Important Notice

All candidates who follow an ICDL/ECDL course must have

an official ICDL/ECDL Registration No. (which is proof of

your Profile Number with ICDL/ECDL and will track all tests

taken). Without such a Registration No., no tests can be

taken and the candidate will not be able to obtain an

International Computer Driving Licence, nor any other form

of certificate or recognition for the course.

Registration numbers are obtainable from ICDL/ECDL

Training and Testing Centres or directly from Specto®.

Microsoft PowerPoint 2013

مهارات لقيادة الحاسوب

Tel: +962 6 5932028 Fax: +962 6 5932029 W: www.specto.co

i

This Manual was compiled by:

Marianne Lubbe

Published by:

Let’s Do It!

PO Box 589, Melkbosstrand, 7437

Phone: +27 (0) 21 553 5455

E-Mail: leonard@letsdoit.co.za

First Edition 2015 Published in the Republic of South Africa, Cape Town

ISBN: 978-1-928280-19-4

Copyright © Let’s Do It! 2003

All rights reserved. This publication and accompanying materials, or any part thereof, may not be reproduced,

or transmitted in any form or by any means, electronic or mechanical including storage in an information

retrieval system, recording, photocopying, or otherwise without express written permission from Let’s Do It!

(Publisher) or the authors. This publication may not be circulated in any form of binding or cover other than

that in which it is published and without a similar condition imposed on any subsequent purchaser or user.

Disclaimer

"European Computer Driving Licence" and ECDL /ICDL are registered trademarks of the European Computer

Driving Licence Foundation Limited in Ireland and other countries. Let’s Do It! is an independent entity from

the European Computer Driving Licence Foundation Limited, and not affiliated with the European Computer

Driving License Foundation Limited in any manner. "Let’s Do It! ICDL: Advanced Presentation" may be used

in assisting students to prepare for the European Computer Driving Licence Examination. Neither the European

Computer Driving Licence Foundation Limited nor Let’s Do It! warrants that the use of this "Let’s Do It! ICDL:

Advanced Presentation" will ensure passing the relevant Examination. Use of the ECDL-F approved Courseware

Logo on this product signifies that it has been independently reviewed and approved in complying with the

necessary standards.

Acceptable coverage of all courseware content related to ECDL Syllabus Version 2.0. Any and all assessment

tests and/or performance based exercises contained in this "Let’s Do It! ICDL: Advanced Presentation" relates

solely to this "Let’s Do It! ICDL: Advanced Presentation" and do not constitute, or imply, certification by the

European Driving Licence Foundation in respect of any ECDL Examinations. For details on setting ECDL/ICDL

Examinations in your country please contact the local ECDL Licensee or visit the European Computer Driving

Licence Foundation Limited web site at http://www.ecdl.com.

References to the European Computer Driving Licence (ECDL) include the International Computer Driving

Licence (ICDL). ECDL Foundation Syllabus Version 2.0 is published as the official syllabus for use within the

European Computer Driving Licence (ECDL) and International Computer Driving Licence (ICDL) certification

programme.

ii

Let’s Do It! and the authors take care to ensure the accuracy and quality of this publication and accompanying

materials, but we cannot guarantee their accuracy. All materials are provided without any warranty

whatsoever, including but not limited to the implied warranties merchantability or fitness for a particular

purpose. The related people, their positions, names addresses and other details, companies, organizations

and products used for instructional purposes in this manual and accompanying material are fictitious. No

associations with any real people, company, organization or product are intended nor should any be inferred.

iii

How to use this Manual

Using this manual you will encounter the following features:

Let’s Remember!

Take note of the informative reminders.

Let’s Do It! Practical Exercises.

This is a practical guide for anyone using Microsoft® Office 2013 software.

Copy and paste the complete Adv Presentation folder from Specto website (www.specto.co\data) to the

hard drive (C-Drive) of your computer. Open the templates from this folder. A separate folder can be created

to save completed exercises if necessary. Additional templates are provided for demonstration and practice

purposes. Where a template is available for demonstration and practice purposes, it will be mentioned at the

beginning of a section.

Model answers for all exercises are provided in the Model Answers folder.

This manual was written using Windows® 10. If a different operating system is used, some dialog boxes may

look different, but the content is the same.

A screen resolution of 1366 x 768 was used in compiling this manual. Working in a different screen resolution,

or with an application window which is not maximized, will change the look of the Office 2013 Ribbon. The

Ribbon appearance is dynamic, as it will change to fit the space available. For example, the full Ribbon may

show a group containing several options, but if space is restricted it may show a single button that you need

to click to see the same options.

iv

Table of Contents

Module Goals .............................................................................................................................. 1

Presentation Planning ................................................................................................................. 1

Audience and Environment ........................................................................................................................ 1

Understand how Audience Demography (Age, Educational Level, Occupation, Cultural Background)

and Knowledge of Subject impacts on Planning of a Presentation ........................................................ 1

Understand Venue Considerations such as: Lighting, Available Presentation Equipment, Room Size

and Layout ................................................................................................................................................... 2

Understand Timing Considerations such as: Tailor Content to Time Available, allow Appropriate

Time Interval for each Slide....................................................................................................................... 3

Understand that Presentation Dialog is supported by Graphical Objects and Text; Understand the

Importance of limiting the Level of Detail of Graphical Objects and Text ............................................ 3

Understand the Importance of using a Consistent Design Scheme and Adequate Colour Contrast .. 3

Be Aware of Accessibility Design Considerations such as: Font Size, Alternative Text, Colours,

Limiting Animations and Transitions ......................................................................................................... 4

Slide Masters and TemplateS ....................................................................................................... 5

Slide Masters ................................................................................................................................................. 5

Insert a New Slide Master ................................................................................................................................ 5

Insert a New Title Master (Layout) ................................................................................................................. 7

Edit Slide Master Layouts ................................................................................................................................ 7

Insert a Placeholder .................................................................................................................................... 7

Placeholder Position and Deletion ............................................................................................................. 8

Font .............................................................................................................................................................. 8

Bulleted or Numbered List Format ............................................................................................................ 9

Background Colour and Fill Effects ............................................................................................................ 9

Apply a Custom Slide Master to Specified Slides ........................................................................................ 10

Templates .................................................................................................................................................... 10

Create a New Template, Theme .................................................................................................................... 10

Modify a Template, Theme ............................................................................................................................ 11

Graphical Objects ...................................................................................................................... 12

Formatting Drawn Objects ....................................................................................................................... 13

Apply Background Fill Effects to a Drawn Object ........................................................................................ 13

Solid Fill...................................................................................................................................................... 13

Picture Fill .................................................................................................................................................. 13

Gradient Fill ............................................................................................................................................... 14

Texture Fill ................................................................................................................................................. 14

Slide Background Fill ................................................................................................................................ 14

Apply a Transparency Effect to a Drawn Object .......................................................................................... 15

Apply a 3-D Effect and Settings to a Drawn Object .................................................................................... 16

Bevel .......................................................................................................................................................... 16

Depth.......................................................................................................................................................... 16

Contour ...................................................................................................................................................... 16

Surface ....................................................................................................................................................... 16

Material ...................................................................................................................................................... 17

Lighting ...................................................................................................................................................... 18

Pick Up a Style from a Drawn Object and apply it to Another Object ....................................................... 18

Quick Styles Option .................................................................................................................................. 19

Format Painter Option .............................................................................................................................. 19

Change the Default Formatting for New Drawn Objects ............................................................................ 19

Formatting Pictures, Images ................................................................................................................... 20

v

Adjust Picture, Image Brightness and Contrast........................................................................................... 20

Brightness and Contrast ........................................................................................................................... 20

Display a Picture, Image in Grayscale (Greyscale), Black and White, Washout Format ......................... 21

Change Colours in a Picture ........................................................................................................................... 21

Restore Original Colours in a Picture ...................................................................................................... 22

Handling Graphical Objects ...................................................................................................................... 22

Display or Hide Ruler, Grid and Guides. Move Guides; Turn On, Snap Objects to Grid .......................... 22

Ruler ........................................................................................................................................................... 22

Grid and Guides ......................................................................................................................................... 23

Position a Graphical Object (Picture, Image, Drawn Object) on a Slide using Specified Horizontal and

Vertical Co-Ordinates ..................................................................................................................................... 24

Distribute Selected Graphical Objects Horizontally, Vertically Relative to a Slide ................................... 25

Crop a Graphical Object ................................................................................................................................. 25

Proportionally, Disproportionally Rescale a Graphical Object .................................................................... 26

Convert a Picture to a Drawn Object and Edit the Drawn Object .............................................................. 27

Save a Graphical Object as a File Format like: bmp, gif, jpeg, png .......................................................... 27

Omit, Display Background Graphics on a Slide, Slides ............................................................................... 28

Charts and Diagrams ................................................................................................................. 29

Using Charts ................................................................................................................................................ 29

Format Chart Title, Legend, Data Labels, Axes Labels ............................................................................... 29

Chart Title .................................................................................................................................................. 29

Legend ........................................................................................................................................................ 31

Data Labels ................................................................................................................................................ 32

Axes Labels ................................................................................................................................................ 32

Change the Chart Type for a Defined Data Series ...................................................................................... 33

Change the Gap, Overlap between Columns, Bars in a Chart ................................................................... 35

Format Columns, Bars, Plot Area, Chart Area to Display an Image .......................................................... 35

Columns and Bars ..................................................................................................................................... 35

Plot Area ..................................................................................................................................................... 36

Chart Area .................................................................................................................................................. 37

Change Scale of Value Axis: Minimum, Maximum Number to Display, Major Interval between Plotted

Numbers in a Chart ........................................................................................................................................ 37

Using Diagrams .......................................................................................................................................... 39

Create a Diagram such as a Flowchart, Cycle and Pyramid using Built-In Options or Other Available

Drawing Tools ................................................................................................................................................. 39

Flowchart Shapes ...................................................................................................................................... 39

Create a Flowchart .................................................................................................................................... 40

Create Cycles and Pyramids..................................................................................................................... 42

Add, Move, Delete Shapes in a Diagram ...................................................................................................... 43

Add a Shape .............................................................................................................................................. 43

Delete a Shape .......................................................................................................................................... 44

Move a Shape ............................................................................................................................................ 44

Add, Change, Delete Connectors in a Flowchart ......................................................................................... 44

Add Connectors in a Flowchart ................................................................................................................ 44

Delete a Connector from a Flowchart ..................................................................................................... 44

Change Connectors ................................................................................................................................... 44

Multimedia ................................................................................................................................ 46

Movies, Sound ............................................................................................................................................. 46

Insert Movies to Play Automatically, on Mouse Click .................................................................................. 46

Insert Sounds to Play Automatically, on Mouse Click ................................................................................. 48

Animation .................................................................................................................................................... 49

Change Custom Animation Effects and Settings, Change Sequence of Custom Animations in a Slide . 49

vi

Apply Custom Animation Effects ............................................................................................................. 49

Change Custom Animation Settings........................................................................................................ 49

Sequence of Custom Animation .............................................................................................................. 50

Apply Automatic Settings so that Bulleted Points will dim to a Specified Colour after Animation ......... 50

Animate Chart Elements by Series, by Category, by Elements in Series ................................................. 51

Animate, do not Animate Chart Grid and Legend .................................................................................. 52

Enhancing Productivity ............................................................................................................. 52

Linking, Embedding ................................................................................................................................... 52

Insert, Edit, Remove a Hyperlink .................................................................................................................. 53

Insert a Hyperlink to a Slide in the Same Presentation ........................................................................ 53

Insert a Hyperlink to a Slide in a Different Presentation ...................................................................... 54

Insert a Hyperlink to an Email Address .................................................................................................. 54

Edit a Hyperlink ......................................................................................................................................... 55

Remove a Hyperlink .................................................................................................................................. 55

Insert an Action Button .................................................................................................................................. 55

Modify Action Button Settings to Navigate to a Specified Slide, Custom Show, File or URL .................. 56

Navigate to a Specific Slide ..................................................................................................................... 56

Navigate to a Custom Show .................................................................................................................... 56

Navigate to a File ...................................................................................................................................... 57

Navigate to a URL ..................................................................................................................................... 57

Link Data into a Slide and Display as an Object, Icon ................................................................................ 57

Update a Link .................................................................................................................................................. 58

Break a Link .................................................................................................................................................... 60

Insert an Image from a File with a Link to the File ..................................................................................... 60

Embed Data into a Slide and Display as an Object ..................................................................................... 61

Edit, Delete Embedded Data ......................................................................................................................... 61

Importing, Exporting ................................................................................................................................. 62

Merge Slide(s), a Complete Presentation, a Word-Processed Outline into an Existing Presentation..... 62

Save a Specified Slide as a File Format: gif, jpeg, bmp ............................................................................. 62

Managing Presentations ............................................................................................................ 63

Custom Shows ............................................................................................................................................ 64

Create, Show a Named Custom Slide Show ................................................................................................ 64

Show a Current / Previously Created Custom Show ............................................................................. 64

Copy, Edit, Delete a Custom Slide Show ..................................................................................................... 65

Copy a Custom Show ............................................................................................................................... 65

Edit a Custom Show ................................................................................................................................. 65

Delete a Custom Show ............................................................................................................................. 65

Slide Show Settings ................................................................................................................................... 66

Apply Timings to, Remove Timings from Slide Transitions ........................................................................ 66

Apply Settings to a Slide Show so that it Loops continuously when Played, does not Loop continuously

when Played .................................................................................................................................................... 66

Apply Settings so that Slides Advance Manually, Advance using Timings if Present .............................. 67

Apply Settings so that a Slide Show is presented with Animation, without Animation ........................... 67

Slide Show Control ..................................................................................................................................... 68

Add, Erase Pen Annotations during a Slide Show ....................................................................................... 68

Display Black, White Screen during a Slide Show ....................................................................................... 69

Pause, Restart, End a Slide Show ................................................................................................................. 69

Additional Exercises .................................................................................................................. 70

Microsoft PowerPoint 2010 1

Module Goals

Advanced Presentation requires the candidate to understand presentation planning and design

considerations and use the presentation application to produce advanced presentation outputs.

The candidate shall be able to:

Understand target audience and venue considerations in presentation planning.

Create and modify templates and format slide backgrounds.

Enhance a presentation using built-in drawing and image tools.

Apply advanced chart formatting features and create and edit diagrams.

Insert movies and sound and apply built-in animation features.

Use linking, embedding, importing and exporting features to integrate data.

Work with custom slide shows, apply slide show settings and control a slide show.

Presentation Planning

The following outcomes will be covered in this category:

Understand how audience demography and knowledge of subject impacts on planning of a presentation

Understand venue considerations

Understand timing considerations

Understand that presentation dialog is supported by graphical objects and text

Understand the importance of using a consistent design scheme and adequate colour contrast

Be aware of accessibility design considerations

Audience and Environment

Understand how Audience Demography (Age, Educational Level, Occupation,

Cultural Background) and Knowledge of Subject impacts on Planning of a

Presentation

It is important to remember that it is with the audience where it all starts. Knowing your audience is essential

in determining how you will build your presentation. The more knowledge you have of the audience, the more

effective your presentation and the message you want to deliver. Your audience may be represented by a

variety of distinguishing characteristics and commonalities, often referred to as demographics.

Communication barriers play a role in any presentation. Most of the time more than one factor should be

taken into account with a single presentation.

Important factors to take into account are:

Age of the audience: a presentation created with children in mind, or with a childlike effect will not

be effective for business people and vice versa. A presentation for senior citizens might have a more

conservative look and will not be effective with teenagers. Humour is always good, however, be careful

how and when you use it. An audience with teenagers might enjoy lots of humour, but business people

might be more serious and prefer getting to the point.

Educational Level: Don’t “talk over the heads” of your audience. The presentation must be on the

educational level of the specific audience. If your audience are first year students, their level of

education might differ from that of university professors.

Occupation: The presentation should link to the occupation of the audience. Engineering, mathematical

and science students might need more technical information whereas nature, sport and recreational

students might need more facts. You might lose their interest by giving them technical data and vice

versa.

2 Microsoft PowerPoint 2013

Cultural Background: Because of cultural differences and diversity, the same meaning is not always

attached to a communicated message. Ensure that you know and understand the cultural backgrounds

of your audience. If the background is vastly different, then try to communicate in simple and clearly

understood terms as to avoid confusion.

Knowledge of the subject: You should be aware of the specific knowledge the audience have of a

subject and adapt your presentation accordingly. Too little explanation for an audience with little

knowledge of the subject might cause them to lose interest. The opposite is also true, giving too much

detail with which the audience are familiar, will have a negative effect.

Relationship: The relationship the audience have with one another might have a huge effect. Are they

all coming from the same company, school, learning institution, etc.? If they are all coming from the

same company, it may result in using different terminology than for people from the same occupation,

but coming from different companies.

Understand Venue Considerations such as: Lighting, Available Presentation

Equipment, Room Size and Layout

The venue and size of the audience is important factors to take into account when preparing your presentation.

A good presentation, directed to the correct audience can fail by not taking the venue and related factors into

account. Have a test run of your presentation, preferably the day before. This will enable you to adapt to any

external factors or to make some changes to your presentation.

Lighting: A venue with inappropriate lighting can result in the audience not being able to see your

presentation properly. When sun is shining through windows or open doorways or the lights are too

bright or even shining directly on the screen, it will be difficult for the audience to follow the

presentation. Dim the lights, close blinds or curtains where sun is shining through. Be careful however

for a room that is too dark, specifically if the audience wants to take notes, as they will not be able to

see.

Presentation equipment: Are a data

projector available or do you need to bring

your own? Are there a white screen available

or will the data be shown on a different

coloured wall, for example cream? A different

coloured wall or even a blanket can have an

effect on the colour of your presentation. Will

you use a microphone and are you

comfortable with using it? Talking to an

audience holding a microphone or using a

headset is a different experience. If a remote

device will be used to turn slides ensure that the batteries are fully charged. Will you be using your own

laptop or you need to bring your presentation on an external storage device, such as CD or Flash Disk?

You need to make sure what equipment is supplied by the venue and what you have to provide. Test

all equipment beforehand and have spare batteries, power cables and back-ups of the presentation

available.

Room/audience size and layout: Audience and room size will determine the nature of a presentation,

especially in terms of delivery style and subject matter. If the audience is large, you may need to

consider a more animated presentation style, taking into account the size of the auditorium and the

possibility of people getting side-tracked by conversations and other distractions. You may need to

invigorate your presentation with larger exhibits, attention-grabbers and a more forceful speaking tone.

Since a large audience requires bigger rooms, you will need to use microphones, digital projectors and

large enough screens. If the audience is small, you can use a more intimate, informal presentation

style. This will make it easier for you to stay focused on each individual in the room.

Microsoft PowerPoint 2013 3

The type of room, the shape of your environment, the arrangement of the furniture, and the distance

between you and your audience are all factors that will affect your presentation. Will the presentation

be held in an office, a hotel, an auditorium, a park, or a classroom? Will the presentation have a formal

seating arrangement? Will everybody be able to see you and your presentation? If not, you might need

to walk around between the members of the audience.

Design, Content and Layout

Understand Timing Considerations such as: Tailor Content to Time Available, allow

Appropriate Time Interval for each Slide

Time available: Find out how much time you will have for your presentation and tailor the content of

the presentation accordingly. If there is not enough time available for a presentation, the effect of the

presentation and the message you want to deliver will be lost. Take into account that there must also

be time for questions. The presentation must make sense and the slides must run in a logical order.

Time intervals: Time intervals between slides can have a huge impact. Time intervals can be set to

run automatically or can be manually controlled. A slightly longer time interval between slides or even

bullet points can ensure that key points are better understood. Be careful however, if the time intervals

are too long, the message might be lost and the audience can become restless. The level of detail will

determine the length of the time interval. The more detail, the longer the interval.

Understand that Presentation Dialog is supported by Graphical Objects and Text;

Understand the Importance of limiting the Level of Detail of Graphical Objects and

Text

Text and graphics in a presentation support the spoken word. However, text and graphics should be used

sparingly as too many graphics or text can create confusion, look chaotic and the message of the presentation

will be lost.

Keep the design clean and uncluttered. Leave empty space around the text and graphics and use quality

graphics. The graphic should relate to and enhance the topic of the slide. Try to use the same style graphics

throughout the presentation, for example cartoons, photographs, etc. Limit the number of graphics on each

slide. Check all graphics on a projection screen before the actual presentation. Avoid flashy graphics and noisy

animation effects unless they relate directly to the slide. Use graphics only to enhance a key concept.

Overuse of text is a common mistake. Too much text

makes a slide unreadable. If your audience is reading the

slides, they are not paying attention to you. If possible,

make your point with graphics instead of text. Use short

bullet points with key words to emphasize key areas. Do

not read from the slides. Ensure that you are well

prepared and are fully aware of key points and the order

of the slides following one another.

Understand the Importance of using a Consistent Design Scheme and Adequate

Colour Contrast

Backgrounds or design schemes should never distract the audience from the presentation. Using the default

white background is hard on the viewer’s eyes. Backgrounds that are light coloured with dark text, or vice

versa, look good. A dark background with a white font reduces glare.

4 Microsoft PowerPoint 2013

Colours appear lighter when projected. Pale colours often appear as white. Consistent backgrounds or design

schemes add to a professional appearance. For a long presentation, you may want to change background

designs when shifting to a new topic.

Limit the number of colours on a single slide. Colour contrast on a single slide or slide show must be used for

effect and not because the presenter thinks it looks good. Bright colours make small objects and thin lines

stand out. However, some vibrant colours are difficult to read when projected. Know your audience and adjust

your colour scheme accordingly. Presentations for teenagers or young parents might be more colourful and

the use of graphics more important than for business people.

Don’t use dark backgrounds in a poorly-lit room or light backgrounds in a well-lit room. It's hard to read off

such backgrounds. Check all colours on a projection screen before the actual presentation. They may project

differently than what appears on the monitor.

Be Aware of Accessibility Design Considerations such as: Font Size, Alternative

Text, Colours, Limiting Animations and Transitions

Font size must be large enough to be easily read. A font size for titles can be size 36 to 44. A font size of 28

to 34 with a bold font is recommended for subtitles. Small fonts are difficult to read and may be projected

poorly by a low-resolution projector. It is distracting if you use too wide a variety of fonts.

Don’t use dark font colours on dark backgrounds and light

font colours on light backgrounds. Select sans-serif fonts

such as Arial or Verdana. Avoid serif fonts such as Times

New Roman or Palatino as they are sometimes more

difficult to read. Use the same type of font for all the text

on a slide. If the font has to be changed, rather do it on a

different slide.

Clearly label each screen. Use a larger font or different

colour for the title. Avoid italicised fonts as they are

difficult to read quickly. Don’t use more than six to eight

words per line. Avoid using all caps except for titles as the

audience can regard it as shouting or dominating.

Limit the number of transitions and animations used. It is often better to use only one type of transition or

animation so the audience knows what to expect. Too many effects can become distracting and the message

of your presentation will be lost. It is also unprofessional. Limit animations and transitions as that will make

it difficult to easily read the text.

Accessibility design is an advantage of MS Office 2013. This has been developed for visually impaired people

who use screen readers to convert graphics on the screen to spoken word. This is also called Alt Text or

alternative text. When using this feature in a presentation, take special care of the font size, colour, etc.

Ensure that the font size is large, limit the text and don’t use too many colours. The text must be bold.

Let’s Do It! 1

1. Which one of the following presentations is best suited for an audience of young students?

a. A long presentation with short time intervals

b. A large number of slides with mostly technical data

c. A short humorous presentation, with colour, graphics and a bit of facts

d. A short presentation with lots of text and a bit of humour

2. A large audience will gain the most in which circumstances?

Microsoft PowerPoint 2013 5

a. Topic to their interest, using a microphone and speakers, presentation with limited text,

graphics and a continuous design scheme

b. A general topic, using a microphone and speakers, presentation with limited text, graphics

and a continuous design scheme

c. Topic to their interest, using a microphone and speakers, presentation with limited text,

graphics and a varying design scheme

d. A general topic, using a microphone and speakers, presentation with lots of text, graphics and

a continuous design scheme

Slide Masters and Templates

The following outcomes will be covered in this category:

Insert a new slide master, new title master

Edit slide master layouts

Apply a custom slide master

Create a template, theme

Modify a template, theme

Slide Masters

The master slide is the slide that holds information about the presentation, including font styles,

placeholder sizes and positions, background design, colour schemes, etc. Any graphical object placed on the

master slide, e.g. a company logo, will appear on every slide in the presentation. Any changes made to text,

bullets, slide numbering and background colours on the master slide will be reflected on all the slides in the

presentation.

The master slide is used to create a uniform look to your presentation. It is also useful when the same

changes must be made to various slides. Using a slide master saves time as you don't have to type the same

information on more than one slide. The slide master especially comes in handy when a presentation is

extremely long with lots of slides.

Insert a New Slide Master

For demonstration and practice purposes, please open and use the Master Slides.pptx presentation.

PowerPoint 2013 has the capability to have more than one Slide Master. This feature lets you set up two or

more Slide Masters and then choose which Master you want to use for each slide in your presentation.

1. In a new or existing presentation, click the View tab and select the Slide Master

button in the Master Views group.

2. A new Master Title slide will appear in Slide Master view with slide layouts in the slide

thumbnail pane on the left.

3. On the Slide Master tab, click the Insert Slide Master button in the Edit Master group.

A new Slide Master appears. Notice that a thumbnail for the new Slide Master is

added to the list of thumbnails on the left side of the screen, and that the new Slide Master uses

PowerPoint’s default settings.

4. The mew Slide Master can be customised as desired.

6 Microsoft PowerPoint 2013

In Slide Master view, there are several default layouts associated with any given slide master. Choose from

the available layouts, the ones that work best to display specific information.

A presentation can contain one or more slide masters. It can be saved as a PowerPoint Template (*.potx) file

and then use it to create other presentations. This file includes everything a slide master contains and more.

It is a good idea to create a slide master before starting to build individual slides, rather than after. When you

create the slide master first, all of the slides that you add to your presentation are based on that slide master

and the associated layouts. When you start making changes, make them on the slide master.

Insert Slide Master

New Slide Master

Slide layouts

Both Slide Masters are displayed

when inserting a new slide

Microsoft PowerPoint 2013 7

If you create a slide master after you build individual slides, some of the items on the slides may not conform

to the slide master design. You can override some of the slide master customisations on individual slides by

using the background and text formatting features, but others, such as footers and logos, can be modified

only in Slide Master view.

Insert a New Title Master (Layout)

The title master can be accessed in Slide Master view. Below the slide master at the top, a title master layout

will be displayed. This layout can be duplicated to create a new title master or any other layout, e.g. a blank

layout, can be used to create a new title master with a different layout.

1. On the Slide Master tab, select the title master slide.

2. Right-click the slide and select Duplicate Layout from the

shortcut menu. A new Title Master slide will be inserted.

3. Modify the slide layout as desired. If necessary, rename the

new layout (right-click Rename Layout).

4. Save the presentation.

5. Alternatively, click Insert Layout and create a new title

master layout. Save the presentation.

6. When selecting a new Title slide in Normal view the changes

made on the slide layout will show and new layouts will be

available in the drop-down menu.

Edit Slide Master Layouts

Slide master layouts can be edited as desired by adding text-

specific and object-specific placeholders.

Insert a Placeholder

For demonstration and practice purposes, please open and

use the Master Slides.pptx presentation.

1. In Slide Master view, select the slide master layout to

be formatted.

2. In the Master Layout group, select the Insert

Placeholder drop-down menu.

3. Placeholder options will be displayed.

4. Select an option. On the slide, click and drag to create

the placeholder.

5. The selected placeholder will appear on the slide

master layout.

Placeholder options

8 Microsoft PowerPoint 2013

Let’s Remember!

Placeholders can’t be added to Slide Masters, only to Slide Master Layouts!

Placeholder Position and Deletion

The position of the placeholder will be determined by the need of the user. The placeholder can be re-

positioned by clicking anywhere on the placeholder border and dragging it to a new position. Custom layouts

will have standard layout areas or placeholder positions. However, these placeholders can be moved, deleted

or resized.

To delete a placeholder, click the placeholder border to select it. Once the selection handles appear,

press the Delete key on the keyboard.

Font

The font of a Text or Content placeholder can be changed in the same way as text in Normal view. However,

the font function in the Background group on the Slide Master tab can also be used while in Slide Master view.

1. Select the placeholder where you want to change the font or

select specific text in a placeholder.

2. On the Slide Master tab, in the Background group, click the

Font button to display the drop-down menu.

3. A list of different font options will appear.

4. Move the mouse pointer over the various fonts and notice how

the font changes in the placeholder.

5. Click the desired font to apply it.

The colour of the font in the placeholder can be changed in

the same way as text in Normal view.

Selected placeholder