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INCOME PROJECTTEMPUS SCM MEDA
Scope ManagementCase Study: IPR Helpdesk Project
INCOME PROJECTTEMPUS SCM MEDA
What is scope?
It examines the activities of the project in terms of what we are trying to achieve
It is about ensuring that the project includes the work required, and only the work required to achieve the objectives
More than this, it is about defining and controlling what is not included in the project
It helps us to avoid over-ambition
INCOME PROJECTTEMPUS SCM MEDA
For example….
In IPR Helpdesk the scope of our project includes giving first-line assistance to RTD project users and potential users
It does not include giving legal consultations or a patent service
INCOME PROJECTTEMPUS SCM MEDA
Scope Planning
Begins with drafting stage described before
Outputs of scope planning are:Scope Statement
Scope Management Plan
And (hopefully) a successful project
INCOME PROJECTTEMPUS SCM MEDA
Scope Planning - methodology
ProjectDescription
Project Objectives
WorkpackageObjectives
ProjectAnalysis
Tradeoff Analysis
ContingencyPlanning
ScopeStatement
Scope Management
Plan
Support
INPUTS TOOLS OUTPUTS
INCOME PROJECTTEMPUS SCM MEDA
The Scope Statement
Forms basis for agreement between project and project ‘customer’ by identifying both project outputs and deliverablesMultiple scope statements are created for multiple work teams In our case, a statement for each workpackage
INCOME PROJECTTEMPUS SCM MEDA
Scope Statement
Basis for future project decisions concerning direction and changeCould be revised as project progressesShould include:
Justification of the project / workpackageDescription of ‘product’DeliverablesObjectives
INCOME PROJECTTEMPUS SCM MEDA
Scope Statement: Management Workpackage
“to provide a global administrative and coordination backup to all project stakeholders and workgroups. To be the external point of communication for interested parties. The deliverables of this workpackage include the successful, timely, and on budget completion of the project. Other deliverables include six monthly reports to the Commission”
INCOME PROJECTTEMPUS SCM MEDA
Scope Management Plan
Defines how scope will be managed
How changes will be implemented
Estimate stability of project scope – how likely is it to change? How frequently? And by how much?
Could be formal or informal, broad or narrowly defined
INCOME PROJECTTEMPUS SCM MEDA
Scope Management Plan for Management Workpackage
“scope will be managed through careful following of the workplan and project description. Change will be implemented through consultation with the Commission, project partners, and staff. Scope is estimated to be stable”.
INCOME PROJECTTEMPUS SCM MEDA
Defining Scope
Break down into smaller, more manageable activitiesCritical for project successWithout proper scope definition, costs can be expected to be higher etcBy having a decentralised management struture within a project, decomposition of project activities and deliverables has already been carried out
INCOME PROJECTTEMPUS SCM MEDA
Verifying Scope
Ongoing process throughout project
Indicators: timely completion,
completion on budget,
reiteration of scope statement,
achievement of objectives, deliverables and milestones
INCOME PROJECTTEMPUS SCM MEDA
Inputs and Outputs of ScopeACTION INPUT TOOLS OUTPUT
Initiate -Project description-Strategic plan-Tradeoff
Selection methods, expert judgement
Executive summary, project plan
Definition of Scope
Project description
Analyses, cost / benefit analysis, expert judgement, tradeoff
Scope description, objectives, deliverables, workpackages decided
Verifying Scope
Results obtained Inspection Formal acceptance
Control of Scope
-Workplan-Progress reports-Change requests
Estimating and planning tools
Change to scope, corrective or alternative action
