Indent Management and E-auction in RINL

Speaker : Sri MVK Reddy, DGM(VDC)/MM

Visakhapatnam Steel Plant

RINL , Visakhapatnam

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Basic Procurement Activities in RINL

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Determination of requirements

Purchase Requisition

E-tendering and e-auction

Purchase Order

Goods/Services Receipt

Invoice Verification/Vendor Payment

Purchasing Organizations in RINL

Purchasing Organization - An organizational unit which is responsible for procurement activities according to requirements.

• Materials Management – Procurement of Materials and Services

• Works Contracts Department - Procurement of Works related services

• Project Contracts Department - Procurement of Project requirements

• Personal Contracts Departments – Procurement of Services related to Personnel and TA

• Marketing Department - Procurement of Marketing Services RINL-VSP-ERP-MM 3

Purchasing Group

Purchasing group is an organizational unit which is responsible for procurement activities within an organization.

It is a buyer or group of buyers responsible for procurement activities in a purchasing organization.

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BACKEND SYSTEM :

SAP ERP ECC EHP 6.0

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SRM : E-tendering and e-auction in RINL

Review of PR by Dealing Officer Transfer Purchase Requisition to SRM

Creation, approval and publication of RFx

Preparing the quotation and submission by bidders

Techno-commercial Bid OpeningCommercial EvaluationTechnical EvaluationPrice Bid Opening

Converting RFx to Auction and Auction PublicationLive Auction

Ranking and decision making

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Creation, approval and publication of RFx Procurement Tab:

Strategic Sourcing -> Carry Out Sourcing

P.R.No.

Click ‘Search’ -> ‘Select All’ -> ‘Next’ -> ‘Create Draft’ -> ‘RFx’RINL-VSP-ERP-MM 10

Creation, approval and publication of RFx Select Transaction Type [ZTHE: 2-Prt % Bid E-Rfx]

‘Edit Selected Drafts’, Enter Required Information, Add Questions,

Select Bidders, Upload Docs in Tech Rfx

Put-up for Approval / Publish the RFxRINL-VSP-ERP-MM 11

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Preparing the quotation and submission by bidders

Bidders Login

Display Rfx, View Tech RFx, NIT Document

Participate -> Create RFx Response

Quotation Validity Date, Price, Questions

Tech RFx – Download & Upload

Submit / Re-Submit / Withdraw Offer

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Techno-commercial Bid OpeningBid Report after Submission Deadline: Bidder Participated,..Permissions - Bid Floor Admin

Technical Opener Price Bid OpenerTechnical Evaluator

Secondary Password -> Approve

Simultaneous Logon

Approve

Approve

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Commercial Evaluation

or

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Technical EvaluationThe decision at header level of RFx can be,

i. A – Accepted (All Items Accepted)

ii. R – Rejected (All items Rejected)

iii. P – Partially accepted (at least one item is accepted).

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Price Bid Openingin RFx Responses

Simultaneous Logon for Price Bid Opening

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Converting RFx to Auction and Auction Publication

“Auto Start Price” in RFx for Auction.

in RFx

Select Vendors

Transaction Type:

In case of service items, you must check the “Lot” check box, in the item list and the decrement(delta) value has to be given at header level(top level), because the L1 prices are always calculated at Service Item level.

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Converting RFx to Auction and Auction Publication

After ‘start time’, status changes from ‘Published’ to ‘Active’.RINL-VSP-ERP-MM 61

SRMLIVE AUCTION

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Live Auction

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Live Auction

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Ranking and decision makingOnce the auction is ended the auction document status will change

from “ACTIVE” to “ENDED”.

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