Import P.O Appendix_Final.pdf

8/11/2019 Import P.O Appendix_Final.pdf

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Amendment 1

EDI Requirements

Electronic Data Interchange The

exchange of purchase order

information and related

documents electronically.

Academy requires all vendors to have the following EDI

capabilities:

Receive the 850 Purchase Order

Send the 810 Invoice

Send the 856 Advance Ship Notice

(Including the associated UCC-128 Carton Labels)

EDIEDI


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Willie Chang 8

ACADEMY BASIC EDI Transaction Flow

Physical Shipment

Academy

Order

Management

83%ofAcademy

Vendors

Currently

Trading

EDI

Execution Process

Planning Process Inventory Planning Tool(BWM) assists in Buydecision AAccaaddeemmyy

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-850 Purchase Order

-

EDI 214 Shipment Status

997 Functional Acknowledgements

Response, commit or vendor awareness

997 functional Acknowledgments

997 FunctionalAcknowledgments

-856 Advanced Ship Notice

Academy

Carriers

Academy

Freight Forwarder EDI 315 Shipment Status

810 Invoice

The Future--

ATDI


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EDI Services Import

DI Central EDI Asia

Cynthia Becker John Sanders281-480-1121 X 267 [email protected]

[email protected] www.ediasia.com

www.dicentral.com

Tradelink Technologies Direct EDI858-751-2626 Dan [email protected] 704-338-1688www.directedi.com [email protected]

SPS CommerceMichael [email protected](Internet Provider)

Academy EDI Contact:

Krista Johnson

EDI AnalystFax: 281-646-5749

Mapping: http://vendor.academy.com

Please reference our EDI Implementation Guide for further details.

Questions and contact: [email protected]


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Amendment 2Factory Securi ty Certification Questionnaire

It is Academys policy that all suppliers establish facility procedures to safeguard against the introductionon-manifested cargo into outbound shipments. Such items would include drugs, biological ageexplosives, weapons, radioactive materials, illegal aliens and other contraband.

Vendor must comply with all domestic and local laws, rules and regulations governing the sale. Also,supplier will cooperate with local, national and foreign Customs agencies to safeguard against the illeshipment of contraband.

As a business partner, Vendor is required to provide a separate Factory Security Questionnaire for efactory that will produce goods for Academy. Vendor must respond to all questions with either a Yes

No. *

This questionnaire should be conducted and signed by the Facility Manager and Auditor**. The complequestionnaire may be provided by the below methods:

1. Mail Correspondence2. Email3. Faxes4. Vendors senior management representative while in the U.S. conducting business5. Academy Merchandising Management Team member/staff, Logistics/DistributionManagers while conducting business visitation at the factory overseas

General questions can be directed by Mandy Huse or your Global Sourcing contact. Please direct yourCTPAT/Security questions to Kristi Holder.

Kristi HolderCustoms Compliance Manager

Academy, Ltd.1800 N. Mason RoadKaty, TX 77449Office telephone: 281-646-5719

*Any negative responses must have a comment stating the reason and action plan. Also, provide a dawhen the action plan will be implemented.

** Factory Security Questionnaire will not be accepted without proper Signatures and Dates.


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FACTORY SECURITY CERTIFICATION QUESTIONNAIRE

Date Completed: ______________

AA.. GGEENNEERRAALLIINNFFOORRMMAATTIIOONN YES NO COMMENTS:

1. Does the facility have a written security policy?

2. Is there a security awareness program?

B. PPHHYYSSIICCAALLSSEECCUURRIITTYY((CCOOMMPPLLIIAANNCCEEQQUUEESSTTIIOONNSS)) YES NO COMMENTS:

1.

Is the facility constructed and maintained properly to resistunlawful entry? (solid walls/ceilings, perimeter fences, workinglocks and/or alarms on external and internal doors, windows,gates and fences, etc.)

2.Are the shipping loading dock and cargo areas monitored andsecured?

3.Are there adequate locking devices for external and internaldoors, windows, gates and fences?

4.Is there adequate and functioning lighting inside and outsidethe facility, including the parking areas?

5.Is there a parking area for private vehicles separate from theshipping/loading dock and cargo areas?

6.Does the facility have dedicated security guard (s) on duty 24hrs a day, 7 days a week?

7.Have the security guards received a background check andhas training been verified?

8.

If the facility depends on a visible electronic security system(for example; working security CCTV cameras, electronicmotion detectors, automatic alarms, etc.)does it covers allcritical areas (for example; entry/exit doors, loading &receiving areas, storage)?

9.

If the facility has a visible electronic security system, is there adocumented procedure in place to service and test the

system?

10.If facility has security cameras, is the recorded videomaintained in a secure area for at least 30 days?

11.

Does the facility provide for segregation and marking ofinternational, domestic, high-value, and dangerous goodscargo within the facility by a safe, caged or otherwise fenced-in area?

12.Does the facility properly store empty and fullcontainers/trailers/railcars to prevent unauthorized access?

13.

Does the facility have a separate parking area for privatevehicles separate from the shipping, load dock, and cargoareas?

14.

Does the facility have an internal/external communicationssystem in place to contact internal security personnel and/orlocal law enforcement if necessary?

CC.. AACCCCEESSSSCCOONNTTRROOLL((CCOOMMPPLLIIAANNCCEEQQUUEESSTTIIOONNSS)) YES NO COMMENTS:

1.

Does the facility have a documented system in place toprevent unauthorized access to Production, Shipping, LoadingDock and Cargo areas?

2.Does the facility require positive identification of allemployees, visitors, and vendors?

3.Do employees show a photo identification badge before beingadmitted to the facility?


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4.Are employees restricted from taking personal items into theproduction area?

5. Does the facility require all visitors to sign in?

6.Can all employees be easily identified with provided IDbadges or other?

7.Are all visitors issued ID visitor badges (including theauditors)?

8.

Do authorized employees tightly control keys or entry codes to

the facility?

9.Does the facility have procedures for challenging/confrontingunauthorized/unidentified persons?

10.Are all visitors (including the auditor) accompanied by a facilityrepresentative at all times if in secured areas?

11.Does the facility have signs posted stating the requirementsfor access to certain areas?

12.If facility has a Card Access System, are records of dailytransactions maintained in a secure area?

13.If facility has a Card Access System, is a documentedprocedure in place to service and test the system?

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YY YES NO COMMENTS:

1.

Does the facility have a Security Policy (System, Procedure,or Manual) that is documented in writing that coversPROCEDURAL SECURITY? (Note: This may be a standalone document or part of a Quality Manual or ProceduresManual)

2.Is there a designated manager or group responsible forsecurity?

3.Does the facility have a designated security officer or managerto supervise the introduction/removal of cargo?

4.

Does the facility have adequate procedures for monitoring anddocumenting the timely movement of incoming and outgoinggoods?

5. Does the facility have adequate procedures for properlymarking, weighing, counting and documenting products?

6.Does the facility have adequate procedures for detecting andreporting of shortages or overages?

7. Is the loading truck restricted to authorized employees only?

8.Are outgoing trucks/trailers/containers subject to inspection forcontents?

9.Are incoming trucks/trailers/containers subject to inspectionfor contents?

10.

Does the facility maintain a Factory Outbound Shipment Log,specifically designed to record outbound shipment information,as they witness the loading of containers or trailers for deliveryto a freight-forwarder/consolidator or ocean freight terminal.Information captured shall include: Carrier, Driver Name,Container/Trailer Number, Seal Number (if applicable),Destination, Purchase Order, Item Number, Manifest Quantity,Date Loaded, Time Loaded, Security Guard Name.

11.

Are copies of the completed Factory Outbound ShipmentLog retained at the manufacturing facility / shipping facilityand readily available upon request?

12.Are empty and full containers locked and stored in securearea?

13.Are inbound and outbound containers inspected fortampering?


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14.

Is there a process to protect seal integrity of outboundcontainers between the factory and the in-gate at the oceanterminal or approved container yard?

15.Are the seals on inbound and outbound containers checked tomake sure that they match shipping documents?

16.

Where applicable, does the facility have written procedures foraffixing, replacing, recording, tracking and verifying seals oncontainers, trailers and railcars?

17. Is an authorized employee responsible to put seals on thefinished goods containers after loading?

18.Does the facility management conduct random, documentedinternal security assessments?

19.

Does the facility maintain an updated file of Corrective Actionprocedures for security issues detected during the securityassessment?

20.Is there a written procedure if a security guard or employeenotices any suspicious activity?

21.

Does the facility have adequate procedures for notifying locallaw enforcement and other authorities (i.e. Customs andBorder Protection) in cases where anomalies or illegalactivities are detected, or suspected (including compromised

seals where applicable)?

22.Does the facility have a vendor certification program/processof some type for raw materials suppliers?

23.

In the case of authorized subcontracting, does the facilityprovide supervision of subcontractors to ensure compliancewith security issues?

EE.. PPEERRSSOONNNNEELL YES NO COMMENTS:

1.

Does the facility document the formal education level,qualifications, and experience of their staff responsible forsecurity?

2.

Does the facility conduct employment screening and

interviewing of prospective employees including periodicbackground checks and application verifications?

3.

Does the facility have documented procedures for terminatedemployees to ensure return of security instruments (accesscards, IDs, keys, etc.)

4.

DOES THE FACILITY HAVE A PROCEDURE FOR REPORTING OFPOTENTIAL SECURITY ISSUES OBSERVED BY EMPLOYEES?

5.

WHERE APPLICABLE, ARE ONLY DESIGNATED EMPLOYEESAPPROVED TO DISTRIBUTE CONTAINER SEALS?

6.

IS THE FACILITY AWARE OF AND COMPLIANT WITH THE U.S.CUSTOMS 24-HOUR RULE?

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YES NO COMMENTS:

1.Does the facility have a documented security education andawareness program?

2.Is there a designated management representative responsiblefor the education and training awareness program?

3.Are periodic trainings for employees held using both verbaland written means?

4.

Does the policy explain expectations of the employees aboutwhat behavior will not be tolerated and related disciplinaryaction?


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5.

Does the policy include a clear explanation of how differentprocedures work; for example, the correct channels for meansto report suspicious behavior, how an incentive programworks, gaining entrance to secure areas etc.?

6.

Do trainings include the following:the importance of security

Addressing and preventing unauthorized accesspreventing product tampering/integrity

recognizing and reporting illegal conduct and activities byother employees

7.

Does the facility encouraged (with incentives of some kind)employees to participate and / or to report any potentialsecurity issues they have observed?

8.Does the facility conduct periodic employee meetings wheresecurity issues can be discussed?

9.

Does the facility have a method to inform employees on atimely basis of potential security problems (bulletin,announcements, etc.)?

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YES NO COMMENTS:

1.Does the facility have a documented threat awarenessprogram established and maintained by security personnel?

2.

If yes, does the program include routine briefings/postingsabout smuggling trends, seizures and information on terroristthreats relevant to the facility own supply chain and location?

HH.. IINNFFOORRMMAATTIIOONNTTEECCHHNNOOLLOOGGYYSSEECCUURRIITTYY

1.

What internal controls does the factory have for IT Security,i.e. firewalls, virus protection, etc.? (Answer below.)

2.What internal controls does the factory have concerning passwordprotection and security? (Answer below.)


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I hereby certify that the Factory Security Questionnaire above, completed on __________Is complete and accurate. I understand that false or incomplete information may cause denial oFactory approval.

Vendor Name:

Facility Name:

Product:

Address/Country:

Signature of Facility Manager/Responsible Party:

Auditors Name and Signature and Date Conducted:


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Amendment 3Guidelines for Vendors Container Search and Seal Integrity Program

I. 7 Point SystemContainer SearchII. V V T TSeal Integri ty

Container Search Program Procedures:1. Container Tracking---

Containers should be anticipated prior to their arrival at factory.2. Inspection of all Vehicles

All vehicles should be inspected, especially those trying to gain access toshipping and receiving areas.

3. All containers arriving at facility must be inspected at earliest point (outside of factory)4. Seal inspection/verification prior to giving container access to your factory.

All containers arriving at facility must have:a. Documentation verifiedb. 7 point container inspectionc. Seal # integrity verified.

Container Seven Point Inspection:

Undercarriage:Inspection prior to entering facilityCheck C-Beams (support beams)they should be visible.

Outside/Inside Doors:Secure reliable locking mechanisms.Look for different color bonding material.

Any plates or repairs to the container?

Right Side:Any unusual repairs to structural beams?Repairs to the walls on the inside of the container must be visible on the outside.Use hammer to tap side walls. Listen for hollow sound.

Left Side:Any unusual repairs to structural beams?Repairs to the walls on the inside of the container must be visible on the outside.Use hammer to tap side walls. Listen for hollow sound.

Front Wall:Blocks and Vents are visible.Use tool to tap front wall. Listen for hollow sound.Range finder/measuring tape can be utilized to front of container when empty to see if there are any fawalls. Dimensions of container will be shorter.

Ceiling/Roof:Certain height from floor. Blocks and vents are visible.Repairs to ceiling on inside of container should be visible on outside.


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Use tool to tap ceiling.

Floor:Should be certain height from ceilingLook for unusual repairs.

Seal Integri ty Program

Seal Affixing Process: V V T T

Seals must be verified at the factory, port of origin, port of arrival, DC entrance, and Receiving Dock. Sused must be a high security seal on all containers, ISO17712 standard or higher.

V---View seal and container locking mechanism.V---Verify seal # for accuracy. Compare with shipping documents and look for alterations. Is this the tof seal that is normal for those shipping lines?

T----Tug on seal.T---Twist and Turn seal to make sure it does not unscrew. Seals are threaded, so they can be unscrewThese altered seals are reusable throughout the supply chain for multiple attacks.

After container/seal pass inspections, container can be opened. Seals should be kept for investigapurposes.

After container is opened, a quick inspection of the inside of the container should be conductedcontraband is found, close container doors and contact a Factory Supervisor and Freight Forwarder

Container Inspection Checklist

The Container Inspection Checklist included, must be completed for all empty containers entering Vendors premises to be loaded with Products destined for export to Academy. Upon completion, checklist should be signed by a representative of the Vendor, and maintained with the Vendors shippfile for at least one year. The checklist is subject to audit by Academy or its representatives. Please Exhibit 1 of Appendix 3.

Container Inspection Incident Response

The Container Inspection Incident Response Form included as Exhibit 2 of this Appendix 3 must

completed (i) in the event that an unacceptable condition or unmanifested material is found durincontainer inspection and the container is not approved for stuffing, and/or (ii) upon receipt of a loacontainer, to verify the integrity of the seals and to confirm and record any changes in the structure of container or to record whether any unmanifested materials are discovered with the shipment. Ucompletion, the form should be signed by a representative of the Vendor, and maintained with Vendors shipping file for at least one year. The checklist is subject to audit by Academy orrepresentatives.


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Exhibit 1


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Exhibit 2


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Amendment 4Global Sourcing Guidelines and Code of Vendor Conduct

Academy is committed to legal compliance and ethical business practices in all of its globalsourcing operations. Academy attempts to identify reputable companies that are committed tocomply with all applicable laws and regulations of the country or countries in which they areconducting their business. This code sets forth the guidelines all factories must follow in order to

do business with Academy and covers all manufacturing contractors, including, but not limited to,cutting, sewing, printing, embroidery, finishing, dying, laundry, and any other manufacturingprocess that is subcontracted to complete a finished product. Also included are manufacturerswho sell packages, i.e. completed garmentsLanded Duty Paid or Delivered Duty Paid.

Compliance with U.S. Laws Regarding Importation of Merchandise into the United States.

Vendor will comply with all the Import and Export Regulations of U.S. Customs and BorderProtection, the Department of Commerce, all other U.S. Government agencies, and the Vendorscountrys import and export regulations.

Academy does not permit any activities that are in violation of U.S. Customs laws, InternationalTreaties or Foreign Laws, including, but not limited to, false declarations of country of origin orother false documentation, counterfeit visas or illegal transshipment to evade the Textile QuotaRestraint Agreements negotiated between the country of export and the United States, shouldsuch an agreement be in place.

Note: All production shall be performed in the country of origin, which has been identified by theVendor and is stated on the Academy Purchase Order.

All Merchandise will be accurately marked or labeled with its correct country of origin, incompliance with the laws of the United States and those of the country of manufacture, andcorrectly labeled with an accurate fiber content breakdown, Registration Number, and care labelinstructions, and any other requirements of the U.S. Federal Trade Commission.

The Vendor shall make all Merchandise shipments with the appropriate documentation issued bythe proper governmental authorities, including but not limited to, visas, import licenses and quota

allocations and shall comply with orderly marketing agreements, voluntary restraint agreements,and any other agreements in accordance with U.S. law.

The accompanying shipment documentation will meet the documentary requirements ofAcademys letter of credit. Among other documents, the Vendor will include a commercial invoicethat shall be in compliance with the Customs Regulations Title 19, Part 141.86 Contents ofInvoices and General Requirements, which shall accurately describe all the Merchandisecontained in the shipment, identify the country of origin of each article contained in the shipment,and shall list all payments, whether direct or indirect to be made for the Merchandise, including,but not limited to, any assists, selling commissions, or royalty payments, to be able to properlydetermine the price paid or payable, or the value of the Merchandise.

Academy requires that its foreign Vendors and its U.S. Vendors of imported Merchandise supply

a Manufacturers Certificate for each shipment of foreign-produced Merchandise. TheManufacturers Certificate will verify that the Merchandise was manufactured at a specific factory,identified by name, location, and country, and that neither convict labor, forced labor orindentured labor, nor illegal child labor, was employed in the manufacture of the Merchandise.

Legal Requirements

Vendor shall comply with all applicable national laws of the countries in which the Vendor is doingbusiness, including laws relating to employment discrimination, the environment, safety, theapparel industry and any related fields.


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Health and Safety/Working Conditions

Academy expects that Vendor will provide its employees with safe, clean, and healthy conditionsthroughout all work and residential facilities, including fire exits, adequate medical facilities, well-litand ventilated production areas, clean restrooms, a cafeteria and/or lunchroom facility, and well-maintained machinery.

Wages and Hours

Vendor shall ensure that employees are compensated fairly for all hours worked and at rates thatmeet local industry standards, including hourly wage rates, overtime and any incentive (or piece)rates, etc. Vendor shall provide paid annual leave and holidays as required by law or which meetthe local industry standard. While overtime may be necessary, Academy asks that Vendor limitovertime to a level that ensures humane and productive working conditions.

Employment Practices

Discrimination:Academy recognizes and respects cultural differences found in the worldwide market. However,Academy believes that Vendors should employ workers on the basis of their ability to do the job,not on the basis of their race, religion, national origin, political affiliation, marital status or gender.

Disciplinary Practices:Academy will not condone any type of corporal, mental, or physical punishment by a Vendor, norany sexual harassment.

Child Labor:Academy will not use vendors who use child labor. Academy expects its Vendors to comply withthe law of the country of origin in defining the term child. However, Academy, will not knowinglyuse vendors that use labor from persons under the age of 14 regardless of the country of origin.

Vendor shall maintain official documentation for every employee that verifies the workers date ofbirth. In countries where official government documents are not available to confirm the exactdate of birth, Vendor must confirm age using an appropriate and reliable assessment method.

Academy will require as part of the documentary requirements that a Vendor sign aManufacturers Certificate certifying that no child labor is used in the production of Merchandisefor Academy.

Forced Labor:Academy will not knowingly utilize or purchase materials and/or products manufactured by prison,indentured or forced labor. Vendor will not use involuntary labor of any kind, including prisonlabor, debt bondage, forced labor, labor that is required as a means of political coercion or aspunishment for holding or for peacefully expressing political views. Vendor will be responsible forensuring that any sub-contractor adheres to the above principle.

Environmental Practice:Vendor must adhere to its national laws regarding the protection and preservation of the

environment.

Product Quality:Vendors must share Academys commitment to product quality and to maintaining the operatingpractices necessary to meet Academys quality standards.

Ethical Practice:Academy believes in conducting all business activities with honesty, fair dealing in conformity withhigh ethical standards wherever it operates. Academy will not make or condone illegal paymentsor other facilitating payments, nor will it involve itself in activities or practices of questionableethical standards.


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Sub-Contracting:No Vendor may sub-contract work without the express written permission of Academy, and thensuch sub-contracting shall only be permitted to companies that abide by these Global SourcingGuidelines and that agree to be observed by agents Academy engages to assist in the selectionof Vendors.

Monitoring:Academy will undertake affirmative measures, such as on-site inspection of production facilities,

to monitor compliance with the above standards. Academys Vendors must allow Academyrepresentatives full access to the Vendors/sub-contractors production facilities and books andrecords, and respond promptly to reasonable inquiries by Academys representative concerningthe operations of the Vendors or sub-contractors facilities. Academy reserves the right to cancelall current purchase orders with any Vendor and their sub-contractors found to be in violation ofthe above standards.

Vendor Acknowledgement and Agreement:Vendor or its sub-contractor may be requested from time to time to execute and deliver thefollowing acknowledgement and agreement:

______________________________(Vendor), having its principal address at______________________________, hereby acknowledges that it received and understandsAcademy, Ltd. Global Sourcing Guidelines. Vendor has read the principles and terms described

in this document and understands that its business relationship with Academy, Ltd. is based uponVendor being in full compliance with these principles and terms. Vendor further understands thatits failure to abide by any of the terms and conditions stated herein may result in immediatecancellation by Academy, Ltd. of all outstanding orders. As a corporate representative, theundersigned acknowledges, accepts, and agrees to abide by the terms and conditions set forth inthis agreement between Vendor and Academy, Ltd.

Printed Name of Officer of the Vendor: ________________________________Signature of the Officer of the Vendor: _________________________________Title of the Officer: _________________________________Vendor Name: _________________________________

Address: __________________________________________________________________

_________________________________Phone Number: __________________________________Fax Number: __________________________________Email Address: __________________________________Company Website: __________________________________Date: ___________________________________


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Amendment 5Marking Requirements for Mutilated Samples----9811.00.60:

1. Wearing Apparel:

Apparel samples must be marked, torn, perforated, or otherwise treated so that it is unsuitable forsale or for use otherwise than as a sample in its imported condition.

(a) A section may be cut or torn from the main body of the garment. This cut must be on theoutside of the garment and visible and should not be on a seam or border. The size of the cutor tear should be at a minimum of 2 inches in length; OR

(b) The item may be marked with the word SAMPLE in indelible ink or paint. The size of theword SAMPLE should be at least 1 inch in height and not less than 2 inches in length. Theword SAMPLE should be placed in a prominent area of the garment which will be visiblewhen worn and in a contrasting color to the garment.

NOTE: The definition of an indelible marking is that which is incapable of being erased orobliterated. Markings in chalk or whiteout are two types of markings that do not meet thatdefinition.

A. Hats and Gloves:

The inside of the hat must be indelibly stamped or marked with the words SAMPLENOT FORRESALE. This stamp must be in contrasting color to the article and marked on the underside ofthe bill of the cap, or other conspicuous location in one-inch block letters and physically placed onthe article itself.

Gloves must be stamped or marked on the inside near where the label would be located.

B. Fabrics (Continuous Lengths or Rolls not Exceeding Two Yards in Length):

A). The fabric or piece goods may be marked or perforated with the word SAMPLE at intervalsof one-half yard for the entire length (total length not to exceed two yards). The size of the wordSAMPLE should be at least 1 inch in height and not less than 5 inches in length and be placedat a perpendicular angle across the fabric. The word SAMPLE must be on the face or the frontof the fabric and in a contrasting color to the fabric. If ink is used, it must be indelible ink.

NOTE: Fabric or piece goods over two yards in length, even if they are marked would not qualifyfor treatment under HTSUS 9811.00.60.

C. Fabric Swatches:

1. A section or hole may be cut in the main body of the fabric swatch. The size of the section or

hole should be approximately 1 inch in diameter.

NOTE: The cut size may be sufficient to be considered a sample. Therefore, not requiring asection or hole to be cut in the fabric swatch. However, the facts of the importation should beconsidered, particularly the end use, which may lead to the determination that the swatches canbe used in the condition imported and thus are not samples. The maximum size for a fabricswatch, which need not be cut or marked, is 8 inches by 8 inches. Any size larger must be cut ormarked.


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2. The fabric swatch may be marked with the word SAMPLE in indelible ink or paint . The size ofthe word SAMPLE should be at least 1 inch in height and at least 2 inches in length and in acontrasting color to the swatch.

2. Footwear

One-fourth inch hole drilled in the sole of each shoe would be the minimum acceptable method of

mutilating. Sample should also be marked SAMPLE in indelible ink in a conspicuous place.

3. Hard-goods

Any reasonable method of marking, whether by printing, stenciling, branding, labeling, by meansof die stamping, cast-in-mold lettering, etching, engraving, or continuous paint stenciling, statingthe word SAMPLE. If ink is used, it must be indelible ink. The size of the word SAMPLE shouldbe at least 1 inch in height and not less than 5 inches in length, and in a conspicuous place onthe article (or container).

If, because of the nature of an article, it is technically or commercially infeasible to mark it by oneof the above methods specified, the article may be marked by an equally permanent method ofmarking or, in the case of small diameter pipe, tube, and fittings, by tagging the containers or

bundles.

4. Other Texti le Art icles, i.e. Furnishings, Luggage, Tents, etc.

Depending upon the article involved, a hole, cut, tear, may be used or indelible ink stamping ormarking of the word SAMPLE. The size of the word SAMPLE should be at least 1 inch inheight and not less than 5 inches in length. The hole, cut, or stamp shall be on the outer surfaceof the article and in a location, which is visible, when the article is in use. If ink is used, it must beindelible ink. When stamping or marking is used, it should be in a contrasting color to the articleon which it is placed. See above requirements for wearing apparel.

5. General Requirements

A. Samples that are valued at less than $1.00 (duty free): No duty is owed if samples aremutilated and valued under $1 or less per unit under HTSUS #9811.0060.

B. Samples that are valued over US $1: The samples must be properly marked, torn, perforatedor otherwise treated prior to arrival in the United States so that they are unsuitable for sale or foruse except as commercial samples.

In both cases, these samples are to be used in the United States for soliciting orders by personsimporting such Merchandise in commercial quantities.

C. Invoices:

(i) The Commercial Invoice must be annotated with the statement: MARKED SAMPLE---NOTFOR RESALE, HTS 9811.00.60, OR: MUTILATED SAMPLENOT FOR RESALE, HTS9811.00.60, depending on the type of marking. The invoice must be annotated with this notationprior to importation into the United States and (ii) the Merchandise must be properly marked priorto importation to the United States. Merchandise cannot be marked to conform to the aboverequirements after its arrival into the United States.


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Appendix 6

Floor Ready Requirements

PRE-TICKETING

Unless your Academy buyer specifies the product sold by your company as Prices-Off, merchandise is required to be ticketedwith Academy retail information. The Prices-Off program refers to items, which can be shelf, peg or fixture-labeled with sellingprice.

In an effort to minimize the time and cost required to move merchandise to the selling floor,Academy Sports & Outdoorsmaintains aFloor Ready Program. Accordingly, we are committed to partnering with those vendors willing to ship pre-ticketed merchandise. Thefollowing pre-ticketing guidelines have been established to assist our vendors in developing tickets and labels compatible with Academysprocessing requirements.

REQUIRED TICKET INFORMATION

Retail ticketed merchandise is ticketed with product-related information such as retail price, size, scannable UPC barcode, and otherinformation, which may be important to the consumer.The following information is required to be printed on each retail ticket for merchandise shipping to Academy.

Fixed Information:1. Academys logo OR similar font style and size printVariable Information:2. Retail price

Size name (for sized merchandise only, i.e.: SML, MED, XLG) Academy Long SKU

The Academy Long SKU is a 24-digit internal code, comprised of 5 components, as follows:Class Vendor Style Color Size

_ _ _ _ - _ _ _ _ _ - _ _ _ _ - _ _ _ - _ _ _Only the first 4 components (Class, Vendor, Style, and Color) should be printed on Academy tickets. Vendors receiving electronic purchasorders will find the long SKU in the PO1 segment, following the IN qualifier. For vendors receiving hard copy purchase orders, the long SKcan be found under the Description column heading.

3. Vendors UPC and associated scannable barcode (UPC-A format only) OR Academys UPC and barcode (Required only if vendor doesnot print UPC on manufacturers hangtag)

A vendors UPC-A barcode must be sourced from the GS1 US (formerly known as Uniform Code Council).

GS1 US contact information:

7887 Washington Village Drive, Suite 300Dayton, OH 45459(937) 435-3870www.gs1us.org

It is the vendors responsibility to communicate all product UPCs to Academy at time of order placement. Notify the Academy buyerimmediately of changes to UPCs made by your company. A listing of UPCs by vendor, which are set up in Academys system may beobtained by contacting Academys Vendor Relations Office. Failure to notify Academy of UPC changes will result in a chargeback.

Vendors creating their own tickets for Academy must obtain a ticket format code from Academys Floor Ready Analyst by email [email protected]. The variable ticket information must be formatted according to theTicket Formats Examples for the respectiticket code.


20/20

20

The vendor-produced ticket must be approved prior to shipment o f goods. Please submit a sample of the ticket to AcademySports & Outdoors; 1800 N. Mason Rd.; Katy, TX 77449; Attn: Floor Ready Analyst or by fax at (281) 646-5749.Adhesive ticketsmust be submitted for approval, adhered to the manufacturers hangtag. Academy will not accept line item billing for expenses incurred inproducing and applying tickets.

TICKET PLACEMENT ON GARMENTS

A MANUFACTURERS HANGTAG or TAG TICKET with Academys retail price is required on all tops. JOKER TAGS (MATCHBOOKS),with size indicated between the score locations, are required on all shorts and pants. Academys retail price should either be integrated inmatchbook or adhered to matchbook with an adhesive label.

When a vendor attaches a MANUFACTURERS hangtag, Academy requ ires that an adhesive ticket be used instead of a tag ti ckeThe adhesive ticket must be adhered to the manufacturers hangtag according to the guidelines outlined in the GS1 US UPC MarkingGuidelines for General Merchandise & Apparel. A copy of this publication may be obtained from the GS1 US Internet website atwww.gs1us.orgor may be purchased by telephoning the GS1 US at (937) 435-3870.

PRIVATE LABEL INTEGRATED HANGTAGS, MATCHBOOKS AND WOVEN LABELS

Private label vendors should refer to their Academy Buyer for instructions pertaining to the main label, care/content label, and integratedhangtag placement on garments. Please refer http://vendor.academy.comto view the chart for Hangtag/Matchbook and Size Stripplacements on garments specifications.

Academy has designated Paxar as our preferred integrated hangtag, matchbook and woven label supplier for private-brandedmerchandise. Contact information and additional information can be obtained by logging on to Academys vendor web-sitehttp://vendor.academy.com.

GARMENTS ON HANGERS (Apparel vendors only)

Academy requires that garments merchandised on hangers be hung at point of manufacture. Log on to http://vendor.academy.comforadditional requirements.

All instructions must be fully complied with and become applicable to all shipments consigned to Academy. Failure to comply in full with

these requirements will result in additional freight and/or labor costs, which may be passed on to the shipper in the form of a chargeback.Academys goal is to improve the flow of merchandise through our Distribution Center.

For the complete Floor -Ready Guidelines please download Academy's SMART Guide from our vendor websitehttp://vendor.academy.com. Any questions concerning information contained herein or in reference to the Purchase Order should beaddressed prior to shipment of goods.

Documents

Import P.O Appendix_Final.pdf