Import SMART Guide 2.8 - vendor.academy.com · Academy’s ocean carriers. The vendor must book on-line with the assigned Freight Forwarder via the Forwarder’s online booking system

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Academy Sports + Outdoors – Import Smart Guide

S M A R T G U I D E

Strategic Merchandising And Routing/Transportation

FOR DIRECT IMPORT VENDORS

Dear Vendor: Due to increasing costs associated with supply chain inefficiencies, it has become critical that we partner with those vendors committed to providing retailers with enhanced service levels. As a result, the following routing guidelines have been established. The information contained in this Routing Guide supersedes all previous Academy routing documents or instructions. All instructions and expectations must be fully complied with and become applicable to all shipments consigned to Academy. Failure to comply in full with these requirements will result in additional freight and/or labor costs, which may be passed on to the shipper in the form of a chargeback. Academy’s goal is to improve the flow of merchandise through our Distribution Centers. Therefore, penalties assessed as a result of non-compliance may be subject to reduction or reimbursement (except freight-related expenses), provided corrective action plans are taken and communicated to our Vendor Relations office within 30 days of assessment. Please review the information in this Routing Guide carefully. Any questions concerning information contained herein or in reference to the Purchase Order should be addressed prior to shipment of goods.

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GENERAL IMPORT LOGISTICS TRANSPORTATION REQUIREMENTS: All direct import shipments for Academy are to be booked with our designated Forwarder. Bookings are to be made 14 days or more prior to the Purchase Order ship date. Our Forwarder will handle the booking of your shipment with Academy’s ocean carriers. The vendor must book on-line with the assigned Freight Forwarder via the Forwarder’s online booking system. The Flow Channel on the Purchase Order will represent the Forwarder that is to be used. A Flow Channel ending in “I” or “D” refers the vendor to use NYK Logistics as the Freight Forwarder. A Flow Channel ending in “E” refers the vendor to use Expeditors International as the Freight Forwarder.

Please note…. If a booking is made and the shipment is before the Purchase Order 1st ship date or after the Purchase Order cancel ship date, the Forwarder must obtain approve from Academy prior to releasing the booking to the vendor. The ship date is defined as the date the cargo is to be shipped (vessel sail date). A Container Load Manifest (CLM) must be presented by the Shipper for any Academy orders to the Forwarder at origin by the vessel cut-off date or within 48 hours of vessel sailing. A Container Load Manifest can be generated and printed via the Forwarders' On-Line Booking tool. In the event that the Shipper encounters a technical problem in generating a CLM through Forwarders' On-Line Booking, the Shipper may create and present to the Forwarder a CLM using the approved Academy CLM format (Excel) which can be download from vendor.academy.com. A copy of the Container Load Manifest must also be attached to a tail loaded carton in an envelope marked manifest prior to closing the container doors.

FREIGHT FORWARDER Academy’s approved Freight Forwarders:

For Southern China, Hong Kong and Bangladesh Shipping Ports

NYK Logistics (Hong Kong) Limited Contact: Catherine Cheung 17/F, Sun Life Tower [email protected] 15 Canton Road, Harbour City Phone: 85229561128 Tsim Sha Tsui, Kowloon, Hong Kong Contact: Ling Wong Phone: 85231290343 [email protected] Contact: Perick Chan Phone: 85231290301 [email protected] Contact: Joanne Lun Phone: 852312900012 [email protected] Bangladesh Contact Contact: Mr. Anis Ud Dowla [email protected] Phone: 880 - 2-885-2703 For All Other Shipping Ports (Includes Taiwan)

Expeditors International Contact: Ling Huang 18255 Humble Parkway [email protected] [email protected] Humble, TX 77338 Phone: 281-913-2825 Fax: 281-913-2828

CUSTOMS BROKER / NOTIFY PARTY Academy’s designated Customs Broker is: Expeditors International Contact: Brett Herring of Washington, Inc. [email protected]

18255 Humble Parkway Phone: 281-913-2839 Humble, TX 77338

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Document Requirements A complete set of required Shipping Documents must be tendered to our designated Forwarder at origin within 72 hours of vessel sailing. These documents must be in accordance with Academy’s requirements and Purchase Order. Required Shipping Documents: See Appendix II : Document Checklist Commercial documents must match what has actually been shipped. Do not prepare Commercial documents until all containers are loaded and the contents are verified. FORWARDERS CARGO RECEIPT/SEA WAYBILL An original FCR is required for all shipments booked or shipped by our Forwarder. The original FCR will be provided to Shipper once a complete, accurate set of documents has been tendered to our designated Forwarder. The original FCR will not be provided to the Shipper if the documents are not in accordance with Academy requirements. This should be completed in its entirety and signed by our Forwarder. Note…Original bills of lading will not be issued unless shipping from a country that mandates originals be issued. Solid Wood Packing Certification

Any shipment that contains wood packing material must be treated and marked with a proper IPCC logo in accordance with the regulation 7CFR319.40-3(b). Shipments that contain wood packing material must be accompanied by certification from the Chinese government stating that the wood has been treated and marked in accordance with the above regulation. Shipments, which do not contain wood packing material, must be accompanied by an exporter statement saying that the shipment contains no wood packing material.

SHIPPING WINDOWS Academy Purchase Orders are written with a ship date and a cancel date. These 2 dates represent the ship window for the Purchase Order. The Purchase Order is to be shipped within these 2 dates. Academy defines the “SHIP DATE” as the date the cargo is shipping (the vessel sail date). Academy’s Global Sourcing Department is to be notified as soon as possible if the Purchase Order cannot be shipped within the Purchase Order ship window, or shipped short or over of the quantity on the Purchase Order. Purchase Orders must be shipped complete. Authorization to ship split-shipments must be obtained from your Academy Global Sourcing Dept. Special authorization is required by the Academy Logistics Office for all air shipments. All Air Shipments must be sent prepaid. In the rare case of collect air shipments, contact Academy Logistics at 281-646-5338 for approval.

PRODUCT LIABILITY INSURANCE Should Academy Sports + Outdoors purchase product from your company, Academy Ltd., and its subsidiaries must be included as additional insurers on your Vendor's Liability coverage. We request minimum limits of $1,000,000 each occurrence Commercial General Liability. In addition, the policy should be endorsed to provide Academy Ltd. thirty days notice in the event of cancellation of the coverage. EDI REQUIREMENTS Academy is committed to the use of Electronic Data Interchange (EDI) for the purpose of exchanging purchase orders and related documents. Academy requires all vendors to have EDI capabilities that include the ability to receive the 850 Purchase Order, as well as send the 810 Invoice and 856 Advance Ship Notice, including the associated UCC-128 carton labels (refer to Carton Packaging & Labeling section of this guide). Vendors new to Academy are allowed a 90-day development grace period (if needed) from the date they are set up in our billing system. If you are EDI-capable, you may reference Academy’s mapping specifications at http://vendor.academy.com and contact our EDI Analyst by email at [email protected] to begin testing. If you are not currently EDI-capable we ask that you select a Third Party EDI Service Provider. A list of third party providers is available on our website http://vendor.academy.com.

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Currently Traded Documents:

EDI Transaction Set Document Name ASC X12 Version/Release

850 Purchase Order 4010

856 Ship Notice 4010

997 Functional Acknowledgment

4010

810 Invoice 4010

ADVANCE SHIPPING NOTICE (ASN)

EDI 856 Advance Ship Notice (ASN) documents are required to be transmitted no later than 72 hours after the vessel sails from origin port. Shipments received at our facility without the necessary ASN data on file for receiving are subject to chargeback. Please verify receipt of your 856 by Academy as we will transmit the 997 in return. If not received within 24 hours please email [email protected] to manually confirm receipt. Note: Do not resend without first checking. The following EDI ASN data must be included on the corresponding UCC/EAN-128 carton label:

1. Purchase Order number 2. Carton number (I e, carton 1 of 3) 3. Quantity 4. Style number 5. Size, color, width (if applicable) 6. Notation of special handling requirements such as “Hazardous Material” or “Serialized Merchandise” 7. Scannable UPC barcode (representing the saleable unit within)

This label must additionally include Academy’s name, address of Academy’s distribution center, the vendor name and vendor number, a human readable and scannable UCC-128 barcode and UPC barcode in UPC-A format. A sample label may be obtained from Academy’s EDI Implementation Manual online at http://vendor.academy.com . Academy requires one UCC-128 label per carton. Although there is no specific requirement for placement of the UCC-128 label, it should be placed in the most visible area, preferably one of the four corners of the carton and not under a taped area that can be torn off once the tape is removed. **For heavier items, labels should be placed on outer side of product that’s visible when stacked.

INVOICING

1. If not transmitting the EDI 810 Electronic Invoice, invoice must NOT be included in shipments, but must be mailed separately to:

Academy Sports + Outdoors 1800 N. Mason Road Katy, TX 77449 Attn: Accounts Payable

2. Academy’s Purchase Order number must be referenced on each invoice and each Purchase Order MUST be invoiced separately.

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CONTACTS

Questions Regarding Contact Phone Number

Import Transportation / Logistics

Import Administrator (281) 646-5130 / 5310

Product Packaging Import Coordinator Hardgoods: (281) 646-5682 Footwear: (281) 646-5318 Apparel: (281) 646-5710, 5702

Extending Shipping Windows Global Sourcing Dept.

Carton Packaging & Labeling Vendor Compliance (281) 646-5400 or email [email protected]

Pre-ticketing/GOH Floor Ready Analyst (281) 646-5724 or email [email protected]

EDI EDI Analyst (281) 646-5711 or email [email protected]

Other Vendor Compliance (281) 646-5400 or email [email protected]

FLOOR READY REQUIREMENTS

It is important to note, the information in the Product Package provided by the Global Sourcing Specialists supersedes this routing guide in respect to product specifications. PRE-TICKETING Unless product sold by your company is specified as “Prices-Off” by your Academy buyer, merchandise is required to be ticketed with Academy retail information. The “Prices-Off” program refers to items, which can be shelf, peg or fixture-labeled with selling price. In an effort to minimize the time and cost required to move merchandise to the selling floor, Academy Sports + Outdoors is expanding our Floor Ready Program. Accordingly, we are committed to partnering with those vendors willing to ship pre-ticketed merchandise. The following pre-ticketing guidelines have been established to assist our vendors in developing tickets and labels compatible with Academy’s processing requirements. REQUIRED TICKET INFORMATION Retail ticketed merchandise is ticketed with product-related information such as retail price, size, scannable UPC barcode, and other information, which may be important to the consumer. Unless specified otherwise by the Global Sourcing Department, the following information is required to be printed on each retail ticket for merchandise shipping to Academy.

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Fixed Information: 1. Academy’s logo OR similar font style and size print

Variable Information: 2. Retail price

3. Size name (for sized merchandise only, i.e.: SML, MED, XLG) 4. Academy Long SKU

The Academy Long SKU is a 24-digit internal code, comprised of 5 components, as follows: Class Vendor Style Color Size _ _ _ _ - _ _ _ _ _ - _ _ _ _ - _ _ _ - _ _ _ Only the first 4 components (Class, Vendor, Style, and Color) are required to be printed on Academy tickets. Vendors receiving electronic purchase orders will find the long SKU in the PO1 segment, following the IN qualifier. For vendors receiving hard copy purchase orders, the long SKU can be found under the “Description” column heading.

5. Vendor’s UPC and associated scannable barcode (UPC-A format only) OR *Academy’s UPC and barcode. (Required only if vendor does not print UPC on manufacturer’s hangtag)

*Academy private label branded merchandise will be assigned an Academy UPC number unless otherwise noted in the product package provided by the Global Sourcing Department. If an Academy UPC number is not provided, it is the vendor’s responsibility to communicate all product UPCs to Academy at time of order placement. Notify the Academy buyer immediately of changes to UPCs made by your company. A listing of UPCs by vendor, which are set up in Academy’s system may be obtained by contacting Academy’s Vendor Relations Office. Failure to notify Academy of UPC changes will result in a chargeback. TICKET PRODUCTION “Variable” ticket information will be provided, preferably via EDI. Please contact our Academy EDI Analyst by email, [email protected], or log on to our website at http://vendor.academy.com for mapping specifications. Vendors creating their own tickets for Academy must obtain a ticket format code from Academy’s Floor Ready Analyst at (281) 646-5724 or by email at [email protected]. The “variable” ticket information must be formatted according to the Ticket Formats examples for the respective ticket code. The vendor-produced ticket must be approved prior to shipment of goods. Please submit a sample of the ticket to Academy Sports + Outdoors; 1800 N. Mason Rd.; Katy, TX 77449; Attn: Floor Ready Analyst or by fax at (281) 646-5749. Adhesive tickets must be submitted for approval, adhered to the manufacturer’s hangtag. Academy will not accept line item billing for expenses incurred in producing and applying tickets.

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PRODUCT PACKAGING & LABELING Each saleable item must be marked with the following information: Industry standard EAN number and scannable barcode, sourced from the EAN (European Article

Numbering Association) OR an Academy-provided UPC number and associated scannable barcode. EAN contact information: GS1 (formerly known as EAN International) Blue Tower Avenue Louise, 326 BE 1050 Brussels Belgium Phone: 32-2-788-7800 www.gs1.org Only the UPC subset of the EAN number should be used for marking Academy merchandise. This subset must be derived by removing the leading zero from the EAN number. Do not use any of the packaging materials below:

No Pins No Clips No Tape No Tissue For Apparel Merchandise:

No Individual polybags per garment One sealed outer polybag per inner pack

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MASTER CARTON LABELING Minimum Maximum Length 20 cm 91 cm Width 15 cm 86 cm Height 3 cm 107 cm Weight 1 kg 27.3 kg MAIN MARK: DC#:

PO: STYLE: COLOR: SIZE: QTY: CASE NO: MADE IN:

SIDE MARK:

PO: QTY: NT WT: GR WT: MESU:

Cartons must be packed with only one SKU per carton, one purchase order per carton, per DC. **The Distribution Center number will be #004-Katy or #704-Twiggs County (TCDC) or #905 Carrollton. The following information must be clearly visible on the outside of each carton:

A. Distribution Center # Example: 004-Katy or 704-Twiggs (TCDC) B. Purchase Order Number C. Style number B. Quantity by style (and size, color, width, if applicable) C. Carton number (ie, carton 1 of 3) D. Notation of special handling requirements such as “Hazardous Material” or “Serialized Merchandise” E. Scannable UPC Barcode (representing the saleable unit within)

ACADEMY

MA IN MAR K

S ID E M A R K

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MASTER / INNER PACKS

All vendors must provide Academy with Master Pack and Inner Pack quantities, as defined below, by SKU for the products sold to Academy.

Master Pack –the number of saleable units contained within a vendor’s outermost carton.

Inner Pack –the number of saleable units grouped together by some packaging material (usually cellophane, rubber bands, or card board) within a master carton.

Please notify the Academy buying office immediately of changes made to your Master or Inner packaging. Merchandise ordered by size as indicated on the Purchase Order should NOT be shipped in “prepack” unit combinations. When “prepack” merchandise is ordered, each “prepack” should be packaged as a separate unit within a carton.

Example: A vendor “prepacks” shirts S-XL with the following breakout: 1-Sm, 2-Med, 2-Lg, 1-Xlg. Each prepack combination is polybagged. There are a

total of 24 units in the carton, 4 polybags of 6 units.

In this example: Master Pack = 24 and Inner Pack = 6

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TICKET PLACEMENT ON GARMENTS A MANUFACTURER’S HANGTAG or TAG TICKET with Academy’s retail price is required on all tops. JOKER TAGS (MATCHBOOKS), with size indicated between the score locations, are required on all shorts and pants. Academy’s retail price should either be integrated into matchbook or adhered to matchbook with an adhesive label. When a vendor attaches a MANUFACTURER’S hangtag, Academy requires that an adhesive ticket be used instead of a tag ticket. The adhesive ticket must be adhered to the manufacturer’s hangtag according to the guidelines outlined in the GS1 US’ UPC Marking Guidelines for General Merchandise & Apparel. A copy of this publication may be obtained from the GS1 US’ Internet website at www.gs1us.org or may be purchased by telephoning the UCC at (937) 435-3870. PRIVATE LABEL INTEGRATED HANGTAGS, MATCHBOOKS AND WOVEN LABELS Private label vendors should refer to their Academy Buyer for instructions pertaining to the main label, care/content label, and integrated hangtag placement on garments. Please refer to the chart for Hangtag/Matchbook and Size Strip placement on garments specifications. Academy has designated Paxar as our “preferred” integrated hangtag, matchbook and woven label supplier for private-branded merchandise. Please contact Paxar to purchase these labels and hangtags: Initial Contact: Magda Grunin Sales: Magda Grunin Phone: 972-851-2724 Fax: 972-726-7515 Email: [email protected] Patcharee Wilkins Sales Support Associate Phone: 972-851-2730 Fax: 972-726-7515 Email: [email protected] Domestic: Avery Dennison Graphics Woven, printed labels and heat

transfers: Contact: Tonda Ervin Contact: Beth Coffey (LN) Phone: 336-621-2570 Phone: 800-528-9591 x 470 Fax: 336-271-3887 Fax: 828-759-1929 Email [email protected] Email [email protected] Hong Kong: Avery Dennison contact: Emily Yim Phone: 852-2400 4859 Fax : 852-2995 1072 email: [email protected] Graphics, Wovens, printed labels and heat transfers- Customer Service: Irene Lo Phone: 852-3191-4122 Fax: 852-3667-5122 Email: [email protected]

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India: Sales: Shalini Rana Phone: 919717004158 Email: [email protected] Graphics, Wovens, printed labels and heat transfers: Customer Service: Manjula Narasimhaiah Phone: 080 41370697 Email: [email protected] Additional contact: Bipin Inamdar Phone: 080 41370451 Email: [email protected] Bangladesh: Sales: Syed Arefin Phone: 088 02 8832615-24 Email: [email protected] The following information is needed by Avery Dennison to process your order:

1. Vendor information including vendor name, shipping and billing address, contact name, contact phone and fax 2. Academy Purchase Order number 3. Integrated Hangtag and/or Woven Label code 4. Academy long SKU 5. Vendor UPC 6. Retail price 7. Color and size name, if applicable 8. Quantity requested

Lead Times: Domestic Woven Labels: 1 week Domestic Graphic Labels: 3 weeks Off Shore Woven Labels: 1 week Off Shore Graphic Labels: 3 weeks Lead times are contingent upon vendors maintaining a good credit status with Avery Dennison. Off shore lead times include, and are an estimate of, shipping transit time from USA.

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Hangtag/Matchbook and Size Strip Placement on Garments (FOR PRIVATE LABEL VENDORS ONLY) HANGTAG/MATCHBOOK PLACEMENT SIZE STRIP PLACEMENT GARMENT

TYPE Hanging Folded Hanging Folded

Men’s Active & Casual Tops Hangtag through backside of care label Hangtag through backside of care label On wearer’s left front side, 10” from high point of shoulder

On wearer’s left front side, 10” from high point of shoulder

Women’s & Youth Active & Casual Tops

Hangtag through backside of care label Hangtag through backside of care label On wearer’s left front side, 8” from high point of shoulder

On wearer’s left front side, 8” from high point of shoulder

Women’s Active & Casual Shorts Open Presentation

Matchbook placed on wearer’s back left side, 2” from center back seam

N/A On wearer’s front left side, 2” up from bottom hem and 2” left of side seam

N/A

Men’s Active & Casual Shorts Closed Presentation

Matchbook placed on wearer’s back left side, 2” right of side seam

N/A On wearer’s back left side, 2” up from bottom hem and 4” right of side seam

N/A

Youth Active & Casual Shorts Open Presentation

Matchbook placed on wearer’s back left side, 1” from center seam

N/A On wearer’s front left side, 2” up from bottom hem and 2” left of side seam

N/A

Women’s Active & Casual Pants Open Presentation


Matchbook placed on wearer’s back right side, 2” left of side seam

On wearer’s front left side, 10” down from top of waistband, 1” left of and parallel with side seam

On wearer’s back right side, 10” down from top of waistband, 1” left of and parallel with side seam

Men’s Active & Casual Pants Closed Presentation


Matchbook placed on wearer’s back right side, 2” left of side seam

On wearer’s back left side, 10” down from top of waistband, 4” right of and parallel with side seam

On wearer’s back right side, 10” down from top of waistband, 4” left of and parallel with side seam

Youth Active & Casual Pants (Including Youth Baseball) Open Presentation


N/A On wearer’s front left side, 8” down from top of waistband, 1” left of and parallel with side seam

N/A

Women’s Denim Jeans Open Presentation


Matchbook placed on wearer’s back right side, ¼” from center seam

On wearer’s front left side, 10” down from top of waistband, 1” left of and parallel with side seam

On wearer’s back right side, 1” below pocket

Men’s Denim Jeans Closed Presentation


Matchbook placed on wearer’s back right side, ¼” from center seam

On wearer’s back left side, 10” down from top of waistband, 4” right of and parallel with side seam

On wearer’s back right side, 1” below pocket

Men’s Softball, Football, & Licensed Pants Open Presentation


N/A On wearer’s front left side, 10” down from top of waistband, 1” left of and parallel with side seam

N/A

Warm-up sets Closed Presentation

“Set” hangtag through backside of care label on top and bottom. Use $0.00 tag ticket on bottom.

N/A On wearer’s front left side of jacket Adult: 10” from high point of shoulder Youth: 8” from high point of shoulder

N/A

Outerwear/ Jackets/Ski bibs Hangtag placed under wearer’s left under arm (exception: waterproof items - follow product package)

N/A Outerwear/Jackets: On wearer’s front left side, 10” (Adult) or 8” (Youth) from high point of shoulder. Ski bibs: 10” (Adult) or 8” (Youth) down from top of waistband, 1” left of and parallel with side seam

N/A

Work Follow instructions listed in product package

Follow instructions listed in product package

Follow instructions listed in product package Follow instructions listed in product package

Body Wear (Women’s Jog Bras)

Hangtag placed through wearer’s front left side seam

N/A On wearer’s front left side, 1” up from bottom hem and 2” left of side seam (Use ¾” size dot)

N/A

Gloves Hangtag through one side of left glove within 3” of cuff. Fastener at cuff attaching one side of each glove; Hook at fastener

N/A N/A N/A

Towels – Please contact buyer to determine if towels should be hung or folded

Matchbook placed 1” inside hanger clip Tear out tag stitched into seam N/A N/A

IMPORTANT!! Please Note for All Items: • Please check with your Academy buyer to determine which tops and pants are not merchandised on hangers. • Matchbooks are not required on certain delicate fabrics; please contact the Academy buyer for specific fabrics. • Matchbook should be swift tacked to garment. Hanger clamps should NOT cover the matchbook. • Academy requires that a size strip be applied to all garments at point of manufacture. Generic 1”x 5” size strip sticker on a clear stock with black type outlined in white. • Generic size dot on clear stock with black type outlined in white. Size names should appear as letters only (i.e.: S, M, L, XL, XXL). Pants should have waist and inseam if applicable.

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GARMENTS ON HANGERS (Apparel Vendors Only) Academy requires that garments merchandised on hangers be hung at point of manufacture. Please contact your Floor Ready Analyst to determine if your garments are merchandised on hangers. Do not use any extraneous items such as foam or tissue when hanging garments. Please follow the hanging guidelines below unless otherwise instructed by your buyer.

CONTACT INFORMATION FOR HANGER SUPPLIERS

To place orders: Contact Phone/fax Website A&E Mfg (Division of Mainetti Group)

Irma Casares-Mendoza 800-462-3843 x. 2703

www.mainetti.com

888-997-7575 (fax) 562-484-1012 (direct line)

Mainetti Irma Casares-Mendoza 800-462-3843 [email protected]

Plasti-Form (Braiform) Louis Ruiz US 631-951-9000 x218 631-697-3515

[email protected]

Plasti-Form (Braiform) Hong Kong Customer Service

852-2793-0163 [email protected]

Randy Hangers (Division of Mainetti Group)

Irma Casares-Mendoza 800-462-3743 www.mainetti.com

Sourcing Solutions Int’l (SSI)

Laura Pappania 973-514-1400 x. 223 973-514-1422 (fax) 732-299-6606 (direct line)

[email protected] www.ss-intl.com

All women’s bottoms, all youth bottoms and men’s softball, football, licensed bottoms should be hung open:

All men’s athletic, casual, fishing, outdoor, swimwear, beachwear and board shorts should be hung closed:

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ACADEMY HANGER SPECIFICATIONS

TTooppss

Color: Clear Material: K-Resin

484 - Adult

485 - Youth

3328 - Adult Coat

3315 - Youth Coat

Color: Clear Material: K-Resin

6012 – Adult

6010 - Youth

7012 - Adult

Heavy Garment

7010 - Youth Heavy Garment

BBOOTTTTOOMMSS

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**Please Note - An approved list of Hangers for Back To School, Camo Toddler Sets, and Smaller Toddler Sets can be obtained from Buyer or Global Sourcing.

Academy Disposable Hanger Specifications for Seasonal Merchandise Approval from the Academy Vendor Relations office MUST be granted to ship on the hangers listed below:

Color: Natural Material: Polypropylene

484 - Adult

485 - Youth


6012 - Adult

6010 - Youth


467 Adult 9412 472 Youth 9410

TTOOPPSS

BBOOTTTTOOMMSS

SSEETTSS

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FOOTWEAR PACKAGING REQUIREMENTS: BOXES AND TISSUE PAPER – We require that private label shoe boxes and tissue paper come from our preferred box supplier: Pou Ming Paper Products MFG., Co. LTD. Max Ma-senior Business Manager First Industrial Estate, Sanxiang Town Zhongshan, Guangdong Telephone: (0760) 668-0526/669-1757 Fascimile: (0760) 668-3857 E-mail: [email protected] Tissue Paper: Use one sheet of approved tissue paper per box (print side out to box). See illustration. Leather Shoes: Place each leather shoe in clear plastic bag. Box Opening: Make sure that box opens to the left. All shoes must have stuffing for support.

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NON-COMPLIANCE CHARGEBACK ISSUES AND SCHEDULE The following penalties will be assessed per infraction, not to exceed $1000 per Purchase Order shipped (except freight and COGS-related penalties). In the event that a chargeback has been issued against your company, Please contact our Vendor Relations Department at [email protected] to discuss plans for improvement. If corrective action has been taken and communicated to our office within 30 days of the assessment, penalties may be subject to reduction or reimbursement (except freight- related penalties).

A Vendor Compliance chargeback will be issued for any Non-Compliance on the following:

Accurate Shipping Documents not submitted to the forwarders’ origin office within 72 hours of vessel departure from port of origin.

$1,000

Freight not booked 14 days prior to 1st ship date on PO.

$1,000

Cancellation of booking not made at least 7 days from vessel departure.

$1,000

Accurate ASN not received by Academy within 72 hours of vessel sailing

$1,000

Storage/demurrage charges due to incorrect or missing information to clear shipment with U.S. Customs

$1,000

Carton contents not matching ASN $1,000 Quality Assurance – poor quality shipment $1,000

Product Packaging and Labeling Incorrect/missing UPC number for each unique, saleable item

shipped Apparel shipped without Size Strip Apparel shipped without hangers or merchandise hung incorrectly Apparel shipped on non-approved hangers Apparel shipped with pins, plastic, tissue, clips, cardboard insertions

or other extraneous packaging material Apparel shipped with individual poly bags; without outer poly bags Merchandise ordered by size but shipped in pre-pack units or vice-

versa Fragile merchandise not marked and/or packaged properly

$1000 $250 + labor charges $500 per 1000 units $1000 $150 $150 $1000 $500 + labor charges

Pre-Ticketing (If Applicable) Goods arrived without tickets or only partially ticketed Incorrect human readable information (SKU, retail) UPC codes unscannable or constructed incorrectly Tickets mixed on goods between style, colors, and/or size Merchandise arrived with incorrect ticket placement

$250 + labor charges $250 + labor charges $1000 + labor charges $250 + labor charges $250 + labor charges

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FLOW CHANNEL GUIDE UPDATE

AI = Hanging Apparel Import Purchase Order - NYK Logistics Freight Forwarder BI = Flat Apparel Import Purchase Order - NYK Logistics Freight Forwarder FI = Footwear Import Purchase Order - NYK Logistics Freight Forwarder HI = Hard Goods Import Purchase Order - NYK Logistics Freight Forwarder SI = Special Purchase Import Purchase Order - NYK Logistics Freight Forwarder

AD = Hanging Apparel Import Purchase Order - NYK Logistics Freight Forwarder BD = Flat Apparel Import Purchase Order - NYK Logistics Freight Forwarder FD = Footwear Import Purchase Order - NYK Logistics Freight Forwarder HD = Hard Goods Import Purchase Order - NYK Logistics Freight Forwarder AE = Hanging Apparel Import Purchase Order - Expeditors International Freight Forwarder BE = Flat Apparel Import Purchase Order - Expeditors International Freight Forwarder FE = Footwear Import Purchase Order - Expeditors International Freight Forwarder HE = Hard Goods Import Purchase Order - Expeditors International Freight Forwarder

Carton Packaging and Labeling Mixed SKUs or mixed POs in a carton Incorrect/missing information on carton labels Carton contents not matching ASN detail Unscannable/missing UCC-128 carton labels Carton outside of weight/dimensional requirements No Special Handling requirements noted on carton for

hazardous or serialized items

$250 $250 $1000 $1000 $150 $100

Quality Assurance Quality of merchandise

$1000 + COG + inspection labor cost

Invoicing Invoices included with shipment; not mailed separately Freight prepaid and added to invoice Missing or wrong Purchase Order number on invoice

$150 $50 + freight difference $150

Overshipped, Undershipped and Unauthorized Merchandise Merchandise shipped in excess of quantity ordered Merchandise shipped short of quantity on packing list Unauthorized substitutions Merchandise shipped to wrong location

$250 $150 + COG per item short $250 + reduced COG $1000

Pack-By-Store Shipments that must be reworked due to inaccurate picking or

ticketing (overages, shortages, wrong merchandise) Incorrect/Missing information on packing list pertaining to

number of cartons by store Cartons packed with merchandise for more than one store Incorrect/missing store number on cartons

$250 $250 $250 $250

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APPENDIX I

US CUSTOMS & BORDER PROTECTION COMPLIANCE

As a certified member of C-TPAT (Customs – Trade Partnership Against Terrorism), Academy is committed to legal compliance, ethical business practices, and exceeding security criteria for our entire supply chain.

Academy Sports & Outdoors adheres to all policies established by the U.S. Government and U.S. Customs with respect to International Trade. Transshipping, the act of sending an exported product through an intermediate country before routing it to the intended country of final destination is not tolerated or considered an acceptable practice by Academy.

The 24-hour rule, which became effective December 2, 2002 mandates that U.S. Customs receive early, detailed, accurate and complete cargo information 24 hours before a U.S. bound ship is loaded at a foreign origin port. This information must be filed by the carrier electronically via the Automated Manifest System, (AMS). In order to minimize delays in our supply chain, our vendors must revise their shipping procedures to allow for submission of complete freight information to Academy’s Freight Forwarder on or before cargo booking.

On April 16, 2002, the U.S. Custom Service launched a joint government-business initiative called Customs-Trade Partnership Against Terrorism (C-TPAT). Academy relies on efficient and secure import operations and is committed to fully comply with Customs regulations and requests all of our import trading partners to provide security measures starting at the origin points as a pre-requisite to be C-TPAT certified. Effective September 16, 2005 all wood packing material arriving in the US must be treated and marked with a proper IPPC logo. .

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Appendix II

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APPENDIX III

MASTER PURCHASE AGREEMENT FOR IMPORT VENDORS

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MASTER PURCHASE AGREEMENT

FOR IMPORT VENDORS ADOPTING THE TERMS AND CONDITIONS OF PURCHASE

BETWEEN ACADEMY, LTD.

AND

__________________________________________________ (ENTER VENDOR NAME)

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This Agreement (“Agreement”) is made effective between Academy, Ltd., a Texas limited partnership with its principal offices at 1800 North Mason Road, Katy TX 77449, U.S.A. (“Academy”) and ______________, a _______________ with its principal offices at _____________________ (“Vendor”).

* * * Academy desires to purchase the merchandise or portions thereof (“Merchandise”) from Vendor pursuant to written purchase orders transmitted from time to time by Academy to Vendor (Purchase Orders”). The parties mutually desire to establish the terms and conditions for each purchase and sale of Merchandise in accordance with the procedure set forth in this Agreement. In consideration of the mutual promises contained herein Academy agrees to purchase from Vendor, and Vendor agrees to sell to Academy, the Merchandise identified in each Purchase Order on the terms and conditions set forth in this Agreement. 1. Term of Agreement. This Agreement shall take effect immediately as of the date hereof and continue in force until it is terminated by at least 30 days prior written notice given by one party to the other party. Notwithstanding the foregoing, this Agreement will remain in effect until the completion of any Purchase Order contracted by the parties during the effectiveness of this Agreement.

2. Notice.

(a) Delivery. Any notice or demand which under the terms of this Agreement or under any statute must be given or made by Vendor or Academy shall be in writing and shall be given or made by e-mail, electronic data interchange, facsimile or similar communication or by certified or registered mail or by a reputable express delivery service properly addressed to the respective parties.

(b) Effectiveness. Such notice or demand shall be deemed to have been given or made

when receipt thereof is acknowledged personally or electronically by the receiving party.

3. Assignment or Subcontracting. Neither party may assign this Agreement nor may any duties or obligations of either party under this Agreement be delegated to any other party or subcontractor without the prior written consent of the other Party, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, either party shall have the right, without the written consent of the other, to assign this Agreement to a Financially Responsible Affiliate or to a Financially Responsible successor in ownership of substantially all the assets of the assigning party if the Affiliate or successor expressly assumes in writing the terms and conditions hereof and the obligations of the assigning party under this Agreement. "Affiliate" means any person, company, firm, or corporation controlling, controlled by, or under common control with, the party of reference. “Financially Responsible” means having sufficient financial, operating and personnel resources to carry out the party’s obligations under this Agreement reliably and without otherwise materially adversely affecting its viability or its ability to carry out its obligations to third parties. 4. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the United States of America and the State of Texas (excluding Texas’ rules regarding

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conflict of laws). The United Nations Convention on Contracts for the International Sale of Goods shall not apply to this Agreement. 5. Jurisdiction, Costs. Each party irrevocably submits to the exclusive jurisdiction of the state and federal courts of proper subject matter jurisdiction in Harris County, Texas, United States of America, solely for the purpose of interpreting this Agreement and adjudicating any dispute arising hereunder. If any legal action or other proceeding is brought for the enforcement of any of the terms of this Agreement, the prevailing party will be entitled to recover reasonable attorneys’ fees and other costs incurred in the action or proceeding in addition to any other relief to which it may be entitled. 6. Amendment. No amendment of this Agreement shall be effective unless it is in writing and signed by duly authorized representatives of both parties. 7. Non-waiver. A party's failure at any time to enforce any of the provisions of this Agreement or any right or remedy available hereunder or at law or equity, or to exercise any option herein provided, will in no way be construed to be a waiver of such provisions, rights, remedies or options or affect the validity of this Agreement. The exercise by either party of any rights, remedies or options provided hereunder or at law or equity shall not preclude or prejudice the exercising thereafter of the same or any other rights, remedies or options. 8. Authority. Each party represents that it has full power and authority to enter into and perform this Agreement, and the person signing this Agreement, on behalf of each, has been properly authorized and empowered to enter into this Agreement, understands it, and agrees to be bound by it. Academy, Ltd. Vendor Name: ____________________________________________________________ Authorized Signature: ______________________________________________________ Print Name: ______________________________________________________________ Title: ____________________________________________________________________

Date: _____________________________