In order to access the Bologna Exhibition Center for stand setting up and dismantling , Exhibitors and their contractors must mandatorily register to both the GATE and the TERMINAL services. Registration to one of the services does not substitute or automatically imply the registration to the other service.

AVAILABILITY OF THE HALLS

PAD SETTING UP DISMANTLING

Sat 27/10

Sun 28/10

Mon 29/10

Tue 30/10

Wed 31/10

Thu 01/11

Fri 02/11

Sat 03/11

Sun 04/11

Mon 05/11

Tue 06/11

Mon 12/11

Tue 13/11

Wed 14/11

Thu 15/11

14

15

16

18

19

20

21

22

25

26

28

29

HALL 29/30

30

31

32

33

34

35

36

18ter

20bis

22bis

25bis

25ter

33bis

33ter

36bis

Hall open

Hall open against a fee

For the details contact the Exhibition Secretariat

Hall closed

DOCUMENTS REQUIRED FOR ACCESSING THE EXHIBITION CENTER

GATE TERMINAL EXHIBITOR BADGE EXHIBITOR

PARKING PERMIT

STAFF ✓ NOT REQUIRED

VEHICLES ✓ ✓

✓ REGISTRATION REQUIRED

PASS NOT VALID

ACCESS TO THE GATE AND TERMINAL SERVICES

Exhibitors must access both the GATE and the TERMINAL services using only the dedicated sections of the reserved

area of the website www.eima.it

http://www.eima.it/

GATE

1. COMPANY DATA From the home page of the reserved area, enter the Company area by clicking

insert compulsory data and statements, marked by a red box ◼, and tick the 5 declarations on safety reported in the

right column (See image 1) then go back to the former page by clicking “home”. If you do not have all the requested

data you can temporarily put an “x” in the fields to be filled and complete the form correctly afterwards.

Attention: Without the form filled in every part, it will not be possible to print the passes.

If your booth is a pre-fitted stand (that is to say it is given from the Show Office already fitted) in the safety

declaration section select “to use a pre-fitted stand” – see [x] - In this case you will not have to select any other

declaration sentence nor indicate the “Safety at the Exhibition Centre”.

Image 1 – Personal data and declarations

2. PASS PRINTING

from the Home Page of the GATE portal click on

insert data of persons by clicking “new employee” and of vehicles by clicking “new vehicle”. (see image 2) If you do

not have all the requested data you can temporarily put an “x” in the fields to be filled and complete the form

correctly afterwards. Then, by clicking “home”, go back to the main page by where, on the bottom, you can find the

list of persons and vehicles you have registered

Image 2 – Insert new employee and new vehicle

from the home page of the reserved area click the Event you want to print the pass for (in the below example

“CERSAIE 2016”) which is on the right of the Company data. (see image 3)

Immagine 3 – List of the authorised events

Doing this, you enter the page of check and confirmation of the security documents DUVRI. (see image 4) The safety

documents are available on the column on the left of the web page. To go on, the system asks for confirmation and

looking over the safety documents; this allows you to enter the page of the Event you are interested in.

Image 4 – Security documents and confirmation DUVRI

From the page of the Event, click on persons and vehicles that will have to get in the fairground and click “update”.

(see image 5) Then click on the coloured icons beside the persons and the vehicles to print the single pass or click on

the multiple print icons, (steps 8 and 9).

Image 5 –Event’s page and to select employees and vehicles to print badges

3. TO REPORT SUBCONTRACTORS (FITTER AND/OR SUPPLIER)

From the home page of the GATE portal click on:

Insert the Subcontractor Company name or one of the other data and click “search” (see image 6)

Image 6 – Research, duties assignments

if the Company is already present in the data base of Gate and is consequently viewed in the window of the search,

click “assign tasks” (See image 7 ) on the left of the Subcontractor Company name, then select the Event which you

want to register the Subcontractor for.

Image 7 – Icon assign task

In the new window select the Task (compulsory) and click “assign tasks” (see image 8 in the next page)

Image 8 – Tasks assignment

If the operation is successful, “task uptated!” will be displayed. (See Image 9)

At this point click “Send by e-mail user ID and password” to ship to subcontract the access data web site GATE. In

the next window, complete the procedure by clicking on Send e-mail.

Image 9 – Assign task and send an email with password

if the Company is not present in the data base of Gate, click “New Firm”.(see image 10), in the new page, insert all

the compulsory data (marked by a red box ◼) and click “assign role to the subcontractor” to confirm. If you do not

have all the requested data you can temporarily put an “x” in the fields to be filled and complete the form correctly

afterwards follow the steps as shown in the pictures 8/9.

Image 10 – Register new subcontractor

For further information, please contact

+39 051 282403

gate@bolognafiere.it

mailto:gate@bolognafiere.it

TERMINAL

HOW TO REACH THE TERMINAL

Highway exit Bologna Fiera

Bypass

(“tangenziale”) exit

Route from the

highway exit

Route from the

bypass exit

Closed to traffic

Access to the

Exhibition Center from the

Terminal

ALLOWED DWELL TIME AND SECURITY DEPOSIT

Vehicle type Maximum dwell time Security deposit

Car 40 minutes EUR 300,00

Truck < 35 q 60 minutes EUR 300,00

Truck > 35 q 180 minutes EUR 200,00

TERMINAL: USER MANUAL

1

Starting from the first days of October, the Company will be able to book the access to the Terminal. In order to avoid any problem, it is strongly recommended to make the booking at least 15 days before the scheduled date of arrival to the Exhibition Center. No amount will be required for the booking. With the booking only, it won’t be possible to print the PASS.

2

Starting from 24 hours before the scheduled date of arrival to the Exhibition Center, it will be possible to pay by credit card the security deposit

Attention: at the time of the registration, the system will block the entire amount of the deposit. Verify the available credit card plafond.

3

Once the payment will be processed, it will be possible to print the PASS, to be given to the driver of the vehicle, which will access the Exhibition Center. PASS must be presented to the personnel in the Terminal area.

4

Drivers reaching the Terminal without the PASS will be directed to the Drivers Support Center

Attention: Issuing of the documents at the Terminal will be subject to an additional processing fee.

5

At the time of entering the Exhibition Center, the staff will give the driver a slip, reporting the entry time and the maximum dwell time.

6

If a Company does not exceed the maximum dwell time, the security deposi twill be refunded.

7

At the time of exiting the Exhibition Center, the driver shall give the slip received at the entrance for verifying the actual dwell time. The Terminal Staff will issue a receipt, reporting the exit time and the dwell time.

Any complaint must be put forward within 12 hours from the end of the service.

8

If the vehicle exits within the maximum dwell time, the system will automatically release the security deposit within 5 working days. If the vehicle exits beyond the maximum dwell time, the amount paid as security deposit will be withheld and invoiced.

Stand contractors will avail of a dedicated portal for the Terminal service.

Oversize load trucks

For information on the access of oversize load trucks – for which the Terminal procedure will not apply - to the Exhibition

Center please contact BolognaFiere’s GATE. Ph. +39 051 282403 - e-mail gate@bolognafiere.it

Handling service at the Terminal

A handling service is available for downloading the material at the Terminal and have it delivered to the stand. For costs,

terms and conditions please contact BolognaFiere’s Sales Office: e-mail vendite@bolognafiere.it

Parking at the Terminal

Parking inside the Terminal will be free for vehicles that will not access the Exhibition Center and/or will download the

goods inside the Terminal.

For further information and assistance please contact:

terminal@cfpbo.it

+39 3408191442 from 10/10 to 15/11

Monday to Friday from 09.00 to 15.30

mailto:gate@bolognafiere.itmailto:vendite@bolognafiere.itmailto:terminal@cfpbo.it