Implementing WA New State Exemption Requirements - Implementing WA New State Exemption Requirements - Training for Schools and Child Cares/PreschoolsTraining for Schools and Child Cares/Preschools

August XX, 2011August XX, 2011

WA State IIS:WA State IIS:Training for Schools and Head Start and ECEAP ProgramsTraining for Schools and Head Start and ECEAP Programs

April, 2014April, 2014

Washington State IIS

• A statewide, lifetime immunization system that keeps track of immunization records for people of all ages

• A secure web-based, time-saving tool for healthcare providers and schools

Immunization Data Exchange Partners

Private Pediatric Offic

es

Private Family Practice Offices

Local Health DistrictsTribal Health Centers

Medicaid

Community Health Centers

Washington Health Plans

Who can Access the System?

Organizations with licensed health care professionals (RN, LPN, MD, ARNP) on staff who need to know immunization status in order to provide or coordinate health care including:•Private and public health care practices•Public and private schools with school nurses on staff•Head Start, Early Head Start, and ECEAP programs with nurses on staff

School Use of the SystemSchool nurses and other staff assigned by the school nurse can:•Look up a student’s immunization record•View the immunization forecast of vaccines due or past due•Print the Certificate of Immunization to give to the family to review, sign, and turn in to the school

Click here for school

information

Click here for Head

Start/ECEAP information

Click here for enrollment documents

•Save time: add this site to your “Favorites”

•Explore Home Page for announcements, helpful hints, links to vaccination resources, and other useful information

Click here to log in

Enter username

& password then click

Login

Note: Forgot

Password Link

More information about logging in• Do not let your computer remember your

password• Do not share your password with anyone• Each user must have his/her own individual

user account with a unique password• Passwords expire every 120 days

•Click “Forgot Password” on Login page to reach this screen

•Enter only your User Name OR User Name AND Email, and click on Send button

•A new password is emailed to you automatically as long as your correct email address is on file in the system

•Or call our Help Desk at 1-800-325-5599 and we will reset your password

Then click on Send

Enter User Name OR User

Name and Email

Navigate around the system by using the left hand menu or the clickable buttons on each screen

• Search by first name, last name, and DOB

• Search by first and last initials and DOB

• Search by first and last name, no DOB

Hint: Never use your back

button!!!

#2 - Click here to

select this record

#1 - Click on Search

button after entering info

in Patient Search

Make sure you have selected the correct record by reviewing the information on this page.

Note that red ‘x’ on date

means invalid dose

Click on Vaccinations then on View to bring up this page

Reason why dose is

marked as invalid

Name of medical

organization that entered

the dose

Click on Cancel to go

back to previous page

• Contraindications include report of disease for varicella

• Forecast reflects ACIP recommendations – not always same as school requirements

Report of disease for Varicella reported

here

Click here to view the vaccination summary

Step 1: Click on State Reports

Step 2: Click here to open the CIS form

Box #1 is checked if history of

chickenpox disease has been entered in

the system

Click on your print

icon or go to File-Print

Step 1: Click on Patient

Record under Reports

Step 3: Click on Create Report

Step 2: Click on All

Recorded Vaccinations

to capture ALL vaccinations

To Review…• Go to the website: www.waiis.wa.gov• Log in• Search for the student (patient)• View the student’s immunization record• Print the Certificate of Immunization (CIS) form• Give to parent/guardian to review, sign and

submit to the school

Questions?• For questions about using the IIS: logging on,

searching for a student, viewing a record, or printing the CIS, call our Help Desk at 1-800-325-5599

• For questions about school immunization requirements and school reporting, go to: www.doh.wa.gov/CommunityandEnvironment/Schools/Immunization.aspx or call 360-236-3595

Thank you for watching this training!

We are excited about your participation in the Washington State IIS.

Please complete an evaluation at: School Immunization Requirements Evaluation