
Silver Year 11 Adventurous Journey – Cape Maclear, Lake Malawi
27-29/06/2016 Silver participants in Year 11, approx. 30 + 4 staff
Expedition by kayak
Bronze Year 10 Adventurous Journey – Zomba Mountain, Malawi
20-21/05/2016 Bronze participants in Year 10, approx. 25 + 3 staff
Expedition on foot
Year 9 D of E Taster 13/05/2016 Year 9 students interested in the Bronze D of E Award, approx. 50 students
Hike up local Ndirande mountain and camp overnight on the school grounds.
D of E Participant Training Sessions Every Monday afternoon during term (1hr each level)
Bronze – 40 students
Silver – 30 students
Gold – 15 students
Participants supported with completion of Sections, including use of the ORB, and trained in all aspects of the Adventurous Journey
Gold Residential – PADI Open Water SCUBA dive course, Cape Maclear, Lake Malawi
14-18/10/2016 Sixth Form SCUBA diving trip, including 6 participants completing their Residential
Gold Residential Project
D of E Awards Ceremony May/June 2017 This did not happen in 2015/2016, but is provisionally in the school calendar for May/June 2017
Awards will be presented
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Parent Information Events Various Parents are primarily informed about the Award through the school newsletter and via letters home provided at participant registration and prior to an Adventurous Journey; information evenings prior to an Adventurous Journey or a Residential Project are organized as required.
Parents informed
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3.4.3. List of Award activities/events your organization/school attended
Please provide details of the Award activities/events organised by the Foundation that delegates from your organisation/school attended in 2015/2016 (training courses, workshops, conferences, etc).
Event Dates and location Name of attendee
None in 2014/2015 academic year NA NA
None in 2015/2016 academic year NA NA
Award Leader & Supervisor/Assessor Training February 2017 (5 days) - Bishop Mackenzie International School, Malawi (TBC)
Award Coordinator
Staff INSET Session In-house Training, TBC All school teaching staff, led by Award Coordinator
3.4.4. External providers
Please provide the details of external providers (ITAPs, etc.) you worked with to deliver the Adventurous Journey section and the Residential Project in 2016.
No Name of Organisation Date Provision Details
1 Trout Farm, Zomba Since 2013
Adventurous Journey campsite (Zomba area)
Contact: 0888638524
2 Scout Camp, Zomba Since 2013
Adventurous Journey campsite & guides (Zomba area)
Contacts: Shy (0888594956) or Crispin (0881514008)
3 Luwawa Forest Lodge, nr Mzuzu
Since 2015
Adventurous Journey logistics & guides (Vipiya Forest area)
Contact: 0999512645/01342333
George Wardlow [email protected]
4 Mountain Club of Malawi Since 2013
Adventurous Journey planning & bookings (Mount Mulanje)
Contact: http://www.mcm.org.mw
5 Mount Mulanje ‘InfoMulanje’ Since 2013
Adventurous Journey planning & bookings (Mount Mulanje)
Contact: http://www.malawitourism.com/pages/lodges/lodge.asp?LodgeID=56
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6 Kayak Africa, Cape Maclear Since 2016
Adventurous Journey logistics, equipment hire & guides (Lake Malawi)
Contact: 0999942661/0999952488
7 Cape Maclear Guides’ Association
Since 2016
Adventurous Journey logistics & guides (Lake Malawi)
Contact: John B (0888452077) for kayak hire & guiding
8 Kande Beach Resort Since 2015
Accommodation at end of Gold Adventurous Journey (Lake Malawi)
Contact: 0888263500/0999863500
9 Namizimu Forest Retreat Since 2016
Adventurous Journey logistics & guides (Mangochi area)
Contact: 0997225300
10 HEEED Ecolodge/SCUBA Shack Since 2016
Gold Residential Project – PADI Open Water SCUBA diving course (Lake Malawi)
Contact: 0999140905/0888576751
3.4.5. Development plan
Please list your key actions in each major area of development and provide information about the progress made in 2016. Please use as many rows as you need.
Major area of development Key action Progress made to date
Provide regular and up-to-date training for all adults involved in delivery of the Award: Award Coordinator, Award Leader, Adventurous Journey Supervisor/Assessor and volunteers.
Liaise with BMIS regarding Award Leader & Supervisor/Assessor training in February 2017.
Email conversations are in progress.
Negotiate a proportion of school CPD budget to be made available specifically for D of E.
Likely to be 2017/2018 academic year.
Continued development of a structured, sequential and diverse expedition programme that optimally fits with the wider school calendar.
Confirm nature, location and dates of Adventurous Journey events prior to start of each academic year.
Details confirmed and in the school calendar for 2016/2017 academic year.
Explore new geographical areas for Adventurous Journey section of the Award.
Inspection visits to Mangochi Forest Reserve and Zomba Scout Camp have been conducted.
Continued development of SoW/training resources for all levels of the Award, including first aid training, collaboration with Mountain Club of Malawi, etc.
Develop structured SoW for all levels of the Award.
Ongoing.
Introduce an introductory first aid course. Successfully introduced and completed in October/November 2016.
Detailed review of all risk assessment and safety protocols for expeditions, based on level of award, activity, terrain, etc.
Careful review of all existing risk assessments prior to Adventurous Journey and Residential Project activities.
Completed for Sixth Form SCUBA diving trip (Gold Residential).
Ongoing for Adventurous Journey program – will be updated in March/April 2017.
Full training of all expedition staff including location familiarization.
Staff training weekend in September 2016, Mount Mulanje, Malawi.
Staff visits to other Adventurous Journey areas, including Lake Malawi and Zomba Plateau are ongoing.
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Diversify/increase staff involvement in the Award.
Promote the Award to all staff, including benefits of involvement personally and professionally.
Ongoing.
Staff INSET session to inform and inspire staff to get involved across all sections of the Award.
TBC in early/mid 2017.
Increase awareness of achievements within the Award with students, parents and staff.
Regular written and photographic contributions for the widely-distributed school newsletter (bi-weekly) and magazine (annual).
Ongoing – have already received positive reviews. Also an improved presence in the new school prospectus.
Organize a D of E Awards Presentation Evening within school.
TBC in mid/late June 2017.
Provide a presence for the D of E International Award on the school website.
Meet with the school ICT Manager to discuss the requirements for a D of E page/area on the school website.
Work to be started in early 2017.
Research other similar online pages/areas used by other schools delivering D of E.
Work to be started in early 2017.
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3.4.6. List of Award activities/events your organisation is planning to attend in the rest of 2015 and 2016
Please provide details of the Award activities/events organised by the Foundation that delegates from your organisation/school are planning to attend in the rest of 2016 and in 2017. (eg training courses, workshops, conferences).
Event Dates and location Name of attendee
Award Leader & Supervisor/Assessor Training February 2017 (5 days) - Bishop Mackenzie International School, Malawi (TBC)
Award Coordinator
Staff INSET Session In-house Training, TBC All school teaching staff, led by Award Coordinator
3.5. Risk assessment checklist
Please provide a sample risk assessment checklist for one of your actual Adventurous Journeys. If you need a template for a risk assessment checklist, one can be found in Appendix 3 of the Award Management Manual for Independent Award Centres. Please feel free to use your own template, if you have got one.
Below is an example copy of a risk assessment for an Adventurous Journey in 2015-2016; other examples have been uploaded to Secure Share.
SAINTS RISK ASSESSMENT Educational Visits (OVERNIGHT) Details/ Trip Title: Hike from the Vipyia forest to the lake for silver/gold DofE. The trip will leave on the 17th of November and return 22nd of November
Department: DofE
Group Leader: Duncan Peake
Problems Identified (please list): 1. Roads / Vehicles/ Hiking 2. Environmental / Weather/fog 3. Water & swimming
4. Remote uneven ground 5. Fires/floods 6. Medical emergency 7. Rock climbing/scrambling 8. Cooking fires 9.staying in tents
DETAIL THE HAZARDS
IDENTIFIED
WHO IS AT RISK? RISK LIKELIHOOD
CONTROL MEASURES UNDERTAKEN
Travel Hazards? 1.Ensure all students and staff are present/buddy system on bus and when walking. Good group management, use footpaths wherever available, manage road crossings and choose crossing locations with good visibility for road users. Students informed to wait if unsure of path.
Students and
teachers
(1 = Low Risk, 2 = Medium Risk, 5 =
High Risk)
3
Solutions to Travel Hazards? Brief to participants prior to setting out. Maintain good group management. Guides and porters to accompany. All students to wear seat belts on the bus
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Activity Hazards? (Please list) 2. Environmental / Weather
All staff to ensure all participants are appropriately equipped, all participants are wearing or have with them a waterproof jacket, are appropriately dressed for the outdoors and prevailing conditions. Have sun protection if required. Participants carry enough fluid to drink. Porters to deliver water up the path at intervals. Staff to carry appropriate emergency equipment eg. First aid kit and group shelter. Student given a kit list with essential items listed e.g. torch, warm clothing and good quality sleeping bag. 3. Water & swimming Good Group management when close to rivers and when crossing streams. Students enjoy a swim at the lake could be cold and possibility of shock and drowning (whilst some staff/students are pool lifeguards, this does not cover open water scenarios) 4. Remote uneven ground All participants wear appropriate footwear for the activity. Good group management, especially on steep descents. 5. Fires/Floods There are fire breaks located on the route. Possibility of flash floods lower down the mountain
6. Medical emergency All students have provided consent forms with medical aid and medical
Students and teachers
(1 = Low Risk, 2 = Medium Risk, 5 =
High Risk) 3
3
2
2
3
3
Solutions to Activity Hazards? Party Leader responsible for ensuring weather forecasts are obtained prior to activity and for checking all participants are suitably equipped. Party Leader responsible for determining whether activity goes ahead, and for ongoing risk assessments during activity. Students will be advised to carry whistle and torches and in the event of sever chiperoni/fog to hold hands and walk up with the porter/staff. Equipment check to be conducted prior to leaving. Front leaders to check water levels to determine if stream is safe to cross. Walk Leader (If appropriate) to carry, and know how to deploy a short throw line, also carry spare “emergency” clothing.
Trained life guards to be taken on trip. All staff to check to see participants are wearing suitable footwear and to manage group and descents to maintain safe speed. Walk Leader to carry emergency equipment. Guides, porters and leaders to advise students to vacate if dangerous.
Guide and staff to accompany students Mobile phones will be carried by staff to inform SLT & parents.
Group will take up a spinal board Students will be asked to show staff their climbing shoes a few days prior to the trip to assess suitability. Students will be warned to cross such surfaces with care.
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conditions info.
7. Rock
climbing/scrambling Some of the open rock surfaces may be slippery
DETAIL THE HAZARDS IDENTIFIED
WHO IS AT
RISK?
RISK LIKELIHOOD CONTROL MEASURES UNDERTAKEN
Accommodation Hazards (Please list) 8. Cooking fires Students are expected to cook their own food. 9. Staying in tents Students will be expected to stay in tents for the entire trip even in potential poor weather conditions.
Staff and students
2
2
Staff will ensure they instruct students about safe and careful lighting of their cooking fires and about the danger of cooking oil. Students will have a practice session so they know how to erect tents. Tents will be checked for quality and suitability. Spare pegs to be taken.
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Overall Hazard Rating? (A = Low Risk, B = Medium Risk, C = High Risk)
B Overall Risk Likelihood
Rating? (1 = Low Risk, 2 = Medium
Risk, 5 = High Risk)
medium
Look at your Overall Hazard and Risk Likelihood Rating and take the appropriate action: 1) C or >10 take immediate action to either remove or control the risk,
2) B or 8-10 inform people of the risk and look at ways of reducing it, and
3) A or <8 monitor the situation more closely and aim to reduce risk over longer term
Risk assessment carried out by; Duncan Peake
Date; 09/09/15
Reviewed by ; (SLT member)
Date;
Outcome of review;
Final approval given; (SLT member)
Date;
3.6. Risk register Please provide a sample risk register for one of your actual Adventurous Journeys. If you need a template for a risk register, one can be found in Appendix 3 of the Award Management Manual for Independent Award Centres. Please feel free to use your own template, if you have got one. Below is the template of the trip proposal/risk register form for an Adventurous Journey in 2015-2016. This form must be completed prior to every Adventurous Journey and signed off by the EVC, along with a full risk assessment.
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3.7. Marketing plan The following questions are developed according to the ‘Seven P’s of Marketing’ concept, which are: Product, Price, Place, Promotion, People, Process and Physical Evidence. Please provide answers in each section. 1. Customise the Award (Product)
What is the unique benefit of the Award for your young people? The Award gives young people the opportunity to gain personal experiences they simply cannot get in the classroom. Students learn and develop many skills including, but not limited to, problem solving, team work, time management, expedition craft and independent thinking skills. The Award also ensures that students are proactive in developing skills and giving something back to the wider community. Students develop holistic qualities and transferrable skills that universities and employers are looking for good applicants to have. Finally, all students will come away from the Award with some fantastic stories and memories that will last a lifetime. How is this linked to the mission statement of your school/organisation and how is it represented and communicated? “Our mission is to enable students to reach their maximum educational potential and become ethically and morally responsible global citizens able to make a positive change in the world, with an awareness and respect for human rights and an ability to recognise and respond to the needs of others.” Through involvement with the International Award our young people are encouraged to better themselves through engagement with a wide range of enriching activities. The nature of the D of E program ensures that all students involved in the Award demonstrate breadth in their extra-curricular interests. Community involvement, both locally and further afield, lies at the heart of the school ethos, and a good number of our D of E students choose the Service section to be their Major, if required. All Award participants are encouraged to make sensible, responsible decisions relating to the nature and extent of their involvement in the Award, and they must conduct themselves in a manner that is respectful of the needs of others. Through membership of the school community our students are naturally exposed to these ideals, and choosing to participate in the Duke of Edinburgh’s Award is natural progression for many of them. At the start of each academic year all D of E participants are reminded of the nature and ethos of the Award program, in addition to the opportunities and events outlined below. What opportunities or events could your school/organisation use to market the Award to young people? The Duke of Edinburgh’s International Award is marketed through the school House and afternoon activity program, the school newsletter, letters home to parents and the new school prospectus. Introduction of a D of E Award Presentation evening and the development of a presence on the school website will provide further marketing opportunities. 2. Communicate participation costs (Price)
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How do participants contribute to the cost of Award delivery (e.g. cost of adult training; annual licence fee; participant registration fee, price of badges and certificates; Adventurous Journey associated costs)? As outlined in Section 3.2, participants pay an enrolment fee at or below the annual PRF rate for each Award level, plus an Adventurous Journey fee when required. Participants do not currently contribute to other costs associated with Award delivery. The annual licence fee, the price of badges and certificates, and any other operational costs arising are met through the school D of E budget, whilst the cost of adult professional training is met primarily through the school CPD budget. Are there any supporters, like a Friends’ Association, that fully cover the cost of a specific element? No, but this is something that might be explored in future. Are there any hardship provisions? No, but this is something that might be explored in future. 3. Facilitate access (Place)
When and where are the new participants and Award holders addressed? Communication is primarily through school notices, weekly D of E training sessions, the school newsletter and 1:1 verbal communication as and when required. How is access to the existing framework of activities supported – especially to the partners in the Service section? All sections of the Award are supported through the House and afternoon activity program at school, with a number of students completing sections in their own time outside of school. The Award Coordinator keeps a record of Service activities, communicating with delivery partners as appropriate. How is guiding of participants organised (regular office hours, group meetings, individual appointments etc.)? Primarily through the House and afternoon activity program. How is the annual program defined and communicated? Primarily through the House and afternoon activity program, along with communication to parents via the school newsletter and information letters as appropriate. It will also be outlined on the school website once complete. What is the role of the Award notice board (if there is one) and Award web page for communication of dates, deadlines and events? There is currently no notice board (this is being reviewed) and, as mentioned above, the D of E section of the school website is under development. Currently, all messages are distributed via the school daily bulletin or in person. The possibility of a Facebook page or Twitter account is being explored. How is access arranged for the training and practice journeys in the Adventurous Journey section?
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We are fortunate to have many local hills and mountains close to school, so expedition training is easily accessible. We have established a strong network of contacts with various local outdoor enthusiasts, guiding associations, campsites and lodge owners, so access to local knowledge and professional assistance is straightforward. The school also has an active Mountain Club (every Wednesday) and an Orienteering Club (every Monday) that students can choose to attend if they wish. How are Adventurous Journey Supervisors and Assessors appointed for each qualifying journey? They are carefully chosen and vetted by the Award Coordinator and the Assistant Head i/c Outdoor Education, based on previous experience and expertise. How do you support participants in producing and presenting their Adventurous Journey reports?
The allocated D of E training sessions during House/afternoon activity hours after the Adventurous Journey are dedicated to writing and presenting the reports. All participants are given clear guidance and support, with content checklists and exemplar reports provided.
4. Efficiently promote the Award (Promotion)
How, when and where are young people informed about the Award and invited to participate? The promotion of the Bronze Award starts in Year 9 with a short presentation during assembly or Life Skills, followed up with an introductory letter home to parents. The Year 9 students are given the opportunity to attend the Year 9 Adventurous Journey ‘Taster’ where they hike up a local mountain and then camp out overnight on the school grounds. Further promotion for all levels of the Award takes place at the start of the academic year in September, including notices in the daily bulletin, posters around school and verbal notices in year group assemblies. Students are then given the opportunity to sign up for D of E at the House and afternoon activity sign-up at the start of term. Word-of-mouth plays an important role in the promotion of the D of E Award. The D of E Award is also promoted through the school Sixth Form Diploma, with students gaining school ‘points’ if they complete level(s) of the Award. What existing platforms of the school/organisation (website, events etc.) can be used for the promotion of the Award? The school newsletter (bi-monthly), school magazine (annually) and the prospectus are the main platforms used for wider Award promotion. There is the potential to promote D of E more fully at the school Open Day, and the development of a D of E presence on the school website and associated social media is currently a work in progress. What new tools have to be developed? How can an ‘introduction to the Award’ event or an Award presentation be used for promotion? There is the potential to promote D of E more fully at the school Open Day, and the development of a D of E presence on the school website and associated social media is currently a work in progress. An ‘Introduction to the Award’ evening is a possibility, although parents attend a number of evening events already and we also have a community of boarding students whose parents would not be able to attend. A D of E Award Presentation evening is planned for June 2017, perhaps to coincide with a ‘Future Stars’ event celebrating outstanding achievement across the school. Development of digital media is the way forward given our circumstances.
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5. Deploy inspirational adults as helpers (People)
How are adult volunteers recruited? Recruited by word-of-mouth, through existing contacts and via the school newsletter as required. How do you make sure that the Award team is sufficiently large and skilled? Through ongoing reflection and review, supported by in-house training as required. Aside from the Foundation’s training courses, how are adult volunteers prepared for their roles? Full consideration and assessment of previous relevant experience (any come to us well prepared to volunteer), allocation to responsibilities within their experience and skillset, formal in-house training and through informal discussions relating to training and development. How are their achievements recognised? They are informally recognised through personal praise and thanks, including small gifts of gratitude at key times of the year. Formal recognition through the school newsletter and, in future, at the D of E Award Presentation evening. The new website area will provide opportunity to showcase their dedication and commitment to the Award program at school. 6. Assure support processes (Processes)
How is the “support system” (guiding, supervising, administration etc.) designed, developed and controlled to ensure that each participant gets a high quality Award experience? The Award Management Team are ultimately responsible for ensuring the quality of the Award experience for all participants. The hierarchical structure ensures full accountability throughout, and the team will meet regularly to ensure standards are consistently maintained. Participant and Award staff feedback questionnaires will also provide opportunity for feedback to identify areas for improvement. Staffs are selected based on the expertise, experience and enthusiasm for the Award, ensuring the right motivations to deliver a high quality experience. All staff involved in delivery of the Award will be appropriately informed of their responsibilities, and training will be given to provide a consistent ‘product’. 7. Create an inviting image (Physical Evidence)
How is the value of the Award for the school/organisation showcased across different media (e.g. website, school handbook, flyers) and at events (e.g. graduation ceremony, end of year events, Award presentations)? The D of E Award is showcased during assemblies at certain times of the year, notably the extended end of term assemblies with the whole school present, and plans are in place for a D of E Award Presentation evening in late June to fully recognise the achievements of all successful Award participants. The regular school newsletter, annual school magazine and prospectus provide further opportunities for showcasing all that the Award has to offer. As stated previously, an enhanced presence on the school website is being developed and opportunities for engagement through a school App, Facebook, Twitter, etc, are currently being explored. Recently, two students who attended Buckingham Palace in London to receive their Gold Awards were featured in the national newspaper in Malawi!
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Are there any T-shirts for participants or volunteers, or other branded merchandise, to help promote involvement in the Award? No, this is not currently offered within school.
3.8. List of sectional activities provided by IAC Please provide the list of activities that are delivered by your school/organisation that your participants attend to complete a section of their Award At St. Andrew’s we have an extensive extra-curricular House and afternoon activity program that provides a wide range of activities that can be used to complete the Service, Skill and Physical Recreation sections at all levels of the Award. Examples of the different types of activities available to all students during the three terms of school during the 2015/2016 academic year are listed below. Students must select at least three hours of extracurricular activities per week (one compulsory hour in Sixth Form), including at least one community, skill and physical activity per year whether they are partaking in the International Award or not. Our students also complete activities outside of school.
Term 1
Monday Activities: Activity Time Ages/Years Physical/Skills (non-
sporting)/community
Junior training for school team swimmers
Lunchtime Junior swim squad Physical
U-12 Girls Netball * 1.30-2.30 U-12 (Yr.7) Physical
U-14 Boys Basketball * 1.30-2.30 U-14 (Yr 8&9) Physical
U-12 Boys Football * 1.30- 2.30 U-12 (Yr. 7) Physical
School Musical 1.30-4.40 NB: full cast, 2.40-4.40
All Skills (non-sporting)
Soche House Charity 1.30-3.30 All Community
Photography Club 1.30-2.30 Junior Skills (non-sporting)
Debating Society 1.30-2.30 Senior & Junior Skills (non-sporting)
Ndirande House Charity (STEKA) 1.30-3.40 Junior & Senior Community
Bronze DoE Award 1.30-2.30 All Bronze DoE n/a
Silver DoE Award 2.40-3.40 All Silver DoE n/a
Gold DoE Award 3.40-4.40 All Gold DoE n/a
U-14 Girls Netball * 2.40-3.40 U-14 (Yrs 8&9) Physical
Year 8 & 9 mixed swimming – Junior Award for learners
2.40-3.40 Yr. 8&9 Physical
U-14 Boys Football ** (interschool) 2.40-3.40 U-14 (Yr. 8&9) Physical
Senior Boys Hockey 2.40-3.40 Yr. 10-13 Physical
Junior racket sports (squash & tennis) 2.40-3.40 Yr. 7-9 Physical
Senior girls football (Max 24) 2.40-3.40 Senior (Yr. 10-13) Physical
Senior Boys Basketball* 2.40-3.40 Senior (Yr. 10-13) Physical
Cross-country training 2.40-3.40 All Physical
Senior Climbing Wall 2.40-3.40 Yr 10-13 Skills (non-sporting)
Rehearsal Christmas Carol Concert - Choir
2.40-3.40 Junior & Senior Skills (non-sporting)
Rehearsal Musical (Band) 3.40-4.40 Selected Skills (non-sporting)
Knitting & Sewing Club 2.40-3.40 All Skills (non-sporting)
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Zumba 4.00 – 5.00 All Physical
Tuesday Activities: Activity Time Ages/Years Physical/Skills (non-
sporting)/community
Senior training for school team swimmers
Lunch Senior swim squad Physical
Year 7 mixed swimming – Junior Award for learners
1.30-2.30 Yr. 7 Physical
U-12 Mixed Basketball* 1.30-2.30 U-12 (Yr. 7) Physical
Junior Table Tennis 1.30-2.30 Yr. 7-9 Physical
Year 8 - 9 girls football (Max 24) 1.30-2.30 Yr. 8&9 Physical
Senior cricket * 1.30-2.30 Yr. 10-13 Physical
Junior Dance 1.30-2.30 Yr 7-9 Skills (non-sporting)
Amnesty youth group 1.30-2.30 Yr 9 upwards Skills & community
Nyambadwe School Mural (Max 10) 1.30-2.30 Seniors Skills & Community
Chiradzulu House Charity 1.30-2.30 All Community
Coding Club 1.30-2.30 All Skills (non-sporting)
Power Walking/C25K 1.30-2.30 All Physical
Creative Writing (Max 25) 1.30-2.30 All years Skills (Non-sporting)
Wildlife Club 1.30-2.30 Senior & Junior Skills (non-sporting) & Community
Year 11 IGCSE Food and Nutrition Practical
1.30-3.30 Yr 11 F&T students Skills (non-sporting)
Model aeroplane making 1.30-2.30 All Skills (non-sporting)
Practical Poetry 1.30-2.30 All Skills (non-sporting)
Junior Mixed Quick cricket * 2.40 – 3.40 Yr 7-9 Physical
Senior boys football ** 2.40 – 3.40/4 Senior Physical
Senior Girls Netball* 2.40-3.40 Yr. 10-13 Physical
Senior Tennis 2.40-3.40 Yr. 10-13 Physical
Senior Dance 2.40-3.40 Yr. 10-13 Skills (non-sporting)
Year 7 Mixed Waterpolo 2.40-3.40 Yr.7 Physical
Pilates 2.40-3.40 All Skills (non-sporting)
Junior Climbing Wall 2.40-3.40 Yr 7-9 Skills (non-sporting)
Musical – choir rehearsal 2.40-3.40 All Skills (non-sporting)
Board Games 2.40-3.40 All Skills (non-sporting)
Poi (Max 10) 2.40-3.40 All Skills (non-sporting)
Chess Club 2.40-3.40 All years Skills (non-sporting)
Year 8&9 Girls Basketball * 2.40-3.40 U-14 (Yr. 8&9) Physical
Core fitness 4.00-5.00 All years Physical
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Golf - MUST be member BSC/CCL – cost per week. Max 12 + students MUST NOT sign up for another House Activity 1.30-2.30 on Wed
2.40-4.40 Senior & Junior Physical
Wednesday Activities: Activity Time Ages/Years Physical/Skills (non-
sporting)/community
Cheerleading Lunchtime All Skills (non-sporting)
Junior Badminton (Max 18) 1.30-2.30 Yr. 7-9 Physical
Junior boys Rugby 1.30-2.30 Yr. 7-9 Physical
Senior Girls Touch rugby 1.30-2.30 Yr. 10-13 Physical
Junior Girls Touch rugby 1.30-2.30 Yr. 7-9 Physical
Mountain Club (Max 25) 1.00 –4.30 All years Physical
Synchronised swimming 1.30 – 3.40 Junior & Senior Physical
Senior Art workshop (can sign up for first or second hour)
1.30-3.30 Yr 10-13 Skills (non-sporting)
Pottery (Max 10) 1.30-2.30 All Skills (non-sporting)
Cookery (possible Masterchef competition?)
1.30-2.30 Senior & Junior Skills (non-sporting)
Web Design (Year 11 only) 1.30-2.30 Year 11 Skills (non-sporting)
Senior Table Tennis* 1.30-2.30 Seniors Physical
Radio SAIntS 2.40-3.40 Selected Skills (non-sporting)
Year 7 Girls Football (Max 24) 2.40 – 3.40 Yr. 7 Physical
Senior Girls Hockey 2.40-3.40 Yr. 10-13 Physical
Yoga 2.40-3.40 All Skills (non-sporting)
Chemistry Club 2.40-3.40 All Skills (non-sporting)
Computer Aided Design 2.40-3.40 Yr 10-13 Design students
Skills (non-sporting)
Michiru House Charity (Kachere Rehab Centre)
2.40-3.40 All Community
Senior Girls Basketball* 2.40 – 3.40/4 Yr. 10-13 Physical
Intermediate & Senior Boys Rugby training
2.40 – 3.40/4 Yr. 10-13 Physical
Foreign Language Film Club (Max 25) 2.40-4.40 Yr. 10-13 Skills (non-sporting)
Social Waterpolo 3.40-4.40 All years Physical
R(andom)A(cts) of K(indness) 3.40-4.40 All Skills & Community
Year 8&9 Korfball 3.40-4.40 Yr. 8 & 9 Physical
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Term 2 Monday Activities: Activity Time Junior/Senior/
Both Physical/Skills (non-sporting)/ community
Year 8 & 9 girls hockey* 1.30-2.30 Junior Physical
Year 8 - 9 boys football* 1.30-2.30 Junior Physical
Year8 &9 girls badminton* 1.30-2.30 Junior Physical
Year 7 Boys Football* 2.40 – 3.40
Junior Physical
Senior girls badminton* 2.40-3.40 Seniors Physical
Senior boys hockey * 2.40-3.40 Senior Physical
Year 7 Girls Football* 2.40 – 3.40
Junior Physical
Senior Girls netball* 2.40-3.40 Senior Physical
Zumba 4pm - 5pm
Both Physical
Model UN 2.40-3.40 Seniors Skills (non-sporting)
*= inter-House competition to be run and organised by staff in charge of that club
Tuesday Activities: Activity Time Junior/Senior/
Both Physical/Skills (non-sporting)/ community
Year 8 - 9 girls football* 1.30 - 2.30
Junior Physical
Year 8&9 boys Basketball 1.30 - 2.30
Year 8&9 boys Physical
Yr 7 Boys hockey* 1.30 – 2.30
Junior Physical
Year 8 & 9 boys badminton* 2.40 – 3.40
Junior Physical
Senior boys football* 2.40 – 3.40
Senior Physical
Senior Girls Hockey* 2.40-3.40 Senior Physical
*= inter-House competition to be run and organised by staff in charge of that club
Wednesday Activities: Activity Time Junior/Senior/
Both Physical/Skills (non-sporting)/ community
Year 7 Mixed badminton* 1.30 - 2.30
Junior Physical
Years 7 – 9 tabletennis 1.30 – 2.30
Junior Physical
Year 8 & 9 boys hockey* 1.30 – 2.30
Junior Physical
Senior girls football* 1.30- 2.30 Senior Physical
Junior boys Rugby* 1.30 – 2.30
Junior Physical
Junior Girls Rugby 1.30 - 2.30
Junior Physical
Senior & Intermediate girls rugby 1.30-2.30 Senior & Int. Physical
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Senior boys badminton* 2.40 – 3.40
Senior Physical
Senior & Intermediate Boys Rugby* 2.40 – 4.00
Senior Physical
Year 7 Girls hockey 2.40 – 3.40
Junior Physical
Senior Boys basketball 3.40 - 4.40
Seniors Physical
Social waterpolo 4.00 - 5.00
Senior & Junior Physical
Term 3 Monday Activities: Activity Time Junior/Senior/Both Physical/Skills (non-
sporting)/community
Year 9 & 10 Boys Hockey 2.30 – 3.40 Year 9&10 Physical
Year 7 & 8 Girls Hockey 1.30-2.30 Year 7 & 8 Physical
Yr 7 tennis (Max 16) 1.30-2.30 Year 7 Physical
Yr 9 tennis (Max 16) 2.40 – 3.40 Year 9 Physical
Squash (Max 8) Year 7&8 2.40-3.40 Year 7 & 8 Physical
Squash (Max 8) Year 9&10 1.30-2.30 Year 9 Physical
Year 7&8 Mixed Volleyball 2.40-3.40 Year 7 & 8 Physical
Year 9&10 Mixed Volleyball 1.30-2.30 Year 9&10 Physical
R.A.K. (Random Acts of Kindness)—
2.40-3.40 Both Community
Gaelic Football 2.40-3.40 Both Skills (non-sporting)
Yoga and Meditation 3.40-4.40 Both Skills (non-sporting)
Zumba 4pm - 5pm Both Physical
Student Newsletter 1.30-2.30 Both Skills (non-sporting)
I Got That Funk Feelin’ Band
2.40-3.40 Selected members Skills (non-sporting)
Monday Blues Band Club 3.40-4.40 Selected members Skills (non-sporting)
Geography Controlled Assessment
2.40-3.40 Year 10 Geo students Skills (non-sporting)
Poi (Max 10) 1.30-2.30 Both Skills (non-sporting)
Wildlife Club 1.30-2.30 Both Skills (non-sporting)
Pottery Workshop (students can sign up for first or second hour)
1.30-3.40 Both Skills (non-sporting)
DoE Award drop-in session 1.30-3.30 Year 10 All 3
The 21st Century Maths
Teacher 2.40-3.40 Both (the best
mathematicians!) Skills & Community
Tuesday Activities: Activity Time Junior/Senior/Both Physical/Skills (non-
sporting)/community
Junior Mixed Rounders* 1.30 – 2.30 Junior (Year 7-9) Physical
Yr 8 tennis (Max 16) 2.40 – 3.40 Year 8 Physical
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Year 7 Dodgeball* 1.30 – 2.30 Year 7 Physical
Year 8 & 9 Dodgeball* 2.40 – 3.40 Year 8 & 9 Physical
Yr 10 tennis (Max 16) 1.30 – 2.30 Year 10 Physical
Climbing Wall* (– max 20 students)
1.30-2.30 Both Physical
Year 7 & 8 Boys Hockey 2.40-3.40 Year 7 & 8 Physical
Year 9 & 10 Girls Hockey 1.30-2.30 Year 9 & 10 Physical
Young Enterprise 1.30-2.30 Junior Skills (non-sporting)
Radio SAIntS 2.40-4.40 Selected – Year 7-9 can apply
Skills (non-sporting)
Foreign-Language Film Club 2.40-4.40 Year 9-10 Skills (non-sporting)
Chiradzulu House Charity (Nyambadwe School)
1.30-2.30 Both Community (reading support in Term 2)
Nyambadwe primary art 1.30-2.30 Both Community & Skills
Chess Club 2.40-3.40 Both Skills (non-sporting)
Maths Puzzles 2.40-3.40 Both Skills (non-sporting)
Book Club 1.30-2.30 Both Skills (non-sporting)
Year 10 Food & Nutrition Practical
1.30-3.30 Year 10 F&N students Skills (non-sporting)
Spoken Word 1.30-2.30 Both Skills (non-sporting)
Public Speaking 2.40-3.40 Both Skills (non-sporting)
Recycled Art 1.30-2.30 Both Skills (non-sporting)
Card making 1.30-2.30 Both Skills (non-sporting)
Community Rugby 1.30-3.00 Year 9 & 10 Physical & Community
Power Walking 1.30-2.30 Both Physical
Wednesday Activities: Activity Time Junior/Senior/
Both Physical/Skills (non-sporting)/community
Years 7 – 8 tabletennis (Max 16)
1.30 – 2.30 Junior Physical
Years 9 – 10 tabletennis (Max 16)
2.40 – 3.40 Both Physical
Athletics & Cross Country 1.30 – 3.40 NB: students can sign up for first or second house OR both hours
Both Physical
Mountain Club (Max 25) 1.00 – 4-5.00 Both Physical & skills
Board Games 2.40-3.40 Both Skills (non-sporting)
Music Studio 2.40-3.40 Year 10 Music Tech Skills (non-sporting)
Creative Writing 1.30-2.30 Both Skills (non-sporting)
Soche House charity (Samaritans)
1.30-3.40 Both Community
Choir 2.40-3.40 Both Skills (non-sporting)
Ndirande House charity – STEKA
1.30 – 3.40 Both Community
Michiru House charity (Kachere Rehab centre)
1.30-2.30 Both Community
Knitting Club 1.30-2.30 Both Skills (non-sporting)
40
Coding Club 1.30 - 2.30 Both Skills (non-sporting)
Soche House charity (Samaritans)
1.30-3.40 Both Community
Latin for Beginners 2.40-3.40 Both Skills (non-sporting)
Year 10 Art workshop 1.30-3.30 Year 10 Skills (non-sporting)
Debating Society 2.40-3.40 Both Skills (non-sporting)
Amnesty International Year 9-10 club
1.30-2.30 Years 9-10 Skills (non-sporting) & Community
3.9. Analysis of surveys Participant Satisfaction Survey: This survey is conducted online to better understand the perceptions of the participants about the delivery of the Award in your organisation/school. Please send the link below to your participants: https://www.surveymonkey.com/r/XSVP6WT Award Team Satisfaction Survey: This survey is conducted in order to better understand your and your Award team’s perceptions about the delivery of the Award in your organisation/school. Please send the link below to the members of your Award Team: https://www.surveymonkey.com/r/CV2TMGF The analysis of the surveys will be provided by the Foundation.
