Guidelines for the Institute to fill-up the details of Training programme approved by the RCI.

Important Instruction before filling up the proposal: It essential for all institutes to submit the required information in the prescribed column of the forms to be

submitted through online.

All institutes must have their own Website & Email Id and contact number for further communication and

reference.

Wherever required information is not available, please mention as either Nil or NA.

Carefully read the General Instruction / Norms for starting a Rehabilitation Professional Course & General

Guideline.

In case of clicking the option ‘Yes’ the required information /documents must be attached as documentary

evidence. For this purpose suggested scanned documents may be attached for the same purpose.

In case, the prescribed space in the form is insufficient, additional sheet to be attached as in form of annexure.

The following scanned copies (maximum size not exceeding 1Mb in Pdf format only) of the documents must

be attached at the end of the form.

Legal Status of the Organization/Institutions

Approved Bye-Laws

Financial Provisions :- Pledge Certificates

Grant in Aid and Self Financing

Fee Structure/ Non-Recurring and Recurring expenses

Annual Report and Audit Accounts for last 2 years

Campus area of the organization

Original undertaking on non judicial stamp paper valued Rs.50/-

Declaration Certificate Signed & Stamped

NOC from State and University affiliation, if applicable.

HELPDESK: Contact Plant E-Com Solution E-mail: sshukla@planetecomsolutions.com

1

After filling up the link http://web630.204.new.ocpwebserver.com/Admin/replica.aspx for feeding the application form you will be able to see the following screen.

Screen Shots Instructions

The two options seen are New proposal and Load draft proposal.

For filling up the application for first time all Institutes to click on New Proposal. You will get next screen of General Instruction/ Norms and Guidelines. Kindly Scroll down to read it carefully.

1. General Instruction 2. Norm to start a Rehabilitation Training Course 3. General Guidelines

All Institutions i.e. Old / New to Click Accept to get the next screen.

For filling up the application for first time click New Institute. You will get the next screen.

If you are filling second proposal / Additional Proposal click Existing Institute. And enter their Institute-Id which is received by you through e-mail at first submission the details.

2

You will see a Checklist with 10 points which are mandatory. Check the points as per the availability at your institute and as per requirement of the proposed training programme.

Click Accept after checking the desired points.

If anything is filled up wrong click Cancel.

You will see Part A of the proposal form. Start feeding the form. Wherever the desired information is not available please mention as NA/NIL.

For the points 9, 10, 11, 12-D, 13, 17 & 18 annexure are must which will have to be submitted at the end of the form. So please scan the copies (maximum size 1mb in PDF) and keep ready to attach at the end of the form to successfully submit the form.

Download the draft format of the attachments at point 10, 17 & 18.

Submit if correctly filled. Save draft if the information is pending and reload the form as mentioned above. If the information is wrongly feeded on whole form press Clearbutton either move the cursor pointer at the location where you have filled wrong information then change it.

After Submitting you will see next screen with Part B.

3

In Part B the first screen consists of infrastructure norms 1.5 needs attachment. You can insert more sheets wherever required, click Add more sheets

Click Proceed for next screen if all information is filled in correctly. Click Save draft if don’t want to continue at present.

If the information is wrongly feeded on hole form press Clear button either move the cursor pointer at the location where you have filled wrong information then change it.

After Submitting you will see next screen for Human Resources.

2.1(a), 2.1(b), 2.1(c), 2.3, 2.4 will need attachments

Click Proceed for next screen if all information is filled in correctly. Click Save draft if don’t want to continue. Click Back to go to previous page.

If the information is wrongly feeded on whole form press Clear button either move the cursor pointer at the location where you have filled wrong information then change it.

4

3.5 will need attachment

Click Proceed for next screen if all information is filled in correctly. Click Save draft if don’t want to continue. Click Back to go to previous page.

If the information is wrongly feeded on whole form press Clearbutton either move the cursor pointer at the location where you have filled wrong information then change it.

Check the points as per the availability Sl.No. 4.

Click Proceed for next screen if all information is filled in correctly. Click Save draft if don’t want to continue. Click Back to go to previous page. If the information is wrongly feeded on whole form press Clearbutton either move the cursor pointer at the location where you have filled wrong information then change it.

5

Click Submit for next screen if all information is filled in correctly. (No corrections can be made after submission so please verify all the details filled before submitting.)

If the information is wrongly feeded on whole form press Clearbutton either move the cursor pointer at the location where you have filled wrong information then change it.

This screen request for the attachments which were checked in the application form as available. Browse for the location of the particular scanned document and then click on Upload.

In case of wrong uploading Browse again and upload.

After successful uploading a message will be displayed Uploading Successful.

After uploading all the documents check the box to agree the terms and conditions and click Submit.

6

After successful submission a Proposal Id will be given. This Proposal Id should be used during any Correspondence.

An auto generated email will be sent on the email submitted in Part A containing User Id and Password. This should be used for further filling of data.

If you are filling second proposal click Existing Institute.

Enter Institute Id received as User Id and submit to get the form. Follow the same procedure as of new proposal for filling up the new training programme.

Now you have Proposal-ID & you will get USER-ID & Password through e-mail for filling up the next pages.

7

To be filled only after receipt of USER-Id & Password For filling up the information of faculty, student, course details, etc kindly log on the link http://web630.204.new.ocpwebserver.com/Admin/Home.HTML

After log in, the following screen will be displayed. Enter User Id and Password received in the email and click Go for the next screen.

Name of your Institute will be displayed on the screen with following options.

8

Click Syllabus Plan to get the dropdown window with three options. Click Submit Year Plan to get the following screen. Fill in the yearly plan month wise mentioning the events, theory-practical exams, visits, etc. with the tentative dates. Add more for next month.

Click Syllabus Plan to get the dropdown window with three options. Click Submit Semester Course Coverage to get the following screen. Fill in the Semester plan month wise topic/subject wise mentioning the details asked. Click submit for next month. Mention NA wherever not applicable.

9

Click Syllabus Plan to get the dropdown window with three options. Click Submit Weekly Time table to get the following screen. Fill in the time table month wise with subject & faculty. Click submit for next month. Mention NA wherever not applicable.

Click Faculty to get the dropdown window with two options. Click New Faculty to get the following screen. Enter RCI CRR number to add the details of the faculty and Submit to get the next screen.

10

All fields are mandatory. After filling the information Status should be made Active. If the faculty has left the institute check status as Inactive. Click Submit . An auto email will be sent to the faculty and institute with faculty ID. Accordingly fill in information of all the faculties for the programme. If any thing is fed wrong click Reset and fill in again.

Click Faculty to get the dropdown window with two options. Click Search and Edit Faculty to get the following screen. Enter faculty ID or Name to search. After this the information of the faculty can be viewed to modify. Make necessary changes and Update to save the changes.

11

After filling up Faculty information Click Student to get the dropdown window with two options. Click New Student to get the following screen. Click Alumni to get dropdown as Yes or No. If an old student click Yes. If a new student click No. You will get the following screen.

All fields are mandatory. After filling the information Browse to attach photo of the Student after scanning. Click Submit . An auto email will be sent to the Student and institute with Student ID. Accordingly fill in information of all the students for the programme for each year. If any thing is fed wrong click Reset and fill in again.

12

Click Student to get the dropdown window with two options. Click Search and Edit Student to get the following screen. Enter Student ID to search. After this the information of the Student can be viewed to modify. Make necessary changes and Update to save the changes. If any thing is fed wrong click Reset and fill in again.

13

14

15