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IN CASE YOUR
COORDINATOR IS HIT
BY A BUS . . . .
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CONTENTS
MONTH BY MONTH ---------------------------------- 3
RECURRING -------------------------------------- 18
DAILY -------------------------------------- 18 BIWEEKLY ----------------------------------- 18 EVERY BLOCK/MONTHLY ------------------------ 18 QUARTERLY ----------------------------------- 21 AS NEEDED ----------------------------------- 21
RESOURCES -------------------------------------- 26
INDEX ------------------------------------------ 27
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Month by Month – Academic Year Calendar
July
American Board of Orthopaedic Surgery (ABOS – annual reporting)
• Online annual report of curriculum completion for previous year, includes 15 residents, plus new
resident forms. See www.abos.org, Residency Programs – Residency Program Portal, and flip
folder index cards with passwords in upper left hand drawer of desk for program password.
• Contact/resource person for all questions is Sonya Parker, (919) 929-7103, [email protected]
• Follow instructions on website for completing forms online, then print for accuracy and review
with program director.
• See spreadsheets and formulas for calculating resident weeks in G: drive, ABOS folder, most
recent year
• Once approved, verify the forms for program director and department chair signatures and let
them know they are available to log in an certify electronically
• Complete by published deadline to ensure we get notification of our graduates’ Part I and part II
board results
ACGME
Register new residents on Accreditation Data System (WebADS) as soon as possible following July 1. This
will trigger an email from the ACGME with their login access to the case log system so they can begin
entering their surgical case logs, an ACGME requirement.
AO Techniques Workshop (registration)
• See folder in G: Drive – AO Techniques for full contact list of all coordinators to be notified when
Synthes/Johnson & Johnson has established date and course information, and provides
registration link for residents
• Contact Dr. Jason Roberts at [email protected] for the scheduled date, typically first or
second week in September
• Contact Laura Spalla, [email protected], for information and the registration link
• Email registration link, plus any conference brochure or information Laura provides, to the
coordinators on the contact list with their complement (number of first year residents in their
program they may register)
• Provide registration link for our PGY-1 residents. Check with Dr. Roberts whether our PGY-2
residents are also allowed to participate.
GME Census Resident Survey
Complete online GME Census Resident Survey. Email with reminder will be sent from
Evaluations
Copy over previous year’s evaluations in New Innovations for use in the new academic year
GMEC Annual Report (prepare)
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• Typical reporting is 2nd Monday in August, Program Director presents annual summary to the
Graduate Medical Education Committee (GMEC)
• Begin prep in July, see most current reporting form and requirements on WMed SharePoint in
Office of Resident Affairs, GMEC Forms
• Previous reports in G: drive, GMEC folder by year
• Prepare accompanying PowerPoint with assistance of Program Director
Honduras Elective
Determine interest in PGY-3 class for participation in week-long elective in Honduras. Assist with
OneSource pre-travel approval. Typically travel is January/February
OITE (payment and registration)
• Submit payment for OITE in OneSource (retrofit check order), remittance from will be sent from
AAOS in email.
• Register for November OITE exam, registration form will be sent from AAOS in email.
• Both emails will come from Examinations [email protected]
Pathology Course – hosted by University of Michigan
• Contact Uof M (2018 [email protected]) for scheduled date if not already provided,
typically early November, just before OITE
• Add date to vacation calendar, notify residents and program director.
• Plan to send all residents except those off-service and those on call
Prosthetics Course – hosted every other year by University of Michigan
• Attended by PGY-3s and 4s
• Contact U of M (2019 [email protected]) if not already received, for scheduled date,
typically late October
White Coats
• Resident Affairs sends out order form to coordinators to distribute to residents eligible for new
white coats. As of 2019, policy is 1 new coat for each new PGY-3 resident, 1 new coat for each
new PGY-5 chief resident.
• WMed policy allows for department to request new coat for resident is all current coats are
significantly stained.
• Email order form to appropriate residents, collect completed forms and submit in a group to
Resident Affairs for them to place the order
August
Fund requests (graduation fund, education fund)
Assist department chair and department assistant as needed with annual mailing of fund donation
requests to department faculty
• Graduation fund – pays for graduation dinner and a portion of the holiday party
• Education fund – pays for monthly Journal Club, and for chief residents to attend AAOS annual
conference
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GMEC Annual Report (present)
• Submit report document to Resident Affairs at least one week prior to meeting for inclusion in
agenda
• Submit PowerPoint to Resident Affairs by the Friday before the meeting, for pre-loading the
morning of the presentation
Journal Club (scheduling)
• Confirm funding and plan for Journal Club
• Contact Park Club to schedule pub area for recurring 4th Monday evenings, 6pm – 8 pm,
September through April (rarely in May due to Memorial Day scheduling)
• Park Club is usually closed in July, August is the first opportunity for scheduling in new academic
year
Leadership Conferences
Department sponsored attendance at 3 leadership conferences, one for each of the PGY-4 residents
• AAOS Resident Assembly – during annual March AAOS (“Academy”) meeting
• AOA Resident Leadership Forum – conference in mid to late June. Resident must be nominated
by program director, nominations open in October. Registration opens once nominations are
approved.
• Feagin Leadership Forum - hosted by Duke University, usually mid-May
Determine with program director which resident will attend which conference. Assist with registration.
Enter pre-travel approval and expenses in OneSource, all conferences are paid by a donation from the
Ryan Foundation and residents cannot submit with that account number.
September
Clinical Competency Committee (CCC - planning)
• Discuss meeting date with department chair, usually late November/early December
• Book room for meeting
• Send save-the-date calendar invitation to committee (2019 members: Keith Kenter, MD (chair);
Karen Bovid, MD; Jason Roberts, MD; Jeffrey King, MD; Joshua Ellwitz, MD; Mark Noffsinger,
MD; Thomas Ryan, MD; Robert Gorman, MD; Mark Sytsma, MD; Christopher Uggen, MD; James
Jastifer, MD; Amy Woznick, MD. Joseph Weistroffer, MD is also invited. Program coordinator
typically attends.
• Book caterer for dinner
Flu Shots
• Manager of Occupational Health (2019 – Robin Scott, RN) will contact you to determine best
opportunity when residents are together to administer flu shots.
• These are a requirement for clinical staff. Typically following Tuesday morning conference works
best to capture all residents and WMed employed faculty.
• Visiting students are NOT eligible to receive the flu vaccine while here
OITE (catering)
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Book caterer for hot breakfast
Program Evaluation Committee (PEC)
• Prepare agenda for quarterly meeting with Program Director
• Reserve 3rd floor conference room at Oakland Campus, 6:00 am – 7:30 am
Recruiting (applications open)
• ERAS opens for applications review on September 15. Begin screening applications
• Book mixer restaurants (Olde Peninsula and Burdicks in most recent years)
• Prepare exit survey in Survey Monkey
WebADS
Annual reporting for program for ACGME on their website, www.acgme.org Log in to Accreditation Data
System and update all highlighted areas. See previous years’ files for content and G: drive, ACGME folder
under WebADS and year.
October
Anatomy Lab
Confirm cadaver availability, time and schedule with Department of Biomedical Sciences. Lab sessions
are held January through March and coordinated by PGY-3 residents.
ARCOS Membership
Submit for membership in the Assocation of Residency Coordinators in Orthopaedic Surgery (ARCOS).
Membership is by calendar year. Dues are included in the department budget by WMed.
Clinical Competency Committee (CCC – assign evals)
• Assign Nursing Evaluation of Resident in New Innovations electronically to Anthony Saltarelli
with the Bronson Orthopaedic Surgery Unit (floor).
• Assign another nursing evaluation set, scan and email to Britni Lynn, RN ([email protected])
for the Bronson OR group
• Assign nurses’ evaluations to the orthopaedic surgery physician’s assistant (2019 – Mike Fonger)
for the residents working in Dr. Kenter’s and Dr. Bovid’s clinics
• Provide a blank set of nurses’ evaluations to the WMed nurses (2019 – Robin Davis-McNabb and
Sue Allard)
• Email Linda Mader at Borgess ([email protected]) to ask for group comments
regarding residents. They do not complete the formal evaluations.
• Assign Resident Evaluation of Self and Resident Evaluation of Peer, providing about 2 weeks to
complete before the report needs to be compiled
OITE (communicate with WMed IT)
• Email with computer testing requirements will come from AAOS, Examinations [email protected]
• Forward to WMed IT Support with periodic reminders to confirm testing complete. IT prefers to
wait until final days before exam in case updates are issued. AAOS prefers testing be done well
in advance.
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Recruiting (invitations to interview)
• MSPE (Dean’s letters) upload to ERAS. Begin work with program director to identify applicants
to be invited
• Issue invitations to interview through ERAS messaging (see email template in G: drive under
Recruiting)
• Begin scheduling interviews (see email templates in G: drive under Recruiting)
November
Clinical Competency Committee (CCC – report preparation)
Begin preparation of report at least 2 weeks prior to meeting. See in G: Drive – CCC (previous year’s
folders) for format. Include:
• From New Innovations:
o Milestone scores (New Innovations – Portfolio – Milestones)
o Rotation evaluations
o Red Card evaluations
o Peer evaluations
o Nurses evaluations
• OITE results
• Status updates for Research and Quality Improvement projects (request from residents)
• Confirm dinner menu with caterer, submit purchase in OneSource
Emergency Medicine Procedure Lab
• Coordinated by Dr. Richard Lammers and Emergency Medicine program coordinator, held each
July with new residents in Orthopaedic Surgery, General Surgery and Emergency Medicine.
• When EM coordinator proposes possible dates for next year, check with Dr. Bovid for her
availability. Typically she teaches one station and the PGY-2 resident on her rotation teaches a
splinting station
• Once date is established, add to Dr. Bovid’s calendar, add to Block calendar as a “red letter day”
for PGY-1 residents
• Notify PGY-2 resident who will be teaching once the rotation schedule for next year is decided
OITE (exam day)
Always second Saturday in November
• Follow instructions provided by AAOS for test day, including opening secure browsers and
scripted instructions
• Meet caterer for set-up, provide beverages as needed
• Email registration form with Completion information filled in to [email protected]
• Book TBL for following year’s exam
Recruiting (Interview Days)
• Submit purchase order in OneSource for Gordon Foods to purchase water, soda and paper
products for recruiting days; purchase and store in catering kitchen at Upjohn
• Prepare summary sheets on each applicant based (see G: drive under Recruiting for format)
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• Prepare packets for interview days, load onto thumb drives for faculty interviewing, deliver to
faculty offices
• Send email to applicants with hotel and mixer information, links page with WMed and
Kalamazoo information two weeks in advance of interview day
• Send email to applicants with interviewer list and itinerary for interview day one week in
advance of interview day
• Send out email to residents for mixer RSVPs.
• Confirm head count for mixers with restaurant(s)
December
Milestones
• once Department Chair approves Milestones scores from November/December meeting, enter
on ACGME website for all residents (www.acgme.org – then program log-in) by posted deadline
• Enter in New Innovations
• File in binder with ACGME forms, chairs notes, and meeting minutes
Recruiting (interview days continue)
• Prepare summary sheets on each applicant based (see G: drive under Recruiting for format)
• Prepare packets for interview days, load onto thumb drives for faculty interviewing, deliver to
faculty offices
• Send email to applicants with hotel and mixer information, links page with WMed and
Kalamazoo information two weeks in advance of interview day
• Send email to applicants with interviewer list and itinerary for interview day one week in
advance of interview day
• Send out email to residents for mixer RSVPs.
• Confirm head count for mixers with restaurant(s)
January
ARCOS Annual Meeting
• Register for annual meeting, submit pre-travel approval in OneSource. Attendance at
conference is included in department budget by WMed. Submit for WMed to pay registration
once pre-travel is received
• Register for CORD spring meeting, additional registration fee. Attended by coordinators and
program directors
Conferences (room scheduling)
Book rooms for recurring conferences for upcoming academic year:
• Monday evening faculty lecture (September – June, Oakland Campus, Room 3515)
• Tuesday morning combined conferences (including M&M, Grand Rounds, Research – July –
June, Oakland Campus, Media Room)
• Tuesday evening student lecture (May – October, Oakland Campus, Room 2514)
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• Wednesday evening resident OITE review (July – June, excluding January – March for anatomy
lab, Oakland Campus, Room 2514)
• MRI (July – June, first Thursday morning, Oakland Campus, Room 3515)
• Coordinate with department assistant to add recurring Tuesday conferences to faculty
calendars, add Thursday MRI conference to Dr. Kenter’s calendar
Program Evaluation Committee (PEC)
• Prepare agenda for quarterly meeting with Program Director
• Reserve 3rd floor conference room at Oakland Campus, 6:00 am – 7:30 am
Rank meeting
• Assist program director with preparing information for faculty rank meeting
• Following rank meeting, submit rank list on NRMP (www.nrmp.org) by due date in February
Ryan Foundation
Remind department chair and assist with preparing foundation donation request as needed. Ryan
Foundation funds historically pay for surgical telescopes for PGY-1 residents, Honduras elective week for
a PGY-3 resident, leadership conference attendance for PGY-4 residents, board review course
attendance for PGY-5 residents.
February
ACGME Faculty and Resident Survey
Annual survey issues by accreditation organization, typically a 6 week window to complete. Department
expects 100% completion rate.
• Email will be sent notifying of survey opening on ACGME website
• You are required to send notification and link to survey to all residents, and to core faculty.
• Completion status and reminder email system is available on www.acgme.org under
Accreditation Data System
ACLS/BLS recertifications
• All incoming residents certify in ACLS and BLS during orientation before start of first year.
Certification good for 2 years.
• Check expiration dates for 2nd and 4th year residents, typically expiring in May/June for both
ACLS and BLS
• Contact the Simulation Center Coordinator (Maria Willoughby-Byrwa in 2019) to schedule all
residents for recertification classes as close to expiration dates as possible
• Stagger scheduled dates so not all residents are pulled off on the same dates to re-certify
• Once recertification certificates are received, scan into G: drive, ACLS-BLS folder, and upload to
personnel files in New Innovations
Clerkships
• WMed Student Affairs will provide a list of student requests for clerkship.
• Work with clerkship coordinator (Dr. Karen Bovid in 2019) to schedule students on host
rotations
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• Confirm with Student Affairs whether all students will be accepted; expect drops and adds
Cleveland Clinic Communication Course - Also known as R.E.D.E. to Communicate: Foundations of
Healthcare Communiction
• Schedule for beginning of PGY-2 year
• Contact [email protected] to schedule for July course
FREIDA/GME Census: Pay invoice for next academic year’s FREIDA Online database, program
information for students considering our residency
• Invoice will come in email sent from a [email protected]
• Fee is budgeted yearly in line item Dues and Subscriptions, H-54H, 7600
E. Dennis Lyne Visiting Professor Day
• Help Department Chair’s assistant/department assistant with planning as needed.
• Book photographer for department group photo following E. Dennis Lyne Visiting Professor
afternoon lectures (Tony Dugal at [email protected])
March
Clinical Competency Committee (CCC - planning)
• Discuss meeting date with department chair, usually mid- to late May
• Book room for meeting
• Send save-the-date calendar invitation to committee (2019 members: Keith Kenter, MD (chair);
Karen Bovid, MD; Jason Roberts, MD; Jeffrey King, MD; Joshua Ellwitz, MD; Mark Noffsinger,
MD; Thomas Ryan, MD; Robert Gorman, MD; Mark Sytsma, MD; Christopher Uggen, MD; James
Jastifer, MD; Amy Woznick, MD. Joseph Weistroffer, MD is also invited. Program coordinator
typically attends.
• Book caterer for dinner
Clerkships
• Begin review of visiting student applications in VSLO system
• Approve requests for visiting students with clerkship coordinator (Karen McKendree in 2019)
Faculty Teaching Award.
• Ask chief residents to hold election for faculty teaching award.
• Provide name of recipient to staff member in Resident Affairs coordinating the order and
purchase
Elective/Away rotation
• If PGY-4 is considering an elective away rotation, have them complete request form per WMed
policy
o Ask PGY-4 to identify away program contact, email to discuss program letter of
agreement and training site agreement, any other program requirements
o Assist as needed with out-of-state licensing
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• If considering a home elective block, resident will need to discuss with their proposed elective
attending preceptor for agreement, and confirm this does not impact a scheduled rotation in
the curriculum
Loupes (surgical telescopes)
Look ahead in April/May to potential date for PGY-1s to meet with loupes representative from Designs
for Vision (2019 – Paul Nicosia, [email protected] ) to fit for loupes. Schedule after Ryan Foundation
grant funds have been received (check with department chair) which pays for this purchase.
Match Week
• Email new residents after Match Day ceremony to request information to complete New
Resident Form; submit forms to Resident Affairs by following Monday morning deadline. Find
current form on WMed SharePoint under Office of Resident Affairs – Res Affairs Forms
• Email welcome letters from department chair to new residents after embargo lifts on Match
Friday
• Send announcement emails with new resident names, photos and medical schools to: residents,
faculty, Coordinators (group email), Program Directors (group email), Office of the Dean (group
email), Resident Affairs staff, Chairs Council (group email), Dean Jenson, Administrative
Assistants (group email), Administrative Directors (group email)
• Change matched applicants status in ERAS to Will Start for Resident Affairs download to New
Innovations. Resident Affairs will provide further instructions in advance of Match Week.
NetLearning
Human Resources opens NetLearning online training system for all staff, residents and faculty,
usually early March, for approximately 6 weeks. Human Resources sends regular email
reminders, but as due date approaches, you may need to send reminder email as well.
Program Evaluation Committee (PEC)
• Prepare agenda for quarterly meeting with Program Director
• Reserve 3rd floor conference room at Oakland Campus, 6:00 am – 7:30 am
Resident Survey of the Program
• Usually issued in March by Resident Affairs in New Innovations with a due date in May
• Depending on completion percentage, Resident Affairs will likely ask you to send reminder email
as due date approaches, for those residents still waiting to complete
• Report provided by Resident Affairs in June, may need to specifically request depending on date
of annual PEC in order to include in PEC report
Rotation Schedule
• Email PGY-2 – PGY-5 residents and ask which track each of them will be taking in rotation
schedule
• Contact General Surgery and Med Peds to request scheduling of new residents on off-service
rotations. General Surgery schedules trauma surgery, peds surgery, general surgery and ACS
surgery. Med-Peds schedules anesthesia and radiology (specifically with Dr. Oostveen)
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• Off-service rotations are typically one block rotations on specialties other than orthopaedic
surgery, required for first year residents by the American Board of Orthopaedic Surgery (ABOS)
• Contact Dr. Sloffer’s office to schedule neurosurgery rotation
• Begin build of rotation schedule for upcoming year in New Innovations using Med Scheduler
• Discuss PGY-4 plans for away rotation/elective block
April
AO Techniques (advance planning)
• Ask Dr. Jason Roberts for planned date for September AO Techniques course
• Email to Becky Hoebeke in Grand Rapids for their curriculum planning
Clinical Competency Committee (CCC)
• Assign Nursing Evaluation of Resident in New Innovations electronically to Anthony Saltarelli
with the Bronson Orthopaedic Surgery Unit (floor).
• Assign another nursing evaluation set, scan and email to Britni Lynn, RN ([email protected])
for the Bronson OR group
• Assign nurses’ evaluations to the orthopaedic surgery physician’s assistant (2019 – Mike Fonger)
for the residents working in Dr. Kenter’s and Dr. Bovid’s clinics
• Provide a blank set of nurses’ evaluations to the WMed nurses (2019 – Robin Davis-McNabb and
Sue Allard)
• Email Linda Mader at Borgess ([email protected]) to ask for group comments
regarding residents. They do not complete the formal evaluations.
• Assign Resident Evaluation of Self and Resident Evaluation of Peer, providing about 2 weeks to
complete before the report needs to be compiled
ERAS Registration:
Register for upcoming recruiting season in ERAS. Emails will be sent from
[email protected] with sign in and temporary password. Time sensitive, usually deadline
is the end of May.
Graduation – WMed Ceremony
Resident Affairs will ask for the following through a series of emails:
• Resident preference for name spelling on diplomas
• Future fellowship or practice information for graduation program
• Review and confirmation of faculty office addresses for mailing graduation ceremony invitations
• Name of resident teaching award recipient
Graduation – Department Dinner
Assist department assistant with:
• Updating faculty and resident mailing list
• Ask for graduate bios for dinner program
Contact Will Panich ([email protected] )for printing of Upjohn Campus watercolors to be given
as graduate gifts at graduation
Book Will and Lisa Panich for photography at graduation dinner
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Recruiting (Invitation)
• Decide on recruiting dates with program director
• Book classrooms for interview and lunch space at Upjohn Campus.
o Include Events in room booking,
o Include in room booking requests for one rolling ice chest, one coat rack, one hand
sanitizer station, one long table, two easels, and large trash can for each day in lounge
space across from interview rooms
• Email room requests to Radisson Hotel to reserve group rooms at contract rate (2019 contact
Molly Howard)
Simulation Lab (planning)
• Discuss with program director which faculty member will be asked to teach simulation lab to
PGY-1s.
• Contact faculty member for availability
• Check with Simulation Center for Virtual OR availability to use arthroscopy simulator, complete
reservation form and return to Simulation Center
• Notify PGY-1 residents of date for planning, coordinate nightfloat and other clinical schedules
with chief residents
TB Tests
• Manager of Occupational Health (2019 – Robin Scott, RN) will contact you to determine best
opportunity when residents are together to administer annual TB testing.
• These are a requirement for clinical staff. Typically following Tuesday morning conference works
best to capture all residents and WMed employed faculty.
May
Clerkships
• WMed students begin clerkships in late May and continue throughout the year
• Visiting students begin in July and continue into November
• Work with department assistant to update clerkship information and distribute to students 2
weeks prior to the beginning of each clerkship (ORTH 9710 and ORTH 9410)
Clinical Competency Committee (CCC)
Begin preparation of report at least 2 weeks prior to meeting. See in G: Drive – CCC (previous year’s
folders) for format. Include:
• From New Innovations:
o Milestone scores (New Innovations – Portfolio – Milestones)
o Rotation evaluations
o Red Card evaluations
o Peer evaluations
o Nurses evaluations
• OITE results
• Status updates for Research and Quality Improvement projects (request from residents)
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• Confirm dinner menu with caterer, enter purchase order request in OneSource
Faculty Evaluation of Program
Assign in New Innovations with enough time to have report for annual PEC meeting
GME Program Survey/FREIDA
Complete online GME Program Survey. Email with reminder will be sent from [email protected]
Graduation – Department dinner
Assist department assistant with:
• Ask graduates for names and mailing addresses of invited guests. Resident are allowed a total of
5 guests for dinner.
• Ask graduates for name of faculty member presenting
• Work with department chair and spouse with planning for venue, menu, payment of booking
fee to venue through OneSource
• Poll faculty and residents for scholarly activity in previous year for department chair’s report
• Printing/mailing of invitations
• Printing of program
• Printing of place cards with identification of meal choice and any allergies
Coordinate with photographer (Tony Dugal at [email protected]) of department group photo for copies
of that photo, as well as photo of graduates with leadership and by themselves. Each graduate receives
a copy of each photo at the dinner.
Monday Faculty Lectures – 2 year recurring curriculum
• Create schedule of open dates
• Email each faculty member scheduled (see G: Drive, Monday Lectures folder, for faculty
assignment schedule and previous years’ schedules) with their topic, attach open dates schedule
for their selection of convenient date
Neurosurgery Rotation
• PGY-1 off-service rotation
• Considered a “home” rotation for orthopaedic surgery, coordinated through our department.
• Contact Dr. Sloffer’s office at Bronson with combinations of available blocks for PGY-1 residents,
allow him to pick what is most convenient.
• Fill in remaining empty blocks with ortho surgery rotations at Borgess
• See also Rotation Schedule under March
OITE
Submit ticket to IT Support to get testing date and technology requests on their calendar
• 15 laptops, each with mouse and mouse pad, plus back up
• Room location (usually TBL 1 or 2 at Upjohn Campus)
• Proctor log in schedule and exam schedule (in communications from AAOS)
• Browser check and download on Friday afternoon
Page 15 of 29
• Reminder of mandatory system checks on each laptop required by AAOS and testing
organization
Orientation (planning)
Once Resident Affairs has made the master orientation schedule available, begin scheduling for
department orientation. Previous schedules can be found in G: drive, Resident Stuff - Orientation –
(year)
• Schedule OR orientation/scrub training at Borgess, contact Diane Wickline, RN at
[email protected] Typically a 2-hour afternoon training, see previous year’s
schedules for details of location, confirm with Diane.
• Schedule 30-minute meeting with Bronson Orthopaedic Surgery Unit (2019 contact, Anthony
Saltarelli, RN, [email protected]) typically following the orientation morning at Bronson
and Bronson tour
• Howard Tejchma will usually contact the coordinator for a chief resident to provide the Bronson
tour following morning orientation. Ask the chief to give a tour of the OR and scrub area,
Bronson will not be providing OR orientation/scrub training for new residents as of 2019
• Schedule administrative orientation with yourself and new residents
• Schedule meeting time with both program director and department chair to meet with new
residents as a group. Typically each will want one hour with them.
• Check with chief residents, see which Wednesday night they want the new residents to attend
for chiefs’ orientation (“Skull Session”)
• Check with current PGY-1s, see if they have updated the Survival Guide and ask one to share
with incoming PGY-1s.
Resident Evaluation of the Faculty
• Assign in New Innovations, this evaluation is set for Total Anonymity
• Do not set email notifications, as this will trigger over 30 individual emails to each resident.
• Send one email to residents, notifying them that faculty evaluations are available and giving
them a deadline in time to report for annual faculty review
• Individual faculty reports are provided to the department chair for annual reviews with faculty
E. Dennis Lyne Visiting Professor Day
• Assist department assistant with set up and running of Visiting Professor Day
• Coordinate department group photo with faculty, residents and photographer
• Coordinate proofs, prints and photo orders with photographer. Prints will be presented as gifts
to graduate. Group photo will be added to framed decade in department hallway
June
Conferences – copy conference schedules into New Innovations for upcoming academic year. Include
department faculty meetings so faculty attendance can be tracked. Once new academic year begins,
refresh rosters to incorporate PGY-1s for those conferences using roster by role rather than roster by
rotation
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Curriculum – update rotation curriculum in New Innovations for any additions or changes in rotation
names and assignments, any new goals and objectives
ERAS pre-season set up
ERAS opens for pre-season set-up. An email will be sent from [email protected] when the
system opens, with instructions.
Graduate Check-Out
• Typically in the last week of June. Must sign out of documentation systems at WMed and both
hospitals. Turn in pager, badge and keys, provide forwarding address
• See most current form in WMed SharePoint under Office of Resident Affairs – Res Affairs Forms
o Verify completion of New Innovations evaluations and duty hours up to date of check
out
o Verify completion of entry for ACGME case logs
o Verify complete if AMA/IHI modules (done for ortho surgery by PGY-3 year)
• You may call the health information management department at both hospitals to get verbal
confirmation of completed sign out
• WMed sign out must be done in person with Health Information Management, Dr. Kenter signs
off as director of orthopaedic surgery clinics
• Must also have documentation of research activity and current status of projects, Dr. Kenter
signs off
• Once graduating residents have signed out with you, they will turn in check out form to Resident
Affairs and receive their diploma and chief resident certificate
• Return their pagers to receptionist at Oakland front desk (2019 – Amy Burnett) who will return
to company to credit to department
• Return keys and badges to Resident Affairs
Graduation – Department Dinner
• Attend dinner
• Assist photographer by gathering graduate family members with group photos
• Distribute parking vouchers if needed
Graduation – WMed Ceremony
All coordinators are required to attend and participate on stage in the ceremony of distributing diploma
covers to department graduates. Information will be provided by Resident Affairs at monthly
coordinators’ meetings.
Milestones
• once Department Chair approves May Milestones scores, enter on ACGME website for all
residents (www.acgme.org – then program log-in) by June deadline
• Enter in New Innovations
• File in binder with ACGME forms, chairs notes, and meeting minutes
New Residents – Bronson
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• Email Howard Tejchma, request that new residents be added to the patient list, which is
called "WMed Orthopedic Resident List." Not to be confused with "WMed Orthopedic
Clinic" which is a different list and should not be touched. Also give names of graduating
residents to be removed in July. [email protected]
• Email Marty Thompson and request additional door access be added to new resident badges
(OR locker rooms, New PACU access doors -for work with our pediatric orthopaedic surgeon,
Karen Bovid, MD, ED, NCCU, EMCU doors & stairwells, Admin & radiology for ED/A/U, Physician
rooms in ED/ A/U. The neuro unit is added because our residents are assigned to the spine
surgeons, who house their post-op patients on the neuro unit); [email protected]
• Email Jennifer Walters to add new residents to SmartWeb for nightfloat and call schedule,
New Resident – WMed
• Administrative assistant at Reception at Oakland will order pagers for new residents. She will
email in March to ask how many are needed and contact you once they arrive.
• Request pager forwarding be added once numbers are assigned to each resident. Administrative
assistant at Oakland reception must request on your behalf. Pager forwarding is not the same as
pager copying, which allows their pager to be copies to their phones. Our residents typically do
not use this feature.
• Email new resident names and pager numbers to IT Support for inclusion in PageGate, WMed’s
online paging system
• Email new resident names and pager numbers to [email protected] for addition to
WMed directory
Orientation
At administrative meeting with coordinator, provide new residents with pager and instructions
Remind them of Procedure Lab day in July with Emergency Medicine and General Surgery residents
Program Evaluation Committee (PEC)
• Prepare agenda for annual meeting with Program Director. See previous years’ annual meetings
for content, typically plan for a week of preparation. G: drive, Program Evaluation Committee
folder, by year.
• Committee includes WMed faculty, volunteer community faculty, and two PGY-5 residents - the
other PGY-5 is the faculty meeting representative. (2019 Committee – Dr. Kenter, Dr.
Weistroffer, Dr. Bovid, Dr. Gorman, Dr. Woznick, Dr. Vanlaningham, Dr. Uggen, Cody Bearden
and Joshua Veenstra, plus program coordinator)
• Typically held at Dr. Weistroffer’s home beginning at 5:30 pm
Recruiting (Rotator)
Depending on program director preference, you will likely schedule interviews with students on
clerkship rotations. See G: drive under Recruiting – (year) – Rotator Recruiting for details on itinerary,
applicant packet content
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Rotation Schedule
“Unhide” rotation schedule in New Innovations to enable scheduling and training of new residents
Simulation Lab
• Remind faculty teaching and PGY-1 residents and chiefs of arthroscopy lab.
• Request PGY-1 resident badge access to Virtual OR after hours from Facilities Manager, after
conclusion of Simulation Lab
Recurring Activities
Daily
Review chiefs’ OR/clinic assignment emails for both hospitals, log in spreadsheet (G: drive, Resident
Stuff, Assignment OR/clinic??), assign Red Card evaluations as appropriate.
Biweekly
Check and approve department assistant’s time card in ESS (Employee Self-Service)
Every Block/Monthly
AMA/IHI modules - check for completion by PGY-1s, 2s, 3s. The GME office determines the curriculum
and assigns through an online program, due annually. See GME Competency Education Program and IHI
General Competency Module, both under Resident Training and Medical Student Education on WMed
SharePoint Applications page
• IHI – resident must complete and provide you with certificate of completion (no online
monitoring available). Certificate must be uploaded into personnel record in New Innovations
• GME – completion is monitored online and reports may be printed for records
• You will need to establish your own login and password for the GME system, contact Resident
Affairs for assistance with the company to establish your coordinator profile
Call Schedule – assist department assistant as needed with block call schedule.
• Administrative chief residents prepare the call schedules for each block, review with residents
on service at each hospital for changes then send to department assistant to combine and issue
to residents, faculty, and hospital contact, including WMed answering service.
• Faculty call schedule comes from department chair, typically for 3 blocks at a time
• Assistant combines three call schedules into one spreadsheet, see G: drive, Call folder for
previous examples
• Bronson call information is entered in SmartWeb by assistant, with coordinator as back-up
Case Logs (ACGME)
Requirement that all residents enter information on cases performed while on orthopaedic surgery
rotations.
• Reports may be run under the Case Logs or Accreditation Data System on the ACGME website
• Periodically check on residents keeping up by running Logging Activity Report, department
expectation is last entry to be within 2 weeks of check date. Email delinquent residents to
remind them to update their entries
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• Case log minimums report should be run for all senior residents prior to CCC meeting and shared
with program director for semi-annual reviews with residents
• Add new faculty as needed for residents to choose them for case logs
• Before ADS system automatically archives graduated chief residents (typically August 1), run all
available reports for both primary and all surgical cases, download in pdf form and save on G:
drive, Resident Stuff – year – resident name – case log reports. This information may be
requested for credentialing when applying for first position after residency or fellowship.
Curriculum – check for delinquent curriculum on New Innovations. This system is how Goals and
Objectives for each rotation are distributed to residents. They have to sign off in New Innovations to
acknowledge they have received and read them
Duty Hours – review all 15 residents for completion and sign off, gaps in hours, location and conference
entry
• When residents log hours, they need to leave department as Ortho, even when off-service
• Look for missing location, short gaps in hours, particularly on home call
• Recurring conferences do not need to be entered as Didactic Conference/WMed. They only
need to use this for longer special conferences, such as visiting professor
• Home Call is when they are available to be called in to the hospital but are not. Home Call Called
In is for the time they are physically at the hospital
• Patient Care Inpatient is for surgery whether in the hospital or at one of the outpatient surgery
centres
• Patient Care Outpatient is for clinic, whether at WMed, Bronson or Borgess
• Location of Away is to be used for Extracurricular Conferences or an away elective rotation
• Vacation location is vacation
• You can enter vacation for the resident using the Vacation tab, which logs 24 hours.
• Mandatory events on a weekend must be entered as duty hours, such as OITE
• Residents must monitor very closely to avoid violations of the 80/hour work week rule (320
hours max), and 1 day off in 7 rule (1 day off in 7, averaged over 4 weeks; minimum of 4 days in
each block, each day off must equal 24 hours or more)
Evaluations – assign end of rotation evaluations in New Innovations
• Faculty evaluation of resident on their rotation (using Milestones) – no anonymity; faculty
member, resident, and program director all review and sign off
• Resident evaluation of their rotation –totally anonymous rotation, results reported in aggregate
at annual Program Evaluation Committee meeting.
• Other evaluations are not assigned regularly on a monthly basis. Please see the following for
specifics.
o Red Card
o Clinical Competency Committee
o Resident Evaluation of Faculty
o Faculty Evaluation of Program for specifics.
Grand Rounds
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• September through May during usual Tuesday conference time, 6:15 am – 7:15 am for local
speakers, 6:15 am to 8:15 am for invited guest speakers.
• Department chair invites guest speakers, 3 dates are filled by our chief residents
• Assist department assistant as needed with save-the-date fliers, promotional slide for WMed
electronic signage, agenda, and itineraries for visiting speakers
• Coordinator or assistant purchase continental breakfast food (bagels and cream cheese, yogurt,
fruit)
IRIS report
• Reporting of rotations and time off (vacation, conference, leave of absence) required as part of
federal funding of residents.
• Following Duty Hours review, prepare spreadsheet to submit report to Christopher Francazio.
See G:\dept\ortho\IRIS\(year).
• Save current block’s sheet in separate spreadsheet, email to [email protected]
• Create new spreadsheet for each academic year, divided by blocks
Journal Club
• Contact Park Club first of August (Park Club is closed in July) to confirm our standing reservation
for the Pub on 4th Mondays, September through April, excluding December
• Depending on tech needs, the Journal Club before WMed Research Day may be moved to
Upjohn Campus for use of projection system and screens
• Assist department assistant as needed with coordinating Journal Club activities with PGY-4
residents in charge.
• PGY-4 residents provide list of articles and faculty sponsors
• Agenda is sent 2 weeks in advance of meeting to both faculty and residents
• Bill from Park Club is emailed to [email protected] on the first day of the month
• Submit to OneSource with payment from department Education Fund
M&M (Morbidity and Mortality) – monthly review at first Tuesday conference of selected patient care
cases. Program director will provide report
• Document which faculty members had cases presented and whether they attended in the
faculty metrics folder (G:\dept\ortho\Community Faculty\Annual Review (year) )
• De-identify which faculty member is associated, save in G: drive, Morning Conferences folder,
M&M, Bronson or Borgess. Save Excel sheet again as a pdf and email to respective Bronson and
Borgess M&M representative on our faculty (2019 – Joshua Ellwitz at Bronson, Cameron
Vanlaningham at Borgess)
Roster Review – Resident Affairs will send a time sensitive email to review resident roster and submit a
form with resident information (away rotations, chiefs assignments, leave of absence)
Rotating Residents
• Complete rotating resident forms for orthopaedic surgery residents going off-service (see G:
drive, Rotating Residents folder), send to host department 3 blocks in advance of switch day
beginning the rotation
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• Resident on ortho rotation (Emergency Medicine, Family Medicine, Pediatric elective) – rotating
form will come from home department. Save into G: drive, build calendar to share with faculty
who are hosting
o Pediatric elective – Dr. Bovid, Dr. Baker and Michael Fonger, PA at WMed clinics
o Family Medicine required rotation – Dr. Bovid, Dr. Kenter, Dr. Weistroffer at WMed
clinics
o Emergency Medicine required rotation – at Bronson Hospital only
Switch Day Emails – one week prior to switch day, email faculty who are scheduled with resident on
rotation to let them know which resident will be with them, and if any student will be with them for
clerkship or elective
Quarterly
Faculty Meeting
• Quarterly department faculty meeting held on 5th Wednesdays at 5:30 pm. All department
faculty, and one resident from each class, PGY-2 – PGY-5, attend
• Work with administrative assistant to book classroom 111 or 211 at Upjohn Campus
• Department chair will provide agenda to assistant for distribution and printing
• Department assistant will send a save-the-date email to all faculty and resident class
representatives
• For first faculty meeting of academic year, provide a Red Letter Day calendar of important
faculty dates (recruiting, Grand Rounds, Visiting Professor, graduation, etc.) See previous
example in G:\dept\ortho\faculty\faculty meetings\ortho surg all faculty meeting\2019\July
• Will need sign in sheet as faculty attendance is tracked
As Needed
AIR (Annual Institutional Review)
Annual institutional assessment conducted by the Graduate Medical Education Committee and
the Designated Institutional Official (DIO). You may be contacted by Resident Affairs to
recommend a resident to participate on this committee. Participation counts as a quality
improvement project for the resident.
Baby Blanket
When one of the residents has a new baby, Human Resources will order a baby blanket as a gift
from WMed. Contact Human Resources to provide the name, gender, date of birth, length and
weight, and parents’ names.
Badge, WMed ID
• For initial or replacement badges for faculty or residents, they must work with Human
Resources to have the badge issued
• Faculty badges may be issued by the Facilities Manager at the Upjohn Campus (2019 – Paul
Bravont) by appointment
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• For badge access problems, to extend badge access hours, or to add badge access for new areas
(ex: Anatomy lab on 7th floor for new residents, Virtual OR after hours for PGY-2 residents) email
the Facilities Manager at Oakland Campus (2019 – Drake Olson)
CLER (Clinical Learning Environment Review).
Institution assessment approximately every 18 months, hospital based, coordinated by Resident
Affairs and the Designated Institutional Official (DIO). Assist Resident Affairs with recruiting
resident and faculty member to participate in committee interviews while the review team is on
site
Continuing Education (also CME, Continuing Medical Education)
Educational credits to be claimed by our faculty members required toward their recertifications and
credentialing
• Assist department assistant as needed with online CE request process for both recurring
Tuesday morning conferences and special events (such as Visiting Professor). CE deadlines for
request submission are firm and carry financial penalties if not met
• Conferences provided solely for residents do not need CE credits
• Claiming WMed CE credits is now an electronic system accessed by texting the CE code for each
event during the event, or immediately preceding or following. The CE code must be displayed
at the event to allow faculty to access and use.
• Coordinator is a planner for events, so will need to electronically file a Conflict of Interest
Disclosure annually. WMed CE will send an email in January with link and instructions.
• Faculty and resident also receive Conflict of Interest Disclosure, you may be requested to send
reminders if they are delinquent as CE events may not receive CE code if disclosures are
outstanding.
DEA Number
Our residents do not have their own DEA numbers. They use the hospital DEA number with a 4-
digit extension unique to each resident, during their residency in Kalamazoo. This DEA expires
upon graduation, and they must apply for their own number to enter fellowship or practice.
Often a fellowship program will ask for a copy of the resident’s DEA certification. The hospitals
do not have a certificate with the hospital/extension system.
Faculty Appointment
• Faculty applying for appointment in the department must initiate an appointment application,
available on the WMed website at www.med.wmich.edu/facultyaffairs.
• Once that has been submitted, the physician must meet individually with the department chair,
the program director, and the associate dean for faculty affairs. This applies even for graduates
of our residency who are returning to the community to practice. The program coordinator
coordinates these meetings.
• Appointment process typically takes 4-6 months
• Residents will not be assigned to the new physician until the faculty appointment is confirmed
• Once confirmed, the new faculty member will be required to meet the faculty expectations and
metrics developed by the department chair, which includes participating in the Monday evening
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resident lecture series, resident recruiting, and attendance at Grand Rounds, M&M conference,
visiting professor, and quarterly faculty meetings
• Once confirmed, new faculty member will need you to coordinate a meeting with facilities to
have a WMed badge issued with extended access hours to allow attendance at 6:00 am morning
conferences and evening meetings at both Upjohn campus and Oakland campus. Request
extended hours from Facilities Manager
• New residents automatically receive the faculty appointment of “Instructor”. Their certificates
will be issued and delivered to the department in July.
Faculty Interviewing and Onboarding
Participate as needed with itinerary preparation, interview scheduling, coordination with
Human Resources and Credentialing
For any new faculty, WMed or community:
• Add to New Innovations, submit form to Resident Affairs for profile to be added
• Add to conference rosters for tracking attendance
Fitness Reimbursement Form
Available for residents, and staff as of July 2019. Paper form rather than through OneSource,
submit to Human Resources. See Policies on WMed Portal for details.
Flex Time
During the recruiting months of September through January only, program coordinators and
department assistants involved in recruiting, have the option of flexing time off to avoid
overtime. If you work a Saturday or Sunday, you may take that same amount of time off on a
weekday, during the same weekly pay period. You must still total 80 hours for the pay period or
be required to take PTO, and the program director must approve the coordinator time off, the
department chair the assistant’s time off. This also applies to our OITE Saturday, which falls
within the approved time period.
Grants
• Typically applied for through Depuy Synthes/Johnson & Johnson for attendance to AO Basic and
AO Trauma course.
• See their website at https://www.depuysynthes.com/about/corporate-information/funding-
requests/educational-grants for current process and forms. Currently using OneAsk, which
requires that requests for the entire calendar year be submitted at the same time.
• Grant request must be signed by Associate Dean for Administration and Finance (2019 – Lori
Straube).
• Grant funds are managed by the Sponsored Awards department (2019 director – Christopher
Schneider) and that director will need to coordinate with Accounting to provide a grant line
item. Accounting will need to add the line item to your OneSource profile for pre-travel and
travel reimbursement requests
Information Access Form
For new employees (staff and faculty), and additions to current staff, resident or faculty access
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Human Resources will generate form for new employees and send to you to complete.
Access for new staff required for:
• G:\Dept\Ortho and G:\Dept\Facilities (to access front desk schedule for receptionist coverage)
• Scan ability for LR_copier_1st Floor North
• Papervision (database for archived graduate resident information)
• Adobe Acrobat Pro (latest edition)
• Editing/uploading to SharePoint department site
• Multi-Fax access through email - Fax set up box 6441
• Early/late and weekend badge entry for Oakland and Upjohn campus for department Grand Rounds, Recruiting, department meetings - request 5:30 am - 9 pm or similar, but definitely before 6:00 am on weekdays, by 6:00 am on weekend.
• OneSource- permission to enter account numbers for faculty in both Ortho Surgery and Biomedical Engineering (Kenter, Weistroffer, Bovid, Baker and Yong Li, Adil Akkouch); permission to enter accounts for VOEF, VOSD and graduation fund for 54H; permission to enter for residents in 54H; supplies and other administrative line item accounts for 54H
• ESS - "toggle switch" ability to switch cost centers from Ortho Surgery Department to Facilities for receptionist coverage
Access for new residents may include:
• 7th floor anatomy lab for PGY-1s
• After-hours access in Virtual OR for use of department arthroscopy simulator for PGY-2s and up, 6:00 am – 11:00 pm, 7 days a week
• Extended hours access (before 6:00 am and after 8:00 pm) for all residents to allow attendance at 6:15 am weekly conference
Malpractice, WMed
• WMed’s malpractice insurance provider issues a new certificate at the beginning of each academic year.
• Request new certificate from assistant for the Associate Dean of Administration and Finance, file in G:\dept\ortho\Malpractice
• Graduating residents will need history of all 5 years of certificates are part of fellowship/initial practice credentialing
• For claims history, resident will need to complete a release form provided by the assistant in the Associate Dean’s office. The assistant will submit a request and typically in 2-3 weeks, the resident will have a report of any claims against all three institution’s malpractice policies – WMed, Ascension Borgess, and Bronson
Medical Student Education Committee
• Dr. Bovid is the chair of this committee. She determines the meeting scheduling, which is at
least annually, usually after the bulk of the clerkships wrap up.
• Usually the coordinator attends to take the minutes.
• Meetings are typically 6:00 am at Oakland Campus in the department conference room.
Committee as of 2019: Karen Bovid, MD; Keith Kenter, MD, Joseph Weistroffer, MD; Robert
Baker, MD; Jason Roberts, MD; Christopher Uggen, MD.
Needle Stick Protocol
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If a resident experiences a needle stick while at the hospital, the hospital will refer them to their
coordinator for further instructions. See WMed Policy IC04 for information to provide to the
resident, which details the immediate action in the Emergency Department for blood work, and
contact with Occupational Health within 24 hours to start protocol of testing.
OneSource – WMed accounting, reimbursement and conference travel software program.
Submit purchase orders, check requests, pre-travel approval and travel expenses for residents
when traveling on grants or department funds
OR Mandatory Education Notifications
When days are identified for mandatory educational events where most residents are
unavailable for surgical cases/clinics, send an email to both the Bronson OR group and the
Borgess OR group to notify at least 6 weeks in advance, so they can plan for physician assistant
coverage on those dates. Email groups as of 2019:
Borgess – [email protected], [email protected],
[email protected], [email protected], [email protected],
[email protected], Sean Crabtree at [email protected]
Bronson – [email protected], [email protected], [email protected],
[email protected], [email protected], [email protected]
Pager Forwarding
Useful when residents are on call and carrying both their own pager and the hospital trauma
pager. Not the same as pager copying, which some other residents use to forward their pager to
their personal cell phone. Pager forwarding instructions can be found on the company website
and also in our G:\dept\ortho\Resident Stuff\Pager Instructions
Papervision
Software system housing archived graduate residents files. Need to use for verification of
training when former residents change jobs. Requires IT assistance for log-in, password and
access
Projector
• WMed IT has a projector to be connected to a laptop and used in our department conference
room. Sign up to borrow projector with IT department staff.
• Make sure the adaptor cord for connecting to Mac and/or up-to-date laptop is included in the
projector case
• Instructions for set-up are in projector case
Red Card Evaluation – evaluation assigned for a surgical case or day of surgical cases.
• Assign in New Innovations the day before the cases are scheduled, based on chiefs’ assignment
• Text resident and ask them to inform faculty member that a red card has been assigned for the
following day
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SmartWeb
Contact Jennifer Walters at [email protected] to be added for SmartWeb access. Also
contact if department assistant changes, and to add new residents at beginning of academic
year
Step 3 loan application
Assist PGY-1 or PGY-2 resident to submit application per current WMed policy (see WMed
SharePoint under Policies)
Vacation
• Receive request forms from residents, save into G: drive. Enter request in block calendar, send
both documents to administrative chief where resident will be assigned for review/approval
• Once chief approves, get program director’s signature
• When approved, enter into Employee Self-Service on behalf of resident. Reply to resident with
scan of signed form. Update block calendar to show request is approved and upload calendar to
department SharePoint
• File signed form in resident’s binder
Resources/Contacts
Accounting
• Department resource person is Carly Burkett
• Payroll contacts are Katelyn Phillips and Tiffany Mattox
Anesthesia (off-service rotation for PGY-1s)
Contact Lisa Fisher at [email protected] Rotator Resident forms are sent to
her, as well as requests for time off during the rotation. She will communicate as needed with
Dr. Thomas George (director) and Dr. Daufenbach.
Borgess
• Catering/Dietary Services - Tracey Rogers CDM, CFPP, Retail/Catering Manager, office 269.226-
5969, mobile 269.366.7182
• Door Access - MIKAL-MB-Borgess Door Access, [email protected]
• Medical Staff Office – Mary Morris, [email protected] or Lois McKinley,
• Semi-annual nursing reviews, room reservations - Linda Mader, MSN, RN, ONC, CNS -
Orthopedic/Vascular/General/Gynecologic; Office 269-226-5746; [email protected]
Bronson
• Facilities (for badge access) – Marty Thompson, [email protected]
• Gilmore Center (for room reservations) - Gilmore Center Reservations,
• HelpDesk, 341-6330, or [email protected]
• IT and EPIC – Howard Tejchma, [email protected]
Bronson Advanced Radiology Services (BARS)
Contact Laurie Comerford at [email protected] Rotating Resident forms are sent to
her, as well as requests for time off during the rotation. She will communicate with Dr.
Oostveen.
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Fetzer Center (on Western Michigan University campus)
Contact Connie L Peruchietti, Director, at [email protected] for availability and
package rates. Once the date and details are decided, they will provide a function order to be
signed and confirmed. They continue to host the AO Techniques Workshop, which the Synthes
rep takes care of. They also hosted our Pathology workshop, which was discontinued in 2019.
See those folders in the G: drive for specifics.
Index
AAOS
AAOS Resident Assembly
ABOS
ACGME
ACGME Faculty Survey
ACGME Resident Survey
ACLS Recertifications
AIR
Anesthesia
AO Techniques Workshop
AOA Resident Leadership Forum
ARCOS (Association of Residency Coordinators in Orthopaedic Surgery)
Away Rotation (see Elective)
Badge Access (see Badge, WMed ID)
Badge, WMed ID
Baby Blanket
BLS Recertifications
Bronson Advanced Radiology Services (BARS)
Call Schedule
Case Logs
Clerkships
Clinical Competency Committee (CCC)
CME (see Continuing Education)
Conferences
Conflict of Interest Disclosure
Continuing Education
CORD (Council of Orthopaedic Residency Directors)
Curriculum
DEA Number
Duty Hours
E. Dennis Lyne Day (See Visiting Professor Day)
Education Fund
Elective
Emergency Medicine Procedure Lab
ERAS
ESS (Employee Self-Service)
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Evaluations
Faculty Appointment
Faculty Evaluation of the Program
Faculty Interviewing/Onboarding
Faculty Meeting
Feagin Leadership Forum
Fetzer Center
Flex Time
Flu Shots
FREIDA (see also GME Census, GME Program Survey
GME Census Resident Survey
GME Program Survey
GMEC Annual Report
Graduate Check Out
Graduation – Department Dinner
Graduation – WMed Ceremony
Graduation Fund
Grand Rounds
Hanson Alumni Day
Honduras Elective
IRIS Report
Journal Club
Lab Coats (see White Coats)
Leadership Conferences
Loupes
M&M
Malpractice, WMed
Match Week
Milestones
Monday Faculty Lectures
MRI Conference (see Conferences)
Needle Stick Protocol
NetLearning
New Resident Orientation (see Orientation)
New Resident Bronson
NRMP
OITE
Off-Service Rotations
OneSource
Orientation
OR Mandatory Education Notifications
OR orientation/scrub training
Pager Forwarding
Pathology Course
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Procedure Lab (see Emergency Medicine Procedure Lab)
Prosthetics Course
Projector
Radiology (see Bronson Advanced Radiology Services)
Rank Meeting
Rank List (see Rank Meeting)
Recruiting
Red Cards
Resident Survey of the Program
Resident Evaluation of the Faculty
Roster Review
Ryan Foundation
Switch Day Emails
TB Tests
Time Card
Vacation
Visiting Professor Day (E. Dennis Lyne)
WebADS
White Coats
