For the Lord your God will bless you in all your harvest and in all the work of your hands, and your joy will be complete. Deuteronomy 16:15

Dear Applicant, The staff and families of the Mother’s Day Out and Preschool, a ministry of the Gulf Shores United Methodist Church, would like to thank you for your interest in The 7th Annual Harvest, A Festival of Gifts to be held Saturday, November 7th, 2015! Our desire is that The Harvest will bring people together to celebrate their God-given talents and abilities by displaying and offering their unique, original, and creative works for sale to our community. It is our belief that we should use the gifts that we’ve been given to give back - to the church, the community, and our own families. We are pleased to say that this festival continues to grow each year thanks to the tremendous support of the community and the contributing artists and crafters. If you have a “HeArt” for The Harvest, return the application, release form, photos and fee as soon as possible because spaces are limited. We will be in touch! Sincerely, Lana Crawford Gulf Shores United Methodist Church Mother’s Day Out and Preschool Director

Important Festival Information for Vendors

The Harvest: Saturday, Nov. 7, 9 - 3 Vendor Schedule: Check in 7 - 8 am Set up must be complete by 8:45 am Breakdown & Check out 3 - 4 pm Festival Location: Gulf Shores United Methodist Church South Campus Winn-Dixie Shopping Center - 1720 Gulf Shores Pkwy., Gulf Shores AL

Contacts

251.968.4328 theharvestfestival@yahoo.com

Be sure to “LIKE” us on Facebook at The Harvest – A Festival of Gifts

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1. Complete and sign The Harvest application. A signed application is a commitment to participate if accepted. 2. Choose the appropriate category using the “Vendor Categories” to the right as a guide. You can enter more than one category, but please make sure that you mark each category on the application and send photos of items for each category you select. 3. Submit at least 3 photographs of your work. These can also be emailed to theharvestfestival@yahoo.com. Photos become the property of GSUMC and will not be returned. Artists/crafters are selected based on the images submitted. All images provided must represent the works that will be exhibited. 4. Checks should be made payable to Mother’s Day Out and Preschool. Be sure to indicate which you prefer. 5’ x 10’ covered sidewalk space - $40.00 10’ x 10’ tent space - $45.00 5. We recommend that applications are postmarked by Oct. 23rd, 2015. They will be processed in the order in which they are received. Limited spaces are available! 6. Please mail in your application & release form, photos, and fee to:

Gulf Shores United Methodist Church THE HARVEST P.O. Box 374

Gulf Shores, AL 36547

OR

Drop these off between 9 & 4 at the church office 1900 Gulf Shores Parkway

Notes: If application is not accepted, check will be returned. Photos may be emailed to theharvestfestival@yahoo.com

“HeArt” of the Harvest Recognition

We will evaluate exhibits throughout the festival according to how each participant celebrates his/her gifts. You can achieve this through packaging, displaying a Scripture verse relating to your work, and/or overall creativity. Our objective is to use and share our God-given abilities and celebrate the One who has blessed us. This is the HeArt of the Harvest.

Application Rules, Procedures, and Fees

Vendor Categories

Clay - ceramics, pottery… Drawing - caricatures, pen & ink, pastel, pencil, calligraphy… Fiber/Fabric - sewing, quilting, monogramming, crocheting, knitting… Glass - stained, etched, blown… Jewelry - beads, clay, fabric, glass, leather, metals, wood… Metal - cast, embossed, forged, punched, sculpture… Wood - household, toys, sculpture, carved, furniture… Lawn/Garden Art - planters, furniture, fountains, birdhouses… Photography - black & white, sepia, color… Painting - watercolor, oils, acrylics, mixed media, 3-D, crayon… Sculpture - dimensional forms in clay, metal, glass… Decorative or Functional Crafts - wall hangings, tapestry, seasonal items, kitchen items, containers… Paper- stationary, gift tags…

Giving Back

Each participant agrees to give a minimum of 10% of their total earnings to the Mother’s Day Out and

Preschool. Profits from the festival help support the preschool and GSUMC. Proceeds will be collected at the end

of the festival. Receipts will be given upon requests.

Vendor Hospitality Room

There will be a Vendor Hospitality Room specifically designed for your comfort. We will have drinks

and snacks for you throughout the day. A light lunch will also be provided.

We love our vendors!

Arrival and Set Up 1. Vendors are responsible for the set up and security needs of their exhibit. The festival does not require insurance, but it is recommended that each exhibitor be covered under their own insurance. 2. Vendors must check in at the Vendor Room by the fountain between 7 and 8 am, present a photo ID, and attend the show in its entirety. 3. It is recommended that you bring one guest to assist you during the festival. Please add this name to your application in order for them to have access to the Vendor Room. 4. Accepted artists/crafters must be set up no later than 8:45 am and their vehicles moved to the far end of the parking lot in order to provide parking spaces for our shoppers! 5. 5’x10’ covered sidewalk spaces - Vendors must furnish their own tables and chairs for their space. Tables should be placed against the building to allow for the flow of foot traffic. 6. Tents may be used in the 10’x10’ areas. No nails or other anchors may be placed in concrete, walls, columns, or parking stoppers. Tent weights are required. Vendors must furnish their own tables and chairs. 7. All items and displays must be contained within your assigned space. 8. All fire department safety lanes and rules will be strictly enforced. No gas generators are allowed although battery power is acceptable. 9. No amplified music is permitted. 10. No smoking is allowed on festival grounds. Artists/crafters work 11. Vendors must be directly involved in the design and production of the work they exhibit. No retail or work produced by someone other than the exhibitor is permitted. 12. The sale of commercially manufactured items will not be accepted. However, repurposed items are welcome. 13. Items for sale will be viewed during the festival and the festival committee reserves the right to request removal of any work that differs from the images submitted and accepted, as well as any inappropriate work or display. Breakdown 14. Each vendor agrees to give a minimum of 10% of their earnings to the GSUMC Mother’s Day Out and Preschool. Starting around 2 pm this will be collected and also the HeArt of the Harvest recognition will begin! 15. Breakdown will begin at 3 pm. 16. Each vendor is responsible for collecting, reporting, and paying all sales taxes due to the appropriate revenue division. Tax forms will be provided. It may be necessary for you to purchase a transient license from the State of Alabama/Baldwin County. For more information you can contact Baldwin County License Inspector at 251.990.4627.

Festival Rules and Regulations

NOTE: The Harvest reserves the right to remove a vendor from the show for conduct deemed unacceptable and/or detrimental to the mission, reputation, and testimony of the

Gulf Shores United Methodist Church and Mother’s Day Out and Preschool.

Photos taken by The Harvest committee during the festival may be used in future publications, advertising or press releases.

VENDOR APPLICATION

Applicant Information

Name________________________________________ Phone Number/s ___________________________________ Mailing Address_______________________________________ City ______________ State ____ Zip Code ______ E-mail________________________________________ Websites/Facebook ________________________________ Guest Name (if applicable)_________________________________________________________________________

Arts & Crafts Category (refer to Application Rules for category listings): ____________________________________ Sub Category (if applicable): ______________________________________________________________________

Description of items to be sold: ______________________________________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________

A signed application constitutes binding of all Rules and Regulations of The Harvest, a Festival of Gifts, and is a commitment to

participate personally if accepted. Violation of the Rules and Regulations prior to, during, or at the end of the festival will result in

loss of exhibitor space without refund. Applicant may not be considered if this form is incomplete, unsigned, postmarked after

deadline or received without correct fees. Your signature below and on the Release and Indemnification Agreement certifies that

you understand and accept all Rules and Regulations stated throughout this application.

Signature________________________________________________________________Date__________________________

Gulf Shores United Methodist Church THE HARVEST P.O. Box 374

Gulf Shores, AL 36547

Drop these off at the church office between 9 & 4 at

1900 Gulf Shores Parkway

Payment Information

Please indicate the number of spaces needed.

_____ 5’ x 10’ Covered sidewalk space $40 _____10’ x 10’ Tent space $45 Total $ amount _____

Checks should be made payable to: Mother’s Day Out & Preschool.

Please mail application &release form, photos, and payment to:

OR

(Recommended Postmark Date: October 23, 2015)

Silent Auction Form Proceeds from the silent auction will provide scholarship money for the Mother’s Day Out & Preschool program.

I would like to donate one of my works to the silent auction. ____Yes ____No

Description of item: __________________________________________ Value: _________ (Receipts are available upon requests.)

Please drop off your donation to the preschool office at least 2 weeks prior to festival. Feel free to send business cards, brochures, or other information you’d like displayed. Thank you!

Release and Indemnification Agreement

Completion of application represents my commitment to participate in The Harvest, A Festival of Gifts to be held in Gulf Shores, Alabama. In the event that the Gulf Shores United Methodist Church is unable to hold The Harvest as scheduled by reason of war, insurrection, or acts of God or nature, then no refund shall be made and it is agreed that all contracts are null and void and there shall be no responsibility on the part of The Harvest for losses sustained by any person caused by such event. I have received and read the general guidelines and festival regulations and all of the rules and conditions contained therein which are hereby incorporated by reference. I agree to abide by them. For good value and consideration, including participant being permitted to participate in The Harvest, to be held Saturday, November 7, 2015 at the Gulf Shores United Methodist Church South Campus in Gulf Shores, Alabama, the undersigned participant, for myself and my successors, heirs, employees, agents, and affiliates (and in case of corporation, its officers, directors, and shareholders), (collectively the “PARTICIPANT”) forever release and discharge The Harvest and The Gulf Shores United Methodist Church and each of its officers, directors, employees, agents and affiliates (herein collectively referred to as The Harvest) from all claims, demands, losses, costs, expenses, suits, damages, obligations, liabilities, causes of action and judgment whatsoever, in law or in equity which any of the foregoing, any or all of the PARTICIPANT ever had, now or which they hereinafter can, shall or may have for, upon or by reason or any matter, cause or thing whatsoever existing out of the EVENT. The participant AGREES TO AND DOES HEREBY ASSUME ANY AND ALL RISKS OF PERSONAL INJURIES TO THE participant, including death, and damages to PARTICIPANTS property, caused by or arising out of PARCIPITANT’S involvement in the EVENT. The participant HEREBY AGREES TO DEFEND, INDEMNIFY AND HOLD the Gulf Shores United Methodist Church and The Harvest harmless from and against a claim, demand, suit, loss causes of action, damages, liabilities obligations, costs, expenses, and judgments (including without limitation death and damages to property) caused by PARTICIPANTS acts or omissions or failure to abide by the rules and conditions contained herein. The Gulf Shores United Methodist Church and The Harvest, reserve the right to final interpretation of all rules.

UNSIGNED APPLICATIONS WILL NOT BE CONSIDERED Print Name ______________________________ Signature _________________________________

Date ___________________________________

For the Lord your God will bless you in all your harvest and in all the work of your hands, and your joy will be complete. Deuteronomy 16:15