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INBOX ZERO
Basic Views• Default View• Bulk Email View• Folder View
Default View
Inbox
S
Inbox
1. Unopened Mail will have a blue area around the initial
2. The Initial is selected from the first letter of the contact
3. Opened Mail will have black around the senders initial
4. Email from a thread will be grouped together with the number listed
5. Attachments are shown with a paper clip
6. Emails are shown in chronological order
7. There is a fixed search bar
8. The column can be pulled down to be refreshed
Inbox
1. Reply, Reply All, Forward button.
2.Compose Email. Compose window will pop up
Inbox
When viewing an unread email the initial will remain blue in the inbox, and inside the email (noted by arrow). Once you have exited the email the icon will no longer be blue.
Viewing Email
Viewing Email
To view a thread, click on a grouped message (has numbered box indicating it is a thread)
Threads
Click a thread, which will pull up the second screen with messages grouped in the thread.
Re: Lawrence – Organizer call f….
Threads
An example of a emails in a grouped thread
Re: Lawrence – Organizer call f….Threads
Searching Email
Touch search bar, keyboard pops up, start searching by keyword. All folders, files, and inboxes searched
Bulk Email View
Button for rapid bulk sorting
Bulk Sorting Feature
Push the bulk sort button and the bulk sort screen will pop up
The bulk sort button will open this screen. There is no sliding to delete or add to to-do list. Each email can be selected and an action taken at the top of the screen. The search bar and the area above it will remain fixed.
Add Folder button
Arrows indicate scrolling
To do list button(This will be explained later in the Basic Actions: Files>To-Do List)
Search bar. Behaves identically to the regular search function, emails filtered in order of relatedness, identical to chronological order
Scrolling in Bulk Sort View
When you scroll up or down the entire page will scroll up and down.
Emails are sorted from left to right in chronological order
1:22 PM
Pressing emails in bulk view selects them and they turn blue. Once selected actions can then be taken, in bulk.
To view a single email in bulk view use the “zoom in gesture” on that email. It will then pop open. (note, I forget to put in the standard options like reply, etc)
Folder View
To view all folders
Folders Feature
Pushing the Folder button will bring up the folder screen
Pushing the view all folders will bring up this screen
The folders are randomly assigned a color when created and only show up in color in this screen.
Actions: Tap and hold the folder icon to select a folder. Selected icons are highlighted with a blue color.
Otherwise, one tap should allow the user to access the folder
Add folder
Green arrows indicate scrolling up and down. The entire page will scroll up or down.
Basic Actions• Reply• Compose• Delete• File - File to Folder - File to To-Do List - File to SMARTbox Folder
Action: Reply
Replying Button
Reply Button
Reply, Reply All, Forward options drop down from reply button
Reply
Reply-All
Forward
Action: Compose New Mail
From the inbox, push the compose button and a compose page will pop up. This compose email will fill the entire screen.
Inbox
Compose Email Window
Compose Email Window
Exit Draft Button. (Note, there will not be a prompt to save draft)
Save button. Saves the draft to the drafts folder
Dropdown arrow, will show CC, BCC
Drop down Arrow
Email Details Listed when arrow is pushed
For emailing from the main inbox when you have multiple accounts push this arrow to select which account to send from. The emails signature will change accordingly
User: To delete an email swipe left (arrows represent the movement)
DELETE EMAIL
System: 1. Delete the email or move it to the Trash
Inbox
Action: File to To-Do List
User: To add an item to the “To-do” list swipe right
System: 1. Moves the email to the To-do list Folder
Swipe TO-DO email
Set Priority
Once swiped the email will turn orange and a screen will pop up asking for the priority of the email within the to-do list folder
Urgent Moderately Urgent
Non-Urgent
Based on what the user marks it as, the lines show what column each button corresponds to within the to do list
Urgent Moderately Urgent
Non-Urgent
System: Emails that have been added to the “To-do list” will appear orange in the inbox
The system should highlight the email box orange, while leaving the text in the black color.
To-do List Feature
You can access the “To-do list from the menu
All emails in the to do list aren’t orange as they are in the inbox.
CHANGES1. Inbox changes to To-do List
SYSTEM1. After clicking the To-do list, the user should have access to all emails previously swiped as to-do.2. In the to-do list, the email box is white as compared to orange in the inbox.
When you push an email in the to-do list it will pop up. It can also be minimized.
To view a email in the To-do list area click on it. It will then pop up.
Action: File to Folder
Push the bulk sort button and the bulk sort screen will pop up
Pressing emails in bulk view selects them and they turn blue. Once selected actions can then be taken, in bulk.
The two actions after selecting are:
-Move to To-Do List Folder-Delete
The plus button allows to add an extra folder and name it.
Action: File to SMARTbox
SMARTbox Feature
SMARTbox is a folder for emails from people that are important to you.
Description:-The smartbox is a separate folder from the inbox.
-Any incoming emails from certain contacts and their affiliated email addresses will automatically be moved from the inbox to this smartbox folder.
-This can be done by adding a rule that states any incoming emails from [email protected] will move from the inbox to the SMARTbox folder.
-The box icon adds quick access to that folder. Contacts can be added to the SMARTbox by: a) when viewing an email, near the contacts information there is an exclamation point, by pushing it that contact is added to the SMARTbox. This is shown in the next screens
To open the SMARTbox from inbox
To open SMARTbox from Menu
Adding people from the Inboxpush the exclamation point
This creates a rule that all current and all future mail from this person will be moved to the SMARTbox.
By creating this rule, al important contacts’ emails are moved from the inbox to the SMARTbox folder
Managing Accounts in the SMARTbox
Managing Accounts in the SMARTbox
Contact Name
Contacts’s Emails (to edit, type within the space)
To delete contact push X
Quick Access Folders
These three buttons quickly transition the user to those sections: SMARTbox, Inbox, and To-Do list
SMARTbox Icon: Messages in smartbox are shown
Inbox Icon: Messages in the Inbox are shown
To-Do list Icon: takes user to To-Do list
Inbox
The inbox folder is set as the default. The icon should be
highlighted, until another quick access button is tapped. Then
the tapped button is highlighted.The selected quick access folder should be highlighted blue if the icon is elected.
Menu Options
To go to the menu click the menu button in the upper left hand corner of the inbox screen
System: 1. The system should pull up menu options
2. Grant access to the menu options as seen in the image
To go to the menu click the menu button in the upper left hand corner of the inbox screen
Arrows indicate the slide right as the menu is shown
From the menu you can access the “Sent” folder
Sent Sent
CHANGES1. Inbox changes to Sent
SYSTEM1. After clicking the sent folder, the user should have access to all the sent emails
Drafts
From the menu you can access the drafts folder
Drafts
CHANGES1. Inbox changes to Drafts
SYSTEM1. After clicking the drafts folder, the user should have access to all the saved drafts on the device
Trash folder
Access the trash bin from the menu
All deleted items move here.
TrashTrash
Settings
Access settings from the menu by pushing the menu button
When settings is pushed from the menu this screen will pop up
Push settings button
Inbox slides left to cover menu
Then the settings box pops up
This is the box that will appear when the account button is pushed in settings
Live Account has been pushed. This window will display options for that account
To Add an Account, in Settings push add account
Miscellaneous
Accessing Individual Email Accounts
Different Accounts
From the menu clicking on an account will take you to that accounts inbox and sent folders
The accounts inbox and sent mail will slide from right to left.
The inbox for the individual account will be loaded
The Inbox button will return you to the main inbox
User: This is the welcome screen. When you open the app for the first time this is what you will see
When you click on one of the add account buttons from the first screen this is what the sign in will look like
Selecting Multiple Emails in the Inbox
Push the Icon to select multiple emails in the Inbox. Email will then be highlighted blue.
Main Features:
1. SMARTbox2. To-do list feature with prioritization3. Bulk Sorting