Incomplete ContractsIn PeopleSoft

Currently, incomplete contracts are handled through submission of paperwork, an agreement between the instructor and student.

CMS (Chancellor’s Office) has delivered optional functionality for campuses to automate this process thru the CSU Class and Grade Rosters (for faculty) and in Student Self Service “View My Grades”.

Background

1) Contract must be created and signed by the student

OR2) Contract must be created but the student’s

signature not requiredOR3) Grade roster approval is OK without the

existence of a contract or student signature (this route is recommended for our first term)

Decision number one

Incomplete Reasons

Decision number two

Faculty Center – Class Roster

Once a student has agreed to the terms of the contract, the contract can no longer be updated.

Faculty Center – Incomplete Contract

Reasons previously defined in Decision number two.

Current default is 1 year. Must be end of term to process incompletes during grade processing.

Current practice -- default grade is “F” or “NC”.

Student Center

Student Center

Student Center – Accept Contract

Student Center – view contract

Once the student accepts the conditions of the contract, the contract can be viewed through “View My Grades” whether or not a grade has already been assigned.

Faculty Center – Grade Roster

The incomplete contract is available to add, update and view through the grade roster. Once the student has “signed” the contract, the contract will only be available to view.

If an instructor adds an “I” grade, the Incomplete Contract column will appear dynamically once the first “I” grade has been entered.

Decision point number one:If contracts were required to be created prior to grade

roster approval, instructors will receive a message asking them to add an incomplete contract.

If we required student “signatures” prior to grade rosters being set to “approved” and an instructor tries to set a roster to approved without the contract being both created by the instructor and “signed” by the student, the instructor will receive a message indicating the contract must be approved by the student before grade roster can be approved.

Faculty Center – Grade Roster

Advising – Incomplete Contracts

Available for spring 2011 April/May – available thru Faculty Center

and Student Center

Implementation Schedule