Imprint Implementation Plan Template

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Project Title:

Project Director:

Date written:

Author:

Executive Summary

Summarize the main points from the following sections. The summary

should be written last, it should not include any information that is not

in the body of the document, and it should be concise enough to fit

onto one page.

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Section 1: Project Description

In this section the project is described and the objectives are

identified.

I. Detailed Description

Describe the project in detail: what, when, where, why, how, who.

What:

When:

Where:

Why:

How:

II. Objectives

Identify the goals of the project. The goals should be SMART goals:

specific, measurable, attainable, realistic, and timely. The objectives

should be used to guide the implementation of the project, they will

also be used evaluate project once it has been implemented.

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III. Background

Explain and reference any background information. For example:

motivation and inspiration for the project; reference to other projects

for benchmarking; reference to similar projects by IMPRINT; names of

contacts who can help realize to the project.

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Section 2: Project Analysis and Details

This section is used to identify the work that needs to be done by

examining different aspects of the project. Where necessary educated

guesses can be made by the author, it is understood that the specifics

of the project may evolve as it is implemented. With this in mind the

analysis could be done more than once during the course of a project,

and the operational plan revised as more details become available.

I. Target audiences and participants

Who are the main target audiences? How will they be approached,addressed, informed, inspired?

Program schedule and contents

What schedules, themes, speakers, and presentations need to be

coordinated?

II. Logistics

What are the logistical requirements of the project? Consider: venue,

accommodation, transportation, setup, and cleanup.

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Communications

What communications materials are needed? Consider: project launch

(posters, invitations, brochures), start of project (briefing kits, name

tags), during project (newsletter, schedules), and end (final report,

website, evaluation forms).

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Marketing

How will this project increase the resources available to IMPRINT? Will

it attract new volunteers and partners, or develop existing ones? How

will IMPRINTs brand be promoted? Will merchandising be used? How

will IMPRINTs website be used?

III. Media

How will the media be involved? Will any press releases be prepared or

press conferences organized?

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IV. Sustainability

Is this a project that can be repeated? How often could it be

implemented: weekly, monthly, annually?

V. Documentation

How will the project be documented? Consider using: photography,

video, audio recordings, diaries, testimonials, and press releases. Final

documentation should also include copies of all outputs produced

during the projects implementation. See part II of this section.

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VI. Evaluation and feedback

How will the project be evaluated? Will feedback be solicited from

participants, speakers, project team members, donors, advisors?

VII. Research

Will any research need to be done in order to ensure that this project

has a successful outcome?

VIII. Follow up

What thank you letters will be written? Will any reports be sent to

donors and sponsors?

Section 3: Operational Plan

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This section identifies the resources that are required in order to

implement the project, identifies the outputs that need to be created,

and organizes the work onto a timeline for completion. The information

identified through the analysis of the previous section should be used

here.

I. Resources Required

A. Manpower

Identify the human resources needed to complete the project. Which staff,

committee members, volunteers and interns will need to be involved? Identify theirroles and responsibilities.

B. Budget

Estimate all incomes and expenses associated with the project. Be sure to identify

the currency used by the report. Please also provide a conversion rate into USD.

INCOME

Total Income

EXPENSE

TOTAL EXPENSE

PROFIT

C. Other Resources

Identify any other resources needed that are not covered by the budget, and will not

be generated by the project team. For example: conference venue, accommodation,

and prizes.

II. Outputs

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Identify all outputs that need to be generated in order to implement

the project. An output is any tangible work that needs to be done. The

following are all examples of outputs: letters to speakers or sponsors;

advertising materials including posters, emails, and brochures; articles

for the newsletter or website; briefing packets for participants;

schedules for coordinators, speakers, and participants.

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III. Timeline

Create a timeline for implementing the project. All the outputs

identified in the previous part should be on this timeline with

deadlines, along with deadlines for all other work that needs to be

done.

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Section 4: Additional Information

I. Monitoring Progress

Explain how progress will be monitored and communicated. If the

timeline is prepared well with clear deadlines for all aspects of the plan

this should be straight forward.

II. Modification and Exit Plans

Identify deadlines during the project at which the project will be

modified or cancelled if specified conditions are been met.

III. References

Include references and any other pertinent information here.

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Documents

Imprint Implementation Plan Template