In-House Library Automation Software

With Reference To B.K Birla Centre for

Education, Library

Sagender Singh Parmar Librarian

B.K Birla Centre for Education, Pune

Introduction School library, the first place where a

child interact with the magical world of

reading, and understand the working

style of a progressive society from the

morals of the stories.

Commercial and open source software’s

availability has given the librarians

various options to go for library

automation.

The question of fees associated with the

commercial software and the

sustainability, technical support with the

open source software always put the

librarians in the dilemma.

The creation of software as per library

need by the its mother institution, solve

both the questions.

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B K Birla Centre for Education

Founded in 1998 by industrialist Basant Kumar

Birla

A world-class residential co-ed IPSC (Indian

Public School Conference) school

Affiliated to the CBSE syllabus

Caters for 500 students from class IV to XII

60 arc campus houses an academic block and five

hostel blocks, all nestled in well-planned lawns and

outdoor sports areas

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B K Birla Centre for Education, Library

12,400+ books and subscribes to 25 magazines and 8

newspapers.

652+ CD’s & DVD’s , 2 Kindles are steps towards its

digital shape.

Leisure reading section covers from the epics to

bestsellers.

Automated with In-House Library Management

System

Follows School Edition of DDC

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In-House Library Management Software (IHLMS) is usually not discussed much

among the library professionals.

IHLMS Remove dependency on others for the maintenance and support services, as

the software is being designed by in-house personnel.

BKBCEL uses the In-House Library Management Software with 3 basic modules

circulation, accessioning and reports

In-House Library Management Software

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Unique Features

Exporting and importing of files: This feature is used to update the books, students and teacher database.

Multitasking- The software is protected with a password. It can be opened in various windows at the same time and different task of accessing and circulation can be performed simultaneously.

Addition of Multiple copies- If a book receive more than one copy, just by putting the no. of copies in the field of accession detail, the software assign the further continues accession no.to the duplicate copies.

Total no. of books just a click away- Software has a module of showing the number of titles and volume just on a click. This helps the library to know the total number of duplicate titles.

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In-House Library Management Software

Books can be added to the

database in two ways-

• Adding them individually

or

• uploading an updated

accession excel sheet (To use

this facility first of the book

data has to be exported and in

the same excel sheet new

books should be added and

uploaded back to update the

collection).

In-House Library Management Software

Accession Module

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Remove, Modify and Add Back of Books

Remove Book:

Means weeding out of discarded books.

Modify Book:

Use to make any changes to the book if any (Even after accessing the book)

Add Back:

Use to add back the removed book. This is useful if the discarded title arrives again in the library.

The required changes can be modified.

Accession Module

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In-House Library Management Software

Circulation Module

Librarian have to enter the admission number of the child and accession number of the book,

then a click on issue/return will finish the activity. After entering the admission no. the

software shows the details of the child.

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Management Module

Change password - To change the admin password.

Book Records

• To generate circulation report. Where one can specify the date period for which report is

required.

• To know the total number of books in the library and the distinct books (Total titles)

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User Records

To know the circulation record of any student/teacher.

In-House Library Management Software

Management Module

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Update Database

To update the student &

teacher database

Can be completed in two

ways:

Either Individually just by

adding basic information of

name, class and admission no.

for students and name, initial

and subject of teacher.

Or by completing the

exported excel sheet and

uploading the same after

updating the data.

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Management Module

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Export

• Under this page of management module the

database file of students, teachers, books and

weeded out books.

• If staff wants to make the changes into these

database collectively rather then entering individual

entries. Than firstly the file has to be exported from

here and after necessary changes the same file has

to be uploaded.

• Uploading the new excel sheet will erase the

circulation data.

In-House Library Management Software

Management Module

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Conclusion

The richness of in-house software has changed access methods of all users in retrieving information.

Advantages of the IHLMS like-

IT teachers available on campus hence the library need not bother about any technical issues and support.

Provided faculty and students of school with an OPAC

Information management is the basic goal of any library in order to provide a better service. In this regard the development of in- house software can be a better way to manage the information in school libraries.

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In-House Library Management Software

Today’s librarian is not the one sitting and shooting two

repeated words

“Maintain Silence”,

they are more active working with the line

“of fulfilling the needs of global education through

innovation and technology”

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In-House Library Management Software